consent agenda items meeting of the board of regents · 2018-11-12 · prairie view a&m...

Consent Agenda Items

Meeting

of the

Board of Regents

November 15, 2018

Updated: 11/8/2018

*Certified by the general counsel or other appropriate attorney as confidential or information that maybe withheld from public disclosure in accordance with Section 551.1281 and Chapter 552 of the TexasGovernment Code.

MEETING OF THE BOARD OF REGENTS THE TEXAS A&M UNIVERSITY SYSTEM

November 15, 2018 College Station, Texas

1. COMMITTEE ON FINANCE

1.1 Approval of FY 2020 Operating Budget Guidelines, A&M System

2. COMMITTEE ON AUDIT

3. COMMITTEE ON BUILDINGS AND PHYSICAL PLANT

3.1 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the HVAC Replacement Aston Hall Project, Texas A&M University, College Station, Texas (Project No. 02-3238), A&M System

3.2 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Texas A&M Veterinary Education, Research & Outreach Center Project, Texas A&M University, Canyon, Texas (Project No. 02-3266), A&M System

3.3 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the TVMDL - Canyon Facility Project, Texas A&M Veterinary Medical Diagnostic Laboratory, Canyon, Texas (Project No. 20-3256), A&M System

3.4 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the En/Health Building Renovation Project, Texas A&M University Health Science Center, Houston, Texas (Project No. 23-3258), A&M System

3.5 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the HVAC Replacement at McFadden Hall Project, Texas A&M University, College Station, Texas (SSC Project No. 2017-02204), Texas A&M

3.6 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the HVAC Replacement Haas Hall Project, Texas A&M University, College Station, Texas (SSC Project No. 2017-02205), Texas A&M

3.7 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Mosher Hall Interior Finishes Renovation Project, Texas A&M University (Project No. 2018-03177), Texas A&M

November 15, 2018 Page 2 of 6


3.8 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Aerothermochemistry Lab Expansion Project, Texas A&M University, College Station, Texas (SSC Project No. 2017-02079), Texas A&M

3.9 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Agriculture Comprehensive Facility Project, Prairie View A&M University (Project No. PV-0561), PVAMU

Informational Report

Report of System Construction Projects Authorized by the Board

4. COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS

5. THE TEXAS A&M UNIVERSITY SYSTEM BOARD OF REGENTS (not assigned to Committee)

5.1 Adoption of a Resolution Honoring Dr. Steven H. Tallant as President of Texas A&M University-Kingsville and Bestowing the Title of President Emeritus, A&M System

5.2 *Adoption of a Resolution Relating to Texas Task Force 1, A&M System

5.3 Formation of a Special Committee of the Board of Regents for Oversight of Matters Relating to the Los Alamos National Laboratory, BOR A&M System

Executive Session Items

5.4 *Authorization to Execute a Ground Lease for Phase IX of On-Campus Housing, PVAMU

5.5 *Authorization to Execute an Office Space Lease with the Texas 4-H Youth DevelopmentFoundation in the Texas A&M AgriLife Extension Service Building Located inCollege Station, Brazos County, Texas, AgriLife Extension

5.6 *Authorization to Renew Lease of Approximately 51,785 Square Feet of Office Space inthe Eastmark Building Located in College Station, Brazos County, Texas, TEES

5.7 *Authorization for the President to Negotiate and Execute an Agreement and OtherRelated Documents in Connection with the Purchase of Electricity in FY 2023 throughFY 2037 with Bryan Texas Utilities, Texas A&M

5.8 *Authorization for the President to Negotiate and Execute Agreements and OtherRelated Documents for Specialized Medical Education Services betweenTexas A&M University Health Science Center and Houston Methodist, Texas A&M

5.9 *Authorization for the President to Negotiate and Execute an Agreement for RuralHealth Initiatives between Texas A&M University Health Science Center and Blue Crossand Blue Shield of Texas, Texas A&M

5.10 *Appointment of Agency Director of the Texas A&M Engineering Extension Service,A&M System



5.11 *Appointment of President of Texas A&M University-Kingsville, A&M System

5.12 *Appointment of Vice Chancellor for Strategic Initiatives, A&M System

6. CONSENT AGENDA ITEMS

The Texas A&M University System/Board of Regents

6.1 Approval of Minutes

6.2

6.3

6.4

6.5

6.6

6.7

6.8

6.9

6.10

Granting of the Title of Emeritus, November 2018

Confirmation of Appointment and Commissioning of Peace Officers

Designation of the Regents Professor Awards and the Regents Fellow Service Awards for Exemplary Performance and Professional Service During Fiscal Year 2017-18

Approval of Non-substantive Revisions to System Policy 01.01-System Policies and Regulations, and Member Rules and Procedures

Approval of Non-substantive Revisions to System Policy 02.01-Board of Regents

Approval of Non-substantive Revisions to Various System Policies (02.02–Office of the Chancellor, 02.04-System Members of The Texas A&M University System, and 23.02-Debt Management)

Approval of Non-substantive Revisions to Various Academic-Related System Policies

Approval of Revisions to System Policy 11.10-Academic Program Requests

Approval of Non-substantive Revisions to Various System Policies (13.04-Student Travel, 26.01-Tuition and Fees, 27.03-Annual Operating Budget Process, and 28.03-Vending Machines)

Tarleton State University

6.11 Approval of a New Master of Science Degree Program with a Major in Geoscience, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

6.12 Approval of a New Master of Science Degree Program with a Major in Animal Science, and Authorization to Request Approval from the Texas Higher Education Coordinating Board

Texas A&M International University

6.13 Approval of a New Bachelor of Science Degree Program in General Engineering, and Authorization to Request Approval from the Texas Higher Education Coordinating Board


*Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section 551.1281 and Chapter 552 of the Texas Government Code.

Texas A&M University 6.14 *Authorization for the President to Negotiate and Execute an Agreement and Other

Related Documents in Connection with the Development and Administration of Study Abroad Programs with ACCENT International Consortium for Academic Programs Abroad

6.15 *Authorization for the President to Negotiate and Execute Revenue Agreement(s) for

the Mays Business School Center for Executive Development for Fiscal Year 2019 6.16 Approval for Mr. Christopher Scotti, a System Employee, to Serve in His Official Capacity

as a Member of the Board of Directors of StarRotor Corporation, a Business Entity Formed for the Purpose of Development and Commercialization of Technology Owned by The Texas A&M University System

6.17 *Authorization for the President to Negotiate and Execute a New Employment Contract

for the Head Men’s Golf Coach 6.18 Approval of Academic Tenure, November 2018

6.19 Establishment of the Texas A&M Institute for Technology-Infused Learning 6.20 *Naming of Spaces and Rooms in the Music Activities Center 6.21 *Naming of the Learning Studio in the Zachry Engineering Education Complex 6.22 *Naming of a Classroom within the Thomas G. Hildebrand, DVM ’56 Equine Complex 6.23 *Naming of the Center for Grand Strategy in the Bush School of Government &

Public Service Texas A&M University-Commerce 6.24 Approval of Academic Tenure, November 2018 Texas A&M University-Corpus Christi 6.25 *Authorization for the President to Negotiate and Execute a New Employment Contract

for the Athletic Director 6.26 *Authorization for the President to Negotiate and Execute Amended and Restated

Employment Contracts for Two Associate Head Tennis Coaches, the Assistant Women’s Basketball Coach, and the Assistant Women’s Volleyball Coach

Texas A&M University-Kingsville 6.27 Approval of Academic Tenure, November 2018



Texas A&M University-Texarkana 6.28 *Naming of Multipurpose Classroom A114 in Patterson Student Center 6.29 *Renaming the “Red River Federal Credit Union Activities Game Room” in

University Center-UC125 upon its New Location in Patterson Student Center 6.30 *Naming of Soccer Field West Texas A&M University 6.31 Withdrawn 6.32 *Naming of Various Rooms at West Texas A&M University Texas A&M Engineering Experiment Station 6.33 *Establishment and Naming of the Center for Computer Architecture Research Texas A&M Engineering Extension Service 6.34 Authorization to Execute FY 2019 and FY 2020 Federal Non-Research Grants, Cooperative

Agreements and Contracts, and Any Amendments, Modifications or Extensions to Non-Research Grants, Cooperative Agreements and Contracts for the Same Programs

Texas A&M AgriLife Extension Service 6.35 Approval of 2019 Stiles Farm Foundation Budget



A&M System ........................................ The Texas A&M University System A&M-Central Texas .............................. Texas A&M University-Central Texas A&M-Commerce .................................. Texas A&M University-Commerce A&M-Corpus Christi ............................. Texas A&M University-Corpus Christi A&M-San Antonio ................................ Texas A&M University-San Antonio A/E ........................................................ Architect/Engineer AgriLife Extension................................. Texas A&M AgriLife Extension Service AgriLife Research ................................. Texas A&M AgriLife Research BOR ...................................................... Board of Regents FP&C ..................................................... Facilities Planning and Construction NCTM ................................................... National Center for Therapeutics Manufacturing POR ....................................................... Program of Requirements PUF ....................................................... Permanent University Fund PVAMU ................................................. Prairie View A&M University RELLIS ................................................... Respect, Excellence, Leadership, Loyalty, Integrity and

Selfless Service RFS ........................................................ Revenue Financing System TAMHSC ............................................... Texas A&M Health Science Center TAMIU .................................................. Texas A&M International University TAMUG ................................................. Texas A&M University at Galveston TAMUT ................................................. Texas A&M University-Texarkana Tarleton ................................................ Tarleton State University TEES ...................................................... Texas A&M Engineering Experiment Station TEEX...................................................... Texas A&M Engineering Extension Service Texas A&M at Qatar ............................. Texas A&M University at Qatar Texas A&M ........................................... Texas A&M University Texas A&M-Kingsville ........................... Texas A&M University-Kingsville TFS ........................................................ Texas A&M Forest Service THECB ................................................... Texas Higher Education Coordinating Board TTI ......................................................... Texas A&M Transportation Institute TVMDL .................................................. Texas A&M Veterinary Medical Diagnostic Laboratory UTIMCO ................................................ The University of Texas/Texas A&M Investment Management

Company WTAMU ................................................ West Texas A&M University

Agenda Item No. 6.1

THE TEXAS A&M UNIVERSITY SYSTEM

Office of the Board of Regents

October 30, 2018

Members, Board of Regents

The Texas A&M University System

Subject: Approval of Minutes

I recommend adoption of the following minute order:

“The following minutes are approved:

August 16, Regular Meeting,

August 17, 2018, Special Workshop Meeting

October 16, 2018, Special Telephonic Meeting.”

Respectfully submitted,

Vickie Burt Spillers

Executive Director

Attachments (3)

MINUTES

REGULAR MEETING

BOARD OF REGENTS


HELD IN

COLLEGE STATION, TEXAS

August 16, 2018

(Approved November 15, 2018)

TABLE OF CONTENTS

MINUTES OF THE MEETING OF THE BOARD OF REGENTS

August 16, 2018 CONVENE ................................................................................................................................................................................. 1

RECESS TO EXECUTIVE SESSION ....................................................................................................................................... 1

RECONVENE ............................................................................................................................................................................ 1

INVOCATION ........................................................................................................................................................................... 2

CHAIRMAN’S REMARKS ....................................................................................................................................................... 2

CHANCELLOR’S REMARKS .................................................................................................................................................. 2

RECESS AND RECONVENE ................................................................................................................................................... 3

REPORT FROM THE COMMITTEE ON FINANCE ............................................................................................................... 3

MINUTE ORDER 123-2018 (ITEM 1.1) APPROVAL OF NEW AND INCREASED FEES AT TEXAS A&M UNIVERSITY AND TEXAS A&M UNIVERSITY-CORPUS CHRISTI, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................... 3

MINUTE ORDER 124-2018 (ITEM 1.2) ADOPTION OF A RESOLUTION AUTHORIZING THE ISSUANCE OF THE BOARD OF REGENTS OF THE TEXAS A&M UNIVERSITY SYSTEM PERMANENT UNIVERSITY FUND BONDS, THE TEXAS A&M UNIVERSITY SYSTEM ...................................... 4

MINUTE ORDER 125-2018 (ITEM 1.3) ADOPTION OF A RESOLUTION AUTHORIZING THE ISSUANCE OF THE BOARD OF REGENTS OF THE TEXAS A&M UNIVERSITY SYSTEM REVENUE FINANCING SYSTEM BONDS, SERIES 20__, THE TEXAS A&M UNIVERSITY SYSTEM ................. 4

REPORT FROM THE COMMITTEE ON AUDIT ................................................................................................................... 4

MINUTE ORDER 126-2018 (ITEM 2.1) APPROVAL OF SYSTEM INTERNAL AUDIT PLAN FOR FISCAL YEAR 2019, THE TEXAS A&M UNIVERSITY SYSTEM ............................................................................... 5

REPORT FROM THE COMMITTEE ON BUILDINGS AND PHYSICAL PLANT ............................................................... 5

MINUTE ORDER 127-2018 (ITEM 3.1) APPROVAL OF SYSTEM CAPITAL PLAN FOR FY 2019 - FY 2023, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................... 5

MINUTE ORDER 128-2018 (ITEM 3.2) APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE STORM WATER SYSTEM IMPROVEMENTS PROJECT (02-3220), TEXAS A&M UNIVERSITY, COLLEGE STATION, TEXAS, THE TEXAS A&M UNIVERSITY SYSTEM .............................................................. 6

MINUTE ORDER 129-2018 (ITEM 3.3) APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE FARM REPAIR AND MODERNIZATION PROJECT (04-3259), TARLETON STATE UNIVERSITY, STEPHENVILLE, TEXAS, THE TEXAS A&M UNIVERSITY SYSTEM ..................................................................... 7

MINUTE ORDER 130-2018 (ITEM 3.4) APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE CAMPUS ELECTRICAL SYSTEMS IMPROVEMENTS PROJECT (02-2016), TEXAS A&M UNIVERSITY, COLLEGE STATION, TEXAS, TEXAS A&M UNIVERSITY ...................................... 7

REPORT FROM THE COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS ............................................................. 8

ADDITIONAL ITEMS CONSIDERED BY THE BOARD ...................................................................................................... 9

MINUTE ORDER 131-2018 (ITEM 5.1) ADOPTION OF A RESOLUTION HONORING DR. RAY M. KECK, III AS PRESIDENT OF TEXAS A&M UNIVERSITY-COMMERCE AND BESTOWING THE TITLE OF PRESIDENT EMERITUS, THE TEXAS A&M UNIVERSITY SYSTEM .................... 9

Table of Contents – August 16, 2018 Page ii of vii

MINUTE ORDER 132-2018 (ITEM 5.2) ADOPTION OF A RESOLUTION HONORING GARY F. SERA FOR HIS OUTSTANDING DEDICATION AND SERVICE AS AGENCY DIRECTOR OF THE TEXAS A&M ENGINEERING EXTENSION SERVICE, THE TEXAS A&M UNIVERSITY SYSTEM ..................... 9

MINUTE ORDER 133-2018 (ITEM 5.3) ADOPTION OF A RESOLUTION RECOGNIZING OFFICIALS OF THE TEXAS A&M UNIVERSITY SYSTEM FOR THEIR CONTRIBUTIONS TO THE SUCCESSFUL BID FOR THE MANAGEMENT AND OPERATION OF LOS ALAMOS NATIONAL LABORATORY, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................. 10

MINUTE ORDER 134-2018 (ITEM 5.4) AUTHORIZATION TO PROCEED WITH LITIGATION AGAINST JEFF BANKS FOR BREACH OF EMPLOYMENT CONTRACT, THE TEXAS A&M UNIVERSITY SYSTEM ...... 10

