CONTENTS

I SECTION I DESCRIPTION PAGE NO

r I EXPRES~IOJ\. OF I NTER!-:~ r r II SCOPe OF WORK-- --------------r--

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Ill

IV

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II'\~ I RCC I IO~S TO BIDDI- RS GI-NLRAI . ' II:.R:\1~ \ '\JD

CONDI rtONS

1:.\ A I LJA I 10'-. CRIII-:. RIA

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16 - -----~----------------~----~ B D FOR\1 (APPF'\DIX ·8') 17

)RM 01 AGRU:.MENT (APPENDIX 'C) 18 - - - - -- ----------

10: I EGRI fY PAC r ( \PPEN DIX ·D')

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TRADE DEVELOPMENT AUTHORITY OF PAKISTAN (EXP0-2020 Dt'BA I)

File "',o, TOAP-AD-02(23)/Asia-2014 Dated 23/01/2020

Expression of In terest

SERVICES OF CURATORIAL TEAM/CO NSULTANTS REQUIRED

Trade Development Authority of Pakistan (TDAP), mvites Expr~ssion of Interest from Curatorial teams/ Consultcmts of well reputed and experienced professionals to provide curalonal servicec.; for Pctkistan Pavilion at Expo 2020- Dubai, U.AE.

2. The detailed Bidding documents contammg terms and conditions, method of procurenwnt, proced1.m:' for subtlliSSIOn of bids, bid securit), b1d \.alidity, opening of bid, evaluation lnleria, clarification / rejection of bids etc. arc avatlable for the interested bidders al Lhe Office of the Deput) Dlfector (Expo 2020), Trade Developmenl Authority of Pakistan (TDAP), 3rd Floor Block-A, FTC Building, Shahrah-e-Faisal, Karachi. 'll1c bidding documents can also be downloaded from www.tdap.gm .. pk and www.ppra org.pk free of cost. The interested firms who opt lo download the bidding document from the wcbs1Le should register themselves with the office of Deputy Director (Expo2020), fDAP, Karachi for communication of any changes etc.

3. Smgle Stage Two Envelop Procedure will be used for open competitive bidding. Interest~d Individuals/ Fums will submil their sealed bids comprising single package containmg two separate envelops. Each envelop shall contain separately the ' fincmcial' and teclu1tcal' proposal \1\ hich \vill be clearl) mentioned m bold and legible lt'ltcrs on respccli\ e cn\·elopes to a\.Oid any confusiOn. Proct>durc for selection under Quality Based Selection method in accon.l.ance with Procurement of ConsullanC) Services Regulations 2010 would be used for the selection of Consultants.

4. Sealed Expressions of Interest, prepared in accordance with the instruchons in the btdtlmg documents, musl reach at the office of the Deputy Director (Expo _20~0), Trade Development Aulhorit) of Pakistan (TDAP), 3rd Floor, Block-A, FT~ BUII~mg, Shahrah-e-Faisal, Karachi on or before 11:00 A.M. on lOth I·ebruary, 2020. B1ds will be

opened the same day at 11:30 A.M.

5. Trade Development Authorit) of Paktstan reserves the right to reject.tlanyporb~·ll bids and to annul the bidding procec;s at any time in accordance w1 1 u 1c

Procun~rnenl Rules.

Deputy Direc tor {Expo 2020) Trade Development Authority of Pakistan

Government of Pakistan, 3 rd floor, Block-A, fTC Building, Shahrah-e-taisal, Karachi

Tel: 021-99207211 Fax: 021-99206467 Email: qadeer.aluned@tdap.gov.pk

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k. Travding and accommodation charges for visits ou t of Karachi shal l be paid on

actual basis (Fconom.> Class ricl,ct plus accommodation).

I. I he Interested Parties (IP) who have been defaulter and /or in litigation with TDAP

or an} other government organization at an) lime. shall not be eligible to participate

in the bid. Besides. I P should not have faced any criminal charges. proceedings or

case'> (lndividuai/Companv shall have to submit affidavit to this effect)

m. The Team/Consultant will be required to give a cornprchensi\c presentation for

technical evaluation purpose.

