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Construction Assessment Hearing May 23, 2001

Shawnee Middle School Cafeteria

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Overview of Tonight’s Meeting:

I. Review the objective of tonight’s meeting.

II. Review the history of the project.III. Review the proposed sewer layout.IV. Review the statutory procedures.V. Review the project cost and financing.VI. Review the tentative schedule. VII. Questions and answers.

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A. This meeting will provide for public participation on the consideration of the construction assessments for the Oakview Subdivision

Area.

This project consists of providing sanitary sewer service to the Oakview Subdivision Area, Zurmehly Road, Wapak Road, and Nancy

Sue Drive.

Discussion items will include cost of sewer lines and locations, tentative cost for construction and schedules.

I. Meeting Objective

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II. Project History

April , 1999 Allen County Health Department completes evaluationsof 13 on lot home systems.

April 27, 1999 Water test samples were collected from ditches.

June 10, 1999 Second set of water test samples were collected fromditches. Testing Table

August, 1999 Letters were mailed by Allen County Health Department to homeowners of the Oakview Subdivision explaining pollution problem in the ditches.

November 17, 1999 Ohio Environmental Protection Agency (OEPA) contacted the Board of County Commissioners and informed the board to submit a Permit To Install (PTI) within six month outlining the sewerage improvements necessary to alleviate the pollution problem in the Oakview Subdivision.

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II. Project History (continued)

December 7, 1999 Informational Meeting is held to explain the details of the project.

December 15, 2000 OEPA issued Draft Orders to sewer the project area. Consent Orders

February 24, 2000 Detailed Planning Hearing was held to discuss and explain the project.

May 23, 2001 Construction Assessment Hearing.

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Proposed Party Boundary

Proposed Sewer

Proposed Pump Station Site

III. Proposed Oakview Subdivision Sewer Layout

Proposed Force Main

Existing Pump Station Site

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IV. Proposed Sewer Layout (Cont.) Zurmehly Rd.

15” Sanitary Sewer

12” Sanitary Sewer

N

4309

4325

4355

4377

4411

4439

4467

4545

4560

4590

4665

4673

466646

90

4748

4774

4803

4840

4849

4871

Amanda Lakes #3Subdivision Existing

PumpStation

Zurmehly Rd.

8

12” Sanitary Sewer

IV. Proposed Sewer Layout (Cont.) Zurmehly Rd.

N

4933

4949

4963

4981

5029

4990

5122

5073

5123

5210

5260

5175

1300

5277

3185

3245

S.R

. 501

Zurmehly Rd.

9

12” Sanitary Sewer

IV. Proposed Sewer Layout (Cont.) Nancy Sue Dr.

8” Sanitary Sewer

N

1300 5175

1318

1330

1338

1344

1358

1372

1319

1331

1345

1357

1371

Nan

cy Sue D

rive

Zurmehly Rd.

10

12” Sanitary Sewer

IV. Proposed Sewer Layout (Cont.)

S.R. 501

4” Force Main

N

5277

3245

3257

3275

3297

3319

3345

33633385

3397

3270

3278

3306

3360

3368

3450 3425

3475

S.R

. 501

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IV. Proposed Sewer Layout (Cont.) Fort Amanda Rd.

8” Sanitary Sewer

N

1227

5653 1226

55955567

5529

1201

Fort Amanda Rd. Waysid

e Drive

Forest D

rive

Fairgreen

Drive

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IV. Proposed Sewer Layout (Cont.) Fairgreen Dr.

8” Sanitary Sewer

N 12281227

12401239

1252 1251

1256 1271

1262 1277

1284 1283

1292 1291

1302 1301

1306 1307

5653

Fairgreen

Drive

Ft. Amand Rd.

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IV. Proposed Sewer Layout (Cont.)

Fairgreen Dr.

8” Sanitary Sewer

N

1313

1312

1326

1340

1337

1352

1368

1376

3899

1355

1369

1387

Fairgreen

Drive

Maple Dr.

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IV. Proposed Sewer Layout (Cont.)

Forest Dr.

8” Sanitary Sewer

N

5595

5567

12265653

1244

1254

1260

1268

1276

1284

1239

1251

1261

1265

1271

1283

1295

Forest D

rive

Parkway St.

Ft. Amanda Rd.

15

8” Sanitary Sewer

Lift Station

4” Force Main

IV. Proposed Sewer Layout (Cont.)

Forest Dr.N

1307

1321

1323

1345

1365

1385

1391

1308

1316

1322

3850

3853

1360

1370

1380

Forest D

rive

Maple Dr.

16

8” Sanitary Sewer

IV. Proposed Sewer Layout

(Cont.) Wayside Drive

N

1201

1207

1215

1231

1259

1267

1271

3285

5529

1216

1228

1258

1266

3826

Waysid

e Drive

Parkway St.

