contact me: communicating with iq families
DESCRIPTION
Contact Me: Communicating with iQ Families. Carla McLain. iQ Academy Texas. Spring 2011. Agenda. Why is communication important? Contacting new students Contacting escalation students Sending personalized emails. 10%. 25 %. 24%. 8 %. 8%. 8 %. 14%. - PowerPoint PPT PresentationTRANSCRIPT
Contact Me:Communicating with iQ Families
Carla McLain iQ Academy Texas Spring 2011
AgendaWhy is communication important?
Contacting new students
Contacting escalation students
Sending personalized emails
Teacher TimeClassroom Preparation - 10%
Grading - 24%
Reports/Grade Book - 8%
Communicating with students and parents - 14%Communicating with iQ staff - 8%
Office Hours - 8%
Elluminate Sessions - 25%
Curriculum Issues - 2%
Technical Issues - 1%
25%
10%
24%
8%
8%14%
8%
Why is proactive communication an important part in communicating with students and
parents?
Technology challengingCurriculum too hard
Helping student get back on pace
Motivating studentsFeel important
7 C’s of CommunicationClear
Concise
Concrete
Correct
Coherent
Complete
Courteous
http://www.mindtools.com/pages/article/newCS_85.htmhttp://abcopayroll.com/news/200610sevencs.php
Quotes“Speak when you are angry - and you'll make the best speech you'll ever regret.”
~ Dr. Laurence J. Peter
“We have two ears and one mouth so that we can listen twice as much as we speak.”
~ Epictetus
http://thinkexist.com/quotations/communication/
* All names are fictional
Contacting New Students
New Students - Week 3*
Name Grade Electives Teacher Call
Small, Danny 3 Bill Smith
Bush, Tommy 4 Carolyn Mathis
Brown, Robert 5 Mary Kemper
Gonzalez, Eddie 6 Art Michael Nelson
Hill, Mary 6 Music Tom Canning
Ables, Laura 7 Spanish 1A, Dig Photo Jill Richards
Taylor, Mike 7 Health, Dig Photo Sam Mead
Week student will startElectives student will take (middle school only)New Student List
Name of new studentGrade Teacher responsible for
contacting new student
New Student Checklist
Elementary MiddleAre you able to login Moodle? ThinkCentral? Blackboard?
Have you printed the weekly assignment list? pace chart for each course?
Login iQ email – student? -parent?
Found the Elluminate Link?
Are you able to login Study Island?
Have you been able to submit an assignment?
Have you been able to upload an assignment?
New Student - OES and Attempts
Document the contact in OES with a short description of the contact.
Remember this information is available to parents upon request.
3 times by phone enrollment week ~ send email
Continue contacting the following week
* All names are fictional
Contacting Escalation Students
Last Name First Name Teacher Course Grade to Date
Current Week
Report Week
Notes
Jones Charles Mary Kemper
English 95 14 14 Great job staying on pace
Jones Charles Mary Kemper
Enrichment 80 14 14 Great job staying on pace
Jones Charles Mary Kemper
Math 60 12 14 Missing Assignments
Jones Charles Mary Kemper
PE 100 14 14 Great job staying on pace
Jones Charles Mary Kemper
Science 65 14 14 Low test grades and assignments
Jones Charles Mary Kemper
Social Studies
76 14 14 Great job staying on pace
Elementary List*
Contacting Escalation StudentsMiddle School List
Escalation Student Checklist
Do you know which assignments are missing?
Do you have questions or need help with (assignment title)?
What is your plan of action to get back on pace?
Ways to be successful ……communicate with teachercheck grades dailycontact learning coachattend office hoursset up individual tutoring
Escalation Student - OES and Attempts
Document the contact in OES with a short description of the contact.
Remember this information is available to parents upon request.
3 times by phone enrollment week ~ send email
Continue contacting the following week
Personalized Emails
Students doing great
Birthdays/Welcome to the world
Words of encouragement
Motivating students
Personalized Emails in OpenOffice
Download www.openoffice.org
Setup email information in OpenOffice
Change information in BirthdayDataTemplate.ods
Open BirthdayMessageTemplate.odt
Contacting Students - OES
Document the contact in OES with a short description of the contact.
Remember this information is available to parents upon request.
Review
7 C’s of Communication
Why is it important to
. . . . . contact new students?
. . . . . contact escalation students?
. . . . . send personalized emails?
Open Discussion – Question 1
iQ Academy Texas teachers will provide
consistent, ________, _________
communication when contacting new
students, escalation students, and sending
personalized emails.
