consultancy services for upgradation and · pdf filehonours lord shiva, ... the names of...

TOURISM CORPORATION OF GUJARAT LTD.,

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CONSULTANCY SERVICES FOR

Upgradation and improving the facilities of existing Holiday Home at Saputara Hill

Station, Dist. Dang up to the standard of Star Category of Hotels.

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Tourism Corporation of Gujarat Ltd (TCGL)

Udhyog Bhavan, Block No. 16, 4th Floor, Sector – 11,

Gandhinagar – 382 017, Gujarat ( India)


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IINNTTRROODDUUCCTTIIOONN :: Lying in a densely forested plateau in the Sahyadri Range, Saputara holds

the distinction of being the only hill station in Gujarat. This tranquil small town

is situated at an altitude of around 1,000 m, and has a climate that is

consistently pleasant, although leaning towards chilly, throughout the year.

The name Saputara literally stands for 'abode of serpents,' a fact that is

highlighted by the presence of an image of a snake on the shores of the

Sarpagana river, which flows through the town. This image is worshipped by

the region's tribal folk, especially during major festivals such as Holi. Adding to

Saputara's mystique is the legend that Lord Rama spent 11 years of his exile

in these very forests.

The quiet, idyllic surroundings of Saputara provides the perfect setting for long

walks through its many gardens, namely Lake Garden, Step Garden and

Rose Garden, while the Saputara Lake offers excellent opportunities for

boating and sailing. The Sunrise Point, also known as the Valley View Point,

offers a bird's eye view of Saputara and its environs, and Sunset Point is

possibly the best place to catch breathtaking views of the neighbouring forests

and villages. The latter can now be accessed by a ten-minute long, thrilling

ride on the Ropeway.

Another main attraction here is the Nageshwar Mahadev Temple, which

honours Lord Shiva, and features an image of the god. The Saputara Museum nearby is a great place to see displays on the life, culture and art of

the region's many tribes. Nature and wildlife enthusiasts will enjoy a visit to

the Vansda National Park, lying a short distance from town. Once a private

forest belonging to the king of Vansda, this park is home to tigers, leopards,

antelopes, pythons and giant squirrels among other animals.


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Other Activities: There are several destinations lying within easy distance of Saputara that

make for fun-filled day trips and excursions. The Gira Falls, situated around

52 km from town, are a sight to behold, especially during the period from June

to November. It also serves as an excellent spot for a family picnic. Farther

away, nearly 60 km north of Saputara, the Purna Sanctuary is a richly

forested area, with bamboo-lined walkways that are ideal for trekkers.

The Gandharvapur Artist Village is a great place to shop for souvenirs and

trinkets, such as bamboo jewellery, pottery, vases, key chains and pen

stands, made by local tribal craftsmen.


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Location: Saputara in Dist.Dang is located at a distance of 165 kms. from Surat, 460

Kms. from Ahmedabad and 80 kms. from Nasik in Maharashtra. It is situated

on the border of Maharashtra and Gujarat.

The Consulting firm of Architects, Civil Engineers, Structural Engineers, planners and designers is required to prepare conceptual lay out plan for upgradation and improving the facilities of existing holiday home at Saputara along with detailing out the components to be executed.


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GENERAL INSTRUCTIONS :

• TCGL is keen to develop, upgrade and improve the facilities of

existing holiday home at Sautara Hill Station,Dist.Dang, up to the

standard at par with Star Category of hotels.

• You are hereby invited to participate in the Expression of Interest

as Firm for consulting services required to carry out the

preparation of detailed design lay out plan, for upgradation of

facilities mentioned in this document at Saputara, Dist.Dang.

• The evaluation of the proposals will be done by a Evolution

Committee, appointed by Government.

• At any time before the submission of proposals, Managing

Director,TCGL may, for any reasons, whether at its own initiative

or in response to a clarification requested by an invited consulting

firm modify the document by amendment. The amendment will be

notified in writing to all invited parties / consulting firms and will be

binding on them

• A brief description of the assignment and its objectives are

explained in the document. The participants shall follow the aims

and objectives of the brief.

• To obtain first hand information on the assignment, Firms are

requested to visit the site before submitting the proposal.

• Parties/ Firms submitting their proposal shall be required to make

presentation on their design before the Evaluation Committee.

Parties / Firms short-listed shall be informed about their time slot

and evolution. They shall be called in a short notice to

Gandhinagar for the presentations in case of change in present

schedule. Proposals of firms failing to make presentation shall not

be considered.


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• Please note that the cost of preparing the proposals, visit to site,

lodging, boarding, transportation and invitation for presentation

are not reimbursable.