B. ELIGIBILITY CRITERIA:

a. Minimum Qualification and Experience as gi\en in 'I echnical Evaluation

b. Should be Pakistan Based

c. SUFFICIENCY OF TENDER:

a. Each bidder shall be deemed to ha\C fully satisfied itself before submitting the

Tender as to the correctness and sufticiency of this Tender and prices stated in the

Bid Form (Appcndh ' B' ). \\ hich prices. except in so far as it 1s othem isc

e:xprcssl> pro\ ided in the Conditions of the Contract, must cover all the1r

obligations under the contract and all matters and things necessar.> for the proper

completion Of the prOJeCt.

b. '-lo bidders shall have the right to make any objection C'\cuse or claim about

correctness and sufficiency ofthe tr tender by the TOi\P.

D. VERBAL INSTRUCTIONS BE IGNORED:

TDAP shall not assume an} responsibility for information. tnterpn.:tation and deduction.

the Bidder may make from the date furnished by the I OAP. l\o verbal understanding.

agreement or conversation with an} ot1icer, employee or agent of the I DA P. either

before. during or after the execution of the con tract, shall affect or modify any of th~.:

terms or obligauons contained in the Tender Document.

E. COST OF TENDERING:

Biddt!rs shall have no claim for reimbursement of an) expens~.:s of any kind \\ hatsoevcr

incurred in connect Jon w1th the preparation and submission of their tenders.

F. INCOMPLETE TENDER:

Incomplete or partially submitted bid shall be liable for rejection by the TOAP.

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G. BID SECURITY:

a. The original tender shall be accompanied b) a bid '>ccurit) equivalent to Rs.

25.0001- and'"' ith minimum valid it) of 30 da)!:>, in the torm of Pay Order Demand

Draftl8anl..ers Ch~que is!:>ued by a scheduled bani.. of Pakistan in favor of fDAP.

The bid security of bidders wi II be refunded atler award of render and acceptance

thereof b) the responsive bidder.

b. The tender \\ ithout bid !:>ecurity \\ill not be considered and such bid \\iII be rejected

'' ithout any evaluation. Any reason/justification for non-submission of bid

security. whatsoever may be. will not be accepted.

n. SUBMISSION OF TENDER:

TECIJ:\l(AL BID:

A proposal shall be rejected if it does not respond to important aspects of the EO I, or if

it fails to achieve the qualifying technical score (70 mark\) as indicated in the Data

Sheet.

1 he Technical Proposal should contain minimum of follo\\ ing documents:

a. A co\ering letter addressed to the 'I DA P. categorically contim1 ing that

Individuals/Company fully meet the aforementioned Eligibilit) Criteria An:

shortcoming in meeting an) of the critica l criteria must be clearly stated:

b. Copy of the Agreement forming Consortium of Consultants or Incorporation

Certificates (in case of com pan\);

c. Cop) of"t\ 11\ registration 111 case of Compan}tlndividuals:

d. Copies orQualitications and experience

c. Detailed presentation including approach & methodology and competency of the

Company/Individual as mentioned in the Data Sheet:

Fl l'IANCIAL BID:

a. The I inancinl Bid must be tilled in on the format at Appendh. ' B' printed on the

letterhead of the Principal Curator ( onsultant Company.

b. Financial Bid should also contain the Tender Document duly signed on each page

(each ot correction also duly signed and stamped without any ovemriting) along

with the prescribed bid securit~ shall be scaled and clearly marked in an envelope

and deli\ercd in person or by registered mail or through courier serv1ce to the

foliO\\ 111g address:

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EV ALVA TION CRITERIA ' I his is quality ba!>~u procurement proceuurc therefore the minimum qual if) ing marks for the

tcchnil:all) responsive bidder shall be 70% whereas contract shall be awarded to bidder scoring

highc!>t in Technical Proposal:

DATA SHEET FOR TECHNICAL EVALLATIO:\

Particulars Max. Marks ----------------4-------~~~~=-----~

A. QUALIFICATION A;"IID EXPF:RIENCE: (Rele\ant documents to be submitted) Principal Curator:

Qualification: 1. Basic quali fication in fine r\rts Rek\anl Field ii. Foreign Courses,Certifications in the relevant tleld

I E\perience: i. No. of~ ears ol' "ork experkncc in the relevant field

(a) \lore than 25 ~ears- I 0 points (b) Between 20-24 years- 6 points (c) Between 15-19 years 3 points (d) Less than 15 years- 0 points

