Copying SPSS Output to a Word Document

If you select the entire Output and then Edit, Copy, you can paste it into Word – just locate the cursor at the paste location in the Word document and then CTRL-V. Here is an example. Notice that the syntax is included as is the “Notes” table (which is not displayed in the SPSS output viewer). The Notes tables are best deleted.

CORRELATIONS /VARIABLES=Gender Ideal Statoph Nucoph SATM /PRINT=TWOTAIL NOSIG /MISSING=PAIRWISE .

Correlations

Notes – Delete this stupid table

Output Created 25-May-2010 19:32:56

Comments

Input Data C:\D\StatData\IntroQ\IntroQ.sav

Active Dataset DataSet1

Filter <none>

Weight <none>

Split File <none>

N of Rows in Working Data File 614

Missing Value Handling Definition of Missing User-defined missing values are treated as

missing.

Cases Used Statistics for each pair of variables are

based on all the cases with valid data for

that pair.

\SPSS\SPSS-to-Word.docx

Syntax CORRELATIONS

/VARIABLES=Gender Ideal Statoph

Nucoph SATM

/PRINT=TWOTAIL NOSIG

/MISSING=PAIRWISE .

Resources Processor Time 00:00:00.000

Elapsed Time 00:00:00.016

[DataSet1] C:\D\StatData\IntroQ\IntroQ.sav

Correlations

Gender Ideal Statoph Nucoph SATM

Gender Pearson Correlation 1 -.570** -.145** -.075 .067

Sig. (2-tailed) .000 .000 .064 .138

N 614 609 613 613 492

Ideal Pearson Correlation -.570** 1 .093* .084* -.039

Sig. (2-tailed) .000 .022 .038 .384

N 609 609 608 608 490

Statoph Pearson Correlation -.145** .093* 1 -.001 -.337**

Sig. (2-tailed) .000 .022 .982 .000

N 613 608 613 613 491

Nucoph Pearson Correlation -.075 .084* -.001 1 .043

Sig. (2-tailed) .064 .038 .982 .343

N 613 608 613 613 491

SATM Pearson Correlation .067 -.039 -.337** .043 1

Sig. (2-tailed) .138 .384 .000 .343

N 492 490 491 491 492

**. Correlation is significant at the 0.01 level (2-tailed).

*. Correlation is significant at the 0.05 level (2-tailed).

GRAPH /LINE(SIMPLE)=MEAN(Nucoph) BY Year .

Graph

Notes – Delete this stupid table

Output Created 25-May-2010 19:32:56

Comments

Input Data C:\D\StatData\IntroQ\IntroQ.sav

Active Dataset DataSet1

Filter <none>

Weight <none>

Split File <none>

N of Rows in Working Data File 614

Syntax GRAPH

/LINE(SIMPLE)=MEAN(Nucoph) BY Year .

Resources Processor Time 00:00:00.329

Elapsed Time 00:00:00.344

[DataSet1] C:\D\StatData\IntroQ\IntroQ.sav

If this does not work (for example, if not all of the tables and charts are copied into the Word document), try the Export function.

In the output window, click “File” and select “Export.”

Under “Objects to Export,” select “All visible.” Under “Document Type,” select “Word/RTF (*.doc). Browse to the folder where you wish to deposit the exported document and then give it a name. Sometimes SPSS output is too wide properly to fit on paper in portrait layout. To change the layout to landscape, click “Change Options.”

Click “Page Setup for Export.”

Here I have changed the “Orientation” to “Landscape.” You might also want to reduce the left and right margins to accommodate very wide output.

You can also export the output to one of several other different types of documents, including htm and pdf. If you

export to htm each graphic will be put in a jpg file that is pulled by the htm file.

*docx or *rtf ?

When exporting the output to “Word/RTF (*.doc), it indicates that the file produced will be a *doc file, but it will not. It will be a *.rtf file. An *.rtf file can be read and edited with Word just fine, but it often is many times larger (in terms of how much space it takes up on storage media such as your hard drive). Accordingly, you should convert the *.rtf file to an*.docx file. Bring the exported output document into Word, edit it as desired, and then save it as a *.docx file. Since it came in as an *.rtf file, Word will, by default, save it as an *.rtf file. You need to change that default during the process of saving the file.

Here is a snapshot of a directory to which SPSS output has been exported:

Note that it appears to be a *doc file, but it is, in fact, a *rtf file. I open it with Word, make whatever edits I wish to make, and then start saving it (File, Save As).

Oh, my, look at the “File name.” It is revealed that it is actually an *rtf file. Change it to a Word *.docx file. Simply active the drop down menu and select *.docx

Karl L. Wuensch, Department of Psychology, East Carolina University, June, 2017.Return to my SPSS Lessons page.