• TCGL is not bound to accept any of the proposals submitted.

Committee may reject any and / of all the proposals without

assigning any reasons.

• TCGL will not be responsible for loss of proposal / document or

for delay in postal transit.

• The design proposal should follow all the building regulations

related to the local norms, safety, and FSI.

PROGRAMME AND WORKS TO BE EXECUTED : To be detailed out with plans, section, elevation and related details, The

components/ activities may be identified and planned including addition,

alteration or deletion in the existing structures as required during

planning and execution of the items.

Existing facilities for improvement and upgradation.

Sr. No.

Items of Work

1 IC Building : Information counter, cafeteria, Conference Hall &

15 DBL rooms

2 Annapurna Restaurant

3 “A” type Mount View Cottages

4 “B” type 16 rooms not in use

5 “C” type triple bed rooms

6 “D” type four bed rooms

7 Surya Cottage Triple bed rooms

8 Shayadri Cottage DLX

9 Shayadri Cottage ORD

10 Dormitory.


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General Infrastructure for consideration and planning

Sr.

No.

Items of Work

1 External Electrification

2 External Water supply

3 Sewage system

4 Approach road & site development

5 Signages

6 Other related work for the development of the Holiday Home.

COST OF THE WORK : Itemized cost for the project for which the work to be executed is to be

estimated as block estimate which may vary after finalization of the

concept and tendering to select the Contractor / Executing Agency.

Time limit for completion of project : 24 months w.e.f. conceptualization

of the project or placing the work order whichever is less. However the

work will be carried out in phased manner without affecting operation

and commercial activities.

PRESENTATION REQUIREMENTS: All the presentation panels and slides and the write up should not carry

the names of firms. There will be a code number as decided by the

firms / which should be used on the panels and slides. The contacts of

the presentation (Drgs. and write-up) should be enclosed in a separate

envelope mentioning only the code number on the sealed cover.


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The sealed envelope with proposal details shall be enclosed in final one

envelope with a covering letter signed by the authority with a seal (as

per Annesure-1). The final envelope shall be submitted by registered

post/ courier / hand delivery to the Managing Director, Tourism

Corporation of Gujarat Ltd., and shall be opened on in the

presence of the Applicants if they wish to be present at the time of

opening.

Late bidders, delayed bids and ordinary post bids shall not be opened

and considered.

The letter should be attached with the detailed resume of the members

from the field of architecture, preferably Landscape Architecture

Engineers, designers, planners etc.. The details of the projects

executed in last five years referred for qualification must be provided in

the resume. (As per the format stated in Annexure-1to 11)

Submission Details :

1. The design proposal should show the Conceptual Layout plan

explaining the integration of the various activities proposed to

dovetail the existing facilities, the surrounding locations and other

natural elements, building and components should be shown to

substantiate details to understand the character and quality of

space and form. Scale 1:500 / 1:1000 / 1:5000.

2. Write up of the philosophy and concepts in the A-3 size

document.

3. The architectural plans, section, elevation and details of buildings

and components planned in the site area. Scale 1:100, 1:50

4. Site sections and elevations. Scale 1:200.

5. Three-dimensional representation.


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6. Preliminary estimate.

All the above are to be compiled into a power-point presentation and

submitted as a CD and a hard copy in A-3 size document with drgs. as

foldouts.

The Firms may be disqualified if complete information as called for in

the documents is not fully furnished in bound form.

Any proposal containing vague and indefinite expressions will not be

considered.

The Conditional offers / Proposals will not be accepted.

The envelope containing all the details asked for submission

requirements shall be submitted to the Managing

Director,TCGL,Gandhinagar.

TECHNICAL EVALUATION : The Evolution Committee as appointed by Government will evaluate

the proposal.

The details given by the applicants in the Application form will be

evaluated by scoring method. The Committee reserves the right to

restrict the list of firms to be enlisted to any number deemed suitable by

it. Committee's decision for empanelling the consulting firm shall be final

and binding to all.

ELIGIBILITY : Firms with 5 years experience in similar nature of projects need only to

apply for the Expression of Interest . The party/ all participating of Firms

should be have valid registration with respected School, or Council as

statutory requirement. The team should have members expert in the

field of Architecture, preferably tourism project design and Landscape

design.


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This will be evaluated by applying a weightage of 0.75(or75%) and

0.25(or25%) respectively to the concept and design and financial score of

each evaluated qualifying technical and financial proposal and then computing

the relevant combined total score for each bidder. The eligible bidders should

have to secure minimum 60% marks for qualification in concept presentation

in concept presentation.

The work will be awarded to highest ranking bidder/s partly or fully.