MINUTE ORDER 135-2018 (ITEM 5.5) ADOPTION OF A RESOLUTION AUTHORIZING INITIATION OF LITIGATION SEEKING REFORMATION OF RIGHT OF WAY EASEMENTS (WATER PIPELINE) OR, IF NECESSARY, AUTHORITY TO INITIATE AN ACTION TO CONDEMN THE EASEMENTS NECESSARY TO REPLACE TWO DOMESTIC WATER LINES ACROSS LAND IN THE T. MCKINNEY SURVEY, A-33, BRAZOS COUNTY, TEXAS, THE TEXAS A&M UNIVERSITY SYSTEM ............................................................... 11

MINUTE ORDER 136-2018 (ITEM 5.6) APPOINTMENT OF DR. MARGARET K. BANKS AS VICE CHANCELLOR FOR ENGINEERING AND NATIONAL LABORATORIES, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................. 11

MINUTE ORDER 137-2018 (ITEM 5.7) APPOINTMENT OF MR. BILLY HAMILTON AS DEPUTY CHANCELLOR AND CHIEF FINANCIAL OFFICER, THE TEXAS A&M UNIVERSITY SYSTEM ...... 11

MINUTE ORDER 138-2018 (ITEM 5.8) APPOINTMENT OF DR. MARK J. RUDIN AS PRESIDENT OF TEXAS A&M UNIVERSITY-COMMERCE, THE TEXAS A&M UNIVERSITY SYSTEM ....................................... 11

MINUTE ORDER 139-2018 (ITEM 5.9) APPOINTMENT OF MR. ROBERT “CHARLEY” TODD AS INTERIM AGENCY DIRECTOR FOR THE TEXAS A&M ENGINEERING EXTENSION SERVICE, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................. 12

MINUTE ORDER 140-2018 (ITEM 5.10) NAMING OF DR. PATRICK J. STOVER AS SOLE FINALIST FOR THE POSITION OF DIRECTOR OF TEXAS A&M AGRILIFE RESEARCH, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................. 12

MINUTE ORDER 141-2018 (ITEM 5.12) AUTHORIZATION TO GROUND LEASE 30 ACRES OF LAND, MORE OR LESS, ON THE RELLIS CAMPUS FOR DEVELOPMENT OF A DATA CENTER, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................. 12

MINUTE ORDER 142-2018 (ITEM 5.13) AUTHORIZATION TO GROUND LEASE 25 ACRES OF LAND, MORE OR LESS, FOR CONSTRUCTION OF AN INTERGENERATIONAL LIVING FACILITY AND EARLY CHILDHOOD DEVELOPMENT CENTER, THE TEXAS A&M UNIVERSITY SYSTEM ........................... 13

MINUTE ORDER 143-2018 (ITEM 5.14) AUTHORIZATION FOR THE TEXAS A&M UNIVERSITY SYSTEM TO TAKE ALL ACTIONS NECESSARY FOR: (1) CONTINUING PARTICIPATION IN THE OPERATIONAL GOVERNANCE AND OVERSIGHT OF THE MANAGEMENT AND OPERATION OF TRIAD NATIONAL SECURITY, LLC, AS THE PRIME CONTRACTOR FOR THE LOS ALAMOS NATIONAL LABORATORY M&O CONTRACT; AND (2) PROVIDING ADMINISTRATIVE SERVICES DURING THE TRANSITION PERIOD AND THEREAFTER, THE TEXAS A&M UNIVERSITY SYSTEM ............................................................. 13

CONSENT AGENDA ITEMS ................................................................................................................................................. 13

MINUTE ORDER 144-2018 (ITEM 6.1) APPROVAL OF MINUTES FROM THE APRIL 19, 2018, REGULAR MEETING; APRIL 20, 2018, SPECIAL WORKSHOP MEETING; AND JULY 25, 2018, SPECIAL TELEPHONIC MEETING, BOARD OF REGENTS, THE TEXAS A&M UNIVERSITY SYSTEM .......... 14

MINUTE ORDER 145-2018 (ITEM 6.2) GRANTING OF THE TITLE OF EMERITUS, AUGUST 2018, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................. 14

MINUTE ORDER 146-2018 (ITEM 6.3) GRANTING OF FACULTY DEVELOPMENT LEAVE FOR FY 2019, TEXAS A&M UNIVERSITY-COMMERCE .................................................................................................................. 14

MINUTE ORDER 147-2018 (ITEM 6.4) CONFIRMATION OF APPOINTMENT AND COMMISSIONING OF PEACE OFFICERS, THE TEXAS A&M UNIVERSITY SYSTEM ............................................................................... 14

MINUTE ORDER 148-2018 (ITEM 6.5) APPROVAL OF REVISIONS TO SYSTEM POLICY 02.08 (SYSTEM EXPANSION), THE TEXAS A&M UNIVERSITY SYSTEM ..................................................................... 15

Table of Contents – August 16, 2018 Page iii of vii

MINUTE ORDER 149-2018 (ITEM 6.6) APPROVAL OF REVISIONS TO SYSTEM POLICY 34.07 (EMERGENCY MANAGEMENT), THE TEXAS A&M UNIVERSITY SYSTEM ...................................................... 15

MINUTE ORDER 150-2018 (ITEM 6.7) APPROVAL OF LIST OF AUTHORIZED SIGNERS FOR REVOLVING FUND BANK ACCOUNTS FOR SYSTEM MEMBERS, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................................................................. 15

MINUTE ORDER 151-2018 (ITEM 6.8) APPROVAL OF ACADEMIC TENURE, AUGUST 2018, PRAIRIE VIEW A&M UNIVERSITY ............................................................................................................................ 21

MINUTE ORDER 152-2018 (ITEM 6.9) APPROVAL OF ACADEMIC TENURE, AUGUST 2018, TARLETON STATE UNIVERSITY ............................................................................................................................... 21

MINUTE ORDER 153-2018 (ITEM 6.10) NAMING OF THE BILL AND MARSHA RICKETT LIBRARY AND STUDENT COMMONS, TARLETON STATE UNIVERSITY ...................................................................................... 22

MINUTE ORDER 154-2018 (ITEM 6.11) APPROVAL OF ACADEMIC TENURE, AUGUST 2018, TEXAS A&M UNIVERSITY .......................................................................................................................................... 22

MINUTE ORDER 155-2018 (ITEM 6.12) APPROVAL OF A NEW MASTER OF SCIENCE DEGREE PROGRAM WITH A MAJOR IN ENGINEERING TECHNOLOGY, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY .......................................................................................................................................... 22

MINUTE ORDER 156-2018 (ITEM 6.13) APPROVAL OF A NEW BACHELOR OF SCIENCE WITH A MAJOR IN ARCHITECTURAL ENGINEERING DEGREE PROGRAM, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY .......................................................................................................................................... 23

MINUTE ORDER 157-2018 (ITEM 6.14) APPROVAL FOR DR. MUSTAFA AKBULUT, A SYSTEM EMPLOYEE, TO SERVE AS AN OFFICER, MEMBER OF THE BOARD OF DIRECTORS AND EMPLOYEE OF INCENDIUM TECHNOLOGIES, INC., AN ENTITY THAT HAS EXECUTED AN AGREEMENT TO LICENSE TECHNOLOGY OWNED BY THE TEXAS A&M UNIVERSITY SYSTEM, TEXAS A&M UNIVERSITY .......................................................................................................................................... 23

MINUTE ORDER 158-2018 (ITEM 6.15) APPROVAL FOR DR. SEBASTIAN HOYOS, A SYSTEM EMPLOYEE, TO SERVE AS AN OFFICER, MEMBER OF THE BOARD OF DIRECTORS AND EMPLOYEE OF LASYNC TECHNOLOGIES, INC., AN ENTITY THAT PROPOSES TO LICENSE TECHNOLOGY FROM THE TEXAS A&M UNIVERSITY SYSTEM, TEXAS A&M UNIVERSITY ............................................................... 24

MINUTE ORDER 159-2018 (ITEM 6.16) APPROVAL FOR DR. ROOZBEH JAFARI, A SYSTEM EMPLOYEE, TO SERVE AS AN OFFICER, MEMBER OF THE BOARD OF DIRECTORS AND EMPLOYEE OF SPECTROBEAT, LLC, AN ENTITY THAT PROPOSES TO LICENSE TECHNOLOGY FROM THE TEXAS A&M UNIVERSITY SYSTEM, TEXAS A&M UNIVERSITY ............................................................... 24

MINUTE ORDER 160-2018 (ITEM 6.17) AUTHORIZATION FOR THE PRESIDENT TO ANNUALLY NEGOTIATE AND EXECUTE AN AGREEMENT(S) AND OTHER RELATED DOCUMENTS IN CONNECTION WITH PROVIDING U.S. COAST GUARD-REQUIRED TRAINING TO THE LICENSE OPTION CADETS OF THE TEXAS A&M MARITIME ACADEMY, TEXAS A&M UNIVERSITY ......................... 24

MINUTE ORDER 161-2018 (ITEM 6.18) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND PRESENTATION OF FINANCIAL PROGRAMS FOR BP AMERICA PRODUCTION COMPANY, TEXAS A&M UNIVERSITY ................................................................. 25

MINUTE ORDER 162-2018 (ITEM 6.19) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND PRESENTATION OF LEADERSHIP PROGRAMS FOR HALLIBURTON ENERGY SERVICES, INC., TEXAS A&M UNIVERSITY .............................................................. 25

MINUTE ORDER 163-2018 (ITEM 6.20) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE FUNDING, SUPPORT, AND COLLABORATIVE OVERSIGHT FOR A PARTNER PROGRAM BY COLLEGE ADVISING CORPS, TEXAS A&M UNIVERSITY ..................................................................................... 26

Table of Contents – August 16, 2018 Page iv of vii

MINUTE ORDER 164-2018 (ITEM 6.21) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH ELECTRONIC JOURNAL SUBSCRIPTIONS WITH SAGE PUBLICATIONS, INC. AND THE GREATER WESTERN LIBRARY ALLIANCE, TEXAS A&M UNIVERSITY ........................................................... 26

MINUTE ORDER 165-2018 (ITEM 6.22) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH ELECTRONIC JOURNAL SUBSCRIPTIONS WITH JOHN WILEY & SONS, INC. AND THE GREATER WESTERN LIBRARY ALLIANCE, TEXAS A&M UNIVERSITY ........................................................... 26

MINUTE ORDER 166-2018 (ITEM 6.23) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH ELECTRONIC JOURNAL SUBSCRIPTIONS WITH INFORMA UK LIMITED (TRADING AS TAYLOR & FRANCIS), TEXAS A&M UNIVERSITY ...................................................................................................................... 27

MINUTE ORDER 167-2018 (ITEM 6.24) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND ADMINISTRATION OF DOMESTIC AND STUDY ABROAD PROGRAMS WITH PASSPORTS INC./PASSPORTS EDUCATIONAL GROUP TRAVEL, TEXAS A&M UNIVERSITY ....................... 27

MINUTE ORDER 168-2018 (ITEM 6.25) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND ADMINISTRATION OF STUDY ABROAD PROGRAMS WITH CASA VERDE RESEARCH CENTER SOCIEDAD ANÓNIMA, TEXAS A&M UNIVERSITY .......................................................... 27

MINUTE ORDER 169-2018 (ITEM 6.26) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE A SERVICES AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE OPERATIONS AND MANAGEMENT OF THE SOLTIS CENTER FOR RESEARCH & EDUCATION WITH CASA VERDE RESEARCH CENTER SOCIEDAD ANÓNIMA, TEXAS A&M UNIVERSITY .......................................................................................................................................... 28

MINUTE ORDER 170-2018 (ITEM 6.27) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS BETWEEN TEXAS A&M UNIVERSITY HEALTH SCIENCE CENTER AND THE CALIFORNIA DEPARTMENT OF STATE HOSPITALS, TEXAS A&M UNIVERSITY ...................................................................................................... 28

MINUTE ORDER 171-2018 (ITEM 6.28) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AGREEMENTS AND OTHER RELATED DOCUMENTS FOR SPECIALIZED MEDICAL EDUCATIONAL SERVICES BETWEEN TEXAS A&M UNIVERSITY HEALTH SCIENCE CENTER AND BAYLOR SCOTT & WHITE HEALTH, TEXAS A&M UNIVERSITY ........................................................................ 29

MINUTE ORDER 172-2018 (ITEM 6.29) NAMING OF THE WOODFOREST NATIONAL BANK CONFERENCE ROOM AND THE DELOITTE FOUNDATION CLASSROOM FOR INNOVATION, TEXAS A&M UNIVERSITY .......................................................................................................................................... 29

MINUTE ORDER 173-2018 (ITEM 6.30) NAMING OF THE ROCHELLE FAMILY CATHETERIZATION LABORATORY, THE LUANN ERVIN, DVM ’84 SMALL ANIMAL DENTISTRY SUITE, GIVEN IN HONOR OF RAY EMERSON, DVM ’65, THE GRIFFEY GANG ROOM, IN HONOR OF EMMA P. ROBISON, MOLLY’S ROOM, IN HONOR OF ROBERT C. JUDD, DVM ’79, THE FIONA IRZA EXAM ROOM, THE CALLIE SPRINGER INTERNAL MEDICINE ROUNDS ROOM, THE SARAH AND PATRICK BREEN, DVM ’79 CONFERENCE ROOM, TEXAS A&M UNIVERSITY ................ 29

MINUTE ORDER 174-2018 (ITEM 6.31) NAMING OF THE JANICE L. AND HAROLD L. ADAMS ’61 PRESENTATION ROOM, TEXAS A&M UNIVERSITY .............................................................................................. 30

MINUTE ORDER 175-2018 (ITEM 6.32) NAMING OF ELEANOR AND CURTIS TABER ’62 VEGETABLE FARM GARDEN, DR. SAM COTNER ’64 MEMORIAL FLORAL BORDER AND THE ARTHUR AND GAYE PLATT WINE FERMENTATION LABORATORY, TEXAS A&M UNIVERSITY ......................................... 30

MINUTE ORDER 176-2018 (ITEM 6.33) NAMING OF THE J. MIKE WALKER ’66 DEPARTMENT OF MECHANICAL ENGINEERING, TEXAS A&M UNIVERSITY ............................................................................ 31

Table of Contents – August 16, 2018 Page v of vii

MINUTE ORDER 177-2018 (ITEM 6.34) NAMING OF THE ROSETTA SMALL LEARNING STUDIO, THE PEGGY AND MIKE LAM ’68 ENGINEERING RESEARCH SUITE, AND THE MELOY FAMILY LEARNING STUDIO, TEXAS A&M UNIVERSITY .................................................................................................... 31

MINUTE ORDER 178-2018 (ITEM 6.35) NAMING OF ZACHRY LEADERSHIP PROGRAM, TEXAS A&M UNIVERSITY .......................................................................................................................................... 31

MINUTE ORDER 179-2018 (ITEM 6.36) AUTHORIZATION TO ESTABLISH THE THOMAS W. POWELL ’62 ENDOWED SCHOLARSHIP FOR SCIENCE LEADERSHIP SCHOLARS QUASI-ENDOWMENT, AND DEBBIE AND MIKE HILLIARD ’73 HUFFINES INSTITUTE CHAIR QUASI-ENDOWMENT, TEXAS A&M UNIVERSITY ................................................................................................. 31

MINUTE ORDER 180-2018 (ITEM 6.37) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE NEW EMPLOYMENT CONTRACTS FOR ASSISTANT MEN’S BASKETBALL COACH ISSAC CHEW, ASSISTANT MEN’S BASKETBALL COACH ULRIC MALIGI, AND HEAD WOMEN’S GOLF COACH ANDREA GASTON, TEXAS A&M UNIVERSITY ............................................. 32

