Copyright © 2003 Americas’ SAP Users’ Group

3507: SAP EHS goes Asia Pacific

Karl-Franz Torges

May 20th., 2003

East Asia + New Zealand

Countries

Tier 1

Australia

China

Japan

Korea

Taiwan

Tier 2

Hongkong

Indonesia

Malaysia

Philippines

Singapore

Tier 3

India

New Zealand

Pakistan

Thailand

Vietnam

Languages in SAP R/3 EH&S

Environment, Health & Safety 2.7B (4.6C) Dutch April 2001 (GA)Environment, Health & Safety 2.7B (4.6C) English April 2001 (GA)Environment, Health & Safety 2.7B (4.6C) French April 2001 (GA)Environment, Health & Safety 2.7B (4.6C) German April 2001 (GA)Environment, Health & Safety 2.7B (4.6C) Italian April 2001 (GA)Environment, Health & Safety 2.7B (4.6C) Portuguese April 2001 (GA)Environment, Health & Safety 2.7B (4.6C) Spanish April 2001 (GA)Environment, Health & Safety 2.7B (4.6C) Japanese April 2001 (GA)

SAP EH&SSpecification

Data base

Material MasterBOM/Formulation

SAPEH&S Expert

ExpertRules

Legal Data SubstanceDatabase

Phrase Library

SAP EH&S

Documents

Reports

Interaction

SAP EH&S

SD-Modul

DG-DataStorage Data

Application of Expert-rules

EH&S process chain

PhrasesPhrases UN listed

substances

UN listedsubstances

Listed substances

Listed substances Realstoffe

-Zubereitungen-

Realstoffe-Zubereitungen-

Realstoffe- Produkte-

Realstoffe- Produkte-Real sub.

-pure sub.-

Real sub.-pure sub.-

Real sub.-compositions-

Real sub.-compositions- Real sub.

- products-

Real sub.- products-

Ingredient

DG-classificationReference

EH&S phraseservice

EH&S dataservice

EH&S data managementEH&S

Outsourcing / ASP

Ingredient

Rep

ort

sM

ater

ials

• 21 languages

• Currently evaluation of Asian languages

• all UN-numberswith- classification data (at present time no packaging data)- all customizing tables

• Data from up to 250 legislation worldwide- EU Annex 1- occupation threshold values- names in different languages

• names• composition• State of matter• Flash point• Boiling point• viscosity• solubility• pH-value• professional / public use• Lead-content• aerosol• Vapor pressure• Determination of tech.. names for

dangerous goods

• EH&S handling

• Data enquiry

• Data maintenance

• SDS-clearance

Codepages, Fonts, Language Keys

Language Language Code Language Code Codepage Codepage SAP (2 digits) (1 digit) Microsoft (ISO)

English EN E 1252 1100

Simplified ZH 1 936 (GB 2312) 8400 Chinese

Traditional ZF M 950 (Big5) 8300 Chinese

Japanese JA J 932 8000

Korean KO 3 949 8500

Character Fonts

Language Font Font file name

All Arial Unicode ARIAL.TTF

English Arial ARIAL.TTF Times New Roman TIMES.TTF

Simplified Chinese MS Song Mssong.ttf (Windows 95 / NT) SimSun Simsun.ttc (Windows NT - XP)

Traditional Chinese MingLiU mingliu.ttc PMingLiU mingliu.ttc

Japanese MS Gothic msgothic.ttc MS Mincho msmincho.ttc

Korean Batang batang.ttc Gulim gulim.ttc

WWI Font Settings

Japanese 8000=MS Gothic 8000=MS UI Gothic 8000=MS Mincho

Traditional Chinese 8300=PMingLiU 8300=MingLiU

Simplified Chinese 8400=MS Hei 8400=SimSun 8400=MS Song

Korean 8500=GulimChe 8500=Gulim 8500=New Gulim 8500=Batang

Display of Chinese characters

Phrase LibraryFirst TierCountry Language Phrase library

Australia English Standard phrase library + legal phrases for AU

China Chinese simplified standard phrase library translated + legal phrases needed for CN

Japan Japanese standard phrase library translated + legal phrases needed for JP

Korea Korean standard phrase library translated + legal phrases needed for KO

Taiwan Chinese traditional standard phrase library translated + legal phrases needed for TW

EH&S Expert: overview configuration

EH&SExpertserver

Data base

Front-end

Application server

EH&SExpert

EH&S

Rules

Facts ...Rules If ... Then...

