Copyright Compliance on Campus

Washburn UniversityJudy Druse

Susan JarchowBrenda White

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WHAT is the Scenario?

• An accredited public teaching university• 7000 + students• 2230 students taking Web courses using WebCT• 85 faculty teaching Web courses• Provides space for all students to have a Web site

on university-owned servers• Committed to using the DMCA provisions to reduce

copyright infringement liability of the institution• Wishes to stay competitive in the distance

education field• Uses university-hired employees to assist faculty

members with placing materials online

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WHAT is the Scenario (continued)?

• Has registered a copyright agent with the Copyright Office(www.washburn.edu/dmca)

• Has a policy for termination of account holders who are repeat copyright offenders

• Monitors the status of activities directed towards developing standard technical measures to protect copyrighted works

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WHAT else is left to do?

Provide information materials that describe and promote compliance with US copyright law to all users of its system and network.

In other words:

EDUCATE about COPYRIGHT

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WHO to educate about copyright?

• Faculty

• Staff

• Students

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WHO to involve in the copyright education effort?

Our ad hoc copyright committeecopyright@washburn.edu

• Judy Druse, library• Brenda White, instructional media• Kevin Wohler, online classes• Susan Jarchow, web services

(registered copyright agent)• Denise Ottinger, student life• Sara Tucker, faculty member• Kay Farley, bookstore managerwith the blessing of our university counsel !

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WHAT are the goals of the copyright education effort?

• Teach them about their rights as copyright holders.

• Teach them about the consequences of their infringing upon the copyrights of others.

• Help them to obtain permission to use copyrighted information.

• Provide practical information through scenarios, not “legalese.”

• Correct misuse of “fair use.”

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HOW to educate about copyright?

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HOW to get the word out to faculty about copyright resources?

• New Faculty Information Fair• Faculty Focus on Technology

Workshops• E-mail to all faculty from Vice

President of Academic Affairs• DART project (Digitally Accessible

Resources for Teachers)

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HOW to get the word out to students about copyright?

• Cyberspace Citizen Codewww.washburn.edu/ccc

• Vice President of Academic Affairs encouraging faculty to put copyright site on syllabi

• Letter to students from Dean of Students regarding copyright infringement claim from MPAA

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WHAT happened in 2002 that made our task more challenging?

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WHAT issues did we face?

Our copyright group• Does not have a law degree.• Re-examined our goals.• Met with the Vice President for Academic

Affairs and University Counsel to affirm our role of educating about copyright.

• Developed a letter to be sent to faculty so that our denial of requests to put materials online could be petitioned through Dean’s signature to University Counsel.

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HOW do we learn the TEACH Act?

• The TEACH Toolkit

http://www.lib.ncsu.edu/scc/legislative/teachkit

• The Technology, Education and Copyright Harmonization (TEACH) Acthttp://www.ala.org/washoff/teach.html

• Laura Gasaway’s Charthttp://www.unc.edu/~unclng/TEACH.htm

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HOW do we teach the TEACH Act?

1. Provide practical guidelines and checklists for faculty.Copyright Primer for Online Classes (http://www.washburn.edu/copyright/faculty/copyrightprimer.html

Instructor’s Quick Copyright Information(work in progress by one of our faculty members)

2. Determine reasonable existing technologies that can be used to prevent copying and retention of work.(

http://www.washburn.edu/dmca/techmeasures.html)

3. Provide scenarios on our copyright Web site.

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WHAT have we learned from our copyright education experience?

• Answers to copyright questions may be “gray”.

• A copyright “group” makes it easier to address copyright questions.

• Copyright education is the best way to increase copyright compliance on campus.

• This is an ongoing process (2001 - ?).• Other universities are asking for copyright

education resources.

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WHAT questions do you have?

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WHO would we like to hear from?

YOU!

Feel free to contact us.

copyright@washburn.edu

Thank you for your attention!

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WHEN is this presentation over?

The information in this presentation and on the www.washburn.edu/copyright Web site is provided with the understanding that the authors and Washburn University are not herein engaged in rendering legal or other professional advice and services. As such, it should not be used as a substitute for consultation with professional legal advisers.

Cartoons in the presentation were obtained from Microsoft® Office XP and used with permission.

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Copyright Statement

• Copyright Washburn University 2004. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.