corporate meeting packages€¦ · • laptop computer for presentations with microsoft office 365...

www.sigmaseventcenter.com (412) 821-2530 [email protected]

Effective June 1, 2020 Rev. 2

Beautiful and functional meeting rooms for ultimate productivity &focus, all-inclusive AV/technology, free on-site parking, separatedining and break rooms, business center, convenient location, andexceptional customer service are just a few details that will makeSigmas your #1 choice for corporate meetings and events. You willfind corporate excellence with our attention to every detail at Sigmas!

Alpha RoomTheta Room

Theta RoomLambda Room

Corporate Meeting Packages

http://www.sigmaseventcenter.com/

mailto:[email protected]?subject=Corporate%20Event%20Inquiry%20from%20Packages



Corporate Meeting Package Inclusions

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• Private use of three (3) Meeting Rooms Your choice of either the Upper Level Package #1 OR Main Level Package #2

• Package #1 (Upper Level) - Includes the Theta Room, Lambda Room, & Epsilon Room OR• Package #2 (Main Level) - Includes the Alpha Room, Beta Room, & Chi Room

• Access to two (2) Additional Rooms for separate breakfast/lunch dining & breaks• Business Center – Convenient desk/workspace, landline, network printer, office supplies• Zeta Room – Lower Level café’ style room for private dining, breaks, & extra bathrooms

• All Inclusive AV/Technology: • Laptop computer for presentations with Microsoft Office 365• 120” ceiling mounted projection screen (Theta Room)

80” wall mounted LCD monitor (Alpha Room) • Projector/monitor connecting to a laptop, DVD player, and FIOS Cable TV • Wireless presenter with pointer • Video and audio DVD with playing and recording capabilities • Ceiling speakers for microphone system, presentation, FIOS cable TV, DVD, or audio sound • Wireless handheld or hands-free (lapel) microphone • 2 Smart Boards® (Theta Room) • 2 Idea Paint® walls (Alpha Room)• Two (or more) flipchart easels and paper pads with markers

• Up to 100 Guests (Alpha Room – Theatre Style)Up to 56 Guests (Alpha Room – Full Pods Style)Up to 45 Guests (Alpha Room – Classroom Style)Up to 35 Guests (Alpha Room – U-Shape Style)Up to 24 Guests (Theta Room – Classroom/Pod/U-Shape Style)

• Setup of tables (includes linens)• 60” Round Tables for Pod Seating in the Main Level Rooms (Alpha/Beta/Chi)• 6’ Rectangular Tables for Classroom/U-Shape Seating in the Main Level Rooms• 5’ Rectangular Tables with Modesty Panels for Pod/U-Shape/Classroom Seating for the Upper

Level Theta Room• Setup of chairs

• Comfortable padded banquet chairs for the Main Level Rooms (Alpha/Beta/Chi)• Ergonomic Hon® chairs for the Upper Level Theta Room and Epsilon Room

• Floor electrical outlets in the Theta Room and Alpha Room• Dimmable lighting and excellent lighting control • In-room adjustable thermostats • Wireless internet• Access to a network printer• On-site complimentary self-parking• On-site event manager• Logistics coordination with your event/meeting manager• Flexibility to use one of our Preferred Caterers or your own**All caterers/meeting host are responsible for preparing, serving, and disposing of food; and providing staff, china/silverware/glassware, serving ware, food cleanup, etc. for all food service (breakfast, lunch, and/or breaks. An additional security/cleaning deposit is required if food/beverage is not provided by one of our preferred caterers.





Corporate Meeting Package #1Includes 3 Private Rooms – Upper Level

Theta Room, Lambda Room, & Epsilon Room

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Packed with technology & upgraded ergonomic furniture, this state-of-the-art room fits 24 participantscomfortably classroom, U-shape, or pods style. The all-inclusive AV ensures a productive meeting and ouron-site manger is always here to help. Our 5’ tables boast modesty panels and cord grommets, and our floor isequipped with electrical outlets. Smart Boards®, sound system, monitors & screens, thermostat control, androom darkening drapery complete this room to make it an exceptional experience for presenter & participants!

LAMBDA ROOMThis beautiful, private, & relaxing room, located onthe upper level, is a perfect networking or breakspace. This additional 750 ft2 space is equipped withcouch, bar and pub-table seating, additional privatebathrooms, & a 50” TV monitor. It is an intimate &comfortable setting sure to please your participants!