Facts ...Rules If ... Then...

Facts ...Rules If ... Then ...

Mapping-tables

EH&S Expert: Example

EH&S Expert“ComputeFP”

FP(IN)Rphrase(Out)...

...IF 21 <= FP <= 55THEN R-Phrase := “R10”END...

substance 1flash point = 50°C

R-phrase

call

read IN facts

write OUT facts

= 50

= R10

= R10

Standard Composition

Data for composition (given proportion of substances in weight-%). The default composition for reading the input data is Exact composition based on products. The breakdown into components is possible for several levels, but every product must contain their components in the same characteristic.

The calculation of the standard composition take the upper limit of a component proportion into account (if this value is given). Thus it is ensured that the maximum possible concentration is taken into account ( worst case scenario).

B

A

L1

L3

C

L2

L4

L5

L6

L7

L1

L2

L3

L4

L5

L6

L7

Exact composition based on products Standard composition

Compositions

EC-CompositionsUS-Compositions

Hazardous Ingredients

Ingredients with OELs

Composition out of Compounds

Standard Composition

Hazard Composition

Prod Save Composition

Sara Composition

APA-Compositions

Hazardous Ingredients

+

Ingredients with OELs

for each country

Calculation Process

Standard Composition

Hazardous Compositions

Regional Regulations

Local Regulations

Dangerous Goods (CFR; ADR; IMDG; IATA; TDG)

Notification Status

MSDS Maker

Customer Specific

Australia

Calculation of an „Australien composition“

Classification according to NOHSC:1008(1999) based on European formulation directive

Classification according to SUSDP (Australien Poison Schedule Rule)

Classification according to TDG

Based on Australian DG-Data

Hazchem Code

Data for MSDS + Labelling + Transport

Phrases will be used from CED standard library + specific phrases for Australien MSDS and Label

Paints and Tinters

Drugs and Pharmaceuticals

START:Does the

product containdrug(s) or

poison(s) listedin the SUSDP?

Are theconcentrations

within Schedulelim its?

Is the product apaint or tinter?

Are onlySchedule 5

poisonspresent?

Are onlySchedule 6 or

Schedule 5 & 6poisonspresent?

Are onlySUSDP Part 4

poisonspresent?

Schedule 5

Schedule 6

Schedule 7

Are allSchedule 6

poisons also in1st, 2nd or 3rd

schedule?

Are onlySchedule 6 or

Schedule 5 & 6poisonspresent?

Are allSchedule 6 or

Schedule 6 & 7poisons also in1st, 2nd or 3rd

schedule?

1st, 2nd or3rd Schedule

Label inaccordance w ith

SUSDPparagraph 16

Label in accordance w ithSUSDP

paragraphs 7 & 8

Are onlySchedule 5

poisonspresent?

Schedule 5

SUSDP Poisonlabelling not

required

Yes

Yes

Yes

Yes

YesYes

Yes

NoNo

No

No

No

Yes

No

Yes

Schedule 6

Schedule 7

SUSDP Poisonlabelling not

required

No

notscheduled

No

Are Schedule 8drugs present?

Are Schedule 4drugs present?

Are Schedule 7poisonspresent?

NoNo

No

Yes Yes

Yes

Schedule 4Schedule 8 Schedule 3

Schedule 2

Are Schedule 3drugs present?

