constitution indian railway promotee officers … · the one time membership fee for becoming the...
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CONSTITUTION
INDIAN RAILWAY PROMOTEE OFFICERS BENEVOLENT FUND
1. PREAMBLE
The fund shall be known as Indian Railway Promotee Officers’ Benevolent Fund (IRPOBF for short) and shall come into being with immediate effect. The office of the fund shall be located at new Delhi office of Indian Railways Promotee Officers’ Federation (presently Room No. 268, Rail Bhawan, New Delhi – 110 001).
2. OBJECT:
(a) The fund is established for the welfare of its members. In particular, the Fund may assist its members or their families as the case may be, when necessary, in the circumstances of death, or total disability of a member resulting in loss of employment.
(b) For the above purpose, “Family” shall have the same meaning as assigned to it in Rule 1302 of the Indian Railway Establishment Code Vol.I.
3. MEMBERSHIP (a) All promotee officers of all departments (Excl. Medical & RPF) of Indian
Railways shall be eligible for the membership of the fund. (b) Any promotee officer who wishes to be a member shall apply for the
membership in the form prescribed for the purpose by the Meaning Committee.
The one time membership fee for becoming the member of this Fund shall be Rs. 1000/- which however can be paid in two installments of Rs. 500/- each spread over a period of 3 months through account payees draft, payable at New Delhi in favour of IRPOBF. (c) An eligible officer shall be deemed to have been admitted to the
membership as soon as the Fund receives:- (i) The application for membership duly completed and (ii) Full amount of the contribution (Rs. 1000/-)
(d) An officer enrolled as member of the fund shall continue to be a member
until he/she quits the Railway on retirement, resignation, absorption in any other service, or death.
(e) The Fund shall maintain a register of its Members and enter therein the following particulars:
(i) Name, address and home address of each member. (ii) The date on which the member was admitted. (iii) The date of birth’s superannuating. (iv) Name and relation of the nominee.
(f) Every member shall be allotted a separate membership number and will be issued a certificate.
4. MANAGEMENT 4.1. GENERAL BODY (a) The General Body shall consists of (i) office bearers and members of the
managing committee of IRPOBF. (iii) The office bearers and members of the Executive committee of the
IRPOBF. (b) The General Body of IRPOBF shall meet atleast once in a year for the
following :- (i) To discus and pass the Hon. General Secretary’s report and Hon.
Finance Secretary’s report. (ii) To elect the office bearers and five members of the managing committee. (iii) Any other item on the agenda or with permission of the Chairman. (c) The General Body shall be empowered :- (i) To make or amend the bye-laws as it may consider necessary to regulate
the Fund. (ii) The General Body shall also have full powers to amend these rules
including the objects of the Fund and the amount of the contribution etc. with two third majority.
4.2. MANAGING COMMITTEE (a) The day to day affairs of the Fund shall be managed by a committee
designated as the Managing Committee consisting of the following. (i) Chairman - 1 (ii) Hon. Genl. Secretary - 1} To be elected (iii) Hon. Joint secretary - 1} by Generaly Body (iv) Hon. Secretary (Finance) - 1} of (v) Executive Members - 5} IRPOBF (b) The President of IRPOF shall be the Chairman of the Fund. (c) Secretary Genl. of IRPOBF. and Genl. Secretaries of Promotee officers
Associations of all Zonal Railways and Production units/organisations shall be Ex. officio members of the Managing Committee.
(d) The Tenure of the elected office bearers and members of Managing
Committee shall be for two years.
(e) Hon. General Secretary and Hon. Secretary (Finance) should be from
Delhi area only. (f) The Managing Committee shall meet atleast twice in a year. (g) The Managing Committee shall have full powers to :- (i) Appoint such staff as it may consider necessary and to fix their
remuneration; (ii) Accept donations from its members, borrow money, maintain bank
accounts, invest the assets of the Funds, etc. (iii) Determine the eligibility for , and the scale/amount of assistance to be
given to the member and/or or his family from time to time, taking into account the fund’s financial position. All the changes in the amount of
assistance shall apply to future cases only. The decision about the amount of assistance to be given be, taken before the end of the calendar year to be effective during next calendar year.
(iv) Fill up any vacancy caused due to any reason – in the Managing Committee.
5. BOOKS OF ACCOUNTS AND AUDIT:- (a) The fund shall keep proper books of accounts in which shall be entered
accurately: (i) All sums of money received and the source thereof and all sums of
money spent by the fund and the object/purpose for which such sums are spent, and
(ii) The assets and liabilities of the Fund. (b) The annual accounts of the Fund shall be audited by an Auditor
appointed by the General Body on Payment of such fees as it may determine.
