copernicus release preview webinar - final...
TRANSCRIPT
Copernicus ReleaseJune 15, 2017
Continuous Investment and Innovation
Releases four times a year
Updates as needed to meet regulatory deadlines and provide other new features and enhancements
More than 100 team members dedicated to product and development
Confidential and proprietary 2
Release Communications
plansource.com/release
Preview webinar for Elite partners
E-mail reminders
Detailed release notes
Enhancement guides
Updated user guides and GuideMewalk-throughs
Confidential and proprietary 3
Release Schedule
Confidential and proprietary 4
AuroraAugust 26, 2016
KeplerSeptember 17, 2015
OrionDecember 15, 2016
CopernicusJune 15, 2017
VoyagerMarch 23, 2016
HalleySeptember 14, 2017
QuasarDecember 14, 2017
AndromedaMarch 9, 2017
Will this webinar be recorded?
5Confidential and proprietary
YESWe will e-mail you a link.
We will post the recording at www.plansource.com/release.
Will we have access to the slides?
6Confidential and proprietary
YESWe will e-mail you a link.
We will post the PDF at www.plansource.com/release.
How to Ask a Question
7Confidential and proprietary
Type your question into the “Questions” panel
?
Today’s Speakers
Confidential and proprietary 8
Jeana ParkerVice President
Strategic Initiatives
Adam McCoyProduct Manager
Lisa ReeseProduct Director
Nancy SansomChief Marketing
Officer
Why It Matters
9Confidential and proprietary
Copernicus Release
New Employee Experience Enhancements
Reporting Suite Usability and Design
Admin Tools and Rules
Documentation Management Enhancements
Total Compensation Statements
Halley Release Sneak Peak
Other PlanSource Updates
Today’s Agenda
10Confidential and proprietary
New Employee Experience EnhancementsDefined Contribution
Plan Riders
401k Flat Amount
MetLife Integrated Statement of Health
Guardian Online EOI
Anthem Online EOI
11
New Employee Experience EnhancementsAdditional features now supported in Copernicus
Since launching the new employee experience to early adopters in April, we have continued to add enhancements and updates:
Defined Contribution
Plan Riders
401k Flat Amount
MetLife Integrated Statement of Health
Guardian Online EOI
Anthem Online EOI
How It WorksCompanies provide one lump sum of money and employees
get to decide how to spend it on their benefits. The amount can
be a fixed amount, a % of salary, or based on a formula, and can be applied to specific benefits.
New Defined Contribution ExperienceConfigurable employer contribution amounts
Employee-Friendly Shopping
Employees can always see how their credits are being applied,
and how much of the credit remains. If employees spend all of their credits, the remaining
balance will be paid via payroll deduction.
New Defined Contribution ExperienceShopping experience demonstration
14Confidential and proprietary
New Employee Experience RolloutNew Customers
Existing Customers
New Employee ExperienceFor OutSource Partners: When do NEW customers get it?
15
Available to early adopters for 4/15 go-live or later
Some limitations apply until June 15, 2017 release
• Defined contributions
• Stacked coverages
• Worksite and online EOI integrations
• 401k flat amount
New Employee ExperienceFor OutSource Partners: When do EXISTING customers get it?
16
Upgrades begin July 1, 2017 and will occur in batches (clients with Q3 OE will be prioritized first)
Multiple options for upgrading:
1. Self-service enablement available in Q4 2017
2. Automatic enablement (in batches) available in Q4 2017
3. PlanSource assisted (to optimize the employee experience)
The existing employee UI will be phased out in Q2 of 2018
New Employee ExperienceAvailability for CoSource Partners
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• Available for new customers with 6/1 go-live or later
• CoSource partners can upgrade clients as they see fit beginning on 9/15
• CoSource partners can work with their Account Managers to develop a migration schedule
• The existing employee UI will be phased out in Q2 of 2018
18Confidential and proprietary
Reporting Suite Usability and Design Favorites
Actions
SSN Masking
Filters and Pagination
Date Field Usability and Consistency
New Election Changes by Year Report
25 Reports Redesigned
Other Usability Improvements
Reporting Suite – New Look and Feel
19Confidential and proprietary
20Confidential and proprietary
HR and Broker Administrators can now identify their favorite reports for quick access from the Reports Dashboard.
HR and Broker Administrators now have convenient access to create open enrollment and new hire communications right from the Reports Dashboard.