Open Discussion – Question 2
In order, list the steps need to successful contact a new student.
*All names are fictional
Open Discussion – Question 3Identify the new 6th grade students on the list and which teachers will contact them.
New Students - Week 3*
Name Grade Electives Teacher Call
Small, Danny 3 Bill Smith
Bush, Tommy 4 Carolyn Mathis
Brown, Robert 5 Mary Kemper
Gonzalez, Eddie 6 Art Michael Nelson
Hill, Mary 6 Music Tom Canning
Ables, Laura 7 Spanish 1A, Dig Photo Jill Richards
Taylor, Mike 7 Health, Dig Photo Sam Mead
Open Discussion – Question 4
When contacting new students, you should ask them all of the following questions except:
A. Are you able to login Moodle for Elementary and Blackboard for Middle school
B. Are you able to login Study Island?
C. Are you able to login ThinkCentral? (Elementary only)
D. Are you able to find Google?
Open Discussion – Question 5
How do you document contacting a new student in OES?
Open Discussion – Question 6
If you are unable to reach a new student during the week of enrollment, you do not need to contact them the next week?
TrueFalse
Open Discussion – Question 7
In order, list the steps need to successful contact a student on escalation.
*All names are fictional
Open Discussion – Question 8Identify the elementary student on the escalation list.*
Last Name First Name Teacher Course Grade to Date Current Week Report Week NotesClark Allison Mary Kemper English 67 8 9 Missing assignmentsClark Allison Mary Kemper Enrichment 85 7 9 Missing assignmentsClark Allison Mary Kemper Math 65 9 9 Low test grades and assignmentsClark Allison Mary Kemper PE 100 9 9 Great job staying on paceClark Allison Mary Kemper Science 71 8 9 Missing assignmentsClark Allison Mary Kemper Social Studies 85 9 9 Great job staying on paceMason Anthony Mary Kemper English 88 9 9 Great job staying on paceMason Anthony Mary Kemper Enrichment 90 9 9 Great job staying on paceMason Anthony Mary Kemper Math 75 9 9 Great job staying on paceMason Anthony Mary Kemper PE 100 9 9 Great job staying on paceMason Anthony Mary Kemper Science 86 9 9 Great job staying on paceMason Anthony Mary Kemper Social Studies 76 8 9 Missing assignments
Last Name First Name Teacher Course Grade to Date Current Week Report Week Notes
Clark Allison Mary Kemper English 67 8 9 Missing assignments
Clark Allison Mary Kemper Enrichment 85 7 9 Missing assignments
Clark Allison Mary Kemper Math 65 9 9 Low test grades and assignments
Clark Allison Mary Kemper PE 100 9 9 Great job staying on pace
Clark Allison Mary Kemper Science 71 8 9 Missing assignments
Clark Allison Mary Kemper Social Studies 85 9 9 Great job staying on pace
Mason Anthony Mary Kemper English 88 9 9 Great job staying on pace
Mason Anthony Mary Kemper Enrichment 90 9 9 Great job staying on pace
Mason Anthony Mary Kemper Math 75 9 9 Great job staying on pace
Mason Anthony Mary Kemper PE 100 9 9 Great job staying on pace
Mason Anthony Mary Kemper Science 86 9 9 Great job staying on pace
Mason Anthony Mary Kemper Social Studies 76 8 9 Missing assignments
Open Discussion – Question 9When contacting escalation students, you should ask them all of the following questions except:
A. Are you able to locate Google?
B. Do you know which assignments are missing?
C. Do you have questions or need help with (assignment title)?
D. What is your plan of action to get back on pace?
Open Discussion – Question 10
How do you document contacting a student on escalation in OES?
Open Discussion – Question 11
If you are unable to reach an escalation student during the current week, you do not need to contact them the next week?
TrueFalse
Open Discussion – Question 12Identify the subject for the teacher that will send a personalized email to the student for passing and being on pace.
Open Discussion – Question 13
In order, list the steps to successful contact a student using personalized email.
Open Discussion – Question 14
Sending a personalized email helps a student feel important.
TrueFalse
Open Discussion – Question 15
How do you document contacting a passing student in OES?
Quotes
“To effectively communicate, we must realize that we are all different in the way we perceive the world and use this understanding as a guide to our communication with others.”
~ Anthony Robbins
“Communication works for those who work at it.”~ John Powell
http://thinkexist.com/quotations/communication/
Closing
Questions
Ideas to share
Comments
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