(c) The Fund shall publish and annual report of its activities and its
financial position for the information of the members. 6. GENERAL (a) In these rules the year means the calendar year. (b) Quorum for all meetings shall be the fifty percent of the total office
bearers and members of the body concerned. (c) Notice :- One months notice is necessary to call the meetings except the
adjourned meeting. (d) The meeting of General Body/Managing Committee may be requisitioned
by one third of the members of the concerning body/committee.
7. REFUND OF CONTRIBUTION
(a) The contribution made by the member to the fund shall be refunded
without any interest to him/her or to his/her provided no assistance has been given to the member or to his/her nominee.
(b) In case of the nominee/nominees predeceasing the member, the payment will be made as per the rules incorporated in the State Railway Provident Fund rules regarding payment of Provident fund to eligible heir/heirs.
INDIAN RAILWAY PROMOTEE OFFICERS’
BENEVOLENT FUND
(IRPOBF) To, The Hon. General Secretary, Indian Railways Promotee Officers Benevolent Fund, New Delhi.
Dear Sir, Having gone through the Rules of the IRPOBF. I am desirous of becaming member of the Fund. My particulars are as under:- (A)
1 NAME
2 FATHERS NAME
DESIGNATION/STATION
PRESENT RESI. ADDRESS
DATE OF BIRTH
(B)
NOMINEE’S NAME
RELATIONSHIP WITH THE MEMBER
I hereby enclose a bank draft no. _____________________________ Dt.____________________ drawn on __________________ for Rs._______________ in full/part payment of the contribution. The balance subscription shall be paid by. Signature of the applicant Forwarded for Favorable disposal pl. Zonal Gen. Secry.
INDIAN RAILWAY PROMOTEE OFFICERS BENEVOLENT FUND
MEMORANDUM OF ASSOCIATION
1. NAME OF THE SOCIETY : The name of the Society shall be INDIAN RAILWAYS PROMOTEE OFFICERS’ BENEVOLENT
FUND. 2. REGISTERED OFFICE : The registered office of the Society shall
remain in the National Capital region/Delhi and is at present at the following address :-
Room No.301, Baroda House, Annexe-I, New Delhi-110 001
3. AIMS AND OBJECTS :-
a) The Fund is established for the Welfare of Indian Railways
Promotee Officers. b) For the above purpose, “Family” shall have the same
meaning as assigned to it in Rule 1302 of Indian Railway Establishment Code, Volume-I.
All the income, earning, movable, immovable properties of
the societies shall be solely utilized and applied towards promotion
of its aims and objects only set forth in the Memorandum of Association and no profit on thereof shall be paid or transferred
directly or indirectly by way of dividends bonus or in any manner what so ever to the present or past members of the society. No member of the society shall have the personal claims on any
immovable properties of the society of make any profit, what so ever by virtue of membership.
4. MANAGING COMMITTEE :- The names, address, occupation and designation of the present members of the Managing Committee to
whom the management of the society is entrusted as requiring under Section 2 of the Societies Registration Act, 1960 as applicable to national Capital Region, Delhi are as follows :
S.No. Name Address Occupation Designation in the
Society
1.
2.
3.
4.
5.
6.
7.
8.
9.
5. DESIROUS PERSON :- We undersigned Railway Promotee Officers are desirous of forming a society namely “INDIAN RAILWAYS PROMOTEE OFFICERS BENEVOLENT FUND” under the Society
Registration Act, 1860, as applicable to National Capital Region of Delhi in pursuance of this Memorandum of Association of the
Society.
S.N. Name Address Occupation Signature
1. Shri S.K. Bansal
246/7-A, Rly. Officers Flats, Panchkuin Road, NEW DELHI- 110 001
Government Service, (Chairman)
2. Shri R.V. Singh,
L - 97, Railway Colony,
Arya Nagar, GHAZIABAD –201 001
Government Service,
(General Secretary)
3. Shri Ram Kishore
250/5-A, Rly. Officers Colony, Panchkuin Road, New Delhi-110 001
Government Service,
(Secy. Finance)
4. Shri S.N. Gupta
B-22, Rly. Officers Flats, I.M.C. Road,
Churchgate, Mumbai-400 020
Govt. Service (Jt. Genl. Secy)
5. Shri John Abraham
Flat No.24, Hill View
Co-op. Grp. Housing
society, church Road,
Marol, Andheri
(East), Mumbai
400 059
6. Shri Shashi Ranjan
AFM, East Coast Railway, Hajipur
Govt. Service
7. Shri P.K. Ganguli
Rly. Qtr No. A-56/1,
Chakradharpur, West Shingbhum,
JHARKHAND-833 102
Govt. Service
8. Shri V.
Subramaniam
Govt. Service
9. Shri V.R. Patre
566/11, Nilayam Colony, SECUNDERABAD 500 071
Govt. Service
RULES AND REGULATIONS 1.10 Name of the Society : INDIAN RAILWAYS PROMOTEE
OFFICERS’ BENEVOLENT FUND
2.0 Registered Office - Room No.301, Baroda House, Annexe-I, New Delhi – 110 001.
3.0 Membership –
a) All Promotee Officers of all departments (excl. RPF) of Indian Railways shall be eligible for the membership of the fund.