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DATA SHEET Information to Bidders. No. Saputara/ State: Gujarat 1. Name of work : Designing, Planning, Augmentation,

Upgradation and improving the facilities of existing Holiday Home at Saputara, Hill Station, Dist. Dang .

2. The Agency/Source of Funds : Tourism Corporation of Gujarat Ltd.,/GOG 3. Representative/Contact Person Executive Engineer and Address of the Executing Tourism Corporation of Gujarat Ltd. Agencies: Block No. 16, 4th floor,

Udhyog Bhavan Sector - 11,Gandhinagar. Ph: 079-232 22523, 232 25447

4.Validity of Technical and Financial bid: 120 days. 5. Earnest Money Deposit(as lump sum):Rs.25,000/- by D.D. payable at

Gandhinagar, valid for 120 days in favour of Tourism Corporation of Gujarat Ltd., Gandhinagar.

6. Refund of EMD: EMD of unsuccessful bidders shall

be refunded within 30 days from the day of awarding contract to successful bidder.

7. Project Implementation Period : 24 months w.e.f. conceptualization of the project OR awarding the work to the contractor whichever is less.

8. Name and Address of the Agency The Managing Director, for Communication and Tourism Corporation of Gujarat Ltd. correspondence for the Work : Block No.16,4th floor, Udhyog Bhavan

Sector - 11, Gandhinagar. Ph: (079) 232 22523, 232 25447

9. Issue of Bid documents : Up to 17/11/2009 between 11.00

AM to 5.00 PM . 10. Place of issue of documents : As per 3 above


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11. Pre-bid meeting : 13/11/2009 at 3.00 pm onwards in TCGL Office, Gandhinagar

12. Submission of proposal : Up to Dt. 25/11/2009 3.00 PM at Office of The Managing Director,

TCGL,Udhyog Bhavan Block No. 16, 4th floor, Sector–11, Gandhinagar .

13. Opening of the Technical Bids (Date & time) : 25/11/2009, 4:00 pm 14. Place of Opening of Bids : Conference Hall of TCGL, Udhyog

Bhavan Block No. 16, 4th floor, , Sector11, Gandhinagar.

15. Date of presentation: 30/11/2009 at 3.00 pm onwards.

16. Security Deposit : EMD shall be converted in to S D in

case of successful consultant/(s) 17. Performance Security: Nil.


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DECLARATION : I / We agree that the decision of the Employer in relation to pre-qualify the contractors, addition or deletion, phasing of works will be final and binding to me / us. All the information and date furnished herewith are correct to my / our best of knowledge. I / We agree that we have no objection if inquiries are made about our works in its related areas and any other inquiry regarding all projects and works listed by us in the Performa. Place : Signature with Seal of the company Date : CONTACT ADDRESS: Executive Engineer Tourism Corporation of Gujarat Ltd. Block No. 16, 4th floor, Udhyog Bhavan Sector - 11,Gandhinagar. Ph: 079-232 22523, 232-22645, 232 25447


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ANNEXURE - 1

A DESIGN PROPOSAL To, The Managing Director, Tourism Corporation of Gujarat Ltd. Block No. 16, 4th floor, Udhyog Bhavan Sector - 11,Gandhinagar. Sir, Sub : Proposal for Consultancy to prepare the Design layout for planning, augmentation, upgradation and improving the facilities of existing Holiday Home at Saputara Hill Station, Dist. Dang up to the standard of Star Category of Hotels. Regarding Design Proposal I / We......................................................................................................... Consultancy firm herewith enclose design proposal for selection of my / our firm / organization as Consultant to prepare Conceptual Layout Plan and Design Details for planning, augmentation, upgradation and improving the facilities of existing Holiday Home at Saputara Hill Station, Dist. Dang up to the standard of Star Category of Hotels. (In case of entry as a team, state the names of the participating members of the team, who should be registered under appropriate act and the name of the leader of the team in who's name the entry will be registered) Your faithfully, Signature .................................... Full Name .................................... Designation .................................... Address .................................... .................................... ANNEXURE – 2


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FORM FOR ENROLMENT OF PROFESSIONAL CONSULTANTS

I / We ....................................................... am / are desirous to be

empanelled as professional Consultant for planning, augmentation,

upgradation and improving the facilities of existing Holiday Home at

Saputara Hill Station, Dist. Dang up to the standard of Star Category of Hotels

and hereby apply for the same. I / We give the following details for your

consideration.

