Continuum of Care Funding 2011

A Preview for ApplicantsJuly 28, 2011

Continuum of Care Funding

Requires a local collaborative planning process CoC applies as a single body in Exhibit 1

Contracts are with individual agencies in Exhibits 2 (for now)

2011 NOFA expected by the end of August

Pre-HEARTH rules apply this year, but many HEARTH-related adjustments already issued

Pro Rata (formula) Need /Hold Harmless Need

Competitive Block Grant – Supportive Housing Program (SHP) and Shelter Plus Care (S+C) Programs

Formula need for Sonoma County + Santa Rosa + Petaluma = $903,607

Where renewing contracts for 1 year outstrips this amount, HUD will fund the higher amount as a Hold Harmless CoC. This amount is $1,137,934 in SHP awards

S+C contracts renewed based on Fair Market Rents, 89 units – about $1.3 million

Total package = approx. $2.5 million

Reallocation in Hold Harmless CoCs

As a Hold Harmless CoC we can reallocate dollars if a project is not needed, or under-performing (Exhibit 1)

Analysis of homeless population since 2009 indicates a negative need for family transitional housing and shelter – the need is to place families in permanent housing

Discussion of re-purposing resources to address single individuals

System unmet need analysis incorporated into evaluations of renewal projects

Permanent Housing Bonus

We can apply for a single bonus project, maximum $135,541

This is 15% of the PRN figure ($903,607)

Cannot mix with reallocated funds

Use for SHP or S+C

This year, HUD allows 1-year initial contract in SHP projects

Highlights of 2011

Encouraging CoCs to strategically review HMIS needs to prepare for HEARTH reporting requirements

Suggestions there may be an HMIS set-aside for this purpose

Suggestions of a youth set-aside as well

Registration NOFA states HUD will adjust requirements to address homelessness in “extremely high need areas”

Logic Model eliminated

Local process 2011

NOFA will allow about 8 weeks to submit a 2-phase application

Applicants will have about 4-5 weeks to submit in e-snaps (electronic submission systems)

As soon as NOFA is released, a calendar of events and local RFP will be published

Local bidders conference for bonus project, technical assistance sessions

Prepare now

Sign up for a listserv at http://hudhre.info/index.cfm?do=viewJoin to receive HUD notices

Obtain a DUNS number by phone at 1-866-705-5711 or on line at www.dnb.com - this takes 10 minutes

Register with the federal government’s Central Contractor Registry at www.ccr.gov - this can take 2 weeks

Set up an individual user profile on the “e-snaps” electronic application site, https://esnaps.hud.gov/grantium/index.jsf

Contact Jenny to get on local CoC listserv

Permanent Supportive Housing Bonus Project

Permanent housing with supportive services for homeless families or individuals who are living with disabilities

Extra points for projects that serve chronically homeless individuals

To earn the bonus points, the project must serve 100% chronically homeless (CH)

CH clients must come directly from the street or shelter (not transitional housing)

Eligible expenses – PSH Bonus

Acquisition or rehabilitation ($1:$1 match, not renewable)

Leasing (no match required)

Housing operations ($1:$3 match)

Supportive services ($1:$4 match)

Rental assistance (S+C projects only)

Other PSH Bonus Project Requirements

No more than 20% supportive services (case management)

80% must be spent on housing expenses (any eligible expense other than supportive services)

Scored on Housing EmphasisMust document leveraged resources of at

least $2 for every $1 requested to be assured of funding

Supportive Housing Program

Any private non-profit, public non-profit community mental health center, or entity of local government is eligible to apply

Initial contract can be 1, 2 or 3 years

Different levels of cash match required depending on expense

5% of program expense allowed for administrative expense

Sample 1-Year SHP Budget, Master Leasing

1 year project budget

Required match

Total project budget

Case Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272

Leasing (no match required) $103,269 $103,269

Program subtotal $129,086 $6,455 $135,541

Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455

Total request $135,541 $6,455 $141,996

Note: HUD rounds all figures less than $1.00 down.

Sample 1-Year SHP Budget with Housing operations expense

1 year project budget Required match Total project budget

Case Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272Housing operations (requires $1 cash match for every $3) $103,269 $34,423 $137,692

Program subtotal $129,086 $40,878 $169,964Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455

Total request $135,541 $40,878 $176,419

Shelter Plus Care Program (S+C)

Application is made only by a Housing Authority in partnership with one or more non-profit service provider Sponsors.

The Sonoma County Housing Authority manages all Shelter Plus Care programs by mutual agreement.

Rental assistance partnership:◦The Housing Authority manages rental assistance ◦Service provider provides the services disabled

residents need to remain stably housed.

Shelter Plus Care Rules

Award is for the Fair Market Rent for a specific number of units. Can be:

◦ Tenant-Based Rental Assistance (portable)◦ Project-Based Rental Assistance (remains with a specific facility)◦ Sponsor-Based Rental Assistance (tied to the Sponsor)

Initial award minimum: 5 years (60 months)

After 5 years, the project is renewed annually for the current Fair Market Rent equivalent

Service providers must demonstrate a 100% “soft cash” match – delivery of the monetary equivalent of the rental assistance as in kind services

Shelter Plus Care Notes

Award must be matched dollar for dollar (“soft cash”) with services funded through a non-McKinney-Vento source

Services must be committed to in writing, and delivery of services must be documented on an annual basis

On completion of the initial award, HUD allows renewal of all existing units and encourages consolidation of S+C awards.

Sample Shelter Plus Care Budget

Size of Units

Number of Units

Fair Market Rent

Number of Months

Total Soft Cash Match

1 bedroom 2 $1,024 60 $122,880 $122,880

Total 2 $1,024 60 $122,880 $122,880

• This is a 5-year S+C budget based on the 2011 Fair Market Rent (FMR) for a 1-bedroom apartment in Sonoma County

• Could use a combination of apartment sizes to maximize the dollars available

• Rental assistance is provided at 30% of tenant income. Shelter Plus Care budgets are set up based on no income and rental assistance at 100% of FMR. As incomes rise, Housing Authority can use to expand the number of people housed

• Housing Authority can use up to 8% for administrative expense

Important Resources

HUD’s Homeless Resource Exchange www.hudhre.info. Newly redesigned site integrates IDIS and HDX info, easier to get to Virtual Help Desk, make requests for technical assistance, calendar, listserv sign-up

Direct link to e-snaps portal from HRE home page (lower left of screen)

E-snaps Portal: https

://esnaps.hud.gov/grantium/frontOffice.jsf

E-snaps training site: http://esnaps.hudhre.info/

Contact Information

Questions?

Jenny Helbraun Abramson, CoordinatorSonoma County Continuum of Care

(707) 824-2852continuumofcare@comcast.net