b) The Managing Committee shall have absolute discretion to
refuse any person admission as a member of the Fund without assigning any reason therefore.
c) The one time membership fee for becoming the member of this fund. The membership shall be considered only from the date
when full amount of membership (Rs.1,000/-) is received from the member. This fee shall be refunded on the retirement/voluntary Retirement of member of or whenever he
ceases to be a Railway Officer due to any reason. However , no fee shall be refunded in the event of termination of membership
of disciplinary grounds.
d) Any Promotee Officers who wishes to be a member shall apply
for the membership in the form prescribed for the purpose by the managing committee.
e) Every member shall be allotted a separate membership number and will be issued a certificate of membership.
4.0 Register of Members - The fund shall maintain a register of its members and enter therein the following information :-
(i) Name, designation, address and home address of each
member of the fund.
(ii) The date on which the member was admitted. (iii) The date of birth & superannuation
(iv) Name and relation of nominee (v) Any other necessary particulars.
5.0 Cessation of Membership - A member shall cease to be a member of the society in the following circumstances :-
a) On the day following the date of retirement/voluntary retirement or when he ceases to be a Railway Officer due
to any reason. However, a chance shall be given to the member to explain his/her position before a decision is taken for termination of his membership and reason for
termination shall be communicated to him. b) A member, shall be ceased too be a member of the society
for any other reason, as the Managing committee may think it proper and necessary to remove his/her name
from the membership of the society.
c) Any member who is found responsible for causing loss or
damage to any property of the Society, or financial loss/fraud/embezzlement of funds of the society or
creates hinderance in the day to day working of the society.
6.0 Rights and Privileges of Membership :
(i) All the members shall continue to be the member of the
society unless his/her membership is not ceased by any of the reason mentioned above. All the members shall have the
right to express his/her opinion.
(ii) All the members shall have the right to access the books of
accounts of the Society with the prior permission of the Secretary.
7.0 GENERAL BODY – FORMATION OF GENERAL BODY -
The Executive Committee of Indian Railways Promotee Officers’ Federation & Management Committee of the Benevolent Fund shall constitute the General Body of the Society.
8.0 POWERS AND DUTIES/FUNCTION OF GENERAL BODY.
The General Body of the Society shall have the following powers :-
(i) To make or amend the byelaws as it may consider necessary
to regulate the fund.
(ii) To amend these rules including the object of the fund and the amount of contribution etc. with two third majority.
(iii) To discuss and pass the Hon. General Secretary report and Hon. Finance Secretary’s report.
(iv) To elect the office bearers of the Managing Committee.
(v) To consider the application to grant the financial assistance to a person who is not the member of the fund. Two third majority is necessary to pass a resolution for granting the
financial assistance to above mentioned person. 9.0 Meeting - Meeting of the General Body shall be held once in every
calendar year.
10.0 EMERGENCY OF EXTRA ORDINARY GENERAL BODY MEETING - The Managing Committee may call Emergency/extra ordinary general body meeting at any time if it thinks necessary.
11.0 NOTICE OF MEETING - A one-month notice shall be necessary
for annual general meeting. However, in case of an extra ordinary general body meeting seven days notice may be sufficient.
12.0 QUORUM - Quorum for General Body Meeting shall be fifty percent of the total members of General Body. However, no quorum is necessary for adjourning the meeting.
13.0 MANAGING COMMITTEE -
(a) The day-to-day affairs of the Fund shall be managed by a
committee designated as the managing committee consist
of the following :- (i) Hon. Chairman
(ii) Hon. General Secretary (iii) Hon. Joint Secretary (iv) Hon. Secretary (Finance)
(v) Hon. Executive Members – Seven
13.1 MINIMUM AND MAXIMUM STRENGTH - The minimum office bearers of the Executive Committee shall not be less than three
and more than eleven at any time. 13.2 ELECTION AND ITS MODE
(i) All the office bearers of the Executive Committee shall be
appointed through election amongst the members of the General Body. However, the President of Indian Railways Promotee Officers Federation(IRPOF) shall be ex-officio
Chairman of the Fund. (ii) General Secretary and Secretary (Finance) should preferably
be from Delhi Area only.
(iii) Secretary General of IRPOF and General Secretaries of Promotee Officers Association of all Zonal Railways and Production Units/Organisations shall be ex. Officio member
of the Managing Committee. 13.3 TERM OF THE OFFICE OF THE MANAGING COMMITTEE
The tenure of the elected office bearers and members of the
Managing Committee shall be for two years. 14.0 POWERS/DUTIES/FUNCTION OF THE MANAGING COMMITTEE
(i) Managing Committee shall have the powers of supervision
and control over the working of the Society. (ii) Managing Committee shall get the annual budget and
annual accounts and progress report prepared and present the same before the General Body in its Annual General Meeting.