----------------------------------------------------------------------------------------------- NO. QUERY ANSWER ----------------------------------------------------------------------------------------------- 1. Name of firm : 2. Address : 3. i) PAN No. : ii) TIN No. : (Copies to be enclosed) 4. Telephone Number-Office : - Residence : - Fax No. : - Email : 5. Month and year in which the firm was established in present name : 6. Particulars of old firm (if present firm is new) if main partners of the present firm were working in some other name in the past (The partnership deed of old firm be enclosed) : 7. i) What is the constitution of firm viz. : Sole Proprietor, Partnership, Pvt. Ltd., Public Ltd., etc. ii) Enclose copy of partnership deed, : Articles of Association or Affidavit in case of sole proprietorship as per Annexure A-1 iii) Fill-in enclosed Annexure A-2 : 8. Fill and enclose Annexure-B giving : details of enrolment with other Organizations 9. Has the applicant or his partners or :


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Directors been black listed in the past by any Central or State Govt. Deptt. / Organization 10. i)Annual Turn Over for last five years : Year Rs. in Lac (enclose documentary evidence or i) 2004-05 proof to support figures) ii) 2005-06 iii) 2006-07 iv) 2007-08 v) 2008-09 ii) What evidence of proof is enclosed to support the amounts of yearly turnover:

iii) Enclose latest income tax clearance :Certificate enclosed for Certificate

Assessment year ................ 11. i) Name and complete postal address of : bankers. ii) Bank Guarantee limit with Various banks

:i) Rs......... Lac with ........ ii) Rs....... Lac with ....... ........................................ Total Rs............................................. 12. Fill in & enclose Annexure-C giving full : particulars about similar works completed during past five years. NOTE :List of only those works which are carried out by firm requesting for enrolment is to be given. 13. Work in Progress : i) Whether full details of similar work on : hand given in Annexure ii) Are copies of work orders for such works enclosed 14. Whether full information regarding : permanent technical staff employed given in Annexure 15. Infrastructural facilities in the office with : details of Number of computers with drafting / design aid, printers etc. 16. Any other information the applicant might : like to give


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ANNEXURE - 3

DECLARATION

I / We agree to notify the officer accepting this application and

registering my / our names on list of Consultant cum Architect for planning, augmentation, upgradation and improving the facilities of existing

Holiday Home at Saputara Hill Station, Dist. Dang up to the standard of Star

Category of Hotels of any changes in the foregoing particulars as and

when they occur and to verify and confirm these annually on 1st

January.

I / We understand and agree that the appropriate Authority has the right

as he may decide, not to issue tender form in any particular case and

also to suspend, remove of blacklist my / our name from TCGL’s list of

Consultant cum Architect in the event of my / our submitting non-

bonafide tenders or for technical or other delinquency in regard to which

the decision of appropriate Authority shall be final and conclusive.

I / We certify that the particulars furnished in the enrolment forms are

correct and that should it be found that I / We have given a false

certificate or that if I / We fail to notify the fact of my / our subsequent

amalgamation with another contractor or firm, the authority may remove

my / our name from the list of Consultant cum Architect and any

contract that I / We may be holding at the time may be rescinded.

PLACE : DATE : SIGNATURE OF CONSULTANT CUM ARCHITECT -----------------------------------------------------------------------------------------------


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ANNEXURE 4

A F F I D A V I T

(On Non Judicial Stamp paper of Rs......................./- in case the individual who is the sole proprietor of the firm) ........................................................................................................................................... s / o ....................................................................... age ................... years, occupation business r/o ............................................................................. do hereby state on oath as under : That I am residing in ..................................................................................... locality of District ............................................. since last .................................... years. That I am the sole proprietor of a proprietary concern name and style as "..........................................................." having it's office at ....................................................... District ........................................... dealing in business of Government, contracts and other works attached therefore Hence this affidavit. Deponent ..................................... Note : This Affidavit should be notarized.


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ANNEXURE - 5

CONSTITUTION OF FIRM - SOLE PROPRIETORSHIP/PARTNERSHIP/LTD.CO./OTHER

DETAILS OF CONSTITUTENTS:

Technical Experience Sr. No.

Name of sole

partner of

Director / other High

Officials

Age ShareYear

to Tear

to

As Employee

As Consultant

cum Architect

Whether power

of attorney Holder

1 2 3 4 5 6 7 8

SIGNATURE OF CONSULTANT CUM ARCHITECT


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ANNEXURE – 6

PARTICULARS OF ENROLMENT WITH OTHER ORGANISATIONS: ENROLMENT WITH OTHER ORGANISATIONS:

FIRST TIME ENROLMENT

LAST RENEWAL OR ENROLMENT

Sr. No.

