Contractor Site Induction

Waterloo Campus Directorate of Estates & Facilities - Document No. HS14 V4.1 – Dated January 2015

About King’s College London

• King’s College London is an international

Higher Education institution. The Waterloo

site buildings consists of a mix of teaching,

office space, research facilities and libraries.

For further information please visit:

www.kcl.ac.uk

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Building Addresses

Main buildings

James Clerk Maxwell Building, 57 Waterloo Road, London, SE1 8WA

Waterloo Bridge Wing (Franklin-Wilkins Building), Waterloo Road, London, SE1 9NH

Other site buildings include:

K4 Gym, 127 Stamford Street, SE1 9NQ

SS1 Lecture Theatre, 127 Stamford Street, SE1 9NQ

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Campus Map NO PARKING on Campus.

Nearest Tube: Waterloo (Bakerloo, Jubilee, Northern and

Waterloo & City lines): 4 minute walk, Charing Cross

(Bakerloo and Northern lines): 9 minute walk,

Embankment (District, Circle and Bakerloo lines): 13

minute walk, Temple (District and Circle lines): 20 minute

walk.

Nearest Rail: Charing Cross: 9 minute walk. Waterloo: 4

minute walk. Waterloo East: 5 minute walk. Blackfriars: 17

minute walk.

Nearest bus : Buses stopping outside the College: 381,

RV1. Buses stopping near the College: 1, 4, 26, 59, 68, 76,

X68, 77, 139, 168, 171, 172, 188, 211, 243 (24 hour), 341 (24

hour), 507 and 521.

By boat - commuter river service

From the west, Putney - Blackfriars: get off at either

Embankment Pier or Blackfriars Pier. From the east,

Woolwich Arsenal - Savoy: get off at Blackfriars Pier.

By car

There is no car parking available on this campus. There is

an APCOA car park on Cornwall Road. Stamford Street is

a red route.

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Campus Detail

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Contacts Estates & Facilities Desk:

020 7848 3357

Security Desk: 020 7848 3806 for WBW

020 7848 3501 for JCMB

020 7848 4664 for SS1 Lecture Theatre and K4 Gym

Maintenance Team Leader (Hard Services):

020 7848 3357

Mobile: 07799 267 435

Emergency Out of Hours Contact Number:

020 7848 2222

Other Useful Numbers:

Campus Operations Manager : 020 7848 1837

Assistant Campus Operations Manager (Maintenance & Energy): 020 7848 2506

Strand Campus Shift Office: 020 7848 2908

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Site Information Waterloo Campus

Site facilities available to contractors: Please note: For out of hours (works commencing after 16.00 on weekdays) and all weekend works, permits are issued and must be collected and returned to the Strand Campus Shift Office (King’s

Building, Room K-2.47, Ext. 2908).

• Delivery Point: James Clerk Maxwell Building Loading Bay via Stamford Street (no storage).

• Delivery Point: Waterloo Bridge Wing: Basement Loading Bay

• Goods Lift: Located at the back via the Loading Bay in JCMB

• Goods Lift: Located at the back of Waterloo Bridge Wing

• Toilets located on all floors, Ground Floor (Gents: nearest the river)

• Wireless Access: (by prior permission only)

• Local shops (Sainsbury’s Local) and cafés within a 10 minute walk

• Cash machine located at Sainsbury’s Local and Waterloo station

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Fire Alarm Bell Test Waterloo Campus

• Fire Alarm Tests are carried out every Wednesday afternoon:

• Waterloo Bridge Wing: 12.00- 12.15

• James Clerk Maxwell Building: 12.15 – 12.30

• K4 Gym and SS1 lecture Theatre: 12.30 – 12.45

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Fire and Evacuation Waterloo Campus

The Fire Alarm on this campus is Full hard wired fire alarm system with

electronic sounders WHEN IT SOUNDS:

• STOP WORK AND EVACUATE TO THE FIRE ASSEMBLY POINT

• Foreman/Supervisors ENSURE THAT YOU HAVE ACCOUNTED FOR ALL PERSONNEL

• INFORM THE EVACUATION MARSHAL OF THIS AT THE FIRE ASSEMBLY POINT

• If the fire alarm sounds for more than 30 seconds it is a real fire alarm activation and you should

evacuate.

• NEVER leave a FIRE DOOR OPEN

• ALWAYS keep FIRE ESCAPE ROUTES CLEAR

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Evacuation Assembly Points

• James Clerk Maxwell Building – Outside IMAX Cinema on the lower ground floor

• Waterloo Bridge Wing- Outside Schiller University (front), behind boarding to Doon Street (rear)

• SS1 Lecture Theatre and K4 Gym – Outside Stamford Street Apartments or courtyard (depending

on exit)

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EMERGENCIES

For Accidents/Incidents Including:

• SUSPICIOUS PACKAGES

• CHEMICAL/BIOLOGICAL SPILLAGES

• DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL

Contact SECURITY on 020 7848 3806 for WBW or 020 7848 3501 for JCMB or 020 7848 4664 for SS1

Lecture Theatre and K4 Gym for assistance

Security Desks are located at: – Ground Floor, Waterloo Bridge Wing (WBW) – Ground Floor, James Clerk Maxwell Building (JCMB) – Ground Floor, Stamford Street Lecture theatre and K4 Gym

EXTERNAL INCIDENTS – Telephone the emergency services 999 – There is an A&E department in St Thomas’ Hospital

– ALL Accidents or incidents, including near misses must be reported through your own

company’s system and a copy sent to the Assistant Campus Operations Manager (Maintenance & Energy)

ESTATES & FACILITIES PROCEDURES

The following work requires at least 24 hours notice

–Access to ceiling voids

–Work involving noisy or dusty procedures

–Work requiring isolation of fire detectors

–Working with or altering building fabric

•Do NOT move or disconnect any security devices without prior notification and approval of the ESTATES & FACILITIES and SECURITY Departments.

