copyright 2003, paradigm publishing inc. chapter 2 backnextend 2-1 links to objectives print preview...

Copyright 2003, Paradigm Publishing Inc.

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OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and

Columns• Delete Cells, Rows,

and Columns• Clear Data• Add Borders,

Shading and Patterns

• Repeat Last Action• Format Painter• Features Summary

Microsoft Excel 2003 - Specialist

FORMATTING AN EXCEL WORKSHEET


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Performance ObjectivesPerformance Objectives

• Preview a worksheet• Apply formatting to data in cells• Change column widths• Change row heights• Format numbers in a worksheet• Insert rows and columns in a worksheet• Delete cells, rows, and columns in a worksheet• Clear data in cells• Add borders, shading, and patterns to cells in a

worksheet• Repeat the last action• Automate formatting with Format Painter


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Previewing a WorksheetPreviewing a Worksheet

File, Print Preview

Print Preview button

PrintPreviewToolbar

OROR

Displays as it will appear when printed. Note that the gridlines will

not print.


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Changing the Zoom SettingChanging the Zoom Setting

click triangle to display drop-down listclick triangle to display drop-down listselect desired percentage or key new percentage

ORORView, Zoom


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Formatting ToolbarFormatting Toolbar

Font Font SizeBold

ItalicUnderline

Align LeftCenter

Align RightMerge and Center

Currency StylePercent Style

Comma Style

Increase DecimalDecrease Decimal

Decrease IndentIncrease Indent

BordersFill ColorFont Color


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Changing Column WidthChanging Column Width

drag boundary linedrag boundary linebetween headersbetween headers

to the right = increases sizeto the left = decreases size

double-click = adjust to longest entry

width displays in yellow boxwidth displays in yellow boxrepresents average numberof characters that can fit

Using Column Boundaries

Multiple column widths can be changed at the same time by selecting adjacent columns

first.


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Changing Column Width…/2Changing Column Width…/2Using Column Width Dialog

Box

type the column width

Format, Column, Width


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Changing Row HeightChanging Row Height

drag boundary linedrag boundary linebetween headersbetween headers

increase point size = increase row heightdecrease point size = decrease row height

height displays in yellow boxheight displays in yellow boxrepresents point measurement

72 points in a vertical inch

Using Row Boundaries

Multiple row heights can be changed at the same time by selecting adjacent rows first.


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Changing Row Height…/2Changing Row Height…/2

Using Row Height Dialog Using Row Height Dialog BoxBox

type the row height

Format, Row, Height


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Formatting NumbersFormatting Numbers

default format is the General category(right aligned, decimals and commas not displayed unless keyed, 10-point

sans serif)

Toolbar buttons OROR

Format, Cells

choose a category anda description displays

Ctrl + 1


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Aligning, Indenting, and Rotating DataAligning, Indenting, and Rotating Data

default alignment: text = left; numbers = right

Toolbar buttons OROR

Format, CellsFormat, Cellsspecify alignment

controls how textfits in a cell

rotate text by dragging arcor entering a number

Ctrl + 1


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Aligning, Indenting, and Rotating Data…/2Aligning, Indenting, and Rotating Data…/2

Example – Merge and Center button

1) type text in left column2) select columns to merge and center3) click Merge and Center button


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Aligning, Indenting, and Rotating Data…/3Aligning, Indenting, and Rotating Data…/3

Example – wrap text

1) type text2) Format, Cells, Alignment tab3) click check box beside Wrap text

Press Alt + Enter to enter data on more

than one line within a cell.


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Changing the FontChanging the Font

Toolbar buttons

Format, CellsFormat, Cells

Ctrl + 1

OROR


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Inserting RowsInserting Rows

Insert, Rows

Insert, CellsInsert, CellsOROR

- inserted row will appearabove selected cell

Select more than one row to insert more than one row.


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Inserting ColumnsInserting Columns

Insert, Columns

Insert, CellsInsert, CellsOROR

- inserted column will appearto the left of active cell

Select more than one column to insert more than one column.


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DeletingDeleting

select what youwant deleted

select cell(s), row(s), or column(s)

press Delete key

Edit, DeleteEdit, DeleteOROR


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Clearing Data in CellsClearing Data in Cells


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Adding BordersAdding Borders

select cells

OROR

click and select style click to displayBorders toolbar



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Adding Shading and a PatternAdding Shading and a Pattern

select cells

OROR

click and select color

select color and pattern



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Repeating the Last ActionRepeating the Last Action

OROR

Edit, Repeat

F4

Ctrl + YCtrl + Y


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Format PainterFormat Painter

position insertion point on a character containing the desired

formatting

Format Painter button

select text to which you want the character formatting

applied

Double-click Format Painter button to apply character formatting in more than one

location.Turn off by clicking Format Painter button.


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How do you print preview?

Features SummaryFeatures Summary

File, Print Preview

Print Preview buttonOROR


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How do you change the zoom setting?


click triangle to display drop-down listclick triangle to display drop-down listselect desired percentage or key new percentage

ORORView, Zoom


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How do you display the Column Width dialog box?


Format, Column, Width


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How do you display the Row Height dialog box?


Format, Row, Height


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How do you display the Format Cells dialog box?


OROR

Format, Cells

Ctrl + 1


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How do you display the Insert dialog box?


Insert, Cells


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How do you display the Delete dialog box?


Edit, Delete


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How do you repeat the last action?


OROR

Edit, Repeat

F4

Ctrl + Y


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How do you use the Format Painter?


position insertion point on a character containing the desired

formatting

Format Painter button

select text to which you want the character formatting

applied

Double-click Format Painter button to apply character formatting in more than one

location.Turn off by clicking Format Painter button.


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Coming NextComing Next

INSERTING FORMULAS IN A WORKSHEET

copyright 2003, paradigm publishing inc. chapter 2 backnextend 2-1 links to objectives print preview...

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