Name & Address

of Authority

with whom you

are enrolled

Year to

year

Is copy of letter

enclosed

Year to

year

Category Limit (Rs. in

Lac)

Is copy of letter

enclosed

1 2 3 4 5 6 7 8



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ANNEXURE – 7

LIST OF SIMILAR WORKS COMPLETED DURING LAST FIVE YEARS

Name and Complete Postal Address of

Order Sr. No.

Brief details of Nature of

Work

Owner Authority under whom

work was carried out

Ref. No. & Date

Contract Amount (Rs. in Lac)

Is copy enclosed

Value of work as per final bill (Rs. in Lac)

Commen- cement of

work month Year

Completion of work month Year

Penalty levied for delay of

completion if any

1 2 3 4 5 6 7 8 9 10 11



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ANNEXURE – 8

LIST OF SIMILAR WORKS IN HAND

Name and Complete Postal

Address of Order Sr.

No. Brief

details of Nature of

Work

Owner Authority under whom

work was carried out

Ref. No. & Date

Contract Amount (Rs. in Lac)

Is copy enclosed

Date of commencement

of work

Scheduled date of

completion of work

Progress made and expected

date of completion and

reasons for delay, if any

1 2 3 4 5 6 7 8 9 10



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ANNEXURE – 9

PARTICULARS OF PERMANENT TECHNICAL STAFF

Sr. No.

Name Designation Age Date of

joining

Academic Qualification

Service with the

Firm

Details of Experience

year to year

1 2 3 4 5 6 7 8



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ANNEXURE - 10 Projects executed which best illustrate the Qualifications. The following information should be provided in the format below for each reference assignment for which your firm was legally contracted by the Client stated. Using the format below, provide information on each reference assignment for which your firm / entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted. Project Name : Location :

Professional Staff Provided by Your Firm/entity (profiles):

Name of Client : No. of Staff :

Address : No. of Staff-Months; duration of consultancy assignment :

Start Date (Month/Year)

Completion Date (Month/Year)

Approx. Value of Consultancy Services (in Rs.) :

Name of Associated Consultants, if any ; No. of Months of Professional Staff, provided by Associated Consultants :

Name of Senior Staff (Project Director / Coordinator, Team Leader) involved and functions performed with qualifications : Narrative Description of Project :


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Description of Actual Services Provided by Your Self : (Please provide brief description of service provided in any or all of the following area. Also mention the name of the staff against each of the following heads.) (a) Architectural Projects (b) Innovative project if any (c) Tourism related projects (d) Landscape Design & Beautification Please provide a copy of certificate from the client or a copy of work order from the client. Only those studies would be considered for the evolution for which the documentary proof i.e. client certificate / work order etc. have been provided.


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ANNEXURE - 11 Details about team personnel would be assigned in planning,

augmentation, upgradation and improving the facilities of existing Holiday

Home at Saputara Hill Station, Dist. Dang up to the standard of Star Category

of Hotels.

B1 Composition of the Team personnel and the Task which would be assigned to each Team Member. Project Leader : Composition of the team personnel, and task(s) of each team member 1. Technical / Managerial Staff Sr. No.

Name Position Task

1 2 3 4 2. Support Staff Sr. No.

Name Position Task

1 2 3 4 Note : Please provide details of each of the proposed team members as per the format provided in A.3.


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ANNEXURE - 12

Format of Curriculum Vitae for proposed Key Technical Staff (i) Proposed position for this assignment (ii) Name of Person (iii) Designation (iv) Profession (v) Date of Birth (vi) No. of Years with your Firm (vii) Membership of Professional Societies (viii) Detailed Tasks Assigned (ix) Key Qualifications (Give an outline of staff member's experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignment and give dates and locations. Use up to half a page) (x) Education You must provide brief note on all the major assignments / projects / executed / during his / her work experience. (xi) Total No. of Years Experience (xiv) Certification I, the undersigned, certify that to the best of my knowledge and behalf, this Bio- data correctly describes myself, my Qualifications and my experience. Signature of Architect / Firm Date


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FINANCIAL PROPOSAL:

From (Name & address) of Consulting Firm

To The Managing Director Tourism Corporation of Gujarat Ltd Udhyog Bhavan, Block No. 16, 4th Floor, Sector – 11, Gandhinagar – 382 017, Gujarat ( India ) Sub : Consultancy fee for Planning, augmentation, upgradation and improving the facilities of existing Holiday Home at Saputara Hill Station, Dist. Dang up to the standard of Star Category of Hotels. Sir,

1. I/We, ……………………………………………….the undersigned, offer to provide the consultancy services of above work in accordance with your Terms of References and advertisement. Our attached financial proposal is for above work is the sum of ________________________[Amount in words and figures]___ % of the total project cost. This amount is inclusive of all the taxes, excise, VAT

2. My/our financial shall be binding upon me/us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the proposal or the date extended by me/ us i.e. Date

3. I/We certify that I/We have not engaged any Agents, nor I/We have paid any fee to any agent for procuring this consulting service.