MINUTE ORDER 181-2018 (ITEM 6.38) APPROVAL OF A NEW BACHELOR OF SCIENCE IN MECHANICAL ENGINEERING TECHNOLOGY DEGREE PROGRAM, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY-CENTRAL TEXAS ......................................................................................................... 32

MINUTE ORDER 182-2018 (ITEM 6.39) APPROVAL OF A NEW MASTER OF SCIENCE IN HOMELAND SECURITY DEGREE PROGRAM, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY-CENTRAL TEXAS .... 33

MINUTE ORDER 183-2018 (ITEM 6.40) APPROVAL OF ACADEMIC TENURE, AUGUST 2018, TEXAS A&M UNIVERSITY-COMMERCE .................................................................................................................. 33

MINUTE ORDER 184-2018 (ITEM 6.41) NAMING OF THE JIMMY ’67 AND SHERROLL SHIRLEY MAKERSPACE, TEXAS A&M UNIVERSITY-COMMERCE ............................................... 33

MINUTE ORDER 185-2018 (ITEM 6.42) NAMING OF THE ROBERT AND GLORIA FURGASON BUILDING, TEXAS A&M UNIVERSITY-CORPUS CHRISTI .................................................................................... 33

MINUTE ORDER 186-2018 (ITEM 6.43) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AMENDED AND RESTATED EMPLOYMENT CONTRACTS WITH ASSOCIATE HEAD COACH MARTIN GROSS AND ASSISTANT COACH TERRY JOHNSON FOR MEN’S BASKETBALL, TEXAS A&M UNIVERSITY-CORPUS CHRISTI ................................................................ 34

MINUTE ORDER 187-2018 (ITEM 6.44) APPROVAL OF A NEW BACHELOR OF SCIENCE DEGREE PROGRAM WITH A MAJOR IN COMPUTER ENGINEERING, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY-KINGSVILLE ................................................................................................................. 34

MINUTE ORDER 188-2018 (ITEM 6.45) APPROVAL OF A NEW MASTER OF SCIENCE DEGREE PROGRAM WITH A MAJOR IN SOFTWARE ENGINEERING, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY-KINGSVILLE ................................................................................................................. 34

MINUTE ORDER 189-2018 (ITEM 6.46) AUTHORIZATION TO ESTABLISH THE ARRINGTON MATCH - JACKIE & JERRY COLLINS ATHLETICS PROGRAM QUASI-ENDOWMENT, GARY & JOAN UNDERBRINK AGRICULTURE SCHOLARSHIP QUASI-ENDOWMENT, AND BROOKSHIRE KLEBERG COUNTY CHARITABLE FOUNDATION QUASI-ENDOWMENT, TEXAS A&M UNIVERSITY-KINGSVILLE ................................................................................................................. 35

MINUTE ORDER 190-2018 (ITEM 6.47) ADOPTION OF A RESOLUTION HONORING THE BEACH VOLLEYBALL TEAM, TEXAS A&M UNIVERSITY-KINGSVILLE .................................................. 35

MINUTE ORDER 191-2018 (ITEM 6.48) ADOPTION OF A RESOLUTION HONORING THE MEN’S TRACK AND FIELD TEAM, TEXAS A&M UNIVERSITY-KINGSVILLE .......................................... 35

MINUTE ORDER 192-2018 (ITEM 6.49) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE NEW EMPLOYMENT CONTRACTS FOR HEAD FOOTBALL COACH DAREN WILKINSON, AND HEAD INDOOR AND BEACH VOLLEYBALL COACH TANYA ALLEN, TEXAS A&M UNIVERSITY-KINGSVILLE ................................................................................................................. 35

Table of Contents – August 16, 2018 Page vi of vii

MINUTE ORDER 193-2018 (ITEM 6.50) APPROVAL OF ACADEMIC TENURE, AUGUST 2018, TEXAS A&M UNIVERSITY-SAN ANTONIO .............................................................................................................. 36

MINUTE ORDER 194-2018 (ITEM 6.51) ESTABLISHMENT AND NAMING OF THE HENRY G. CISNEROS INSTITUTE FOR EMERGING LEADERS, TEXAS A&M UNIVERSITY-SAN ANTONIO .............................................................................................................. 36

MINUTE ORDER 195-2018 (ITEM 6.52) GRANTING OF FACULTY DEVELOPMENT LEAVE FOR FY 2019, WEST TEXAS A&M UNIVERSITY .............................................................................................................. 36

MINUTE ORDER 196-2018 (ITEM 6.53) ADOPTION OF A RESOLUTION HONORING THE WOMEN’S BASKETBALL TEAM, WEST TEXAS A&M UNIVERSITY .......................................................... 36

MINUTE ORDER 197-2018 (ITEM 6.54) ADOPTION OF A RESOLUTION HONORING THE WOMEN’S TRACK & FIELD TEAM, WEST TEXAS A&M UNIVERSITY ...................................................... 37

MINUTE ORDER 198-2018 (ITEM 6.55) ADOPTION OF A RESOLUTION HONORING THE MEN’S BASEBALL TEAM, WEST TEXAS A&M UNIVERSITY ...................................................................... 37

MINUTE ORDER 199-2018 (ITEM 6.56) ADOPTION OF A RESOLUTION HONORING THE MEN’S BASKETBALL TEAM, WEST TEXAS A&M UNIVERSITY ................................................................. 37

MINUTE ORDER 200-2018 (ITEM 6.57) ADOPTION OF A RESOLUTION HONORING THE ATHLETIC DEPARTMENT, WEST TEXAS A&M UNIVERSITY ..................................................................... 37

MINUTE ORDER 201-2018 (ITEM 6.58) NAMING OF HARRINGTON ACADEMIC HALL, VALERO ENERGY CLASSROOM, TOOT’N TOTUM CLASSROOM, JAMES A. “BUDDY” DAVIDSON CHARITABLE FOUNDATION BALANCE LAB, MARY E. BIVINS FOUNDATION SPEECH AND LANGUAGE LAB, TURN CENTER PEDIATRIC TREATMENT ROOM, AMARILLO NATIONAL BANK GRAND LOBBY, BUFFALO COUNCIL BOARD ROOM, BELL BUSINESS CLASSROOM, DAVID SWINFORD OUTDOOR CLASSROOM, BAIN EVENT CENTER, STAN AND GERRY SIGMAN GRAND LOBBY, MICRO TECHNOLOGIES CLASSROOM, DAVID AND MYRT WILDER FACULTY CONFERENCE ROOM, DR. N. ANDY COLE COLLABORATION AREA, WILSON RANCH TEACHING LAB, ARLIE AND BARBARA PETTY DEAN’S SUITE, WT AG DEVELOPMENT ASSOCIATION PUBLIC HALL, WEST TEXAS A&M UNIVERSITY........................................................................ 38

MINUTE ORDER 202-2018 (ITEM 6.59) NAMING OF THE RICHARD AND PATSY WALLRATH TEXAS A&M AGRILIFE EXTENSION SERVICE BUILDING, TEXAS A&M AGRILIFE EXTENSION SERVICE ....................................................................................................... 39

MINUTE ORDER 203-2018 (ITEM 6.60) AUTHORIZATION TO EXECUTE FY 2018 NON-RESEARCH GRANTS, COOPERATIVE AGREEMENTS AND CONTRACTS, AND ANY AMENDMENTS, MODIFICATIONS OR EXTENSIONS TO PRE-FY 2018 NON-RESEARCH GRANTS, COOPERATIVE AGREEMENTS AND CONTRACTS FOR THE SAME PROGRAMS, TEXAS A&M ENGINEERING EXTENSION SERVICE .............................................................................................. 39

MINUTE ORDER 204-2018 (ITEM 6.61) AUTHORIZATION TO EXECUTE FY 2018 FEDERAL NON-RESEARCH GRANT AGREEMENTS, AND ANY AMENDMENTS, MODIFICATIONS OR EXTENSIONS TO PRE-FY 2018 NON-RESEARCH GRANT AGREEMENTS FOR THE SAME GRANT PROGRAMS, TEXAS A&M FOREST SERVICE ........................................................................................... 40

MINUTE ORDER 205-2018 (ITEM 6.62) NAMING THE CHARLES W. GRAHAM, DVM TEXAS A&M VETERINARY MEDICAL DIAGNOSTIC LABORATORY, TEXAS A&M VETERINARY MEDICAL DIAGNOSTIC LABORATORY................................................................. 40

ANNOUNCEMENTS .............................................................................................................................................................. 40

RECESS AND RECONVENE ................................................................................................................................................. 40

RECONVENE .......................................................................................................................................................................... 41

ADJOURN ............................................................................................................................................................................... 41

MINUTES

REGULAR MEETING BOARD OF REGENTS, THE TEXAS A&M UNIVERSITY SYSTEM

August 16, 2018

CONVENE

Chairman Charles W. Schwartz convened a regular meeting of the Board of Regents of

The Texas A&M University System at 9:00 a.m., Thursday, August 16, 2018, in the Board Meeting Room on the campus of Texas A&M University, College Station, Texas. The following members of the Board were present:

Mr. Charles W. Schwartz, Chairman Ms. Elaine Mendoza, Vice Chairman Mr. Phil Adams Mr. Robert L. Albritton Mr. Anthony G. Buzbee Mr. Tim Leach Mr. Bill Mahomes Mr. Clifton L. Thomas, Jr. Mr. Ervin Bryant, Student Regent

The following member of the Board was not present:

Mr. Morris Foster

RECESS TO EXECUTIVE SESSION Chairman Schwartz announced that the Board would recess to executive session as permitted by Chapter 551, Sections 71, 72, 73, 74 and 76 of the Texas Government Code. He said in accordance with the law, no final action, decision or vote with regard to any matter considered in executive session would be made or taken. (Note: The Board met in executive session from 9:01 a.m. until 12:48 p.m.)

RECONVENE

At 1:49 p.m., Chairman Schwartz reconvened the meeting in open session in Bethancourt Ballroom 2300 D&E of the Memorial Student Center, with a quorum present.

Minutes – August 16, 2018 Page 2 of 41

INVOCATION

Chairman Schwartz called on Mr. Momoreoluwa Adesanmi, a senior Texas A&M University chemical engineering major from Lagos, Nigeria, raised in Sugarland, who is active in student recruiting and served as a student ambassador, to present the invocation.

CHAIRMAN’S REMARKS

Chairman Schwartz welcomed everyone to the August Board meeting. He introduced

Mr. Ervin Bryant, the new student regent appointed by Governor Greg Abbott. He said Student Regent Bryant was a proud Prairie View A&M University student and third-year bachelor’s degree candidate in history and political science, who recently served as an ambassador for White House initiatives on Historically Black Colleges and Universities. Chairman Schwartz pointed out that Student Regent Bryant was attending his first meeting in person as a student regent, and the Board was delighted to have him.

Student Regent Bryant thanked Chairman Schwartz. He said it was an honor to serve

on this distinguished board and represent the students across Texas under the A&M System. He added that he took the duty seriously and appreciated the opportunity to serve with them.

Chairman Schwartz said in June, it had been announced that the A&M System, the University of California and Battelle Memorial Institute had been chosen to oversee and operate Los Alamos National Laboratory. He said it was a high honor for Texas A&M and the A&M System to be chosen to serve the country on this important assignment. He added that Dr. Thom Mason, President and Chief Executive Officer (CEO) of the Los Alamos consortium, Triad National Security, LLC, was attending today’s meeting and would serve as laboratory director. He introduced Dr. Marvin Adams, newest professor and director of the Institute of National Security, Education and Research.

Chairman Schwartz reported that Dr. Ray Keck, III, President of Texas A&M University-Commerce, would return to teaching after spending nearly 17 years as president of two universities in the A&M System. He wished Dr. Keck the best of luck and offered his personal congratulations. He said Dr. Keck served as president at Texas A&M International University from 2001 to 2016 and at A&M-Commerce from 2016 to present. Chairman Schwartz advised that the Board would vote on the sole finalist to replace Dr. Keck -- Dr. Mark Rudin. He said Dr. Rudin currently serves as vice president for research and economic development at Boise State University. He added that Mr. Gary Sera, Director of Texas A&M Engineering Extension Service (TEEX), has been with the A&M System since 1988 and led TEEX since 2007, planned to retire this year. Chairman Schwartz said they wished him the best of luck and hoped he enjoyed retirement.

CHANCELLOR’S REMARKS

Chancellor Sharp highlighted accomplishments of the A&M System (a copy of which is on file in the Office of the Board of Regents).


RECESS AND RECONVENE Chairman Schwartz recessed the meeting at 2:06 p.m.

(Note: On Wednesday, August 15, the Committee on Academic and Student Affairs convened at 2:00 p.m. and adjourned at 4:06 p.m. The Committee on Finance convened at 4:24 p.m. and adjourned at 5:00 p.m. On Thursday, August 16, the Committee on Audit convened at 2:07 p.m. and adjourned at 2:23 p.m. The Committee on Buildings and Physical Plant convened at 2:24 p.m. and adjourned at 2:37 p.m.).

Chairman Schwartz reconvened the meeting at 2:38 p.m.

REPORT FROM THE COMMITTEE ON FINANCE Regent Mahomes, Chairman of the Committee on Finance, said the committee met the previous day and considered Items 1.1 through 1.3, and recommended these items to the full Board for approval. On motion of Regent Mahomes, seconded by Regent Adams, with Regent Buzbee voting nay, by a majority vote, the following minute orders were approved (123 through 125):

~~~~

MINUTE ORDER 123-2018 (ITEM 1.1)

APPROVAL OF NEW AND INCREASED FEES AT TEXAS A&M UNIVERSITY

AND TEXAS A&M UNIVERSITY-CORPUS CHRISTI, THE TEXAS A&M UNIVERSITY SYSTEM

A student vote has been held in accordance with the Texas Education Code.

The request for new and increased fees by Texas A&M University and Texas A&M

University-Corpus Christi, as shown on the attached exhibit, is approved to be effective with the fall 2019 semester or as shown on the exhibit.



ADOPTION OF A RESOLUTION AUTHORIZING THE ISSUANCE OF THE BOARD OF REGENTS OF THE TEXAS A&M UNIVERSITY SYSTEM

PERMANENT UNIVERSITY FUND BONDS, THE TEXAS A&M UNIVERSITY SYSTEM

The resolution authorizing the issuance of the Board of Regents of The Texas A&M

University System Permanent University Fund Bonds, substantially in the form of the attached exhibit, is adopted. The Chief Investment Officer and Treasurer, or other designated financial officer, is hereby authorized to take such actions as are necessary to accomplish the purposes of the resolution, including those relating to the issuance, sale, security and delivery of the bonds, all in accordance with the provisions of the resolution.


ADOPTION OF A RESOLUTION AUTHORIZING THE ISSUANCE OF THE

BOARD OF REGENTS OF THE TEXAS A&M UNIVERSITY SYSTEM REVENUE FINANCING SYSTEM BONDS, SERIES 20__,


The resolution authorizing the issuance of the Board of Regents of The Texas A&M University System Revenue Financing System Bonds, Series 20__, substantially in the form of the attached exhibit, is adopted. The Chief Investment Officer and Treasurer, or other designated financial officer, is hereby authorized to take such actions as are necessary to accomplish the purposes of the resolution, including those relating to the issuance, sale, security and delivery of the bonds, all in accordance with the provisions of the resolution.

~~~~

REPORT FROM THE COMMITTEE ON AUDIT

Regent Thomas, Chairman of the Committee on Audit, announced that the committee met earlier in the day, approved Item 2.1 and recommended approval of this item to the full Board.

On motion of Regent Thomas, seconded by Vice Chairman Mendoza, and by a unanimous vote, the following minute order was approved (126):

~~~~



APPROVAL OF SYSTEM INTERNAL AUDIT PLAN FOR FISCAL YEAR 2019,

THE TEXAS A&M UNIVERSITY SYSTEM The Board of Regents of The Texas A&M University System hereby approves the

System Internal Audit Plan for Fiscal Year 2019, a copy of which is attached to the official minutes.