(iii) The Managing Committee shall execute all such acts, which
are necessary in the efficient functioning and in achieving the aims and objects of the society.
(iv) Managing Committee shall have the right to purchase sale, mortgage, pledge or discard any movable or immovable
property for achieving the aims and objects of the society.
(v) Managing Committee shall have the powers to appoint such
staff as it may consider necessary and to fix their remuneration.
(vi) Managing Committee shall accept donation from its members & invest the fund of the society etc.
(vii) The Managing Committee shall determine the eligibility for,
and the scale/amount of assistance to be given to the
member/family of the member taking into account the fund’s financial position. All the changes in the amount of
assistance shall apply to future case only. The decision about the amount of the assistance to be given shall be taken before the end of the calendar year to be effective
during next calendar year. Managing Committee shall exercise all then powers if necessary which are not mentioned herein above in the interest of the society.
15.0 POWERS AND DUTIES OF OFFICE BEARERS
15.1 CHAIRMAN - Chairman of the society will be to :
(a) Preside all the meetings of the Society (b) Nirnayak in case of equality of votes.
(c) Guide the policy of the Society and shall have the powers to
observe that all Rules & Regulations and resolutions of the Society and property adhered to.
(d) Call for examination of accounts of the Society.
(e) Delegate any of his powers to secretary or to any other office bearer in the interest of the society.
15.2 GENERAL SECRETARY
(a) General Secretary of the Society will assist the Chairman
and will have all the powers and duties in his/her absence.
(b) The General Secretary will carry out all correspondence on behalf of the society.
(c) He will keep all papers and correspondence in his possession
relating to the society.
(d) He will record proceedings relating to the meetings and submit annual progress report, annual accounts and budget.
(e) He will execute all deeds, agreements and contract or behalf
of the Society and do all such acts and duties as may be
necessary and entrusted to him/her by the Society.
(f) He will keep the president informed about important matters
of the society and its progress. 15.3 JOINT SECRETARY - Joint Secretary of the Society will assist the
General Secretary and will have all the powers and duties of the Secretary in his/her absence.
15.4 SECRETARY FINANCE
a) The Secretary Finance of the Society shall keep the accounts of the Society.
b) He will collect funds, receive money, donations & subscriptions and will issue receipts for the same.
c) He will operate the entire bank accounts jointly with the
Chairman and Pay all bills, as approved by the Chairman.
d) He will prepare annual accounts and budget and get them
audited to present for being passed by the General Body of
the Society.
e) He will carry out all such other work as related and incidental to a treasurer of an Institution.
16.0 MEETING OF MANAGING COMMITTEE - The meeting of Managing Committee shall be held at least once in every six
months.
An Emergency Meeting of the Managing Committee can be called
by the Chairman or the Secretary or by any two members of the Managing Committee by giving an application in writing to the General Secretary of the Society. In case the General Secretary
does not call such meeting within 7 days of the service of the said notice, the said two members can call the meeting of the Executive
Committee themselves by giving 15 days notice in writing. 17.0 FILLING UP OF CASUAL VACANCIES OF THE MEMBERS OF
THE MANAGING COMMITTEE - Managing Executive Committee shall fill up the vacancy caused due to any reason by majority
within three months from the date of vacancy. 18.0 SUB-COMMITTEE - 4 Sub Committees may be formed by the
Managing Committee for any particular or any administrative or other purpose.
19.0 SOURCE OF INCOME OF THE SOCIETY - Source of income of the Society may be :-
i) Membership fee from members.
ii) Voluntary contribution by the members
iii) Interests/dividend such other income from investment in bank deposits, government, securities, and such other institution, corporate bodies, public and private
funds as may be decided from time to time.
iv) Any other income.
20.0 UTILISATION OF FUNDS - Funds of the Society shall be
judiciously utilized in achieving the aims and objects of the
Society. 21.0 FINANCIAL YEAR - Financial year means the year beginning with
1st April and ending on 31st March of the following year.
22.0 AUDIT OF ACCOUNTS - Books of account of the Society shall be audited by a Chartered Accountant duly appoint3ed as an auditor as per provisions of the societies Registrations Act, 1860.
23.0 ANNUAL LIST OF MANAGING/GOVERNING BODY - Once in
every year a list of the office bearer and members of the Government body shall be filled with Registrar of Society as required Under Section 4 of the Societies Registration Act, 1860.
24.0 LEGAL PRECEEDINGS - The society may sue or be sued in the
name of Chairman/General Secretary as per provisions laid down
under Section 6 of the Societies Registration Act, 1860 as applicable to National Capital Region, Delhi.