4. I/We understand that you are not bound to accept any proposal you receive. Yours faithfully, Signature _________________ Full Name _________________ Designation ________________ Address _________________ (Authorized representative) PS: Advertisement is the part and parcel of the tender document.


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TERMS OF REFERENCE

for Engagement of Consultant for the planning, augmentation,

upgradation and improving the facilities of existing Holiday Home at Saputara Hill Station, Dist. Dang up to the standard of Star Category of

Hotels. ----------------------------------------------------------------------------------------------- PPRROOJJEECCTT AARREEAA && DDUURRAATTIIOONN: It is proposed that all the developmental works will be completed in 2 years time SSCCOOPPEE AANNDD EEXXTTEENNTT OOFF AASSSSIIGGNNMMEENNTT OOFF CCOONNSSUULLTTAANNTT((SS)): The component wise detailed scope and extent of the assignment of the consultant(s) is as per the project note. Part I - Architecture – Structural Design

• Taking TCGL instructions and preparation of design brief for the project area.

• Site evaluation, analysis and impact of existing and / or proposed development on its immediate environs.

• Design and site development. • Structural design. • Sanitary, plumbing, drainage, water supply and sewerage design. • Electrical, electronic, communication systems and design. • Heating, ventilation and air conditioning design (HVAC) and other

mechanical systems. • Fire detection, Fire protection and Security systems etc. • Periodic inspection and evaluation of Construction works.

Part II – Allied Fields • Landscape Architecture • Interior Architecture • Architectural and environmental Conservation • Graphic Design and Signage

2. SCHEDULE OF SERVICES :

The firm/Consultant shall, after taking instructions from TCGL render the following services:

CONCEPT DESIGN [STAGE 1] :

2.01 Ascertain TCGL’s requirements, examine site constraints & potential ; and prepare a design brief for TCGL's approval.


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2.02 Prepare report on site evaluation, state of existing buildings, and analysis and impact of existing and/ or proposed development on its immediate environs.

2.03 Prepare drawings and documents to enable TCGL to get done the detailed survey and soil investigation at the site of the project.

2.04 Furnish report on measures required to be taken to mitigate the adverse impact, if any, of the existing and / or proposed development on its immediate environs.

2.05 Prepare conceptual designs with reference to requirements given and prepare rough estimate of cost on area basis.

PRELIMINARY DESIGN AND DRAWINGS [STAGE 2] :

2.06 Modify the conceptual designs incorporating required changes and prepare the preliminary drawings, sketches, study model, etc., for the TCGL's approval along with preliminary estimate of cost on area basis.

DRAWINGS FOR TCGL'S / STATUTORY APPROVALS [STAGE 3] :

2.07 Prepare drawings necessary for TCGL's statutory approvals and ensure compliance with codes, standards and legislation, as applicable and assist TCGL in obtaining the statutory approvals thereof, if required.

WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4] :

2.08 Prepare working drawings, specifications and schedule of quantities sufficient to prepare estimate of cost and tender documents including code of practice covering aspects like mode of measurement, method of payments, quality control procedures on materials & works and other conditions of contract.

APPOINTMENT OF CONTRACTORS [STAGE 5] :

2.09 Invite, receive and analyse tenders; advise TCGL's on appointment of contractors.

CONSTRUCTION [STAGE 6] :

2.10 Prepare and issue working drawings and details for proper execution of works during construction.

2.11 Approve samples of various elements and components.

2.12 Check and approve shop drawings submitted by the contractor/ vendors.


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2.13 Visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the Construction Works and where necessary clarity any decision, offer interpretation of the drawings/specifications, attend conferences and meetings to ensure that the project proceeds generally in accordance with the conditions of contract and keep the TCGL's informed and render advice on actions, if required.

2.14 In order to ensure that the work at site proceeds in accordance with the contract documents/ drawings and to exercise time and quality controls, supervision will be carried out by Consultant or on behalf.

2.15 Issue Certificate of Virtual Completion of works.

COMPLETION [STAGE 7] :

2.16 Prepare and submit completion reports and drawings for the project as required and assist the TCGL in obtaining "Completion/ Occupancy Certificate" from statutory authorities, wherever required.

2.17 Issue five sets of as built drawings including services and structures.

Landscape Architecture The Consultant is required to provide services in respect of the following:

• Site appraisal and suitability. • Site planning. • Landform and grading. • Surface drainage design and water management. • Irrigation design. • Open space design - hard and soft areas. • Planting design. • Landscape structures and features. • Garden Furniture design. • Illumination design. • Graphic design and signage. • Co-ordination of external services. • Periodic inspection and evaluation of works at site.