•Hand tools and plant must be 110v and PAT tested.

•Trailing leads must be covered in high visibility tape.

•ALL equipment must be provided by you and may NOT be left in any building.

•In the event of UNSCHEDULED WORK/UNFORESEEN CIRCUMSTANCES staff need to be aware of the conditions of the RISK ASSESSMENT.

Please note: for out of hours (works commencing after 16.00 on weekdays) and all weekend works, contractors must report to the Strand Campus Shift Office (King’s Building, Room K-2.47), Tel: 020 7848 2908

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Permit to Work To obtain a Permit to Work You MUST supply a Method Statement and Risk Assessment to Estates & Facilities at least 24 hours prior to works commencing.

You must have completed a contractors site induction within the last 12 months (this document).

You must have authorisation from Estates to start work.

Permits are issued from the Estates & Facilities Operations Office, the 1st floor of James Clerk Maxwell Building balcony, Telephone 020 7848 3357 or 07799 267 435

Works requiring PERMIT TO WORK include: • Work in confined spaces • Work in operational laboratories • Hot works • Work on high or low voltage electrical systems • Work on fire alarm or emergency lighting systems • Work on roofs • Work in an excavation • Work with asbestos • Work involving the erection of a scaffold or tower scaffold

•No such work should commence without authorisation from Estates & Facilities .

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Permit to Work

No works will be allowed to begin without:

A RISK ASSESSMENT and a METHOD STATEMENT, specific to the task at hand;

Viewing and discussing the ASBESTOS REGISTER with the Estates & Facilities Department on site;

Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate;

The College CANNOT accommodate storage of materials/ tools within the buildings. – Tools/materials should be stored in work area compounds. These are to be agreed and

assigned (if necessary) in advance. – ANY tools/materials left unattended can be disposed of WITHOUT notice – Discuss any combustible or explosive articles with the Estates & Facilities Department before

they are brought on site. – Oxy/acetylene is NOT allowed on College premises

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Permit to Access

Permission to Access Permits are designed for managing contractors carrying out low risk activities

around the College estate.

Tasks that may be covered by Permission to Access Permit includes:

Routine Planned Maintenance

Visual Site Surveys

Utility Meter Readings etc

All activities are carried out on a risk based approach which will determine the level of controls

required.

To obtain a permission to access permit You must have completed a contractors site induction (this document).

You must have authorisation from Estates & Facilities to start work.

Permits are issued from the Estates & Facilities Operations Office, the 1st floor of James Clerk Maxwell Building balcony, Telephone 020 7848 3357 or 07799 267 435

Contractors rules must be obeyed at all times

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Site SECURITY

• You will be issued with an ID CARD upon completion of the Induction process.

• Your ID card must be visible at ALL times and returned to the Estates & Facilities Operations Office,

the 1st floor of James Clerk Maxwell Building balcony, Telephone 020 7848 3357 or 07799 267 435

upon leaving site.

• ACCESS CONTROL

• DO NOT leave external doors open and unattended.

• DO NOT let anyone in without asking them to produce their pass. Inform SECURITY on 020 7848 3806 for WBW ; 020 7848 3501 for JCMB ; 020 7848 4664 for SS1 Lecture Theatre and K4 Gym or if Access Control doors need to be kept open or if a Fire Door needs to be used.

SECURITY • Scaffolds and builders’ lifts must not be accessible out of hours, security

measures must be agreed before erection of the equipment.

• Ladders must be secure when not in use

• Inform Security if you require out of hours or weekend working.

• DO NOT leave waste anywhere onsite e.g. in stairwells, corridors, cleaners cupboards etc.

USE OF SUB-CONTRACTORS If your contract with the College allows the use of sub-contractors the following is required:

• Your managers and/or foremen must ensure that all subcontracted personnel attend a King’s

College London Induction.

• Inductions may be arranged by contacting the Estates & Facilities on 020 7848 3357 (Monday –

Friday, 08.00 – 16.00).

• Personnel found working on site without having attended an induction and not covered by a valid

permit may suspended from site without notice.

Safe System of Work Due to the age and nature of our buildings,

many of them may contain asbestos

containing materials (ACM’s).

Below gives an example of the type of activity which requires viewing the Asbestos Register:

• Access to ceiling voids

• Working with or altering building fabric

• Entering Plant Areas or riser spaces

This list is not exhaustive, please discuss with your permit issuer prior to starting works.

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Induction Acknowledgement (Waterloo)

Company Name………………………………….....................

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Please complete this form in Capitals. A copy of the completed form must be returned to your College contact prior to employees attending

site, or works may be delayed.

FIRST NAME

SURNAME INDUCTION DATE

MOBILE NUMBER

SIGNATURE