25.0 AMENDMENTS/ALTERATION, EXTENSION OR
ARBIDGEMENTS OF AIMS AND OBJECTSX OR CHANGE OF
NAME OF THE SOCIETY - Any amendment in the memorandum of association and Rules and Regulations of the Society will be
carried out in accordance with the procedure laid down Under Section 12 and 12-A of the Societies Registration Act, 1860.
26.0 DISSOLUTION OF THE SOCIETY - If the society needs to be dissolved, it shall be dissolved as per provisions laid down Under Section 13 & 14 of the Societies Registration Act, 1860.
28.0 CERTIFICATE - Certified that this is a true copy of Rules and Regulation of the Society.
Chairman Genl. Secretary Joint Secretary Secretary(Finance)
3.10.2003
INDIAN RAILWAY PROMOTEE OFFICERS BENEVOLENT FUND
-I-
MEMORANDUM OF ASSOCIATION
1. NAME OF THE SOCIETY : The name of the Society shall be
INDIAN RAILWAYS PROMOTEE OFFICERS’ BENEVOLENT
FUND.
2. REGISTERED OFFICE : The registered office of the Society shall
remain in the National Capital region/Delhi and is at present at
the following address :-
Room No.301, Baroda House, Annexe-I, New Delhi-110 001
3. AIMS AND OBJECTS :-
The fund is established –
i. to create feeling of brotherhood amongst the Promotee Officers of
Indian Railways .
ii. for the welfare of its members i.e. Promotee Officers of Indian
Railway . In particular, the Fund may assist its members or their
families as the case may be, whenever necessary, in the event of
death, or total disability of a member resulting in loss of
employment.
For the above purpose, “Family” shall have the same
meaning as defined in Rule 1302 of the Indian Railway
Establishment Code Vol.-I.
All the income, earning, movable, immovable properties of the societies shall be
solely utilized and applied towards promotion of its aims and objects only set forth in the
Memorandum of Association and no profit on thereof shall be paid or transferred
directly or indirectly by way of dividends bonus or in any manner what so ever to the
present or past members of the society. No member of the society shall have the
personal claims on any immovable properties of the society of make any profit, what
so ever by virtue of membership.
5. MANAGING COMMITTEE :-
The names, address, occupation and designation of the present members of the Managing Committee to whom the management of the society is entrusted as requiring under Section 2 of the Societies
Registration Act, 1960 as applicable to national Capital Region, Delhi are as follows :
S.N.
Name Address Designation in the Society
1. Sh.S.K.Bansal 246/7A, Railway Officers Flats, P.K.Road, ,New Delhi-
Hon. Chairman
2. Sh.R.V.Singh L-97, Railway Colony, Arya Nagar,Ghaziabad (UP)
Hon. General Secretary
3. Sh.Ram Kishore 250/5A, , Railway Officers Flats, P.K.Road, ,New Delhi-
Hon. Secretary (Finance)
4. Sh.Amesh Kumar 19/20,Railway Colony, New Delhi-110007
Hon. Joint Secretary
5. Sh.Jitendra Singh
31, Transit Camp, State Entry Road, New Delhi-55
Hon. Executive Member
6. Sh.Alok Chaturvedi
8-E, Centre Place, Bangali Market
New Delhi-110001
Hon. Executive Member
7. Sh.Ram Prasad 1378, Sandasar Talaab,
Ghanipura, Rohtak, Haryana.
Hon. Executive
Member
8. Sh.Ashwini Kumar
R-403, Anupam Aptts. East Arjun Nagar, Delhi-110092
Hon. Executive Member
9. Smt.Man Mohan Ahluwalia
371, Laxmi Bai Nagar, New Delhi-110023
Hon. Executive Member
10 Sh.O.P.Bajpai 8-E, Centre Place, Bangali Market New Delhi-110001
Hon. Executive Member
11 Sh. Ashu Sharma 250/6A, Railway Officers Flats, P.K.Road, ,New Delhi-1
Hon. Executive Member
12 Sh.Shailendra
Sharma
C-38-D,Railway Colony, Lajpat
Nagar, New Delhi-110024 Hon. Executive
Member
13 Sh. R.B.Prasad 111-A, Railway Flats,
Thomsan Road , New Delhi
Hon. Executive
Member
14 Sh.A.K.Singhal 386,Railway Colony,
Arya Nagar, Ghaziabad-201001
Hon. Executive
Member
15 Sh. Y.P.Mittal WZ1414A (FF) Rani Bagh, Delhi-34.
Hon. Executive Member
6. LIST OF DESIROUS PERSONS :- We undersigned Railway Promotee Officers are desirous of forming a society namely
“INDIAN RAILWAYS PROMOTEE OFFICERS BENEVOLENT FUND” under the Society Registration Act, 1860, as applicable to National Capital Region of Delhi in pursuance of this
Memorandum of Association of the Society.