SCHEDULE OF SERVICES : The Firm/Consultant shall, after taking instructions from TCGL render the following services : CONCEPT DESIGN [STAGE 1] :

• Carry out site analysis and furnish a site appraisal report with regard to the potential of the site vis-à-vis activities.

• Prepare drawings and documents to enable TCGL to get done the detailed survey and soil investigation at the site of the project.

• Furnish preliminary scheme for site planning.


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• Prepare conceptual landscape design with reference to requirements given and prepare rough estimate of cost on area basis.

PRELIMINARY DESIGN AND DRAWINGS [STAGE 2] : Modify the conceptual design incorporating required changes and prepare the preliminary drawings, sketches, etc. for TCGL’s approval along with preliminary estimate of cost on area basis. DRAWINGS FOR TCGL's / STATUTORY APPROVALS [STAGE 3] : Prepare drawings necessary for TCGL's / statutory approvals and ensure compliance with codes, standards and legislation, as applicable and assist the TCGL's in obtaining the statutory approvals thereof, if required. WORKING DRAWINGS AND TENDER DOCUMENTS [STAGE 4] : Prepare working drawings, specifications and schedule of quantities sufficient to prepare estimate of cost and tender documents including code of practice covering aspects like mode of measurement, method of payments, quality control procedures on materials & works and other conditions of contract. APPOINTMENT OF CONTRACTORS [STAGE 5]: Invite, receive and analyze tenders ; advise TCGL on appointment of contractors. CONSTRUCTION [STAGE 6] :

• Prepare and issue working drawings and details for proper execution of works during construction.

• Approve samples of various elements and components. • Visit the site of work, at intervals mutually agreed upon, to inspect and

evaluate the Construction Works and where necessary clarity any decision, offer interpretation of the drawings/specifications, attend conferences and meetings to ensure that the project proceeds generally in accordance with the conditions of contract and keep the TCGL informed and render advice on actions, if required.

• In order to ensure that the work at site proceeds in accordance with the contract documents/ drawings and to exercise time and quality controls, supervision will be carried out by Consultant or on behalf.

• Issue Certificate of Virtual Completion of Civil Works and other. COMPLETION [STAGE 7] : Prepare and submit completion reports and drawings for the project as required and assist the TCGL in obtaining "Completion Certificate" from statutory authorities, wherever required. Issue six sets of as built drawings including services, structures and plantation.


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3. PROFESSIONAL FEE : In consideration of the professional services rendered by the consultant, he shall be paid professional fee and other charges in accordance with the Scale of Charges. 34. SCHEDULE OF PAYMENT : The consultant shall be paid professional fee in the following stages consistent with the work done plus other charges and reimbursable expenses as agreed upon. 1. On submitting and approval of conceptual 10% of the professional fees. drawings and preliminary estimate of cost. 2. On submission of architectural drawings and 10% of the professional fees. Estimate as per the approved conceptual drawing. 3. On submission of pre tender architectural and 10% of the professional fees. engineering working drawings. 4. On submitting detailed specifications, bill of 10% of the professional fees. quantities, detailed architecture working designs together with estimates of cost sufficient to invite tenders. 5. On submitting drawings for obtaining approval 10% of the professional fees. from statutory bodies. 6. On award of the project to the contractor. 10% of the professional fees. 7. During the course of construction proportionate 30% of the professional fees. according to the progress of work. 8. On completion of the work. 10% of the professional fees. 9. EXECUTION OF THE ASSIGNMENT :

• The Consultant shall keep the TCGL informed about the progress of work in his office.

• The Consultant will advise the Consultant on the Time Schedule prepared by the contractors for the completion of work, if required.

• The Consultant shall supply to the Consultant, free of cost, up to six sets of drawings at different stages.

• The consultant shall not make any deviations, alterations or omissions from the approved drawings, involving financial implications without prior consent of the Consultant.

• The consultant shall exercise all reasonable skill, care and diligence in the discharge of his duties and shall exercise such general superintendence and inspection as may be necessary to ensure that works are being executed in accordance with the Conditions of Contract.