EPSILON ROOMThis functional room, adjacent to the Theta Room, is aperfect break-out/private meeting room. This space isequipped with an elegant board-room table,ergonomic Hon® seating for up to 10, & a landlinetelephone. A whiteboard, abundant wall space andflipcharts ensure productivity for your participants!

THETA ROOM


Pricing on Page 6







Corporate Meeting Package #2Includes 3 Private Rooms – Main Level

Alpha Room, Beta Room, & Chi Room

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ALPHA ROOMThis versatile & spacious room includes modern technology & seats up to 100 participants theatre-style; 40classroom-style & 56 full-round pods style. Comfortable padded chairs, electrical floor outlets, and whiteboardscomplement the all-inclusive AV/technology to ensure a productive meeting. Lighting and temperaturecontrols help ensure your participants’ comfort and our on-site event & facility manager is always here to help.

BETA ROOMThis room, adjacent to the Alpha Room & separated by3 archways, is a spacious separate break/eating areathat can be setup with round, rectangular, or cocktailtables. It is equipped with a 70” LCD monitor & haslighting & temperature controls. This versatile room canbe set for 48 guests for dining, or for a networking area.

CHI ROOMThis room, adjacent to the Beta Room & separated bya door, is a beautiful separate break, eating, break-out,or networking area that can be setup with round,rectangular, or cocktail tables. This separate room canhelp any meeting to ensure extra comfort, focus, &productivity for their participants.


Pricing on Page 6







Zeta Room & Business Center

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This gorgeous & spacious private dining/break room, located on the lower level, is completed with abeautiful built-in bar with seating for 8; and 10, 36” square intimate dining tables. This additional 1000 ft2

space is equipped with two bathrooms, a 50” TV monitor that can be connected to a laptop or used to viewcable TV, & can seat up to 40 people. Your guests will enjoy a comfortable & relaxing private dining area thatis separate from the main meeting rooms. Tables can be setup to meet your specific dining & meeting needs.

BUSINESS CENTERThis room offers “office away from the officeconvenience” with 2 desks and office chairs, alandline telephone, network printer, and generaloffice supplies. This room can offer privacy for1:1 discussions, small break-out exercises, andindividuals requiring no interruptions duringbreaks. Ensuring the comfort of yourparticipants is our main priority!

Both Packages Include 2 Extra RoomsIn addition to the 3 private rooms included in Package #1 or #2 (on the Upper or Main Levels), yourguests will enjoy access to a separate dining/break area (Zeta Room) & an essential business center.

The private dining or break area can be setup tomeet your specific dining needs includingindividual tables with 4 guests/table, group podseating, L-shape seating and cocktail tables for amore casual atmosphere.

ZETA ROOM

Package Prices are shown on Page 6





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• Rental Pricing for Package #1 or #2:HOURLY RENTAL PRICING: $275/hour (2 hours min.)* orHALF-DAY FLAT-FEE RENTAL PRICING: $1125 (up to 5 hours)* orFULL-DAY FLAT-FEE RENTAL PRICING: $1750 (up to 10 hours)*• All pricing packages include 3 private rooms, PLUS use of the Zeta Room,

Business Center, amenities, and AV described on the previous pages:• 3 private rooms (~2100 ft2), access to a separate private dining area (Zeta Room:

~750 ft2) & business center, table & chair setup/clean-up, and technology• *The rental time must account for the # of hours needed for setup, event time,

and breakdown (participants vacating the venue).• Extra hours can be booked for $275/hour.• Pricing is subject to change without notice.

• Food & staff price are not included in any rental pricing package fee, but your caterer will provide the food and service!

• Our preferred caterers are listed on Page 7 and can be contacted directly to choose meal options; Sigmas will help to coordinate!

• It is the responsibility of the caterer* (or meeting host, if not using a caterer) to prepare, deliver, serve, and dispose of food. They will also need to provide staff, china/silverware/glassware or disposable items, serving ware, food cleanup, and china/silverware/glassware cleanup, etc. for all food service (breakfast, lunch, and/or breaks).

• *An additional security/cleaning deposit is required if one of our preferred caterers is not used for food/beverage.

