Construction Contracting

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PRESENTERS

Barry MillerSenior Project Manager

Facilities Planning, Design & Construction

barryl.miller@maryland.gov

Facilities Planning, Design, Construction & Energy Division

Courtney LeagueChief

Facilities Engineering Division

courtney.league@maryland.gov

Office of State ProcurementMark Riesett

Program ManagerA/E & Construction

mark.reisett@maryland.gov

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How ManyState Agencies Does

DGS Support?

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State Agency Procurement Overview

University System

College Park

University System

University of Baltimore

Department of Transportation

State HighwayTransit Administration

Transportation AuthorityPort Administration

Motor Vehicle Administration

Aviation Administration

St. Mary’s College

MD Environme

ntal Service

Morgan State

Stadium Authority

DGSBCCC

Health & Mental HygieneJuvenile ServicesLabor & LicensingNatural Resources

Public SafetyAgriculture

PlanningVeterans Affairs

JudiciaryMilitary

Public TelevisionSchool for the Deaf

EducationDisabilities

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At DGS…… Who does What????????

MANAGING - FPDCEFacilities, Planning, Design, Construction & Energy Unit is responsible for managing A/E design and Construction projects.

PROCURING – OSPOffice of State Procurement is responsible for the solicitation and administration of the contract.

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What are the Roles and Responsibilities?

Key Players in Design and Construction Projects

Client Agency DGS Contractor(15)

Needs the project Manages the Project Builds the Project

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District Court needed a new Court House

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What types of Contracting opportunities are there?

New Building Construction

Building RenovationsHistoric Preservation

Building Upgrades

Building Maintenance

Building Repairs

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Prime Contractor or Subcontractor

Examples of Projects:♦ Roof Replacement on B-Building at Central Maryland Correctional

Facility♦ ADA Modifications – Inmate Housing Cells at MRDCC♦ Replacement HVAC System at Meadow Mountain Youth Center♦ Remove and Re-Install Manual Revolving Door♦ Siding, Waterproofing, Roof Replacement at MAC-Lab♦ Fire Alarm Replacement♦ Bathroom Renovation at Brockbridge Correctional Facility♦ Replacement of Comfort Stations and Site Work at Rocks State Park♦ Window Replacement at DPSCS Police Correctional Training Facility

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How many different subcontractors here

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How many different subcontractors here?

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Opportunities to Participate

General Contractor

Trade Contractor

Equipment Rental

Where do you fit into the puzzle?

Materials Supplier

Support Services

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DGS - General Conditions for Construction Contracts

1). Go to www.dgs.maryland.gov ………….

2). On the left side of the DGS Web page you’ll see a heading:

“For State Agencies”…………

3). The last item listed is:

Design and Construction, click that……..

4). On the next Page look at the right column, the DGS Construction Contract is listed there as…….

“GENERAL CONDITIONS 2018”

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DGS General Conditions Cover Sheet

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Contracting Process

How does DGS procure goods and services for construction projects?

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Contracting Methodologies

Design/Bid/Build(D/B/B)

Design/Build (D/B)

Construction Management at Risk (CM)

Most CommonMost Preferred Client/Project Specific Considered for Projects

>$5M with Complications

Competitive Bid on eMMA Multi-Step Proposal on eMMA

Request for Proposal on eMMA

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Procurement ProcessConstruction Procurements through DGS• Procurements greater than $100,000

• Routes through Office of State Procurement (OSP)• Assigned MBE/VSBE Goal by Procurement Review Group (PRG)• Advertised on eMaryland Marketplace Advantage (eMMA) for

minimum 20 calendar days• Procurements less than $100,000

• Small Procurement Categories• Category I $5000 or less – handled as invoice item• Category II $5000 to $15,000 – requires minimum of 2 written

bids• Category III $15,000 to $100,000 – must be posted on eMMA

• DGS Small Procurements are handled by the Facilities Engineering Division as Small Business Reserve (SBR) opportunities

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Procurement Process

1. Bid specifications are created by the using agency and posted on eMaryland Marketplace Advantage by DGS.

2. A pre-bid meeting/site visit is held and all interested businesses are encouraged to attend.

3. Vendors submit bids online through www.emma.maryland.gov.4. On the bid opening date, the procurement officer opens bid submissions

and begins the review process.5. A contract is awarded to the responsible bidder that submitted a

responsive bid with the most favorable total bid price.

The Competitive Sealed Bid Process(> $15,000)

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• Responsive“A bid submitted in response to an invitation for bids that conforms in all material respects to the requirements contained in the invitation for bids” – COMAR21.01.02.01(78)

• Responsible“A person who has the capability in all respects to perform fully the contract requirements, and the integrity and reliability that shall assure good faith performance” – COMAR 21.01.02.01(77)

Responsive vs. Responsible

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Avoid the Fatal Flaws

♦ Overcommitting Resources – taking on more work than your company can handle will cause poor performance and can result in contract termination.