No

Yes

No

No

Example Australian Rule Set

Safety Data Sheet - Overview Regulatory Basis

National Code of Practice for the Preparation of Material Safety Data Sheets

Requirements (NOSHC draft) ISO 11014-1 template 1. Substance and company 2. & 15. Composition data 3. & 15. Hazard identification 4. - 8. First aid, fire fighting,

accidental release measures, handling & storage, personal protection

8. OEL 9. - 12. Physical & chemical

properties, toxicological & ecological data

13. Disposal considerations 14. Transport regulations

Data Source

SAP R/3 SD module HazardComp_EU rule set DAPEC and SUSDP rule sets MSDSMaker rule set

HazardComp_EU rule set Specification data

Specification data, MSDSMaker DangGoods rule set

Labelling Requirements Australia Regulatory Basis

National Code of Practice for the Labelling of Workplace Substances

Requirements Danger label(s), signal word(s),

risk phrase(s), safety phrase(s) DG class and subsidiary risk label(s),

UN No. Product name, chemical name and

ingredients/formulation Directions for use (where appropriate) First aid and emergency procedures Details of manufacturer or importer Expiry data (where relevant) Reference to MSDS

Data Source DAPEC rule set

DangGoods rule set

Specification header and HazardComp_EU rule set

General properties MSDSMaker and SUSDP rule sets SAP R/3 SD module SAP R/3 MM module (non-standard) DAPEC rule set

Japan

Law Concerning the Examination and Regulation of Manufacture, etc. of Chemical Substances (CSCL)

Industrial Safety and Health Law (ISHL)

Poisonous and Deleterious Substances Control Law (PDSCL)

Fire Service Law (FSL)

Transportation of Dangerous Goods• Legislation by the Ministry of Land, Infrastructure and

Transport• and subsidiary legislation

Safety Data Sheet Japan

Regulatory Basis

Japanese Industry Standard (JIS) Z 7250

Requirements ISO 11014-1 standard format,

plus

Identification of any hazardous compo-nent with a mass share of 1% (0,1% for carcinogenic substances)

Accuracy of stated mass share depending on relevant legislation

Data Source Standard rule set package for

Japan

New rule set comparable with HazardComp_EU

Amendment to this new rule set

Design and output of MSDS with WWI

Labelling Requirements Japan Regulatory Basis

various laws including: Industrial Safety and Health Law (ISHL)

Poisonous and Deleterious Substances Control Law (PDSCL)

Fire Service Law (FSL) Requirements Product name and quantity Ingredients and respective content Physical and chemical properties Signal words Hazardous rank according to FSL Effect on the human body Name of the antidote for the

substance Storage and handling precautions Emergency measures

Responsible party

Data Source SAP R/3 SD module Rule set similar to HazardComp_EU Specification data New classification rule set New FSL rule set Classification Specification data MSDSMaker rule set MSDSMaker rule set

SAP R/3 SD module

Design and output of labels is managed by WWI

Safety Data Sheet Korea Regulatory Basis

Regulations for ‘Standard for the Preparation / Provision of Material Safety Data Sheets’ (Standards for MSDS)

Requirements ISO 11014-1 standard template,

plus Identification of any hazardous

component with a mass share of 1% (0,1% for carcinogenic substances)

Designated usage of product

Local contact address

Data Source Standard rule set package for

Korea

Rule set similar to HazardComp_EU

Specification data

SAP R/3 SD module

Design and output of SDS with WWI

Labelling Requirements Korea Regulatory Basis

Toxic Chemicals Control Act (TCCA) Industry Safety and Health Act (ISHA) Fire Fighting Act (FFA) and High-pressured Gas Safety

Control Act (GSCA)

Requirements Product name and quantity Hazardous ingredients and

content Hazard symbols Hazards associated with

chemicals Precautionary handling, storage

and emergency procedures

Responsible party

Data Source SAP R/3 SD module Rule set similar to

HazardComp_EU New classification rule set Classification MSDSMaker rule set SAP R/3 SD module