SN Name Address Occupation Signature
1. Sh.S.K.Bansal 246/7A, , Railway Officers
Flats, P.K.Road, ,New Delhi-1
Govt.
Service
2. Sh.R.V.Singh L-97, Railway Colony, Arya Nagar,Ghaziabad (UP)
Govt. Service
3. Sh.Ram Kishore 250/5A, , Railway Officers Flats, P.K.Road, ,New Delhi-1
Govt.
Service
4. Sh. Y.P.Mittal WZ1414A (FF)
Rani Bagh,Delhi-34.
Govt.
Service
5. Sh.Jitendra
Singh
31, Transit Camp,
State Entry Road, New Delhi-55
Govt.
Service
6. Sh.Alok Chaturvedi
8-E, Centre Place, Bangali Market New Delhi-110001
Govt. Service
7. Sh.Ram Prasad 1378, sandasar Talaab, Ghanipura, Rohtak,
Haryana.
Govt. Service
8. Sh.Amesh
Kumar
19/20,Railway Colony,
New Delhi-110007
Govt.
Service
9. Smt.Man
Mohan Ahluwali
371, Laxmi Bai Nagar,New
Delhi-110023
Govt.
Service
10 Sh.Ashwini
Kumar
R-403, Anupam Aptts. East Arjun Nagar, Delhi-110092
Govt.
Service
11
.
Sh.O.P.Bajpai 8-E, Centre Place, Bangali Market New Delhi-110001
Govt.
Service
12.
Sh. Ashu Sharma
250/6A, Railway Officers
Flats, P.K.Road, ,New Delhi-1 Govt. Service
13.
Sh.Shailendra Sharma
C-38-D,Railway Colony, Lajpat Nagar, New Delhi-110024
Govt. Service
14 Sh. R.B.Prasad 111-A, Railway Flats, Thomsan Road , New Delhi
Govt. Service
15 Sh.A.K.Singhal 386,Railway Colony, Arya Nagar, Ghaziabad-
201001
Govt. Service
RULES AND REGULATIONS
1.11 Name of the Society : INDIAN RAILWAYS PROMOTEE OFFICERS’ BENEVOLENT FUND
4.0 Registered Office – Room No.301, Baroda House, Annexe-I, New Delhi
110 001. 5.0 Membership –
f) All Promotee Officers of all departments (excl. RPF) of Indian
Railways shall be eligible for the membership of the fund.
g) The Managing Committee shall have absolute discretion to refuse any person admission as a member of the Fund without
assigning any reason therefore.
h) The one time membership fee for becoming the member of this
fund shall be Rs.1000/-. The membership shall be considered only from the date when full amount of membership(Rs.1,000/-) is received from the member. This fee shall be refunded on the
retirement/voluntary Retirement of member of or whenever he ceases to be a Railway Officer due to any reason. However , no
fee shall be refunded in the event of termination of membership on disciplinary grounds.
i) Any Promotee Officers who wishes to be a member shall apply for the membership in the form prescribed for the purpose by
the managing committee.
j) Every member shall be allotted a separate membership number
and will be issued a certificate of membership.
4.0 Register of Members - The fund shall maintain a register of its members and enter therein the following information :-
(i) Name, designation, address and home address of each
member of the fund.
(vi) The date on which the member was admitted. (vii) The date of birth & superannuating.
(viii) Name and relation of nominee (ix) Any other necessary particulars.
5.0 Cessation of Membership - A member shall cease to be a member of the society in the following circumstances :-
i) On the day following the date of retirement/voluntary retirement or when he ceases to be a Railway Officer due to any
reason
ii) A member, shall be ceased to be a member of the society for any
other reason including found responsible for causing loss or damage to any property of the Society, financial
loss/fraud/embezzlement of funds of the society or creates hindrance in the day to day working of the society or as the Managing committee may think it proper and necessary to
remove his/her name from the membership of the society.
However, a chance shall be given to the member to explain
his/her position before a decision is taken for termination of his membership and reason for termination shall be communicated
to him.
6.0 Rights and Privileges of Membership :
(i) All the members shall continue to be the member of the
society unless his/her membership is not ceased by any of
the reason mentioned above. All the members shall have the right to express his/her opinion.
(iii) All the members shall have the right to access the books of
accounts of the Society with the prior permission of the
Secretary.
7.0 GENERAL BODY – FORMATION OF GENERAL BODY - The Executive Committee of Indian Railways Promotee Officers’
Federation & Management Committee of the Benevolent Fund shall constitute the General Body of the Society.
8.0 POWERS AND DUTIES/FUNCTION OF GENERAL BODY.
The General Body of the Society shall have the following powers :-
(i) To make or amend the bye laws as it may consider necessary
to regulate the fund.
(vi) To amend these rules including the object of the fund and the amount of contribution etc. with two third majority.