♦ Bidding too Low – submitting a low bid to win a contract award will likely have negative consequences, including:♦ Failure to perform work at the stated prices causing termination of contract.♦ Rejection of bid.

♦ Failure to Read ALL Requirements and Follow Instructions – the solicitation outlines all of the requirements of the solicitation. Be sure to read thoroughly and follow instructions. Common items overlooked include:♦ Wage Requirements – When applicable bidders are required to indicate a

minimum labor hourly wage rate that has been determined by the Department of Labor and Licensing Regulations (DLLR)

♦ Required Forms – Forms should be fully completed and signed. Make sure all required documents are included in bid submission.

♦ Bid all lines of the bid form when indicated by the solicitation.

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Tips to Submit a Complete Bid Response

♦ Read the entire solicitation, including all attachments, completely and thoroughly.

♦ Attend the pre-bid meeting/site visit so you can see the location where the work is to be performed.

♦ Ensure that all forms are completed in entirety and signed.

♦ Include all required information, forms and documents in your bid submission.

♦ Double check to make sure all forms are complete and required information and documents are included in your bid submission.

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Contracting Opportunities

Small, Minority, and Veteran-Owned Businesses

Small Business Reserve

Minority Business Enterprise

Veteran-owned Small Business

Enterprise

Programs for

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Contracting Opportunities

Minority Business Enterprise

(MBE)

Veteran-owned Small Business

Enterprise(VSBE)

State Programs to Assist Businesses with Subcontracting Opportunities

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MBE & VSBE Programs

Increase opportunities for certified minority-owned and/or veteran-owned businesses to

participate on state contracts.

Subcontracting goals are placed on contracts and the prime contractor is required to utilize certified

firms to satisfy the established goal.

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Goals are placed on contracts BEFORE they are solicited.

Prime-Contractors are required to identify MBE/VSBE subcontractors WHEN they submit their bid.

Certified MBEs are encouraged to participate as prime-contractors and may count their own work toward 50% of the goal.

Certified VSBEs are encouraged to participate as prime-contractors and may count their own work toward 100% of the goal.

A company who has both certifications may be counted toward achieving both goals.

What you Need to Know

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Small Business Reserve Program

Agency provides prime-contracting opportunities for small businesses by restricting competition to only certified small businesses. Contracts set-aside for small business participation only

will be noted in the solicitation documents as a “Small Business Reserve Procurement”

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What Kinds of Projects Are There?

Operating Maintenance Projects

Facilities RenewalProjects Capital Projects

< $100k $100k - $2.5M > $2.5M

Annual Operations Annual Capital Plan 5 Year Capital Plan

Each Project Legislated & Governor Approved

Each Project Legislated & Governor Approved

Submitted by Using Agencies

Submitted by UsingAgencies

Submitted by UsingAgencies

Prioritized by DGS and Project Rating System

Prioritized by DGS and Project Rating System

Prioritized by Dept. of Budget & Management &

Governor

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Operating Maintenance Project Opportunities

Typical Construction Projects $15,000 to $100,000 Replace sump pump systems Refinish floors Replace heating system Replace exterior doors Resurface roads and parking lots Elevator Maintenance Service Removal and replacement of bridges Remove/replace existing tower lighting ADA Shower Restorations Replace existing HVAC split system units Repair/replace perimeter fence Installation of ductless split unitsOffice interior renovations

Seal exterior rooflineWrap exterior trim Testing, adjusting, balancing (TAB) analysis Install fire alarm systems Replace stairs Small roof projects Paint exterior lintels & trim Repair cracks and tuck point brickwork Repair windows Replace windows & doorsRestore exterior masonry Sprinkler system maintenance

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Facility Renewal Project Opportunities

Construction Projects $100,000 to $2.5 Million PROJECT LOCATION DESCRIPTION COUNTY