TERMINATION OF CONSULTANCY CONTRACT: In case of dissatisfaction about the working of consultant, TCGL is at liberty to terminate the contract at any time, after serving one month notice to


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the consultant. If consultant wishes to terminate the contract for any reason, he will be required to intimate the TCGL before one month and will have to refund appropriate amount as fixed by the TCGL considering extra expenditure will be incurred for fixing up fresh contract. Penalty for late completion : Penalty for late completion will be decided by TCGL. ARBITRATION:

The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or the interpretation thereof. Any dispute between the Parties as to matters arising pursuant to this Contract which cannot be settled amicably will have to be referred to the Arbitrator. Arbitration proceedings shall be conducted in accordance with procedure of the Arbitration Act 1940, of India. The jurisdiction of the contract will be Ahmedabad.

The consultant shall in all professional matter faithful to the TCGL without prejudices. The consultant shall exercise all his professional and reasonable skill, care and diligence in the discharging of his duties with sound professional standards and practices in best interest of the TCGL and his organization. MMIISSCCEELLLLAANNEEOOUUSS: The consultant(s) shall not be eligible to become vender/ service provider(s) in respect of the specifications developed by him/her/them. He shall be bound by the agreement which shall be executed at the time of award of consultancy. Executive Engineer

Tourism Corporation of Gujarat Ltd Udhyog Bhavan, Block No. 16, 4th Floor, Sector – 11, Gandhinagar – 382 017, Gujarat ( India)


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PROCEDURE FOR APPLICATION: for

Engagement of Consultant for the planning, augmentation, upgradation and improving the facilities of existing Holiday Home at Saputara Hill

Station, Dist. Dang up to the standard of Star Category of Hotels.

• The application shall be accompanied by an Earnest Money Deposit of Rs.25,000/- (Rs Twenty Five Thousand only) in Indian currency. The Bank guarantee or Demand Draft shall be pledged to “Tourism Corporation of Gujarat Ltd., Gandhinagar.”

• A two stage selection Procedure: Stage 1:Firms/Bidders are requested to submit technical and financial bids in two separate envelops and shall be short listed on the basis of statement of qualification. Credentials and work experience. Stage 2: Firms/Bidders short listed on the basis of technical bids in stage 1 shall be intimated in writing or on phone to make detailed presentation for further selection.

• The application shall be submitted in two separate sealed covers, bearing the captions “Technical Bid” and the “Financial Bid”.

• The “Technical Bid” shall be evaluated first and successful applications shall be short listed.

• The “Financial Bids” shall be evaluated only in respect of the short listed applications.

• Proposal will be evaluated by applying a weightage of 0.75(or75%) and 0.25(or25%) respectively to the concept & design and financial score of each evaluated qualifying technical and financial proposal and then computing the relevant combined total score for each bidder. The eligible bidders should have to secure minimum 60% marks for qualification in concept presentation in concept presentation. The work will be awarded to highest ranking bidder/s partly or fully.

• The technical proposal shall, inter alia, contain; • A synopsis of each item and sub-item listed in the project in the same

order. The synopsis should contain the applicant’s vision, modus operandi and technical details about the item/sub-item. Any disclosure of financial quotes in the technical bid shall cause immediate disqualification of the proponent.

• The consultancy fees shall be quoted inclusive of all taxes, Service tax, TDS, duties, levies, rentals, allowances, entry fees and other overheads called by any other name whatsoever, as applicable on the date of submission. The government shall not be liable to reimburse any expenditure arising out of breach of law, rules and regulations for the time being in force. The application should contain specific details regarding experience in the related field. An indicative list for submission of experience details in respect of item wise in the project.


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• The “Financial Bid” shall be submitted in format only which shall be on percentage basis of the executed project cost.

• The Government of Gujarat or its subordinate agencies and/or departments are not bound to accept any bid/application solely on the criterion of low financial quotes.

• The bidders who choose to download the tender form from web site shall pay tender fee at the time of submission of the tender in the form of D.D. in favour of TCGL,Gandhinagar.


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APPLICATION FORM Location & Date

To The Managing Director, Tourism Corporation of Gujarat Ltd Udhyog Bhavan, Block No. 16, 4th Floor, Sector – 11, Gandhinagar – 382 017, Gujarat ( India) Sir I/we, the undersigned, undertake to provide the consultancy services for Engagement of Consultant for the planning, augmentation, upgradation and improving the facilities of existing Holiday Home at Saputara Hill Station, Dist. Dang up to the standard of Star Category of Hotels. The Technical and Financial Proposals in separate sealed covers are submitted herewith. We undertake to negotiate on the basis of the submitted proposals if we are invited to negotiate and make power point presentation during the validity of our proposals, that is to say, before ------------ (date, for period of validity). It is understood that the proposal is binding upon the proponent and that the same is subject to modifications arising out of contract negotiations. It is also understood that you are not bound to accept any proposal that you receive.

Yours Sincerely Authorised Signatory

Name & Title of the

Signatory

Name of the Agency Address

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