Design and output of labels is managed by WWI

Safety Data Sheet Taiwan

Regulatory Basis

Rules on Hazard Communication of Dangerous Materials and Toxic Materials

Requirements ISO 11014-1 standard template,

plus Material and component names

both in English and traditional Chinese

Identification of any hazardous component with a mass share of 1%

Data Source Standard rule set package for Taiwan

Either new ARIEL identifiers or translations by CED

Rule set similar to HazardComp_EU

Design and output of SDS with WWI

Labelling Requirements Taiwan Regulatory Basis

Enforcement Rules of the Labour Safety and Health Act (LSHA)

Rules on Hazard Communication of Dangerous Materials and Toxic Materials

Requirements Product name Primary ingredients Hazard symbols Hazards warning statements

and hazard prevention measures

Antidote, where appropriate Transportation methods

Manufacturer or supplier

Data Source SAP R/3 SD module Rule set similar to

HazardComp_EU Classification rule set New classification rule set like

DAPECand MSDSMaker rule set

Specification property DG classification

SAP R/3 SD module Design and output of labels is managed by WWI

Inventories

Australia

China

New Zealand

Japan

Korea

Philippines

Rule set Notification status check on real substance level

Data for list/pure substances from data supplier or manual maintenace

Based on results Regcheck in SD/MM possible

Safety Data Sheet - Procedure

Maintain obligatory physical/chemical properties and further product information as well as legislative data of the components

Determine secondary data with the rule sets

Comp (mandatory for further rule sets)

HazardComp_EU

DAPEC (Directive 2001/60/EC)

SUSDP (Issue 06/02)

DangGoods (IATA Cargo, IMDG, ADR 2001)

MSDSMaker (should run as final rule set)

rule sets can either be run as one (single EH&S user exit) or be called separately as required

Design and output of MSDS with the WWI layout tool

Safety Data Sheet - Data Maintenance with MSDSMaker

Rule set assigns additional phrases to the specification depending on given physical/chemical and legislative data

Its use is not limited to the assignment of SDS-related phrases only

The user can create and manipulate criteria for writing phrases

Example

DAPEC calculation resulted in classification “R34 Causes burns”, symbol C

MSDSMaker assigns to

Chapter 4: “Wash off immediately with soap and plenty of water.“

Chapter 7: “Avoid contact with skin and eyes.“ and “Do not breathe vapours or spray mist.“

Chapter 8: “Wear suitable gloves and eye/face protection.”

Common rule set implementation

Amended front-end for user access to criteria

Download and update of existing phrases from EH&S system

Safety Data Sheet - Structure of MSDSMaker

S A P R /3 E H & SM ain fram e

R ule E d ito rW orksta tion

D efau lt D BP roperty T reeand P hrases

M S D S M aker D BP aram eter E ntries

M S D S R ule D BM apping

M S D S M aker D BP aram eter E ntries

M S D S M akerFront-end

M S D S R ule D BM apping

M S D S R uleR ule S et

E xpertS erverS A P R /3 E H & S

M ain fram e

Safety Data Sheet - Criteria Available in MSDSMaker

Information on substance

Preparation, Component (CAS No.)

Physical and chemical data

State of matter, form

Chemical characterisation, use pattern

Miscibility with water, pH value, conductance

Viscosity, vapour pressure

Boiling point, flash point

Legal hazard identification

Hazardous substance, dangerous good (in general)

Specific dangers (corrosive, toxic, physical/chemical, environmental)

Hazard symbols, R phrases, S phrases, specific labelling

DG transport class

MSDS-Maker

Template

One Template for all Countries

Base ISI Template

Accepted in most of the countries

Adopted to local needs and requirements

Most of the countries require trade names or chemical names in English and local language

Example Chinese MSDS

Example Chinese MSDS 2

ASEAN and Others

Second Tier

Indonesia

Malaysia

Philippines

Singapore

Hong Kong

Third Tier

India

Pakistan

Thailand

Vietnam

New Zealand

Copyright © 2003 Americas’ SAP Users’ Group

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