~~~~

REPORT FROM THE COMMITTEE ON BUILDINGS AND PHYSICAL PLANT

Regent Leach, Chairman of the Committee on Buildings and Physical Plant, said the

committee met earlier the same day and recommended to the full Board the approval of Items 3.1 through 3.4.

On motion of Regent Leach, seconded by Regent Adams, and by a unanimous vote, the following minute orders were approved (127 through 130):

~~~~


APPROVAL OF SYSTEM CAPITAL PLAN FOR FY 2019 - FY 2023, THE TEXAS A&M UNIVERSITY SYSTEM

The system capital plan for FY 2019 - FY 2023, as shown in the attached exhibit is

approved and authorization to appropriate up to 10 percent of the planning amount indicated for all FY 2019 proposed projects is granted. In addition, the appropriation of PUF and RFS funding is approved for FY 2019 minor construction, rehabilitation/renovation, and equipment/software procurement projects administered by the institutions or System Facilities Planning and Construction.

The Board of Regents of The Texas A&M University System (board) reasonably expects to incur debt in one or more obligations for these projects, and all or a portion of the proceeds received from the sale of such obligations is reasonably expected to be used to reimburse the account(s) for amounts previously appropriated and/or expended from such account(s).

To the extent that the system capital plan identifies projects for financing through the

issuance of parity obligations secured by and payable from revenues of the Revenue Financing System, and as required by Section 5(a) of the Master Resolution of the Revenue Financing System, the board hereby determines that it will have sufficient funds to meet the financial obligations of The Texas A&M University System, including sufficient pledged revenues to satisfy the annual debt service requirements of the Revenue Financing System and to meet all

Minutes – August 16, 2018 Page 6 of 41 financial obligations of the board relating to the Revenue Financing System and that the participants, on whose behalf the parity obligations are issued, possess the financial capacity to satisfy their direct obligations after taking into account such proposed additional Revenue Financing System parity obligations as are identified in the system capital plan.


APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR CONSTRUCTION SERVICES,

AND APPROVAL FOR CONSTRUCTION FOR THE STORM WATER SYSTEM IMPROVEMENTS PROJECT (02-3220),

TEXAS A&M UNIVERSITY, COLLEGE STATION, TEXAS, THE TEXAS A&M UNIVERSITY SYSTEM

The project scope along with a project budget of $11,430,000 for the Storm Water

System Improvements Project is approved. The amount of $10,287,000 is appropriated from Account No. 01-083540

Revenue Financing System Debt Proceeds (Utility Revenue), for construction services and related project costs.

The Storm Water System Improvements Project, Texas A&M University,

College Station, Texas, is approved for construction. The Board of Regents of The Texas A&M University System (Board) reasonably

expects to incur debt in one or more obligations for this project, and all or a portion of the proceeds received from the sale of such obligations is reasonably expected to be used to reimburse the account(s) for amounts previously appropriated and/or expended from such account(s).

As required by Section 5(a) of the Master Resolution of the Revenue Financing System,

the Board hereby determines that it will have sufficient funds to meet the financial obligations of The Texas A&M University System, including sufficient Pledged Revenues to satisfy the Annual Debt Service Requirements of the Revenue Financing System and to meet all financial obligations of the Board relating to the Revenue Financing System and that the Participants, on whose behalf the debt is issued, possess the financial capacity to satisfy their Direct Obligations.



APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR CONSTRUCTION SERVICES,

AND APPROVAL FOR CONSTRUCTION FOR THE FARM REPAIR AND MODERNIZATION PROJECT (04-3259), TARLETON STATE UNIVERSITY, STEPHENVILLE, TEXAS,


The project scope along with a project budget of $10,900,000 for the Farm Repair and Modernization Project is approved.

The amount of $9,000,000 is appropriated from Account No. 01-081041 Economic

Stabilization Fund, and the amount of $900,000 is appropriated from Account No. 01-084243 Permanent University Fund Debt Proceeds (AUF), for construction services and related project costs.

The Farm Repair and Modernization Project, Tarleton State University, Stephenville, Texas, is approved for construction.

The Board of Regents of The Texas A&M University System (Board) reasonably

expects to incur debt in one or more obligations for this project, and all or a portion of the proceeds received from the sale of such obligations is reasonably expected to be used to reimburse the account(s) for amounts previously appropriated and/or expended from such account(s).


APPROVAL OF THE PROJECT SCOPE AND BUDGET,

APPROPRIATION FOR CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE CAMPUS

ELECTRICAL SYSTEMS IMPROVEMENTS PROJECT (02-2016), TEXAS A&M UNIVERSITY, COLLEGE STATION, TEXAS,

TEXAS A&M UNIVERSITY

The project scope along with a project budget of $8,943,750 for the Campus Electrical Systems Improvements Project is approved.

The amount of $8,049,750 is appropriated from Account No. 01-083540,

Revenue Financing System Debt Proceeds (Utility Revenue), for construction services and related project costs.

The Campus Electrical Systems Improvements Project, Texas A&M University,

College Station, Texas, is approved for construction.


The Board of Regents of The Texas A&M University System (Board) reasonably expects to incur debt in one or more obligations for this project, and all or a portion of the proceeds received from the sale of such obligations is reasonably expected to be used to reimburse the account(s) for amounts previously appropriated and/or expended from such account(s).

As required by Section 5(a) of the Master Resolution of the Revenue Financing System, the Board hereby determines that it will have sufficient funds to meet the financial obligations of The Texas A&M University System, including sufficient Pledged Revenues to satisfy the Annual Debt Service Requirements of the Revenue Financing System and to meet all financial obligations of the Board relating to the Revenue Financing System and that the Participants, on whose behalf the debt is issued, possess the financial capacity to satisfy their Direct Obligations.

~~~~

REPORT FROM THE COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS Vice Chairman Mendoza, Chairman of the Committee on Academic and Student Affairs, announced that the committee met the previous day. She said the meeting began with a discussion of Pre-K-12. She reported that the committee received a presentation from Ms. Kate Rogers, President of The Holdsworth Center. Vice Chairman Mendoza said the center was focused on the leadership development of superintendents and principals. She advised that the main theory was that leadership mattered to student outcomes. She said this was a philanthropic pursuit of Mr. Charles Butt, President and CEO of HEB Grocery Company, and founder of The Holdsworth Center, and they were doing exciting work.

Vice Chairman Mendoza said the committee also discussed the System’s colleges of educations’ efforts under the flag of LearningU in focus areas of recruitment, development and persistence. She noted that in this case, persistence meant educators remaining in the classroom for over five years. She said Dr. James Hallmark, Vice Chancellor for Academic Affairs, reported on financial literacy in higher education. Vice Chairman Mendoza said they wanted to ensure that students understood the options for funding their education, being able to manage and navigate those options, and what the A&M System was doing to help facilitate. She advised that there would be more to come on that as they moved along.

Vice Chairman Mendoza said Dr. Hallmark introduced new members of his team -- Dr. Shondra Gibson, Associate Vice Chancellor for Academic Affairs, Col. Jerry Smith, Director, Veterans Support Office, A&M System, and Dr. Blake Decker, Assistant Vice Chancellor for Academic Affairs in data science. She added that they had been collecting data for several years in many different aspects and Dr. Decker was beginning to delve into the data to provide learnings from each of the data sets. She said a data point that Dr. Hallmark outlined related to time-to-degree. Vice Chairman Mendoza advised that the average time-to-degree for A&M System institutions decreased from 10.11 semesters in FY 2012 to 9.86 semesters in FY 2017.


Vice Chairman Mendoza emphasized that the 2.47 semester decrease in time-to-degree for the System institutions saved students and the state almost $4 million. She noted that for tuition and fees, that was a $1.9 million savings and for state appropriations, it was a $2.04 million savings. She said if they kept chipping away, it not only benefited the students, but the state. Vice Chairman Mendoza emphasized that they would continue to focus on time-to-degree, as well as the other student outcomes.

ADDITIONAL ITEMS CONSIDERED BY THE BOARD

Chancellor Sharp presented Item 5.1.

On motion of Chairman Schwartz, seconded by Vice Chairman Mendoza, and by a unanimous vote, the following minute order was approved (131):

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ADOPTION OF A RESOLUTION HONORING

DR. RAY M. KECK, III AS PRESIDENT OF TEXAS A&M UNIVERSITY-COMMERCE AND

BESTOWING THE TITLE OF PRESIDENT EMERITUS, THE TEXAS A&M UNIVERSITY SYSTEM

The Board of Regents of The Texas A&M University System adopted the resolution set

forth in the attached exhibit.

~~~~

Dr. Banks presented Item 5.2. On motion of Regent Buzbee, seconded by Regent Adams, and by a unanimous vote, the following minute order was approved (132):

~~~~



GARY F. SERA FOR HIS OUTSTANDING DEDICATION AND SERVICE AS AGENCY DIRECTOR OF THE

TEXAS A&M ENGINEERING EXTENSION SERVICE, THE TEXAS A&M UNIVERSITY SYSTEM


forth in the attached exhibit. ~~~~

Minutes – August 16, 2018 Page 10 of 41 Chancellor Sharp presented Item 5.3. On motion of Vice Chairman Mendoza, seconded by Regent Adams, and by a unanimous vote, the following minute order was approved (133):

(Note: Regent Buzbee recused himself from the vote on Item 5.3.)

~~~~


ADOPTION OF A RESOLUTION RECOGNIZING OFFICIALS OF

THE TEXAS A&M UNIVERSITY SYSTEM FOR THEIR CONTRIBUTIONS TO THE SUCCESSFUL BID FOR THE MANAGEMENT AND OPERATION OF

LOS ALAMOS NATIONAL LABORATORY, THE TEXAS A&M UNIVERSITY SYSTEM



~~~~ Dr. Banks and Dr. Mason provided an update on Los Alamos National Laboratory. Chairman Schwartz announced that Items 5.4 through 5.14, excluding Item 5.11, were

considered in executive session. Chancellor Sharp presented Items 5.6 through Item 5.10.

On motion of Regent Mahomes, seconded by Vice Chairman Mendoza, and by a unanimous vote, the following minute orders were approved (134 through 143):

~~~~


AUTHORIZATION TO PROCEED WITH LITIGATION AGAINST JEFF BANKS FOR BREACH OF EMPLOYMENT CONTRACT,


The Chancellor of The Texas A&M University System, or designee, is authorized to proceed with litigation against Jeff Banks for breach of his employment contract with Texas A&M University or, in the alternative, to negotiate an appropriate settlement and resolution of Texas A&M University’s claims.



ADOPTION OF A RESOLUTION AUTHORIZING INITIATION OF LITIGATION SEEKING REFORMATION OF RIGHT OF WAY

EASEMENTS (WATER PIPELINE) OR, IF NECESSARY, AUTHORITY TO INITIATE AN ACTION TO CONDEMN THE EASEMENTS NECESSARY

TO REPLACE TWO DOMESTIC WATER LINES ACROSS LAND IN THE T. MCKINNEY SURVEY, A-33, BRAZOS COUNTY, TEXAS,


The attached Resolution authorizing the initiation of litigation in Brazos County seeking reformation of Right of Way Easements (Water Pipeline) or, if necessary, authority to initiate an action to condemn the easements necessary to replace two domestic water lines across land in the T. McKinney Survey, A-33, Brazos County, Texas, is adopted.


APPOINTMENT OF DR. MARGARET K. BANKS AS

VICE CHANCELLOR FOR ENGINEERING AND NATIONAL LABORATORIES, THE TEXAS A&M UNIVERSITY SYSTEM

Dr. Margaret K. Banks is hereby appointed Vice Chancellor for Engineering and

National Laboratories of The Texas A&M University System, effective immediately.


APPOINTMENT OF MR. BILLY HAMILTON AS DEPUTY CHANCELLOR AND CHIEF FINANCIAL OFFICER,


Mr. Billy Hamilton is hereby appointed Deputy Chancellor and Chief Financial Officer of The Texas A&M University System, effective immediately.


APPOINTMENT OF DR. MARK J. RUDIN AS PRESIDENT OF TEXAS A&M UNIVERSITY-COMMERCE,


Effective August 17, 2018, Dr. Mark J. Rudin is hereby appointed president of Texas A&M University-Commerce, at an initial salary of $350,000.



APPOINTMENT OF MR. ROBERT “CHARLEY” TODD AS INTERIM AGENCY DIRECTOR FOR THE

TEXAS A&M ENGINEERING EXTENSION SERVICE, THE TEXAS A&M UNIVERSITY SYSTEM

Effective September 1, 2018, Mr. Robert “Charley” Todd is hereby appointed interim

agency director for the Texas A&M Engineering Extension Service, at an initial salary of $192,700.


NAMING OF DR. PATRICK J. STOVER AS SOLE FINALIST FOR THE POSITION OF

DIRECTOR OF TEXAS A&M AGRILIFE RESEARCH, THE TEXAS A&M UNIVERSITY SYSTEM

Dr. Patrick J. Stover is hereby named the sole finalist for the position of director of

Texas A&M AgriLife Research. As required by state law, final action may be taken after the 21-day notice is given.

~~~~

(Note: Item 5.11 was withdrawn prior to the meeting.)

~~~~


AUTHORIZATION TO GROUND LEASE 30 ACRES OF LAND, MORE OR LESS, ON THE RELLIS CAMPUS

FOR DEVELOPMENT OF A DATA CENTER, THE TEXAS A&M UNIVERSITY SYSTEM

The Chancellor of The Texas A&M University System, or his designee, following legal

review by the Office of General Counsel, is authorized to negotiate, execute and deliver a ground lease agreement for 30 acres, more or less, on the RELLIS Campus for the development of a data center, and to take any and all additional action, and execute any and all ancillary documents, deemed necessary to consummate the transaction.



AUTHORIZATION TO GROUND LEASE 25 ACRES OF LAND, MORE OR LESS, FOR CONSTRUCTION OF AN

INTERGENERATIONAL LIVING FACILITY AND EARLY CHILDHOOD DEVELOPMENT CENTER,


The Chancellor of The Texas A&M University System, or designee, following legal review by the Office of General Counsel, is authorized to negotiate, execute and deliver a ground lease agreement for construction of an intergenerational living facility and early childhood development center located along South Texas Avenue and Hensel Street in Brazos County, Texas, and to take any and all additional action, and execute any and all ancillary documents deemed necessary, to consummate the transaction.


AUTHORIZATION FOR THE TEXAS A&M UNIVERSITY SYSTEM TO

TAKE ALL ACTIONS NECESSARY FOR: (1) CONTINUING PARTICIPATION IN THE OPERATIONAL GOVERNANCE AND OVERSIGHT OF THE

MANAGEMENT AND OPERATION OF TRIAD NATIONAL SECURITY, LLC, AS THE PRIME CONTRACTOR FOR THE LOS ALAMOS NATIONAL

LABORATORY M&O CONTRACT; AND (2) PROVIDING ADMINISTRATIVE SERVICES DURING THE TRANSITION PERIOD AND THEREAFTER,


The Chancellor for The Texas A&M University System, or designee, is authorized to take all actions necessary for: (1) continuing participation in the operational governance and oversight of the management and operation of Triad National Security, LLC, as the Prime Contractor for the Los Alamos National Laboratory M&O Contract; and (2) providing administrative services during the Transition Period and thereafter. Texas A&M University and the Texas A&M Engineering Experiment Station are authorized to participate in and support this effort, and the Board further authorizes the engagement of system-affiliated organizations, as appropriate.