DEPARTMENT OF AGRICULTURE REPLACE FIRE ALARM ANNE ARUNDEL

MARYLAND SCHOOL FOR THE DEAF - COLUMBIA ELEVATED WALKWAY PROJECT HOWARD

MARYLAND SCHOOL FOR THE DEAF - FREDERICK REPLACE BOILER & HVAC SYSTEM. FREDERICK

ANNAPOLIS PUBLIC BUILDING AND GROUNDS REPLACE FIRE SUPPRESSION SYSTEM ANNE ARUNDEL

ANNAPOLIS PUBLIC BUILDING AND GROUNDS REPLACE SEALANT/GLAZING ANNE ARUNDEL

ANNAPOLIS PUBLIC BUILDING AND GROUNDS REPL SPRINKLER HEADS AT ROBERT F. SWEENEY DC ANNE ARUNDEL

ELKTON DIST. CT./MSC REMODEL 16 REST ROOMS CECIL

ELKTON DIST. CT./MSC REPAIR CATWALK SOUTH & WEST SIDE OF BUILDING CECIL

GEORGE M. TAYLOR DIST. CT./MSC REPLACE AHU'S ANNE ARUNDEL

HYATTSVILLE MSC/DC REPLACE (2) TWO TON CHILLERS. PRINCE GEORGE'S

MARY E.W. RISTEAU DIST. CT./MSC REPLACE ELEVATORS HARFORD

MARY E.W. RISTEAU DIST. CT./MSC REPLACE FLAT ROOF HARFORD

SALISBURY DIST. CT./MSC CHILLER REPLACEMENT. WICOMICO

TOWSON MULTI SERVICE CENTER/DICSTRICT CT ROOF REPLACEMENT BALTO CO

SPRING GROVE HOSPITAL CENTER REPLACE HVAC UNIT AT CAFETERIA BLDG BALTO CO

SPRING GROVE HOSPITAL CENTER REPLACE HVAC IN RED BRICK COTTAGES 1-3 BALTO CO

SPRING GROVE HOSPITAL CENTER UPGRADE ELECTRICAL AT VALLEY RD. BALTO CO

SPRING GROVE HOSPITAL CENTER UPGRADE STREET LIGHTING & UG WIRING - WADE AVE. BALTO CO

SPRING GROVE HOSPITAL CENTER UPGRADE ELEVATOR CONTROLS BALTO CO

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Facility Renewal Project Opportunities

Construction Projects $100,000 to $2.5 Million PROJECT LOCATION DESCRIPTION COUNTY

WESTERN MARYLAND HOSP CENTER CLEAN ALL HVAC DUCT WORK. WASHINGTON

WESTERN MARYLAND HOSP CENTER REPLACE FIRE ALARM WASHINGTON

ANNAPOLIS ARMORY REPLACE ROOF ANNE ARUNDEL

PURNELL-WC(GLEN ARM) REPLACE HVAC BALTO CO

EDGEWOOD E6810 RENOVATION AT CHALLENGE PROGRAM BLDG HARFORD

CHELTENHAM ARMORY REPLACE ROOF PRINCE GEORGE'S

BALTIMORE CITY CORRECTIONAL COMPLEX REPL CHILLER & AHU AT JAIL INDUSTRIES BALTO CITY

CORRECTIONAL TRAINING CENTER REPL.ACE ROOF AT ED 1 WASHINGTON

EASTERN CORRECTIONAL INSTITUTION REPLACE CELL DOOR TRACKS THROUGHOUT COMPLEX WICOMICO

MD CORRECTIONAL INST. FOR WOMEN REPLACE BOILERS IN A & B BLDGS ANNE ARUNDEL

MD RECEPTION & DIAG. CLASSIFICATION CTR. RENOVATE SHOWERS BALTO CITY

MD RECEPTION & DIAG. CLASSIFICATION CTR. REPLACE AHU'S BALTO CITY

POLICE & CORRECTIONAL TRAINING COMM. RESTORE POOL FOR TRAINING MANDATES CARROLL

MARYLAND REHABILITATION CENTER FIRE ALARM SYSTEM. BALTO CITY

BARRACK P GLEN BURNIE REPL HVAC UNIT ANNE ARUNDEL

HEADQUARTERS BLDG F ADM BUMP OUTS, ROOF, GUTTERS, TRIM REPLACEMENT. BALTO CO

HEADQUARTERS BLDG G REPLACE BOILER UNIT. BALTO CO

HEADQUARTERS BLDG F ROOF REPLACEMENT - BLDG F. BALTO CO

BARRACK E SALISBURY HVAC REPLACEMENT WICOMICO

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Capital Project Opportunities

• DPSCS: BCBIC - Chiller Replacement• DPSCS: ECI Steam System & Perimeter Fence• DPSCS: MCI-J - Campus Electrical Infrastructure• MDP: Jeff-Patt Center - Mansion Restoration• MDARNG: CSMS - Auto & Sur. Equip. Main. Fac. • BCCC: Loop Road• MDVA: Cheltenham Cemetery Administration

Maintenance Buildings

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Maryland’s Web Based Procurement

Who’s

eMMa?www.eMMA.Maryland.gov

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An EMMa Solicitation

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So What’s Next

♦ Build relationships with prime contractors.

♦ Look for notification emails from eMarylandMarketplace Advantage and review the solicitation documents.

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A Checklist for your Company

• How have you organized your business?• Do you have a Business License?• Are you certified in a trade?• Do have contract experience?• Do you have an Accountant?• Do you have a Lawyer?• Do you have a Bank?• Do you have a Line of Credit?• Do you have Bonding?• How is your cash flow?

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Thank you!!.....................Any Questions?