contractor portal · 2017-11-07 · a confirmation message will display and a payment email receipt...

Contractor Portal: A guide to submitting electronic Dues Reports.

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Chicago Laborers’ District Council Contractor Portal User Guide

➢ Table of contents…▪ Accessing the Contractor Portal Page 3▪ Request Access Page 4▪ Invitation to Register Page 5▪ Completing Registration Page 6▪ Logging on to Contractor Portal Page 7▪ Resetting Password Page 8▪ Dashboard Page 9▪ Create Dues Report Page 10▪ Create Dues Report - Tool Tips for cautionary messages Page 11▪ Create Dues Report – Submitting Page 12▪ Create Dues Report – Submitting continued Page 13▪ Uploading Dues Report Page 14▪ Paying for Dues Report Page 15▪ Paying for Dues Report – eCheck Page 16▪ Paying for Dues Report – eCheck continued Page 17▪ Paying for Dues Report – Coupon Page 18▪ Bank Information Set Up Page 19▪ Print Monthly Remittance Form 0▪ Submitting “No Work” Dues Reports Page 21▪ Submitting “Supplemental” Dues Reports Page 22▪ FAQs Page 23▪ Contact Information Page 24

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➢ Accessing the CVLDC Contractor Portal▪ Visit website www.LiunaChicago.org

➢ By using this Website you agree to the Terms & Conditions, Security Policy and Disclaimer information accessed from the Website’s Page footer links.

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➢ Request Access▪ Click the “Request Access” button to submit a request for inclusion to the Contractor Portal website.▪ Complete the information requested on the Request Access Web Page and click –Submit-.▪ Once you are approved you will be emailed an Invitation to Register.

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➢ Logon▪ If you have already registered, click “Login”.


Request Access Page

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➢ Invitation to Register▪ Once a Contractor’s Request for Access has been approved an email will be sent to the

Contractor’s email address on file.

➢ Click on the link in the email to submit your token and password information to CVLDC.

token

link

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➢ Complete the Registration Web Page.▪ The token can be copied from Registration Invitation email.▪ After clicking –Submit- you will then be directed to the Logon Web Page.

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➢ Logging on:▪ Enter email address and password, then click “LOG IN”:

➢ Forgot Password? Simply, click “Don’t remember your password?”

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➢ Password Resetting.▪ After clicking the password reset link, you will receive the following email, click on link to bring up

the Change Password Web page and reset your password.

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➢ Dashboard - The Dashboard Page is displayed after successful Log-in. All historical Dues Reports saved or submitted are listed.

Click on Dues Report link to view Report Detail.

Click Print to generate the print version of the Dues Report.

Create Dues Reports:1. Select Report Period.2. Select Report Type.3. Click “Create Report”.

Select the time period or search for a specific time period for viewing Historical Reports.

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Status:Active – Incomplete Report; was saved and not submitted.

Submitted – Report submitted to CVLDC, however not paid.

Pending – Report submitted and paid; under CVLDC review.

Final – Report reviewed and approved by CVLDC for processing.

Logoff of Website.

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➢ Create Dues Report:

X = Delete Worker

Add new Worker (SSN required)

Save incomplete Report

Delete Report

Submit Report to CVLDC for processing

Add new Worker (SSN required)

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Enter Wages, Hours and Dues Withheld.


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➢ Create Dues Report - Tool Tips for cautionary messages:▪ Warnings are highlighted in yellow, hover over the textbox for a description of the warning message.

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Warning Messages:1. Wages out of normal hourly

range.2. Hours > 250 is unusual.3. Dues withheld does not match

calculated.


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➢ Create Dues Report - Submitting:▪ When the Dues Detail (Wages, Hours and Dues Withheld) have been entered for all Workers, click –Submit- to send your Dues Report to the CVLDC. You will be presented with a confirmation dialogue box, click –Submit- if your Report has been completed.