~~~~

CONSENT AGENDA ITEMS

Chairman Schwartz presented Items 6.1 through 6.62. On motion of Regent Adams, seconded by Regent Leach, and by a unanimous vote, the

following minute orders were approved (144 through 205):

~~~~



APPROVAL OF MINUTES FROM THE APRIL 19, 2018, REGULAR MEETING;

APRIL 20, 2018, SPECIAL WORKSHOP MEETING; AND JULY 25, 2018, SPECIAL TELEPHONIC MEETING,

BOARD OF REGENTS, THE TEXAS A&M UNIVERSITY SYSTEM The Minutes of the April 19, 2018, Regular Meeting; the April 20, 2018,

Special Workshop Meeting; and the July 25, 2018, Special Telephonic Meeting are hereby approved.


GRANTING OF THE TITLE OF EMERITUS, AUGUST 2018,


In recognition of long and distinguished service to The Texas A&M University System, the Board of Regents hereby confirms the recommendation of the Chancellor, and confers the title of “Emeritus” upon the individuals as shown in the attached exhibit, Emeritus Title List No. 18-04, and grants all rights and privileges of this title.


GRANTING OF FACULTY DEVELOPMENT LEAVE FOR FY 2019,

TEXAS A&M UNIVERSITY-COMMERCE The Board of Regents of The Texas A&M University System, in accordance with

System Policy 31.03, System Regulation 12.99.01 and Sections 51.101-108 of the Texas Education Code, authorizes faculty development leave to the faculty member as shown in the attached exhibit, Faculty Development Leave List FY 2019, Texas A&M University-Commerce.


CONFIRMATION OF

APPOINTMENT AND COMMISSIONING OF PEACE OFFICERS, THE TEXAS A&M UNIVERSITY SYSTEM

In accordance with System Policy 34.06 (Appointment, Commissioning and Authority

of Peace Officers), the Board of Regents of The Texas A&M University System confirms the appointment and commissioning of campus peace officers by the presidents of their respective system member universities, in accordance with the requirements of the law, and as shown in the exhibit, attached to the official minutes, subject to their taking the oath required of peace officers.



APPROVAL OF REVISIONS TO SYSTEM POLICY 02.08 (SYSTEM EXPANSION), THE TEXAS A&M UNIVERSITY SYSTEM

The revisions to System Policy 02.08 (System Expansion), as shown in the attached

exhibit, are approved, effective immediately.


APPROVAL OF REVISIONS TO SYSTEM POLICY 34.07 (EMERGENCY MANAGEMENT),


The revisions to System Policy 34.07 (Emergency Management), as shown in the attached exhibit, are approved, effective immediately.


APPROVAL OF LIST OF AUTHORIZED SIGNERS FOR

REVOLVING FUND BANK ACCOUNTS FOR SYSTEM MEMBERS, THE TEXAS A&M UNIVERSITY SYSTEM

Under the authority of the General Appropriations Act, and effective immediately, the

employees of the A&M System members named below, and their successors in office, are hereby authorized to sign checks for the withdrawal of such funds according to law.

Source of Funds: Institutional Funds (or Qatar Foundation as indicated) Depository Bank: Wells Fargo Bank, N.A. (or Commercial Bank-Qatar as indicated)

1. THE TEXAS A&M UNIVERSITY SYSTEM Revolving Fund portion not to exceed $110,000,000 (Operating & Debt Service) Employees authorized to sign checks:

Maria L. Robinson, Chief Investment Officer and Treasurer Elaine N. Welch, Associate Director, Financial Management Services Cindy L. Hanks, Associate Director, Finance All Texas A&M University Signers listed below

2. TEXAS A&M UNIVERSITY

Revolving Fund portion not to exceed $45,000,000 Employees authorized to sign checks:

John McCall, Associate Vice President for Finance & Controller Debbie Phair, Director, Financial Management Operations Phillip Guillen, Director, Departmental Accounting Services Verna Fritsche, Director of Accounting Services Janet Guillory, Assistant Controller Linda Kettler, Assistant Director, Financial Management Operations


TEXAS A&M UNIVERSITY HEALTH SCIENCE CENTER Revolving Fund portion not to exceed $8,500,000 Employees authorized to sign checks:

All Texas A&M University Signers listed above TEXAS A&M UNIVERSITY SPONSORED RESEARCH SERVICES Employees authorized to sign checks:

All Texas A&M University Signers listed above TEXAS A&M UNIVERSITY AT GALVESTON Revolving Fund portion not to exceed $2,000,000 Employees authorized to sign checks:

All Texas A&M University Signers listed above Susan Hernandez Lee, Vice President for Finance

TEXAS A&M UNIVERSITY AT QATAR Source of Funds - Qatar Foundation Depository Bank - Commercial Bank - Qatar Employees authorized to sign checks:

John McCall, Associate Vice President for Finance and Controller, Texas A&M University

Janet Guillory, Assistant Controller, Texas A&M University Joseph P. Pettibon II, Vice President for Enrollment & Academic Services,

Texas A&M University Cesar O. Malave, Dean, Texas A&M University at Qatar Rosalie Nickles, Assistant Dean for Finance & Administration,

Texas A&M University at Qatar Hassan S. Bazzi, Associate Dean for Research, Texas A&M University at Qatar Ioannis G. Economou, Associate Dean for Academic Affairs,

Texas A&M University at Qatar Jean Laird, Director of Human Resources, Texas A&M University at Qatar

3. TARLETON STATE UNIVERSITY Revolving Fund portion not to exceed $4,500,000 Employees authorized to sign checks:

Rick Richardson, Vice President for Finance & Administration Lori L. Beaty, Assistant Vice President for Finance & Administration/Controller Jo Anna Ince, Manager of Accounting Services Karen Fincher, Manager of Budget Services Kristel Willingham, Financial Accountant III Frances Blair, Financial Accountant - ACH/Wire Transfer only Christina Dunagan, Student Account Specialist III - ACH/Wire Transfer only Angie Chabina, Student Account Specialist II - ACH/Wire Transfer only

4. PRAIRIE VIEW A&M UNIVERSITY Revolving Fund portion not to exceed $7,000,000

Employees authorized to sign checks: Corey S. Bradford, Senior Vice President for Business Affairs Rod Mireles, Associate Vice President for Financial Management Services Cozette Turner, Director Dianne Evans, Budget Director Equilla Jackson, Director, Treasury Services - ACH/Wire Transfer only Martha Ewane, Assist. Director, Treasury Services - ACH/Wire Transfer only Stephanie Redd, Financial Accountant I - ACH/Wire Transfer only Ashok Baweja, Financial Accountant I - ACH/Wire Transfer only

Minutes – August 16, 2018 Page 17 of 41 5. TEXAS A&M AGRILIFE RESEARCH


Patrick Stover, Acting Director Bill McCutchen, Executive Associate Director Steve Schulze, Assistant Vice Chancellor for Administration Deanie Dudley, Assistant Dean, College of Agriculture & Life Sciences Debra Cummings, Assistant Director & Chief Financial Officer,

Texas A&M AgriLife Research Donna Alexander, Assistant Director & Chief Financial Officer, Texas A&M AgriLife Extension Service Vic S. Seidel, Assistant Agency Director, Texas A&M Veterinary

Medical Diagnostic Laboratory Shiao-Yen Ko, Manager of Accounting Services Loree Lewis, Coordinator of Management Information Kim Payne, Assistant Financial Manager Amanda Schaefer, Senior Risk & Compliance Coordinator

6. TEXAS A&M AGRILIFE EXTENSION SERVICE Revolving Fund portion not to exceed $3,800,000 Employees authorized to sign checks:

C. Parr Rosson, Interim Director for Ag Extension Steve Schulze, Assistant Vice Chancellor for Administration Deanie Dudley, Assistant Dean, College of Agriculture & Life Sciences Donna Alexander, Assistant Director & Chief Financial Officer,

Texas A&M AgriLife Extension Service Debra Cummings, Assistant Director & Chief Financial Officer,

Texas A&M AgriLife Research Vic S. Seidel, Assistant Agency Director, Texas A&M Veterinary

Medical Diagnostic Laboratory Shiao-Yen Ko, Manager of Accounting Services Loree Lewis, Coordinator of Management Information Kim Payne, Assistant Financial Manager Amanda Schaefer, Senior Risk & Compliance Coordinator

7. TEXAS A&M ENGINEERING EXPERIMENT STATION Revolving Fund portion not to exceed $3,000,000 Employees authorized to sign checks:

Margaret K. Banks, Vice Chancellor & Dean of Engineering, Director, Texas Engineering Experiment Station

John Crawford, Assistant Vice Chancellor for Business Management & Chief Financial Officer

Andrew B. Hinton, Controller Vacant, Assistant Controller Karen Gregory, Assistant Controller Adrienne Person, Financial Manager Courtney Lawson, Financial Accountant III


TEXAS A&M ENGINEERING EXPERIMENT STATION at QATAR Source of Funds – Qatar Foundation Depository Bank – Commercial Bank - Qatar Employees authorized to sign checks:

John Crawford, Assistant Vice Chancellor for Business Management & Chief Financial Officer, Texas A&M Engineering Experiment Station

Andrew B. Hinton, Controller, Texas A&M Engineering Experiment Station Hassan Bazzi, Associate Dean for Research, Texas A&M University at Qatar Cesar O. Malave, Dean, Texas A&M University at Qatar

8. TEXAS A&M ENGINEERING EXTENSION SERVICE Revolving Fund portion not to exceed $1,000,000 Employees authorized to sign checks:

Robert Todd, Associate Agency Director & Chief Financial Officer Brian Stipe, Assistant Chief Financial Officer Dianne Smith, Financial Manager Carolyn Abt, Financial Manager Sandra McKemie, Financial Manager - ACH/Wire Transfer only

9. TEXAS A&M FOREST SERVICE Revolving Fund portion not to exceed $3,500,000 Employees authorized to sign checks:

Tom G. Boggus, Director Robby DeWitt, Associate Director for Finance & Administration Travis Zamzow, Budgets & Accounting Department Head Madelyn Galloway, Policy & Review Coordinator Claudia Dominguez, Financial Management Supervisor

10. TEXAS A&M TRANSPORTATION INSTITUTE Revolving Fund portion not to exceed $1,000,000

Employees authorized to sign checks: Joseph Dunn, Assistant Agency Director & CFO Rodney Horrell, Assistant Chief Financial Officer Marie Ethridge, Controller Karen Coleman, Manager, Accounting Tyler Theobald, Supervisor, Accounting Natalie Williams, Financial Accountant III

TEXAS A&M TRANSPORTATION INSTITUTE at QATAR Source of Funds - Qatar Foundation Depository Bank - Commercial Bank - Qatar Employees authorized to sign checks:

Joseph Dunn, Assistant Agency Director & CFO Rodney Horrell, Assistant Chief Financial Officer

Minutes – August 16, 2018 Page 19 of 41 11. TEXAS A&M UNIVERSITY-CORPUS CHRISTI


Kelly Quintanilla, President Terry Tatum, Executive Vice President for Finance & Administration & CFO

Judy Harral, Executive Director of Administrative Services Rebecca Torres, Associate Vice President for Finance & Controller Jaclyn Mahlmann, Director of Budgets

Yolanda Castorena, Assistant Comptroller & Director of Accounting Will Hobart, Director of Procurement & Disbursements & HUB Coordinator

Vacant, Executive Director of Advancement Services Ida Moreno, Financial Accountant III Cassie Eyring, Financial Accountant III Vacant, Financial Accountant III Eliza Garcia, Financial Accountant II Ebony Lotts, Gifts Coordinator Erica Rodriguez, Data Entry Specialist Suzanne Gonzalez, Data Entry Specialist Kristen Contreras, Accounting Assistant III

12. TEXAS A&M INTERNATIONAL UNIVERSITY Revolving Fund portion not to exceed $3,000,000 Employees authorized to sign checks:

Pablo Arenaz, President Juan J. Castillo, Jr., Vice President for Finance & Administration Elena Martinez, Comptroller

Frederico Juarez III, Director of Budget, Payroll, Grants & Contracts Carlos Bella, Assistant Comptroller Maria Elena Hernandez, Assistant Comptroller/Receivables Melisa Rangel, Financial Accountant IV Patricia Ornelas, Financial Accountant IV Vacant, Financial Accountant III

13. TEXAS A&M UNIVERSITY-KINGSVILLE Revolving Fund portion not to exceed $4,500,000

Employees authorized to sign checks: Steven H. Tallant, President Richard L. Anderson, Interim Vice President for Finance & CFO Maricela Cisneros, Executive Director Joanne Macias, Executive Director Claudia Conard, Financial Analyst II Vilma Castillo, Associate Director, Accounting Robyn Wallace, Financial Analyst II Jonathan Guzman, Property Records Officer

Minutes – August 16, 2018 Page 20 of 41 14. TEXAS A&M VETERINARY MEDICAL DIAGNOSTIC LABORATORY


Bruce Akey, Director Steve Schulze, Assistant Vice Chancellor for Administration Vic S. Seidel, Assistant Agency Director Deanie Dudley, Assistant Dean, College of Agriculture & Life Sciences Donna Alexander, Assistant Director & Chief Financial Officer,

Texas A&M AgriLife Extension Service Debra Cummings, Assistant Director & Chief Financial Officer,

Texas A&M AgriLife Research Shiao-Yen Ko, Manager of Accounting Services Loree Lewis, Coordinator of Management Information Kim Payne, Assistant Financial Manager Amanda Schaefer, Senior Risk & Compliance Coordinator

15. WEST TEXAS A&M UNIVERSITY Revolving Fund portion not to exceed $3,750,000 Employees authorized to sign checks:

Randy Rikel, Vice President for Business & Finance Mark Hiner, Assistant Vice President Shelly Davis, Associate Vice President & Controller Todd McNeill, Manager of Accounting Julie Harvell, Bursar

16. TEXAS A&M UNIVERSITY-COMMERCE Revolving Fund portion not to exceed $5,000,000 Employees authorized to sign checks:

Ray Keck, President Alicia Currin, Vice President for Business & Administration Paula Hanson, Associate Vice President for Business & Administration & Controller Sarah Baker, Director of Accounting & Financial Reporting Tina Livingston, Assistant Vice President of Budgets & Business Services Janet Anderson, Budget Coordinator Erica Contreras, Budget Analyst Amanda Reams, Senior Accountant Rocio (Rose) Moreno, State Accounting Manager Vacant, Staff Accountant Kim Jefferies, Coordinator of Gift Processing Erin Ham, Property Manager

17. TEXAS A&M UNIVERSITY-TEXARKANA Revolving Fund portion not to exceed $1,500,000 Employees authorized to sign checks:

Emily F. Cutrer, President James S. Scogin, Vice President for Finance & Administration Jackie L. Elder, Controller Toni Burton, Director of Accounting Cathy Adams, Senior Accountant

Minutes – August 16, 2018 Page 21 of 41 18. TEXAS A&M UNIVERSITY-CENTRAL TEXAS


Marc Nigliazzo, President Cynthia Carter-Horn, Vice President of Finance & Administration Susan Bowden, Controller/Director of Business Affairs Arnetta Brown, Assistant Controller/Director of Accounting Eileen Thomas, Senior Accountant Danielle Clouden, Senior Accountant

19. TEXAS A&M UNIVERSITY-SAN ANTONIO Revolving Fund portion not to exceed $2,500,000 Employees authorized to sign checks:

Cynthia Teniente-Matson, President William Spindle, Vice President for Business Affairs & CFO Chris Leach, Associate Vice President for Financial Services & Controller Denis Cano, Associate Controller & Director of Accounting Services Patricia Hayes, Director of Business Services Sharon Otholt, Financial Reporting Analyst


APPROVAL OF ACADEMIC TENURE, AUGUST 2018, PRAIRIE VIEW A&M UNIVERSITY

The Board of Regents of The Texas A&M University System, in accordance with

System Policy 12.01 (Academic Freedom, Responsibility and Tenure), hereby authorizes the granting of tenure to the following faculty member at Prairie View A&M University as set forth in the exhibit, Tenure List No. 18-04.


APPROVAL OF ACADEMIC TENURE, AUGUST 2018,

TARLETON STATE UNIVERSITY The Board of Regents of The Texas A&M University System, in accordance with

System Policy 12.01 (Academic Freedom, Responsibility and Tenure), hereby authorizes the granting of tenure to the following faculty members at Tarleton State University as set forth in the exhibit, Tenure List No. 18-04.



NAMING OF THE BILL AND MARSHA RICKETT LIBRARY AND STUDENT COMMONS,

TARLETON STATE UNIVERSITY The Board of Regents of The Texas A&M University System hereby names the portion

of the Tarleton State University Fort Worth Building 1, identified as the library/student commons, the “Bill and Marsha Rickett Library and Student Commons.”



TEXAS A&M UNIVERSITY The Board of Regents of The Texas A&M University System, in accordance with

System Policy 12.01 (Academic Freedom, Responsibility and Tenure), hereby authorizes the granting of tenure to the following faculty members at Texas A&M University as set forth in the exhibit, Tenure List No. 18-04.


APPROVAL OF A NEW MASTER OF SCIENCE DEGREE

PROGRAM WITH A MAJOR IN ENGINEERING TECHNOLOGY, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE

TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System approves the

establishment of a new degree program at Texas A&M University leading to a Master of Science in Engineering Technology.

The Board also authorizes submission of Texas A&M University’s new degree program

request to the Texas Higher Education Coordinating Board for approval and hereby certifies that all applicable criteria of the Coordinating Board have been met.



APPROVAL OF A NEW BACHELOR OF SCIENCE WITH A MAJOR IN ARCHITECTURAL ENGINEERING DEGREE PROGRAM,

AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD,


The Board of Regents of The Texas A&M University System approves the establishment of a new degree program at Texas A&M University leading to a Bachelor of Science in Architectural Engineering.

The Board also authorizes submission of Texas A&M University’s new degree program

request to the Texas Higher Education Coordinating Board for approval and hereby certifies that all applicable criteria of the Coordinating Board have been met.


APPROVAL FOR DR. MUSTAFA AKBULUT, A SYSTEM EMPLOYEE, TO

SERVE AS AN OFFICER, MEMBER OF THE BOARD OF DIRECTORS AND EMPLOYEE OF INCENDIUM TECHNOLOGIES, INC., AN

ENTITY THAT HAS EXECUTED AN AGREEMENT TO LICENSE TECHNOLOGY OWNED BY THE TEXAS A&M UNIVERSITY SYSTEM,

TEXAS A&M UNIVERSITY The Board of Regents of The Texas A&M University System approves

for Dr. Mustafa Akbulut, an employee of Texas A&M University, to serve, in his individual capacity, as an officer, member of the board of directors and employee of Incendium Technologies, Inc., an entity that entered into an agreement to license technology from The Texas A&M University System relating to the research, development, licensing, or exploitation of intellectual property conceived, created, discovered, invented, or developed by Dr. Akbulut.



APPROVAL FOR DR. SEBASTIAN HOYOS, A SYSTEM EMPLOYEE, TO SERVE AS AN OFFICER, MEMBER OF THE BOARD OF

DIRECTORS AND EMPLOYEE OF LASYNC TECHNOLOGIES, INC., AN ENTITY THAT PROPOSES TO LICENSE TECHNOLOGY

FROM THE TEXAS A&M UNIVERSITY SYSTEM, TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System approves for Dr. Sebastian Hoyos, an employee of Texas A&M University, to serve, in his individual capacity, as an officer, member of the board of directors and employee of Lasync Technologies, Inc., an entity that proposes to license technology from The Texas A&M University System relating to the research, development, licensing, or exploitation of intellectual property conceived, created, discovered, invented, or developed by Dr. Hoyos.


APPROVAL FOR DR. ROOZBEH JAFARI, A SYSTEM EMPLOYEE, TO SERVE AS AN OFFICER, MEMBER OF THE BOARD OF

DIRECTORS AND EMPLOYEE OF SPECTROBEAT, LLC, AN ENTITY THAT PROPOSES TO LICENSE TECHNOLOGY

FROM THE TEXAS A&M UNIVERSITY SYSTEM, TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System approves for

Dr. Roozbeh Jafari, an employee of Texas A&M University, to serve, in his individual capacity, as an officer, member of the board of directors and employee of Spectrobeat, LLC, an entity that proposes to license technology from The Texas A&M University System relating to the research, development, licensing, or exploitation of intellectual property conceived, created, discovered, invented, or developed by Dr. Jafari.


AUTHORIZATION FOR THE PRESIDENT TO ANNUALLY

NEGOTIATE AND EXECUTE AN AGREEMENT(S) AND OTHER RELATED DOCUMENTS IN CONNECTION WITH PROVIDING U.S. COAST GUARD-REQUIRED TRAINING TO THE LICENSE

OPTION CADETS OF THE TEXAS A&M MARITIME ACADEMY, TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System authorizes the president

of Texas A&M University to annually negotiate and execute an agreement or agreements and other related documents in connection with the summer training requirements of the license option cadets of the Texas A&M Maritime Academy with any of the following parties:


1. U.S. Maritime Administration (MARAD) and/or any MARAD sub-contractors; 2. California Maritime Academy; 3. Maritime College State University of New York; 4. Massachusetts Maritime Academy; 5. Northwestern Michigan College Great Lakes Maritime Academy; or 6. Maine Maritime Academy,

Subject to review for legal form and sufficiency by the Office of General Counsel. This

authorization shall remain in effect for a period of five years, unless earlier withdrawn by the board, or until Texas A&M Maritime Academy has a vessel that is sufficient to meet the annual training needs of its cadets, whichever occurs first, and the total consideration under any agreement shall not exceed $8,000,000.


AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND

EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND PRESENTATION OF

FINANCIAL PROGRAMS FOR BP AMERICA PRODUCTION COMPANY, TEXAS A&M UNIVERSITY


of Texas A&M University to negotiate and execute a five-year agreement and other related documents in connection with the development and presentation of financial programs for BP America Production Company, subject to review for legal form and sufficiency by the Office of General Counsel.


AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND PRESENTATION OF

LEADERSHIP PROGRAMS FOR HALLIBURTON ENERGY SERVICES, INC., TEXAS A&M UNIVERSITY


of Texas A&M University to negotiate and execute a five-year agreement and other related documents in connection with the development and presentation of leadership programs for Halliburton Energy Services, Inc., subject to review for legal form and sufficiency by the Office of General Counsel.



AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN

CONNECTION WITH THE FUNDING, SUPPORT, AND COLLABORATIVE OVERSIGHT FOR A PARTNER PROGRAM BY COLLEGE ADVISING CORPS,