• All day continuous beverage station with glassware or disposable drinking cups is available for $7.95/person and includes:

• Coffee – decaf & regular• Hot & Iced Tea – decaf & regular• Assorted Sodas• Filtered WaterCustomer may provide their own beverages, but glassware is not included.

• If you need more space than the included 3 Private Rooms (~2100 ft2) and Zeta Room (~750 ft2)/Business Center access:

• Additional rooms may be rented for a flat fee of $500/room/day.

• 7% tax is added to all rentals or add-ons.

Corporate Meeting Pricing & Extras



P.O. Cateringhttps://pocatering.com/

(724)-251-0123

John Marshall Cateringhttps://www.johnmarshallcatering.com/

(724)-444-1384

JPC Event Grouphttp://www.jpceventgroup.com/

(724)-654-6851

P.O. Catering combines delicious meals withimpeccable service. They offer full-service cateringand consultation for your event, large or small, casualor elegant, with a 100% satisfaction guarantee. Withseasonal menus featuring fresh reinterpretations ofclassic recipes and uncompromising attention todetail, they make every event a unique celebration–soyou can relax and enjoy the day!

John Marshall Catering is a full-service cateringcompany that provides spectacular food withexceptional service. John Marshall Catering isdedicated to serving their clients with the freshestingredients and gracious hospitality to create amemorable and complete environment for theirguests.

JPC Event Group specializes in full-service celebrating– from fine catering, meticulous event planning,rentals, and more! Their mission is to attend to everydetail so that you and your guests can focus on theexperience. They’re real people, with real design, realfood and real passion.

Preferred Caterers


Effective June 1, 2020

https://pocatering.com/

https://www.johnmarshallcatering.com/

http://www.jpceventgroup.com/





What is your catering and food policy?

We recommend three different full-service caterers who work extremely well with Sigmas.However you may use any caterer or bring your own food. The caterer or host is responsiblefor all china/serving ware, glassware, food setup, serving, clean up and disposal.

*If you choose to provide your own food or use a caterer not on our recommended catererlist, an additional $500 Security/Cleaning deposit fee will be required upon booking. ThisSecurity/Cleaning deposit fee will be returned to you or used towards your balance only ifupon event closure, the caterer/customer leave Sigmas in the condition that it was originallyfound, and a completed cleaning/breakdown checklist is submitted by the caterer/customerand approved by Sigmas at the end of the event. Failure to meet any of Sigmas’requirements will result in automatic forfeiture of the $500 Security/Cleaning deposit, inaddition to the fees normally charged for the pricing package. No exceptions will be made.

If there will be NO food brought in to Sigmas by individual guests, the meeting host, and/ora non-approved caterer, this additional Security/Cleaning fee will not be required uponbooking. Standard deposits will apply.

Who is responsible for providing the staff and cleaning?

Sigmas’ venue staff, led by our own venue manager, is on-site during your event to managethe facility including maintenance, bathroom stocking, major spills, and overall venuesupervision.

In preparation for your event, our staff will setup the number of tables and chairs requestedaccording to your seating preference; including the setup of our linen tablecloths on the 60”round or 6’rectangular tables. If linens are rented outside of Sigmas, the host/caterer will beresponsible for all linen setup.

Our staff is not responsible for setting up the décor, centerpieces (other than house providedcenterpieces and décor), table place settings, timeline, vendor management, food set-up/serving, cleanup, etc.

We strongly recommend, at a minimum, a day-of coordinator to oversee those details. Ourpreferred caterers offer this service, and we can recommend independent event planners.

We will help to coordinate the logistics with your caterer and/or event planner to ensureyour day runs smoothly and stress-free.

How do you handle vendors and decoration?

We are not exclusive to any vendors however we are happy to make recommendations. Youare permitted to use our house table and ledge decorations or bring your own; either way,you will be responsible for setting up all decorations within the allotted time rental.

Confetti, glitter, sparklers, rice throwing, dove/butterfly launch are not permitted.

Flameless candles are permitted; real candles may be permitted at the discretion of Sigmas’management team.

Certificates of insurance for vendors can be required at Sigmas’ management’s discretion.

Commonly Asked Questions

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Do you provide linens?