11. No. ofrde\ant projects executed 1 (a) More than .30 projects - 10 points

(b) Bct\\cen 20-24 projects - 6 points (c) Bet\\CCn 15 -19 projects - 3 points

0 I (d) Less than 15 projects- 0 points

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-Support team for Curation:

Qualification: i Basic qualification in Fine Art~ Relevant Field ii. 1-orcign Courses Certifications in the rclc\ant tield

E\.pcriencc: 1 No of)ears of work experience in th t: relevant field

I ii

ears- I 0 points (e) More than 25) (f) BCL\\CCil 20-24 (g) Between IS -19 (h) Less than 15 )t:

years 6 points years- .3 points

·ars 0 points

~eels executed No. of relevant pro (c) More than 30 (f) Bet\\t:en 20-2 (g) Bet\\een 15-

projects I 0 points 4 projects - 6 points 19 prOJeC!S 3 points

I (I,J Le">:tl.ml'i proJects - 0 points :

t~ PRESC\tTATIO'I

i. Concept ii. Proposed Work Pia n

'I 'OTAL SCORF l\1 inirn u m Qualif\ ing ~core

I

so

03 02

10

10

0.3 02

10

10

50

25 25 10()

70°/o

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~ott!: The Curatorial Team/Consultants ''i ll be required to give a comprehensive presentation

for technical eHtluation purposes. The final decision of technical qualilicat1on or

disqualification of Curatorial Team/Consultants ''ill be made on the basis of their presentation.

FINANCIAL EVALUATIO~:

The Financial Proposal of only technically highest scoring bidder shall be opened in

presence of bidders. who may wish to be present. on the date and time notified later. fhe

Finan~.:ial Proposal or the bidder '"hose I cchnical Proposal have not been shortlbted shall be

returned un-opened to rcspecti \ e b1dder.

Thc contract shall bc awarded on Qualit) Based Selection Method to the bidder \Vith highest

scort! in I echnical Proposal.

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SECTION- V

SPECIAL STIPULATIONS- APPENDIX 'A'

BID FORM- APPENDIX 'B'

FORM OF AGREEMENT- APPENDIX 'C'

INTEGRITY PACT- APPENDIX 'D'

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APPENDIX 'A'

SPECIAL STIPULATIONS

(TENDER FOR IIIRING OF CURATORIAL SERVICES I~ RESPECT OF

PAKISTAN'S PARTICIPATIO:'\ IN EXP0-2020 DCBAI)

Works 'C.ontractfor I firing of Curatoria l Servic<.:~

- - J_Address: 3ra and sm rtoor~lock-MTC Buildin~ Shahrae

~aisnl Karach i ........... ..... . TDAP -* ~ '----~ - - - - - - - -- - - - -

3 fDAP's Rcpres<.:ntativc

I Director General (Expo2020)

Bid security TRs. 25.000/- in the form of Pay Order/Demand Draft

!--5-I--Performance Sec uri~-- fNi-1- ----------------------; I) . ~1 - -r-11.~11 '-etcntron . ., oney "

Period of contract - tFrom ~ .. ~.~ .. 2020 to ComPletion ;;[Apri l. 2021 --------- -------------1

1 Delivt!r) Period

9 Pa) mcnl Schedule

i. t\lonthly Remuneration

ii. Traveling and Daily Allo\\ancc on actual basrs

(FconOill) Class ficket plus accommodation) L.___L.__ ________ __ _,___ ---- ------- - - - -- J

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Appendh 'C'

FORM OF AGREEMENT (TO BE PHI:'\ TED ON STAMP PAPER)

This Agreement is madt! at ............................. on this .. ......... day of ........... 2020

BETWEEN

TR\DE DEVELOPMENT AUTHORITY OF PAKISTAN. KARACHI having its office

located at 3r~ and 5111 Floor of Block-A. FTC Building Shahra c hlisal Karachi through

............... {ht:rcin after referred to as ·TDAP' "hich e:-,.pression shall include ib succ~::ssor­

in-intercst. executors and administrators. legal representative and assigns) of the FIRST

PART.

AND

~Vs ........... ............................. (Principal Curator) having its principal onicc at

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. through its . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... ;\1

............................ (hert!inaficr relerred to as ·SER \rICE PRO\t IDLR · \vhich e:\prcssion

shall include its successor-in-interest. e:-,.ccutors. administrators. legal representative and

assigns) ot the SECO~D PART.