TEXAS A&M UNIVERSITY The Board of Regents of The Texas A&M University System authorizes the president

of Texas A&M University to negotiate and execute an agreement and other related documents in connection with the funding, support, and collaborative oversight for a Partner Program by College Advising Corps for the 2018-2019 academic year, subject to review for legal form and sufficiency by the Office of General Counsel.


AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH ELECTRONIC JOURNAL SUBSCRIPTIONS WITH SAGE PUBLICATIONS, INC.

AND THE GREATER WESTERN LIBRARY ALLIANCE, TEXAS A&M UNIVERSITY


of Texas A&M University to negotiate and execute an agreement and other related documents in connection with electronic journal subscriptions with Sage Publications, Inc. and The Greater Western Library Alliance, subject to review for legal form and sufficiency by the Office of General Counsel.


AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH ELECTRONIC JOURNAL SUBSCRIPTIONS WITH JOHN WILEY & SONS, INC.

AND THE GREATER WESTERN LIBRARY ALLIANCE, TEXAS A&M UNIVERSITY


of Texas A&M University to negotiate and execute an agreement and other related documents in connection with electronic journal subscriptions with John Wiley & Sons, Inc. and The Greater Western Library Alliance, subject to review for legal form and sufficiency by the Office of General Counsel.



AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION

WITH ELECTRONIC JOURNAL SUBSCRIPTIONS WITH INFORMA UK LIMITED (TRADING AS TAYLOR & FRANCIS),


The Board of Regents of The Texas A&M University System authorizes the president of Texas A&M University to negotiate and execute an agreement and other related documents in connection with electronic journal subscriptions with Informa UK Limited (trading as Taylor & Francis), subject to review for legal form and sufficiency by the Office of General Counsel.



EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND ADMINISTRATION

OF DOMESTIC AND STUDY ABROAD PROGRAMS WITH PASSPORTS INC./PASSPORTS EDUCATIONAL GROUP TRAVEL,


The Board of Regents of The Texas A&M University System authorizes the president of Texas A&M University to negotiate and execute an agreement and other related documents in connection with the development and administration of domestic and study abroad programs with Passports Inc./Passports Educational Group Travel, subject to review for legal form and sufficiency by the Office of General Counsel.



EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE DEVELOPMENT AND

ADMINISTRATION OF STUDY ABROAD PROGRAMS WITH CASA VERDE RESEARCH CENTER SOCIEDAD ANÓNIMA,


The Board of Regents of The Texas A&M University System authorizes the president of Texas A&M University to negotiate and execute an agreement and other related documents in connection with the development and administration of study abroad programs with Casa Verde Research Center Sociedad Anónima, subject to review for legal form and sufficiency by the Office of General Counsel.



AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE A SERVICES AGREEMENT AND OTHER RELATED DOCUMENTS

IN CONNECTION WITH THE OPERATIONS AND MANAGEMENT OF THE SOLTIS CENTER FOR RESEARCH & EDUCATION WITH

CASA VERDE RESEARCH CENTER SOCIEDAD ANÓNIMA, TEXAS A&M UNIVERSITY


of Texas A&M University to negotiate and execute a five-year services agreement and other related documents in connection with the operations and management of the Soltis Center for Research & Education with Casa Verde Research Center Sociedad Anónima, an independent Costa Rican corporation, subject to review for legal form and sufficiency by the Office of General Counsel.



EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS BETWEEN TEXAS A&M UNIVERSITY HEALTH SCIENCE CENTER

AND THE CALIFORNIA DEPARTMENT OF STATE HOSPITALS, TEXAS A&M UNIVERSITY


of Texas A&M University to negotiate and execute an agreement, including any other related documents, with the California Department of State Hospitals in connection with services to be provided by the Texas A&M University Health Science Center’s A&M Rural and Community Health Institute, including peer review, mortality review, and access to the patient safety organization program and services. The execution of these documents is subject to review for legal form and sufficiency by the Office of General Counsel.



AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AGREEMENTS AND OTHER RELATED DOCUMENTS

FOR SPECIALIZED MEDICAL EDUCATIONAL SERVICES BETWEEN TEXAS A&M UNIVERSITY HEALTH SCIENCE CENTER

AND BAYLOR SCOTT & WHITE HEALTH, TEXAS A&M UNIVERSITY


of Texas A&M University to negotiate and execute agreements and other related documents for specialized medical educational services between Texas A&M University Health Science Center and Baylor Scott & White Health, and further authorizes the president to take all actions necessary to carry out the intents and purposes of these agreement(s), subject to review for legal form and sufficiency by the Office of General Counsel.


NAMING OF THE WOODFOREST NATIONAL BANK CONFERENCE ROOM AND

THE DELOITTE FOUNDATION CLASSROOM FOR INNOVATION, TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System hereby names the

following conference room and classroom in the Wehner Building on the campus at Texas A&M University.

● Conference Room (W340A) the “Woodforest National Bank Conference Room” ● Classroom (W462) the “Deloitte Foundation Classroom for Innovation”


NAMING OF THE ROCHELLE FAMILY CATHETERIZATION LABORATORY,

THE “LUANN ERVIN, DVM ’84 SMALL ANIMAL DENTISTRY SUITE, GIVEN IN HONOR OF RAY EMERSON, DVM ’65,

THE GRIFFEY GANG ROOM, IN HONOR OF EMMA P. ROBISON, MOLLY’S ROOM, IN HONOR OF ROBERT C. JUDD, DVM ’79,

THE FIONA IRZA EXAM ROOM, THE CALLIE SPRINGER INTERNAL MEDICINE ROUNDS ROOM AND THE SARAH AND PATRICK BREEN, DVM ’79 CONFERENCE ROOM,

TEXAS A&M UNIVERSITY The Board of Regents of The Texas A&M University System hereby names the spaces

within the College of Veterinary Medicine Small Animal Hospital on the campus at Texas A&M University:


● Small Animal Hospital Catheterization Laboratory - the “Rochelle Family Catheterization Laboratory”

● Small Animal Dentistry Suite - the “LuAnn Ervin, DVM '84 Small Animal Dentistry Suite, given in honor of Ray Emerson, DVM '65”

● Small Animal Hospital Bereavement Room 08 - “The Griffey Gang Room, In honor of Emma P. Robison”

● Small Animal Hospital Bereavement Room 10 - “Molly’s Room, In honor of Robert C. Judd, DVM 79”

● Exam Room Number 1011 - the “Fiona Irza Exam Room” ● Small Animal Hospital Internal Medicine Rounds Room 2 - the “Callie Springer

Internal Medicine Rounds Room”

The Board also names the Small Group Conference Room (VIDI 120) within the College of Veterinary Medicine Veterinary & Biomedical Education Complex on the campus at Texas A&M University, the “Sarah and Patrick Breen, DVM '79 Conference Room.”


NAMING OF THE JANICE L. AND HAROLD L. ADAMS ’61 PRESENTATION ROOM,


The Board of Regents of The Texas A&M University System hereby names the presentation room in A212 Langford Architecture Complex, Building A on the campus of Texas A&M University, the “Janice L. and Harold L. Adams '61 Presentation Room.”


NAMING OF

ELEANOR AND CURTIS TABER ’62 VEGETABLE FARM GARDEN, DR. SAM COTNER ’64 MEMORIAL FLORAL BORDER AND

THE ARTHUR AND GAYE PLATT WINE FERMENTATION LABORATORY, TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System hereby names the areas

within The Gardens on the campus at Texas A&M University:

● Vegetable Farm Garden - the “Eleanor and Curtis Taber '62 Vegetable Farm Garden”

● Floral Border - the “Dr. Sam Cotner '64 Memorial Floral Border”

The Board also names the Wine Fermentation Laboratory within the Horticulture/Forestry Building on the campus at Texas A&M University, the “Arthur and Gaye Platt Wine Fermentation Laboratory.”



NAMING OF THE J. MIKE WALKER ’66 DEPARTMENT OF MECHANICAL ENGINEERING,


The Board of Regents of The Texas A&M University System hereby names the Department of Mechanical Engineering within the College of Engineering on the campus of Texas A&M University, the “J. Mike Walker '66 Department of Mechanical Engineering.”


NAMING OF THE ROSETTA SMALL LEARNING STUDIO,

THE PEGGY AND MIKE LAM ’68 ENGINEERING RESEARCH SUITE, AND THE MELOY FAMILY LEARNING STUDIO,


The Board of Regents of The Texas A&M University System hereby names the following academic facilities and spaces within the Zachry Engineering Education Complex on the campus at Texas A&M University:

● Small Learning Studio (Level 2, Space 17) - the “Rosetta Small Learning Studio” ● Engineering Research Suite (Level 5, Space 2) - “The Peggy and Mike Lam ’68

Engineering Research Suite” ● Learning Studio (Level 2, Space 14) - “The Meloy Family Learning Studio.”


NAMING OF THE ZACHRY LEADERSHIP PROGRAM,


The Board of Regents of The Texas A&M University System hereby names the Leadership Program within the College of Engineering on the campus of Texas A&M University, the “Zachry Leadership Program.”


AUTHORIZATION TO ESTABLISH THE THOMAS W. POWELL ’62 ENDOWED SCHOLARSHIP FOR SCIENCE

LEADERSHIP SCHOLARS QUASI-ENDOWMENT, AND DEBBIE AND MIKE HILLIARD ’73 HUFFINES INSTITUTE

CHAIR QUASI-ENDOWMENT, TEXAS A&M UNIVERSITY


of Texas A&M University to establish two quasi-endowments entitled as follows:


● “Thomas W. Powell ’62 Endowed Scholarship for Science Leadership Scholars Quasi-Endowment”

● “Debbie and Mike Hilliard ’73 Huffines Institute Chair Quasi-Endowment.”


AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE NEW EMPLOYMENT CONTRACTS

FOR ASSISTANT MEN’S BASKETBALL COACH ISSAC CHEW, ASSISTANT MEN’S BASKETBALL COACH ULRIC MALIGI,

AND HEAD WOMEN’S GOLF COACH ANDREA GASTON, TEXAS A&M UNIVERSITY

Authority is hereby granted to the president of Texas A&M University to negotiate and

execute new employment contracts, upon review for legal form and sufficiency by the Office of General Counsel, with the following persons:

Assistant Men’s Basketball Coach - Isaac Chew Assistant Men’s Basketball Coach - Ulric Maligi Head Women’s Golf Coach - Andrea Gaston


APPROVAL OF A NEW BACHELOR OF SCIENCE IN

MECHANICAL ENGINEERING TECHNOLOGY DEGREE PROGRAM, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE

TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY-CENTRAL TEXAS


establishment of a new degree program at Texas A&M University-Central Texas leading to a Bachelor of Science in Mechanical Engineering Technology degree.

The Board also authorizes submission of Texas A&M University-Central Texas’s new degree program request to the Texas Higher Education Coordinating Board for approval and hereby certifies that all applicable criteria of the Coordinating Board have been met.



APPROVAL OF A NEW MASTER OF SCIENCE IN HOMELAND SECURITY DEGREE PROGRAM, AND

AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD,

TEXAS A&M UNIVERSITY-CENTRAL TEXAS

The Board of Regents of The Texas A&M University System approves the establishment of a new degree program at Texas A&M University-Central Texas leading to a Master of Science in Homeland Security.

The Board also authorizes submission of Texas A&M University-Central Texas’s new

degree program request to the Texas Higher Education Coordinating Board for approval and hereby certifies that all applicable criteria of the Coordinating Board have been met.


APPROVAL OF ACADEMIC TENURE, AUGUST 2018, TEXAS A&M UNIVERSITY-COMMERCE


System Policy 12.01 (Academic Freedom, Responsibility and Tenure), hereby authorizes the granting of tenure to the following faculty member at Texas A&M University-Commerce as set forth in the exhibit, Tenure List No. 18-04.


NAMING OF THE JIMMY ’67 AND SHERROLL SHIRLEY MAKERSPACE,

TEXAS A&M UNIVERSITY-COMMERCE The Board of Regents of The Texas A&M University System hereby names

Classroom 125 in the Charles J. Austin Engineering & Technology/Agricultural Sciences Building, the “Jimmy ’67 and Sherroll Shirley Makerspace.”


NAMING OF THE ROBERT AND GLORIA FURGASON BUILDING, TEXAS A&M UNIVERSITY-CORPUS CHRISTI

The Engineering Building on the campus of Texas A&M University-Corpus Christi is

hereby named the “Robert and Gloria Furgason Building.”



AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AMENDED AND RESTATED EMPLOYMENT

CONTRACTS WITH ASSOCIATE HEAD COACH MARTIN GROSS AND ASSISTANT COACH TERRY JOHNSON FOR MEN’S BASKETBALL,

TEXAS A&M UNIVERSITY-CORPUS CHRISTI

Authority is hereby granted to the president of Texas A&M University-Corpus Christi to negotiate and execute amended and restated employment contracts, upon review for legal form and sufficiency by the Office of General Counsel, with the following persons:

Associate Head Coach for Men’s Basketball - Martin Gross Assistant Coach for Men’s Basketball - Terry Johnson


APPROVAL OF A NEW BACHELOR OF SCIENCE DEGREE PROGRAM WITH A MAJOR IN COMPUTER ENGINEERING,

AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD,

TEXAS A&M UNIVERSITY-KINGSVILLE The Board of Regents of The Texas A&M University System approves the

establishment of a new degree program at Texas A&M University-Kingsville leading to a Bachelor of Science in Computer Engineering.

The Board also authorizes submission of Texas A&M University-Kingsville’s new degree program request to the Texas Higher Education Coordinating Board for approval and hereby certifies that all applicable criteria of the Coordinating Board have been met.


APPROVAL OF A NEW MASTER OF SCIENCE DEGREE

PROGRAM WITH A MAJOR IN SOFTWARE ENGINEERING, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE

TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY-KINGSVILLE


establishment of a new degree program at Texas A&M University-Kingsville leading to a Master of Science in Software Engineering.

The Board also authorizes submission of Texas A&M University-Kingsville’s new degree program request to the Texas Higher Education Coordinating Board for approval and hereby certifies that all applicable criteria of the Coordinating Board have been met.



AUTHORIZATION TO ESTABLISH THE ARRINGTON MATCH - JACKIE & JERRY COLLINS ATHLETICS PROGRAM

QUASI-ENDOWMENT, GARY & JOAN UNDERBRINK AGRICULTURE SCHOLARSHIP QUASI-ENDOWMENT, AND BROOKSHIRE KLEBERG

COUNTY CHARITABLE FOUNDATION QUASI-ENDOWMENT, TEXAS A&M UNIVERSITY-KINGSVILLE


of Texas A&M University-Kingsville to establish quasi-endowments entitled as follows:

● “Arrington Match – Jackie & Jerry Collins Athletics Program Quasi-Endowment” ● “Gary & Joan Underbrink Agriculture Scholarship Quasi-Endowment” ● “Brookshire Kleberg County Charitable Foundation Quasi-Endowment.”



THE BEACH VOLLEYBALL TEAM, TEXAS A&M UNIVERSITY-KINGSVILLE




ADOPTION OF A RESOLUTION HONORING THE MEN’S TRACK AND FIELD TEAM,

TEXAS A&M UNIVERSITY-KINGSVILLE

The Board of Regents of The Texas A&M University System adopted the resolution set forth in the attached exhibit.


AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE

AND EXECUTE NEW EMPLOYMENT CONTRACTS FOR HEAD FOOTBALL COACH DAREN WILKINSON, AND

HEAD INDOOR AND BEACH VOLLEYBALL COACH TANYA ALLEN, TEXAS A&M UNIVERSITY-KINGSVILLE

Authority is hereby granted to the president of Texas A&M University-Kingsville to

negotiate and execute new employment contracts, upon review for legal form and sufficiency by the Office of General Counsel, with the following persons:


Head Football Coach - Daren Wilkinson Head Indoor and Beach Volleyball Coach - Tanya Allen



TEXAS A&M UNIVERSITY-SAN ANTONIO The Board of Regents of The Texas A&M University System, in accordance with

System Policy 12.01 (Academic Freedom, Responsibility and Tenure), hereby authorizes the granting of tenure to the following faculty members at Texas A&M University-San Antonio as set forth in the exhibit, Tenure List No. 18-04.


ESTABLISHMENT AND NAMING OF THE

HENRY G. CISNEROS INSTITUTE FOR EMERGING LEADERS, TEXAS A&M UNIVERSITY-SAN ANTONIO

The Henry G. Cisneros Institute for Emerging Leaders is hereby established as an

organizational unit of Texas A&M University-San Antonio within the Office of the Provost.


GRANTING OF FACULTY DEVELOPMENT LEAVE FOR FY 2019, WEST TEXAS A&M UNIVERSITY


System Policy 31.03, System Regulation 12.99.01 and Sections 51.101-108 of the Texas Education Code, authorizes faculty development leave to the faculty members as shown in the attached exhibit, Faculty Development Leave List FY 2019, West Texas A&M University.



THE WOMEN’S BASKETBALL TEAM, WEST TEXAS A&M UNIVERSITY





ADOPTION OF A RESOLUTION HONORING THE WOMEN’S TRACK & FIELD TEAM,

WEST TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System adopted the resolution set forth in the attached exhibit.



THE MEN’S BASEBALL TEAM, WEST TEXAS A&M UNIVERSITY




ADOPTION OF A RESOLUTION HONORING THE MEN’S BASKETBALL TEAM, WEST TEXAS A&M UNIVERSITY




ADOPTION OF A RESOLUTION HONORING THE ATHLETIC DEPARTMENT, WEST TEXAS A&M UNIVERSITY





NAMING OF HARRINGTON ACADEMIC HALL, VALERO ENERGY CLASSROOM, TOOT’N TOTUM CLASSROOM,

JAMES A. ‘BUDDY’ DAVIDSON CHARITABLE FOUNDATION BALANCE LAB, MARY E. BIVINS FOUNDATION SPEECH AND LANGUAGE LAB,

TURN CENTER PEDIATRIC TREATMENT ROOM, AMARILLO NATIONAL BANK GRAND LOBBY,

BUFFALO COUNCIL BOARD ROOM, BELL BUSINESS CLASSROOM, DAVID SWINFORD OUTDOOR CLASSROOM, BAIN EVENT CENTER,

STAN AND GERRY SIGMAN GRAND LOBBY, MICRO TECHNOLOGIES CLASSROOM

DAVID AND MYRT WILDER FACULTY CONFERENCE ROOM, DR. N. ANDY COLE COLLABORATION AREA,

WILSON RANCH TEACHING LAB, ARLIE AND BARBARA PETTY DEAN’S SUITE,

WT AG DEVELOPMENT ASSOCIATION PUBLIC HALL, WEST TEXAS A&M UNIVERSITY

The Board of Regents of The Texas A&M University System hereby names the

following building, rooms, and spaces at the West Texas A&M University Amarillo Center:

● Commerce Building - “Harrington Academic Hall” ● New Classroom (Room 13) - “Valero Energy Classroom” ● New Classroom (Room 15) - “Toot’n Totum Classroom” ● New Speech and Hearing Clinic Lab (Room 128) - “James A. ‘Buddy’ Davidson

Charitable Foundation Balance Lab” ● New Speech and Hearing Clinic Lab (Room 137) - “Mary E. Bivins Foundation

Speech and Language Lab” ● New Speech and Hearing Clinic Treatment Room (Room 147) -“Turn Center

Pediatric Treatment Room” ● New Atrium (Room 191) - “Amarillo National Bank Grand Lobby” ● New Board Room (Room 307) - “Buffalo Council Board Room” The Board of Regents of The Texas A&M University System hereby names the

following room in the Classroom Center on the campus of West Texas A&M University:

● Classroom 331 - “Bell Business Classroom”

The Board of Regents of The Texas A&M University System hereby names the following room and space at the Agricultural Sciences Complex on the campus of West Texas A&M University:

● New Outdoor Classroom - “David Swinford Outdoor Classroom” ● New Multi-Purpose Ag Event Center - “Bain Event Center”


The Board of Regents of The Texas A&M University System hereby names the following rooms and spaces in the Happy State Bank Academic and Research Building on the campus of West Texas A&M University:

● New Lobby (Room 100) - “Stan and Gerry Sigman Grand Lobby” ● New Classroom (Room 215) - “Micro Technologies Classroom” ● New Conference Room (Room 247) - “David and Myrt Wilder Faculty

Conference Room” ● New Collaboration Area (Room 300B) - “Dr. N. Andy Cole Collaboration Area” ● New Teaching Lab (Room 309) - “Wilson Ranch Teaching Lab” ● New Dean’s Suite (Room 262 A-M, excluding F) - “Arlie and Barbara Petty

Dean’s Suite”

The Board of Regents of The Texas A&M University System hereby names the following room in the Piehl-Schaeffer Pavilion on the campus of West Texas A&M University:

● New Public Hall (Room 101) - “WT Ag Development Association Public Hall”


NAMING OF THE RICHARD AND PATSY WALLRATH TEXAS A&M AGRILIFE EXTENSION SERVICE BUILDING,

TEXAS A&M AGRILIFE EXTENSION SERVICE The Board of Regents of The Texas A&M University System hereby names the Texas

A&M AgriLife Extension Service South Campus the “Richard and Patsy Wallrath Texas A&M AgriLife Extension Service Building.”


AUTHORIZATION TO EXECUTE FY 2018 NON-RESEARCH

GRANTS, COOPERATIVE AGREEMENTS AND CONTRACTS, AND ANY AMENDMENTS, MODIFICATIONS OR EXTENSIONS

TO PRE-FY 2018 NON-RESEARCH GRANTS, COOPERATIVE AGREEMENTS AND CONTRACTS FOR THE SAME PROGRAMS,

TEXAS A&M ENGINEERING EXTENSION SERVICE The director of The Texas A&M Engineering Extension Service, or designee, is

authorized to execute, following review for legal sufficiency by the Office of General Counsel, federal non-research grants, cooperative agreements, contracts, amendments, modifications or extensions with the United States Department of Homeland Security/Federal Emergency Management Agency, and other federal and private non-research time sensitive award agreements to provide training, technical assistance and related services, for fiscal year 2018 and pre-fiscal year 2018 programs.



AUTHORIZATION TO EXECUTE FY 2018 FEDERAL NON-RESEARCH GRANT AGREEMENTS, AND ANY

AMENDMENTS, MODIFICATIONS OR EXTENSIONS TO PRE-FY 2018 NON-RESEARCH GRANT AGREEMENTS

FOR THE SAME GRANT PROGRAMS, TEXAS A&M FOREST SERVICE

The Director of The Texas A&M Forest Service, or designee, is authorized to execute,

following review for legal sufficiency by the Office of General Counsel, grant agreements, amendments, modifications or extensions with the United States Department of Agriculture - Forest Service for the Fiscal Year 2018 and pre-Fiscal Year 2018 Consolidated Programs Grant, Repurpose, and Volunteer Fire Assistance programs.


NAMING OF THE

CHARLES W. GRAHAM, DVM TEXAS A&M VETERINARY MEDICAL DIAGNOSTIC LABORATORY,

TEXAS A&M VETERINARY MEDICAL DIAGNOSTIC LABORATORY The Board of Regents of The Texas A&M University System hereby names the

Texas A&M Veterinary Medical Diagnostic Laboratory-Canyon, the “Charles W. Graham, DVM Texas A&M Veterinary Medical Diagnostic Laboratory.”