Ft. Amanda Rd.

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8” Sanitary Sewer

IV. Proposed Sewer Layout (Cont.) Parkway St.

N3825

12713826

1283

1271

Parkway Street

Waysid

e Dr.

Forest D

r.

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IV. Proposed Sewer Layout (Cont.) Maple Drive

8” Sanitary Sewer

N3850

3853

1313

1337

Maple Drive

Fairgreen D

r.

Forest D

r.

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IV. Proposed Sewer Layout (Cont.) Forest Drive

8” Sanitary Sewer

N

1376

3889

1387

3863 1391

1380

1385

Forest Drive

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IV. Proposed Sewer Layout (Cont.) Force Main Location 4” Force Main 8” Sanitary Sewer

Lift Station 12” Sanitary Sewer

N 3364

3360

1365

3306

3278

S.R

. 501 F

ores

t D

r.

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V. Statutory Procedure

A. Conduct Detailed Planning Assessment (DPA) Hearing.

B. Legislation approving DPA.C. Complete construction plans.

D. Finalize DPA costs, and mail billings to property owners.

E. Conduct a Construction Assessment Hearing.

F. Five day wait for written objections.

G. Respond to all written objections.

H. Ten day wait for filing of all appeals to Probate Court.

I. Settle all appeals.

K. Complete construction of the project.L. Finalize cost of construction and mail billings to property owners.M. Notify property owners to connect to project.N. Certify assessments to the tax duplicate of the property owners.

J. Proceed to the construction of the project.

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1. Estimated Detailed Planning Assessment (DPA)

DPA – 5 year Assessment with interest:

EstimatedFinal

Engineering $71,400.00$69,300.00

Soils 8,100.00 $ 9,152.75

Miscellaneous Expense 3,975.00 $ 0.00Advertising 1,000.00 $

674.62Note Interest 5,400.00 $

7,620.00

Total DPA Cost $89,875.00 $86,747.37

Estimated DPA = $89,875.00/136 households = $660.85

Final DPA to be billed to each property owner:$86,747.37 / 137 households = $633.20

Note ~ Assessment may be paid in cash or placed on taxes for five years with interest.

VI. Cost to Property Owners and Financing

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2. Estimated Construction Assessment (CA)

CA – 20 year Assessment with interest:Engineering (Administrative, Bidding, and Soils) $120,000.00Construction $1,145,000.00Legal $10,000.00Note & Bond Issuance Fees $10,000.00Advertising $1,000.00Permits $10,000.00Interest on Notes $90,000.00Easement Acquisition $5,000.00Contingency $110,000.00Total $1,501,000.00

Total Estimated CA

Principal Estimated CA:CA = $1,501,000.00 / 137 households = $10,956.21

Note ~ Assessment may be paid in cash or placed on taxes for twenty years with interest.

Cost to Property Owners and Financing (cont.)

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3. Miscellaneous Non-Assessed Cost to Property Ownersa.) Abandonment of existing private sewage system/tank and installation

of sanitary sewer lateral to the project. Approximate cost - $700.00 to $1,000.00.

b.) Once a property has connected to the project he or she will receive a quarterly sewer bill to pay for operation, maintenance and future major capital expenditures for the sewer district.

The Breakdown of the County Sewer Billing is as follows:

Cost to Property Owners and Financing (cont.)

Month’s Billed Billing Date Due Date Cost

Jan-Feb-Mar May June $75.00

Apr-May-June Aug Sept $75.00

July-Aug-Sept Nov Dec $75.00

Oct-Nov-Dec Feb March $75.00

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Cost to Property Owners and Financing (cont.)4. Project Financing:

Half Year Additional Tax Payments:

Construction Project Cost = $1,501,000.00$525,000 funded by 0% Issue 2, 20 year loan$976,000 funded by 5%, 20 year General Obligation Bonds

Additional Half Year Tax Payment without 0% Issue 2 Loan = $440 per half year.

Additional Half Year Tax Payment with 0% Issue 2 Loan = $380 per half year.

Total Estimated Annual Cost = Amortized CA + Annualized Sewer Billing = $760.00 + $300.00 = $1,060.00 per year or $88.33 per month

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VI. Tentative Schedule

Informational Meeting 12/17/1999DPA Hearing 2/24/2000CA Hearing 5/23/2001Begin Construction 8/15/2001Complete Construction 2/15/2002Assessment Billing 4/15/2002Tax Certification 10/1/2002

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Intermission

Before beginning the question and answer portion of the program, we would like to take a 5 minute intermission to allow everyone to use the restrooms, stretch, or leave if you have no questions or concerns pertaining to the project.

Thank you.

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VII. Questions & Answers

Note: Please State Your Name and Address, for the record, before asking your question.