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➢ Create Dues Report - Submitting Continued:▪ After you have submitted your Dues Report the completed Report will be displayed and an email

Receipt will be sent to the Contractor’s email address on file with the CVLDC.

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➢ Upload Dues Report (can be used in lieu of manual Report creation):▪ Select “Download File Template” to get the template for uploading file (this is a one-time activity).▪ If you already have the download template and Worker detail (hours, wages, etc.) have been added, select “Select

File to Upload” and choose the file to upload to the website; then click “Create Report” to generate Report.

File to Be Uploaded

Click “Create Report” to generate Report

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➢ Paying for Dues Reports:▪ After submitting your Dues Report the Payment Page will be displayed, click “Pay”.

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➢ Paying for Dues Reports - eCheck:▪ If paying by eCheck (ACH) choose Bank information and verify amount to be paid (Amount can be

overridden) and click “Submit Payment”. ▪ If you do not see Bank Accounts listed proceed to the Bank Set-up Page described in this document.

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Note; if you choose to pay online and have debit blocking setup with your financial institution, please be certain to authorize the company ID: 0000285732 which is JPMorgan Chase Bank to debit your account.

➢ Paying for Dues Reports – eCheck continued:▪ After clicking –Submit- the Terms and Conditions dialogue will be displayed, click “I agree” if you agree with the Terms and

Conditions. ▪ A confirmation message will display and a Payment email receipt will be sent to the Contractor’s email address on file with the LDC.

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➢ Paying for Reports - Coupon:▪ If paying by Coupon and paper Check, verify amount to be paid (Amount can be overridden) and click “Print Coupon”.▪ Print the Payment Coupon and mail with Check to the CVLDC.▪ On the Payment Coupon print-out hand write the Check#, Additional Amount and Total Amount.▪ If you are overriding the Payment Amount please describe the reason on the Coupon Report.▪ An email receipt will also be sent to the Contractor’s email address on file with the CVLDC.

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➢ Bank Information Set Up:▪ Required before eCheck (ACH) payments can be submitted.▪ Select “Payment Account” from the menu and click “Create Account”.▪ Complete the Bank information requested and click –Submit-.


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➢ Print Monthly Remittance Form (Blank Pre-Print):▪ From the Dashboard Page select “Monthly Remittance Form”

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➢ Submitting “No Work” Dues Reports:▪ From the Dashboard Page select Dues Report Period, Report Type and click “Create Report”.▪ Enter 0.00 into Gross Wages, Hours Worked and Dues Withheld for appropriate Workers; Click –Submit- .

(Dashboard Page excerpt)


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➢ Submitting “Supplemental” Dues Reports:▪ From the Dashboard Page select Report Period, choose “Supplemental” from Report Type and click “Create Report”.


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➢ FAQs:

▪ My Invitation Code (token) does not work?✓ Invitation codes are set to expire after 24 hours. Please submit another Access Request as described in Request

Access section of this document.

▪ Uploading Dues Reports does not work?✓ Verify that you are using the proper Download template and that it is fully completed.✓ Review Uploading Dues Report section within this document.✓ Contact [email protected].

▪ How do I add additional employees to the Contractor Portal?✓ Have the new employee submit an Access Request as described in the Request Access section of this document.

▪ How do I change / reset my password?✓ Please review the Resetting Password section as described within this document.

▪ Do I have to pay the Amount reflected in the Payment Page?✓ If you do not agree with the calculated Amount you can override this Amount.

▪ My eCheck Payment failed settlement?✓ Contact your Bank first about the issue.✓ If issue not resolved after contacting your Bank, contact [email protected]. We will be glad to help!!


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mailto:[email protected]


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➢ Contact Information:

Chicago Laborers’ District Council

Suite 300999 McClintock DrBurr Ridge, Illinois 60527

Email: [email protected]

Phone: (630) 655-8289

Fax: (630) 230-3055


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contractor portal · 2017-11-07 · a confirmation message will display and a payment email receipt...

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