~~~~

Dr. Steven Tallant, President of Texas A&M University-Kingsville, introduced the members of Texas A&M-Kingsville’s Women’s Beach Volleyball National Championship Team and Division II Outdoor Men’s Track and Field Team champions.

ANNOUNCEMENTS

Chairman Schwartz said the next regular Board meeting was scheduled for November 14-16, 2018, on the campus of Texas A&M.

RECESS AND RECONVENE

Chairman Schwartz announced that the Board would recess and reconvene in executive session as permitted by Chapter 551, Sections 71, 72, 73, 74 and 76 of the Texas Government Code. He said in accordance with the law, no final action, decision or vote with regard to any matter considered in executive session would be made or taken. (Note: The Board met in executive session from 3:37 p.m. until 6:21 p.m.)


RECONVENE

At 6:22 p.m., Chairman Schwartz reconvened the meeting in open session in Bethancourt Ballroom 2300 C of the Memorial Student Center, with a quorum present.

ADJOURN There being no further business, Chairman Schwartz asked for a motion to adjourn. On motion of Regent Albritton, seconded by Vice Chairman Mendoza, the meeting was adjourned at 6:23 p.m. Vickie Burt Spillers Executive Director, Board of Regents (Minutes transcribed by Gwen Kirby, Office of the Board of Regents.)