ActionsFavorites
Reporting Suite Usability and Design
21Confidential and proprietary
Employee SSNs will now be masked in all reports by default, but HR Admins with access to view full SSNs will have an option to “Unmask SSNs” when downloading reports.
We’ve redesigned the way administrative users apply and view report filters and the way you page through reports, so you can easily skip pages or jump to the end of the view.
Filters and PaginationSSN Masking
Reporting Suite Usability and Design
22Confidential and proprietary
We’ve made it easier for admins to filter and use dates within reports, and all date fields now display in a consistent MM/DD/YYYY format.
We’ve created a new report that allows admins to compare elections across plan years so they can easily identify changes that occurred during open enrollment.
New Report:Election Changes by Year
Date Field Usability and Formatting
Reporting Suite Usability and Design
23Confidential and proprietary
Twenty-five additional reports have been updated to the new look and feel that was released in the March Andromeda release.
It’s now easier to see important report details (such as who generated the report, client name, and date created) and delete multiple saved reports at once.
Other Usability ImprovementsReport Redesign
Reporting Suite Usability and Design
24Confidential and proprietary
Admin Tools and RulesNew EDI Dashboard
Payroll Schedule ImportsNew Rule: Earliest Plan Effective Date
We’ve enhanced the EDI Dashboard with a new, modern look and feel
that makes it even easier to keep clients and
partners “in the loop”
New EDI DashboardRedesigned for a modern look and improved usability
What It Does Why It Matters
26Confidential and proprietary
During the client setup and/or renewal process payroll schedules can be imported. This includes new payroll schedules as well as changes to existing schedules.
Provides a more automated process and reduces the potential for data entry errors, particularly for employers with multiple payroll schedules.
Payroll Schedule Imports
What It Does Why It Matters
27Confidential and proprietary
When adding a new plan, administrators can define an “Earliest Effective Date” that applies to all enrollments (initial and open enrollment, life events as well as imported data).
This feature ensures that employees enrolling in newly established plans are assigned appropriate effective dates. (This is just one more quality check on the data that’s entered or imported into the system).
New Rule: Earliest Allowed Effective Date
28Confidential and proprietary
Documentation Management Employee Messaging
Capturing Employee Email AddressesOn-Demand Document Requests
Approval RulesUsability Improvements
What It Does Why It Matters
29Confidential and proprietary
When documents are required, employees are now prompted to respond within the shopping experience and are given the number of days remaining to provide the documentation.
This provides clearer communication to employees by explaining how long they have to provide the documents right in the enrollment workflow. Employees can still continue and return later to provide the required document.
Employee Messaging
What It Does Why It Matters
30Confidential and proprietary
When HR professionals are creating and processing document requests, the system will now prompt them to add missing employee email addresses.
Confirming information is complete will assist in properly notifying employees of any pending documentation requests.
Capturing Employee Email Addresses
What It Does Why It Matters
31Confidential and proprietary
HR professionals can now request documents from employees or new hires that are not related to a specific benefit or plan.
Providing one place for all employee documents will save time and reduce confusion for both HR professionals and employees.
On-Demand Document Requests
What It Does Why It Matters
32Confidential and proprietary
HR teams can now set documentation requests to auto-approve once the documentation is provided.
Automating another step in the process will save time and prevent potential delay in reporting enrollment to various vendors.
Approval Rules
What It Does Why It Matters
33Confidential and proprietary
We’ve improved the usability for HR teams and employees when documents are associated with multiple dependents.
This enhanced view reduces confusion and organizes documents associated with dependents.
Usability Improvements
34Confidential and proprietary
Total Compensation Statements
Cover Page Page 1 Page 2 Page 3
Total Compensation StatementsShowcase the overall value of your compensation package to your employees
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CustomBranding
Customize one of our templates with your look and feel and messaging
for different types of employees
Consolidated Data
Incorporate data from multiple corporate
systems to present the complete picture to
your employees
Statement Creation and Auditing
Generate statement and envelope proofs to ensure
proper design and information elements are
met
Printing and Fulfillment
Let us handle the printing of your statements as well
as mailing to employee homes or company
locations
36Confidential and proprietary
Halley Sneak PeakAdvanced Payroll Deductions
Halley Release HighlightAdvanced Payroll Deductions – Available for 01/01/2018 Benefits
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Each pay cycle, HR teams at large organizations struggle with manual
paycheck adjustments, due to retroactive benefit changes that
necessitate refunds, catch-up contributions and ongoing
reconciliations.