(vii) To discuss and pass the Hon. General Secretary report and Hon. Finance Secretary’s report.
(viii) To elect the office bearers of the Managing Committee.
(ix) To consider the application to grant the financial assistance
to a person who is not the member of the fund. Two third majority is necessary to pass a resolution for granting the financial assistance to above mentioned person.
10.0 Meeting - Meeting of the General Body shall be held once in every
calendar year. 10.0 EMERGENCY OR EXTRA ORDINARY GENERAL BODY MEETING
- The Managing Committee may call Emergency/extra ordinary general body meeting at any time if it thinks necessary.
15.0 NOTICE OF MEETING - A one-month notice shall be necessary for annual general meeting. However, in case of an extra ordinary
general body meeting seven days notice may be sufficient. 16.0 QUORUM - Quorum for General Body Meeting shall be fifty
percent of the total members of General Body. However, no quorum is necessary for adjourning the meeting.
17.0 MANAGING COMMITTEE -
(a) The day-to-day affairs of the Fund shall be managed by a committee designated as the managing committee consist of the following :-
(i) Hon. Chairman (vi) Hon. General Secretary
(vii) Hon. Secretary (Finance) (viii) Hon. Joint Secretary (ix) Hon. Executive Members – fifteen
13.1 MINIMUM AND MAXIMUM STRENGTH - The minimum office bearers of the Executive Committee shall not be less than three and more than fifteen at any time.
13.4 ELECTION AND ITS MODE
(iv) All the office bearers of the Executive Committee shall be
appointed through election amongst the members of the
Benevolent Fund who should also be the member of the General Body. However, the President of Indian Railways
Promotee Officers Federation(IRPOF) shall be ex-officio Chairman of the Fund.
(v) In order to facilitate proper management of the fund , General Secretary and Secretary (Finance) should preferably be from Delhi Area only.
(vi) Secretary General of IRPOF and General Secretaries of Promotee Officers Association of all Zonal Railways and
Production Units/Organisations shall be ex. Officio member of the Managing Committee.
13.5 TERM OF THE OFFICE OF THE MANAGING COMMITTEE
The tenure of the elected office bearers and members of the Managing Committee shall be for two years.
18.0 POWERS/DUTIES/FUNCTION OF THE MANAGING COMMITTEE
(viii) Managing Committee shall have the powers of supervision
and control over the working of the Society.
(ix) Managing Committee shall get the annual budget and annual accounts and progress report prepared and present the same before the General Body in its Annual General
Meeting.
(x) The Managing Committee shall execute all such acts, which
are necessary in the efficient functioning and in achieving the aims and objects of the society.
(xi) Managing Committee shall have the right to purchase sale,
mortgage, pledge or discard any movable or immovable
property for achieving the aims and objects of the society.
(xii) Managing Committee shall have the powers to appoint such staff as it may consider necessary and to fix their remuneration.
(xiii) Managing Committee shall accept donation from its
members & invest the fund of the society etc.
(xiv) The Managing Committee shall determine the eligibility for,
and the scale/amount of assistance to be given to the member/family of the member taking into account the fund’s financial position. All the changes in the amount of
assistance shall apply to future case only. The decision about the amount of the assistance to be given shall be
taken before the end of the calendar year to be effective during next calendar year. Managing Committee shall exercise all then powers if necessary which are not
mentioned herein above in the interest of the society. 15.0 POWERS AND DUTIES OF OFFICE BEARERS
15.1 CHAIRMAN - Chairman of the society will be to :
(a) Preside all the meetings of the Society (b) Nirnayak Mat ( ) in case of equality of votes.
(c) Guide the policy of the Society and shall have the powers to
ensure that all Rules & Regulations and resolutions of the Society and property adhered to.
(d) Call for examination of accounts of the Society. (e) Delegate any of his powers to secretary or to any other office
bearer in the interest of the society.
15.2 GENERAL SECRETARY
(a) General Secretary of the Society will assist the Chairman
and will have all the powers and duties in his/her absence. (b) The General Secretary will carry out all correspondence on
behalf of the society. (c) He will keep all papers and correspondence in his possession
relating to the society. (d) He will record proceedings relating to the meetings and
submit annual progress report, annual accounts and budget.
(e) He will execute all deeds, agreements and contract or behalf
of the Society and do all such acts and duties as may be
necessary and entrusted to him/her by the Society.
(f) He will keep the president informed about important matters
of the society and its progress.
15.3 JOINT SECRETARY - Joint Secretary of the Society will assist the General Secretary and will have all the powers and duties of the Secretary in his/her absence.
15.4 SECRETARY FINANCE
a) The Secretary Finance of the Society shall keep the accounts
of the Society.
b) He will collect funds, receive money, donations &
subscriptions and will issue receipts for the same.
c) He will operate the entire bank accounts jointly with the Chairman/General Secretary and pay all bills, as approved
by the Chairman. d) He will prepare annual accounts and budget and get them
audited to present for being passed by the General Body of the Society.
e) He will carry out all such other work as related and
incidental to a treasurer of an Institution.