I. Whereas ~ERVIC E PROVIDER is qualified to perform the work/ jobs mentioned in

the I cnder Documents (detailed above) issued regarding appointment of

............................. on the Basis of'' hich M/s .......... has b~::en selected as the successful

bidder and that such performance ''iII be in furtherance of Pakistan· s representation at th~.:

F.xpo-2020 Dubai being held from 2011 October 2020 to I 0 1 April 2021.

2. The Tender Document 1\o .......................... dated .................. as well as the l~::tter

of Award issued b) the fDI\P. stating the contract price as Rs _____ _

(Rupee-;_ _ _ _ __ __ __ __ ___ __ __ on I)). sha II be deemed to form and bl! read

and considered as part of this agreement

a) F'\pression of lntcr~::st

b) Scope of \\' ork

c) Instruction to Bidders/General rerms & Conditions

d) Special ~tipulations

c) Bid ~orm

t) Form of ,\greement

g) lntegrit~ Pact

3. 1 O\\, TIIERErORL 111 consideration of the mulllal cmenants set forth herein and

intending to be legally bound. to honor tht.:sc CO\ enants. tht.: partks hereto agree as

follow-;:

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Appendh 'D'

(INTEGRITY PACT)

DECLARATION OF FEES, COMMISSION AND HROKERAGF ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN

CONTRACTS WORTH RS. 10.00 l\llLLIO"i OR MORE

Contr,H:t No. _ _ _ _ Contract \ nlue: _ _ _ Contract Title:

-~---

Datl.!d

.. ... .. . . . .. . .. .. . .. ............ . ...... [name of Supplier] hereby lh:clart.!s that it has not ohtaincd or

induced the procurement of any contract. right. Interest, privilege or oth...:r obligation or benefit

from GO\crnmem of Paki~tan (GoP) or any admmistrative suhdi\ is ion or agency thereof or any

other entity O\\ nell or controlled by GoP through <.tn) corrupt business practice.

Without limiting the gcneralit) of the foregoing. [name ol ~upplicrl represents and warrants

that it has fully declan.:d the brokerage. comnllSsion. lees etc. pa1d or payable to anyone and not

giH·n or agreed to giv~.: and shall not g1vl.! or agn.:e to giv~.: to an: one within or outside Pakistan

either direct!) or indirectly through an) natural or juridical person. including its affiliate. agent.

as~ociate. hrol-:cr. consultant. director. promoter. shard10lder. sponsor or subsidiary. any

commission. gmtifkation. bribe. finder'~ fee or kickback, whether described as consultation fcc

or other\\ i~e. \\ ith the o~jcct of obtaining Or lfldUC111g the proCUr1.!111Cnt Of a COntract. right.

interest, privilege or other obligation or bcnetit in whatsoe\~o:r f(lrm from GoP. l:.\CCpt that

which has been e.\pressl~ declared pursuant hereto.

{name of Supplier] certifies that it has made and will mal-:c full disclosure of all agn.:cm~:nts and

arrangcmellls \1 ith all persons in r~.:spect or or re l at~:d to the transaction with GoP and has not

taken <111) action or v,ill not take any action to c1rcunwent the above declaratiOn. representation

or warrant).

{name ol ~upplierl acc~o:pb full responsibility and strict liabi lity tor mal-:ing an) false

declaration. not making full disclosure. misrepresenting facts or taking any action likely to

defeat the purpose of this dl!claratiOn, representation and warranty. It agrees that any contract.

right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall.

without prcjud1ce to an) other rights and remedies available to GoP under any la\1. contract or

other instrument. b~: voidable at the opuon of GoP.

Notwithstanding any rights and remedies e:>.:crc1scd by GoP in this regard, [name of' Supplier]

agrees to indemnify GoP for any loss or damage incurred by it on account of ib corrupt

business pract ice~ and further pa) compensation to GoP in an anwunt equivalent to ten time th~.:

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sum ol· an~ t:ommission. gratitication. brib~. tinder's fee or kickback gi-.en b) [name of

5.upplierl as aforl.!said lor the purpose of obtaining or inducing the procurement or any contract.

right. intcre'>l. privilege or other obligation or benefit in \vhatsocvcr form from GoP.

~ame of Buyer: ..... ..... ... ... . . Signature: .............•..........

[Seal]

l\ame of Seller Supplier: ........... . Signature: . . . . ... .... . .. .. ... . .

(Seal)

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