Halley Release HighlightAdvanced Payroll Deductions – Available for 01/01/2018 Benefits
38
Each pay cycle, HR teams at large organizations struggle with manual
paycheck adjustments, due to retroactive benefit changes that
necessitate refunds, catch-up contributions and ongoing
reconciliations.
With Advanced Payroll Deductions, PlanSource provides the solution, with sophisticated logic that calculates and
tracks payroll deductions over time, automating a process that is manual, time-consuming and error-prone for
HR teams.
39
Halley Release HighlightAdvanced Payroll Deductions – Available for 01/01/2018 Benefits
Overlapping Plan Years
Calculate deductions for benefit plans with different plan years
Adjustment Rules
Define thresholds and max per paycheck carryover amounts
Self-Balancing
Import actual deductions taken and auto-generate
adjustments
Multiple Payroll Calendars
Set up your company’s payroll schedules
and rules
Assumed Deductions
Use calculated deductions instead of importing
actual deductions
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Halley Release HighlightAdvanced Payroll Deductions – Available for 01/01/2018 Benefits
Retroactivity
Create adjustments to handle
retroactive changes
Refunds
Automate the calculation of refunds when
employees have overpaid
Pre and Post Tax
Calculate pre and post-tax deductions
automatically
Paycheck History
View paycheck history details for employees
and benefits
Catch-up Deductions
Automate catch-up deductions across multiple paychecks
Overlapping Plan Years
Calculate deductions for benefit plans with different plan years
Adjustment Rules
Define thresholds and max per paycheck carryover amounts
Self-Balancing
Import actual deductions taken and auto-generate
adjustments
Multiple Payroll Calendars
Set up your company’s payroll schedules
and rules
Assumed Deductions
Use calculated deductions instead of importing
actual deductions
41
Halley Release HighlightAdvanced Payroll Deductions – How it Works
Actual deductions taken from paychecks can be
imported into PlanSource, and any adjustments
are made for the next payroll cycle.
Calculates payroll deductions
based on coverage effective
dates and other business rules.
Payroll
Deduction
Updates
Demographic
Updates
(New hires,
Terms, changes)
Payroll System
PlanSource
Advanced Payroll Deduction
Calculation Engine
Actual Payroll Deductions
(Optional)
42Confidential and proprietary
Other UpdatesOE is coming
July 4 HCM SpecialEclipse’17 is coming
OE CommunicationsEnsure your client’s success during OE by offering professional communications
43
BenefitWebsites
Custom Videos
TextMessaging
Traditional PrintMaterials
Email Campaigns
Communications Plan
BenefitGuides
Total Compensation Statements
44Confidential and proprietary
Sign up for PlanSource HCM by Independence Day, and you don’t have to pay for it until
December.
Learn more at www.plansource.com/hcmspecial.
45Confidential and proprietary
July 19-21, 2017Montage Deer Valley
Park City, Utah
Discover what the future of the employee benefits industry holds and what technologies are driving
the industry forward. We’ll show you how we are preparing our partners
and customers to meet the changing dynamics in the industry and build a better benefits and HR experience.
www.plansource.com/eclipse
46Confidential and proprietary
Mark StelznerFounder, Managing PrincipalIA Advisors
Jamie HawkinsPresident and CEOBenefit Technology Resources
Brad MandacinaVice President, DirectorLockton Companies
47Confidential and proprietary
Brad DeweyDirector, Product Management
Paycor
Karen CroneChief Human Resources Officer
Paycor
Be Bold! Blowing Up the Way You
Approach Health Benefits Can Pay Off
Big Data is Not Just for Big Business!
How the Gig Economy is Changing
the Benefits Landscape
Ginny DrinkerStrategic Alliances Director
Ultimate Software
Anna TurnerSenior Product Manager
Ultimate Software
Elizabeth RhoadsManager of Benefits
Compassion International
Louis GallucciPartner & VP of MarketingEnterprise Risk Strategies
PlanSource Eclipse – Featured Sessions
48
PlanSource Eclipse – Advisory BoardsMeetings begin with Dinner on Tuesday, July 18
Elite
CoSourceCouncil
HRAdvisory Council
Q&Awww.plansource.com/release