Our rectangular tablecloths, round table floor-length tablecloths, and/or napkins in variouscolors (white, ivory, black, purple) are included in your corporate meeting rental.

If you desire specialty linens, you are welcome to rent those with your chosenvendor/caterer. However you, or your caterer, will be responsible for setting up thoselinens.

If you use Sigmas’ linens, you will not be responsible for collecting or laundering them atthe end of the event. Damages to Sigmas’ linens will be charged $20/tablecloth and$10/napkin and will be charged at the sole discretion of Sigmas (and includes the need forexcessive laundering).

What do you suggest for planning and coordination of our corporate event?

We recommend a day-of coordinator/internal meeting contact at a minimum. We canrecommend a corporate event planner that can assist you with comprehensive planning,design and coordination, or day-of coordination.

Sigmas’ Event Manager will work with your in-house or external planner to coordinate yourevent logistics to ensure a smooth day!

Who provides the beverages (non-alcoholic and/or alcoholic)?

Your caterer will provide the non-alcoholic beverages you need for meals and snacks. Youmay provide your own beverages, and in doing so, must provide appropriate glass ordisposable cups. You will be responsible for all glassware cleanup (or your caterer, if theyare providing your beverages).

You may choose for an all-day beverage package “add-on” to provide a variety of non-alcoholic beverages that includes glass or disposable drinkware and setup/cleanup.

Should your corporate event also desire alcoholic beverages, please know that there is nosale of alcohol at Sigmas and no BYOB/bottle service is permitted by individual guests. Anywine, champagne, or alcohol must be purchased by the host and served by a certifiedbartender through your caterer or bartending company. A liquor liability insurancecertificate must be provided by you, your caterer or a bartending company. No exceptions.

The host will purchase the desired “mixers” package from the caterer/bartending companythat would include ice, mixers, garnishes, bar equipment, glassware, etc. for the host-supplied alcoholic beverages.

We do not allow “shots” of alcohol; if alcohol will be served, then it must be mixed with anon-alcoholic beverage mixer.

Commonly Asked Questions (continued)

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Do you have on-site parking?

We offer free on-site parking for up to 45 cars (this includes staff, vendor, and guest cars).You can hire a valet service if you believe you will exceed our free parking lot limit. Cost ofthe valet is the responsibility of the customer, and the valet company will be required toprovide a Certificate of Insurance.

What are your payment terms and pricing?

No dates are held without a non-refundable $500 deposit. 50% of the remaining balance isdue 45 calendar days from the date of the deposit. The final balance is due 90 days from thedate of the deposit.

The package price selected (hourly rate, flat “half-day” rate, or flat “full-day” rate) isinclusive of the amenities described previously. Add-ons are available for the prices statedpreviously and must be selected within 90 days from the date of the deposit.

Review the “Catering & Food Policy” that describes collection of an additionalSecurity/Cleaning fee that will be imposed for events that choose to bring their own food oruse a “non-approved” caterer.

You will be responsible for paying your caterer directly for their food/services. The invoiceyou receive from Sigmas will include fees for the (1) pricing package, (2) add-ons, if chosen,(3) security/cleaning fee, if required, (4) 7% tax.

Pricing packages may be changed at any time, without notice.

Pricing is subject to change for holiday dates. Contact us for a quote!

What is your cancellation policy?

a) If a Cancellation occurs at any time from the date of execution of this Agreement to 120days prior to the Event Date, the cancellation fee will be equivalent to the initial deposit.

b) If a Cancellation occurs from 119 days to 46 days prior to the Event Date, the cancellationfee is equivalent to fifty percent (50%) of the Estimated Total Cost.

c) If a Cancellation occurs 45 days or less prior to the Event Date, the cancellation fee isequivalent to one hundred percent (100%) of the Estimated Total Cost, plus any documentedcancellation fees, penalties or expenses incurred by Sigmas as a result of cancelling theservices of any third-party vendor hired by Sigmas for purposes of the event.

In the unlikely event of a Cancellation, all deposits received will be retained EXCEPT for theadditional Security/Cleaning fee that is required for all events providing their own foodand/or using a non-approved caterer. That Security/Cleaning Fee will be returned orapplied to any incurred cancellation fees described in (b) and (c) above; however the non-refundable $500 deposit will not be returned for any cancellation reason.

Commonly Asked Questions (continued)

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