16.0 MEETING OF MANAGING COMMITTEE - The meeting of
Managing Committee shall be held at least once in every six
months.
An Emergency Meeting of the Managing Committee can be called by the Chairman or the General Secretary or by any two members of the Managing Committee by giving an application in writing to
the General Secretary of the Society. In case the General Secretary does not call such meeting within 7 days of the service of the said notice, the said two members can call the meeting of the Executive
Committee themselves by giving 15 days notice in writing.
17.0 FILLING UP OF CASUAL VACANCIES OF THE MEMBERS OF THE MANAGING COMMITTEE - Managing Executive Committee shall fill up the vacancy caused due to any reason by majority
within three months from the date of vacancy.
18.0 SUB-COMMITTEE - Sub Committees may be formed by the Managing Committee for any particular or any administrative or other purpose.
19.0 SOURCE OF INCOME OF THE SOCIETY - Source of income of
the Society may be :-
i) Membership fee from members.
ii) Voluntary contribution by the members
iii) Interests/dividend such other income from investment in bank deposits, government, securities, and such
other institution, corporate bodies, public and private funds as may be decided from time to time.
iv) Any other income.
20.0 UTILISATION OF FUNDS - Funds of the Society shall be judiciously utilized in achieving the aims and objects of the
Society. 21.0 FINANCIAL YEAR - Financial year means the year beginning with
1st April and ending on 31st March of the following year.
22.0 OPERATION OF BANK ACCOUNTS : The bank accounts shall be operated jointly by Secretary Finance with Chairman/General Secretrary. However, for any withdrawal the signature of Secretary
Finance shall be must. 23.0 AUDIT OF ACCOUNTS - Books of account of the Society shall be
audited by a Chartered Accountant duly appointed as an auditor as per provisions of the societies Registrations Act, 1860.
24.0 ANNUAL LIST OF MANAGING/GOVERNING BODY - Once in
every year a list of the office bearer and members of the
Government body shall be filled with Registrar of Society as required Under Section 4 of the Societies Registration Act, 1860.
25.0 LEGAL PRECEEDINGS - The society may sue or be sued in the name of Chairman/General Secretary as per provisions laid down
under Section 6 of the Societies Registration Act, 1860 as applicable to National Capital Region, Delhi.
26.0 AMENDMENTS/ALTERATION,EXTENSION OR ABRIDGEMENTS OF AIMS AND OBJECTS OR CHANGE OF NAME OF THE
SOCIETY - Any amendment in the memorandum of association and Rules and Regulations of the Society will be carried out in accordance with the procedure laid down Under Section 12 and
12-A of the Societies Registration Act, 1860. 27.0 DISSOLUTION OF THE SOCIETY - If the society needs to be
dissolved, it shall be dissolved as per provisions laid down Under Section 13 & 14 of the Societies Registration Act, 1860.
28.0 CERTIFICATE - Certified that this is a true copy of Rules and
Regulation of the Society.
Hon.Chairman Hon.Genl. Secretary Hon.Secretary(Finance)
AFFIDAVIT OF THE CHAIRMAN OF THE SOCIETY
WHO IS REPRESENTING THE SOCIETY FOR REGISTRATION I, S.K.Bansal son of late Shri S.R.Bansal resident of 246/7A, P.K.Road Railway
Officers Enclave , New Delhi- 110001do hereby solemnly affirm and declare as under: -
1. That I am the Chairman of the society named INDIAN RAILWAY
PROMOTEE OFFICERS’BENEVOLENT FUND
2. That the desirous person of the above said society are not related to each
other by way of blood relation or otherwise.
3. That the name of the society shall be changed, if same or similar named
society is found Registered in the registrar of the society, Delhi.
DEPONENT Verification:
Verified at Delhi on this .................. day of ..................... that the contents of the above affidavit are true and correct to the best of knowledge and belief and
nothing has been cancelled therefrom.
DEPONENT
AFFIDAVIT/N.O.C I, S.K.Bansal son of late Shri S.R.Bansal resident of 246/7A, P.K.Road Railway
Officers Enclave , New Delhi- 110001do hereby solemnly affirm and declare as under: -
1. That I am in possession of property bearing number of Room No.301,
Annexie-I , Baroda House, New Delhi-110001.
2. That I shall have No Objection if the Registered office of the Society
named INDIAN RAILWAY PROMOTEE OFFICERS’BENEVOLENT FUND
shall be situated at my above said premises.
DEPONENT
Verification:
Verified at Delhi on this .................. day of ..................... that the contents of the above affidavit are true and correct to the best of knowledge and belief and nothing has been cancelled therefrom.
DEPONENT