MINUTES

SPECIAL WORKSHOP MEETING OF THE

BOARD OF REGENTS


HELD IN


August 17, 2018


MINUTES OF THE

SPECIAL WORKSHOP MEETING

BOARD OF REGENTS, THE TEXAS A&M UNIVERSITY SYSTEM

August 17, 2018

Chairman Charles W. Schwartz convened a special workshop meeting of the Board of

Regents of The Texas A&M University System at 9:04 a.m., Friday, August 17, 2018, in the

Board of Regents Meeting Room, on the campus of Texas A&M University, College Station,

Texas. The following members of the Board were present:

Mr. Charles W. Schwartz, Chairman

Ms. Elaine Mendoza, Vice Chairman

Mr. Phil Adams

Mr. Robert L. Albritton

Mr. Tim Leach

Mr. Bill Mahomes

Mr. Clifton L. Thomas, Jr.

Mr. Ervin Bryant (Student Regent)

The following members of the Board were not present:

Mr. Anthony G. Buzbee

Mr. Morris E. Foster

Chairman Schwartz announced that a quorum was present and added that no Board

action would be taken. Chairman Schwartz said that they would receive several briefings from

System and university officials.

Chairman Schwartz recognized deans who were present for the first briefing regarding

information technology (IT) changes being implemented at Texas A&M. He thanked them for

their attendance. Chairman Schwartz said that our IT department should be the best of its class,

not just at an acceptable level. He said that being best is imperative. He then called on

Mr. Mark Stone, A&M System Chief Information Officer, who presented the overview.

Mr. Stone said in February 2018 the A&M System revised Regulation 29.01.03 to

include Section 5.2 that requires that each member consolidate all of its significant IT

equipment into a centralized member data center(s) or an approved commercial data center no

later than September 1, 2019. He said this regulation defined significant IT equipment,

identified an exception process, and set forth minimum standards for centralized data centers.

Mr. Stone added that a taskforce made up of members of the Texas A&M faculty and IT

professionals was formed in the spring. A copy of Mr. Stone’s presentation is on file in the

Office of the Board of Regents.

Next, Mr. Stone called on Ms. Dee Childs, Texas A&M Vice President for Information

Technology and Chief Information Officer (Ms. Childs leads the Texas A&M Strategic IT

Committee (SITC)). Ms. Childs provided an update on the progress the committee has made in


meeting the Section 5.2 requirement. Dr. David Carlson, Council of Deans Representative, and

Dr. Jorge Vanegas, Campus Leader Presidential Appointment, members of SITC, provided

comments as well as President Michael Young.

Chairman Schwartz called on Dr. Katherine Banks, Vice Chancellor for Engineering,

and Mr. Scott Sudduth, Assistant Vice Chancellor and Director Federal Relations, who

discussed the next briefing -- transition of management of Los Alamos National Laboratory

(LANL). Ms. Diane Hurtado, Associate Vice President for Federal Relations, discussed

community outreach. Dr. Marvin Adams, Director of the Institute of National Security

Education and Research, also discussed the transition.

Next, Chairman Schwartz called on Dr. Patrick J. Stover, Vice Chancellor and Dean for

Agriculture and Life Sciences, and Acting Director of Texas A&M AgriLife Research, who

discussed the development of new nutrition programs at Texas A&M AgriLife and new

expectations of agriculture and the food supply. A copy of Dr. Stover’s presentation is on file

in the Office of the Board of Regents.

Chairman Schwartz called on Mr. Billy Hamilton, Deputy Chancellor and Chief

Financial Officer, who discussed the strategic plan and issues and challenges facing the System.

He discussed several of the challenges they faced such as changing employer expectations,

changing student demographics, the competitive climate for research funding and the evolving

financial realities of the System to ensure that it is a responsible and effective steward of its

resources to deliver excellence in education, research and service. A copy of Mr. Hamilton’s

presentation is on file in the Office of the Board of Regents.

Chairman Schwartz then called on Mr. Russ Wallace, Facilities Planning and

Construction Program Aide, who discussed comparative project cost analysis between capital

plan approval and Board construction approval, and construction projects completed during

FY 2012-2018. A copy of Mr. Wallace’s presentation is on file in the Office of the Board of

Regents.

There being no further business, Chairman Schwartz adjourned the meeting at

12:20 p.m., the same day.


Executive Director, Board of Regents

(Minutes transcribed by Jackie Bell, Office of the Board of Regents.)

MINUTES

SPECIAL TELEPHONIC MEETING OF THE

BOARD OF REGENTS


HELD IN


October 16, 2018


TABLE OF CONTENTS

MINUTES OF THE

SPECIAL TELEPHONIC MEETING OF THE

BOARD OF REGENTS

October 16, 2018

CONVENE ................................................................................................................................................................................ 1

RECESS TO EXECUTIVE SESSION ........................................................................................................................................ 1

RECONVENE IN OPEN SESSION ........................................................................................................................................... 2

MINUTE ORDER 206-2018 (ITEM 1) APPOINTMENT OF DR. PATRICK J. STOVER AS

AGENCY DIRECTOR OF TEXAS A&M AGRILIFE RESEARCH, THE TEXAS A&M UNIVERSITY SYSTEM ...... 2

MINUTE ORDER 207-2018 (ITEM 2) NAMING OF MR. DAVID E. COATNEY AS SOLE FINALIST

FOR AGENCY DIRECTOR OF TEXAS A&M ENGINEERING EXTENSION SERVICE,

THE TEXAS A&M UNIVERSITY SYSTEM ............................................................................................................... 2

MINUTE ORDER 208-2018 (ITEM 3) NAMING OF DR. MARK A. HUSSEY AS SOLE FINALIST FOR

THE POSITION OF PRESIDENT OF TEXAS A&M UNIVERSITY-KINGSVILLE,

THE TEXAS A&M UNIVERSITY SYSTEM ............................................................................................................... 2

ADJOURN ................................................................................................................................................................................ 3

MINUTES OF THE

SPECIAL TELEPHONIC MEETING

BOARD OF REGENTS, THE TEXAS A&M UNIVERSITY SYSTEM

October 16, 2018

CONVENE

Chairman Charles W. Schwartz convened a special telephonic meeting of the Board of

Regents of The Texas A&M University System at 4:03 p.m., Tuesday, October 16, 2018, in

the Board of Regents Meeting Room, on the campus of Texas A&M University,

College Station, Texas.

Chairman Schwartz said the purpose for this meeting was for consideration and action

on three agenda items as shown in the agenda materials posted with the Secretary of State, and

to discuss legal and personnel matters in executive session as noted on the posting.

The following members of the Board were present by phone:

Mr. Charles W. Schwartz, Chairman

Ms. Elaine Mendoza, Vice Chairman

Mr. Phil Adams

Mr. Tim Leach

Mr. Bill Mahomes

Mr. Clifton L. Thomas, Jr.

Mr. Ervin Bryant (Student Regent)

The following members of the Board were not present:

Mr. Robert L. Albritton

Mr. Anthony G. Buzbee

Mr. Morris E. Foster

RECESS TO EXECUTIVE SESSION

Chairman Schwartz announced that a quorum was present and said the Board would

recess to executive session to consider matters as permitted by Chapter 551, Sections 71 and

74 of the Texas Government Code. He said in accordance with the law, no final action,

decision, or vote with regard to any matter considered in the executive session would be made

or taken.

(Note: The Board met in executive session from 4:05 p.m. until 4:20 p.m.)

Minutes – October 16, 2018 Page 2 of 3

RECONVENE IN OPEN SESSION

Chairman Schwartz reconvened the meeting in open session at 4:21 p.m. and announced

that the Board had met in executive session from 4:05 p.m. until 4:20 p.m., and conferred with

Chancellor Sharp, administration and attorneys on personnel and legal matters.

Chairman Schwartz called for a motion regarding Items 1 through 3. Regent Leach

moved for adoption of the minute orders contained in Items 1 through 3. Vice Chairman

Mendoza seconded the motion. Chairman Schwartz called each regent’s name for the vote. The

record of the vote is as follows: Adams – yes, Leach – yes, Mahomes – yes, Mendoza – yes,

Thomas – yes, and Chairman Schwartz voted “yes.”

The following minute orders were approved (206 through 208).

~~~~

MINUTE ORDER 206-2018 (ITEM 1)

APPOINTMENT OF DR. PATRICK J. STOVER

AS AGENCY DIRECTOR OF TEXAS A&M AGRILIFE RESEARCH,


Effective November 15, 2018, Dr. Patrick J. Stover is hereby appointed agency director

of Texas A&M AgriLife Research.


NAMING OF MR. DAVID E. COATNEY

AS SOLE FINALIST FOR AGENCY DIRECTOR OF

TEXAS A&M ENGINEERING EXTENSION SERVICE,


Mr. David E. Coatney is hereby named the sole finalist for agency director of

Texas A&M Engineering Extension Service. As required by state law, final action may be

taken after the 21-day notice is given.


NAMING OF DR. MARK A. HUSSEY

AS SOLE FINALIST FOR THE POSITION OF

PRESIDENT OF TEXAS A&M UNIVERSITY-KINGSVILLE,


Dr. Mark A. Hussey is hereby named the sole finalist for the position of president of

Texas A&M University-Kingsville. As required by state law, final action may be taken after

the 21-day notice is given.

~~~~

Minutes – October 16, 2018 Page 3 of 3

ADJOURN There being no further business, on motion of Regent Mahomes, Chairman Schwartz

adjourned the meeting at 4:23 p.m.

Vickie Burt Spillers Executive Director, Board of Regents

(Minutes transcribed by Jackie Bell, Office of the Board of Regents.)

Agenda Item No.


Office of the Vice Chancellor for Academic Affairs

September 11, 2018



Subject: Granting of the Title of Emeritus, November 2018, The Texas A&M University System

In accordance with System Policy 31.08, Emeritus, the designation of “Emeritus,” to be added to

the rank or position upon retirement of a person, may be granted by the board upon the

recommendation of the Chancellor.

The Chief Executive Officers of The Texas A&M University System recognize individuals from

their respective institutions and agencies, as shown on the attached Emeritus list, who have made

outstanding contributions through their dedicated and loyal service.


“In recognition of long and distinguished service to The Texas A&M

University System, the Board of Regents hereby confirms the recommendation

of the Chancellor, and confers the title of “Emeritus” upon the individuals as

shown in the attached exhibit, Emeritus Title List No. 19-01, and grants all

rights and privileges of this title.”


James R. Hallmark, Ph.D.

Vice Chancellor for Academic Affairs

Approval Recommended: Approved for Legal Sufficiency:

John Sharp Ray Bonilla

Chancellor General Counsel

Billy Hamilton

Deputy Chancellor and

Chief Financial Officer

Ruth J. Simmons, President Michael K. Young, President

Prairie View A&M University Texas A&M University

http://policies.tamus.edu/31-08.pdf

of 2


CONFIRMATION OF EMERITUS TITLES

EMERITUS TITLE LIST NO. 19-01

System Member

Honoree

Years

of

Service Current Rank Title Conferred Effective Date

PRAIRIE VIEW A&M UNIVERSITY

Dr. Ronald D. Boyd 33 Professor Professor Emeritus of

Mechanical

Engineering

Upon Approval by the

Board and the

Honoree’s Retirement


Dr. Louise C. Abbott 24 Professor Professor Emeritus of

Veterinary

Integrative

Biosciences


Board and the


Dr. Judith A. Baer 30 Professor Professor Emeritus of

Political Science


Board and the


Dr. George C.

Edwards, III

40 Distinguished

Professor

Distinguished

Professor Emeritus of

Political Science


Board and the


Dr. Jerry R. Elledge 33 Associate

Professor

Associate Professor

Emeritus of Health

and Kinesiology


Board and the


Dr. Paula Jo Nadeau

Miller

34 Clinical

Professor

Clinical Professor

Emeritus of Health

and Kinesiology


Board and the


Dr. Jeryl L.

Mumpower

11 Professor Professor Emeritus of

Public Service and

Administration


Board and the


Dr. Edward Murguia 26 Professor Professor Emeritus of

Sociology


Board and the


Dr. Paul B. Samollow 13 Professor Professor Emeritus of

Veterinary

Integrative

Biosciences


Board and the


ITEM

EXHIBIT

of 2

System Member

Honoree

Years

of

Service Current Rank Title Conferred Effective Date

Dr. Harvey J. Tucker 40 Professor Professor Emeritus of

Political Science


Board and the



Steven H. Tallant 10 President President Emeritus Upon Approval by the

Board and the


Agenda Item No.

AGENDA ITEM BRIEFING

Submitted by: Phillip Ray, Vice Chancellor for Business Affairs


Subject: Confirmation of Appointment and Commissioning of Peace Officers

Proposed Board Action:

In accordance with System Policy 34.06, Appointment, Commissioning and Authority of Peace

Officers, the Board of Regents shall confirm the appointment and commissioning of peace officers by

the presidents of their respective members of The Texas A&M University System, as shown in the

exhibit.

Background Information:

Presidents of member universities are authorized by system policy to appoint and commission campus

police as peace officers, subject to confirmation by the Board of Regents.

A&M System Funding or Other Financial Implications:

None.



Agenda Item No.


Office of Business Affairs

October 1, 2018



Subject: Confirmation of Appointment and Commissioning of Peace Officers


“In accordance with System Policy 34.06, Appointment, Commissioning

and Authority of Peace Officers, the Board of Regents of The Texas A&M

University System confirms the appointment and commissioning of campus peace

officers by the presidents of their respective system member universities, in

accordance with the requirements of the law, and as shown in the exhibit, attached

to the official minutes, subject to their taking the oath required of peace officers.”


Phillip Ray

Vice Chancellor for Business Affairs




Billy Hamilton Ruth J. Simmons, President

Deputy Chancellor and Prairie View A&M University


Pablo Arenaz, President Michael K. Young, President

Texas A&M International University Texas A&M University

Col. Michael E. Fossum Steven H. Tallant, President

Vice President and Chief Operating Officer Texas A&M University-Kingsville

Texas A&M University at Galveston

Emily F. Cutrer, President Walter V. Wendler, President

Texas A&M University-Texarkana West Texas A&M University

of 1


Appointed and Commissioned Peace Officers

October 1, 2018

University Officer’s Name Title Hire Date

PRAIRIE VIEW A&M UNIVERSITY

Castillo, Elizabeth M. Peace Officer 07/17/2018

Garner, Kimani D. Peace Officer 07/24/2018

Hubbard, Keener L. Peace Officer 07/24/2018

Junious, Kalon A. Peace Officer 07/24/2018

Kellum, Eryca J. Peace Officer 07/24/2018

West, Charles B., Jr. Peace Officer 07/24/2018

Williams, Willie Y. Peace Officer 04/24/2018

TEXAS A&M INTERNATIONAL UNIVERSITY

Mendez, Ramon F. Peace Officer 08/15/2018


Cannon, Donald S. Peace Officer 08/24/2018

TEXAS A&M UNIVERSITY AT GALVESTON

Aleman, Anthony Peace Officer 07/23/2018

TEXAS A&M UNIVERSITY- KINGSVILLE

Perez, George G., Jr. Peace Officer 08/30/2018

TEXAS A&M UNIVERSITY- TEXARKANA

Russell, Jason P. Peace Officer 09/05/2018

WEST TEXAS A&M UNIVERSITY

Cruz, Simona B. Peace Officer 08/27/2018

ITEM

EXHIBIT

Agenda Item No.


Submitted by: John Sharp, Chancellor


Subject: Designation of the Regents Professor Awards and the Regents Fellow Service

Awards for Exemplary Performance and Professional Service During Fiscal Year

2017-18


Grant the designation of Regents Professor to 15 faculty members and of Regents Fellow to seven

agency service, extension and research professionals within The Texas A&M University System

(A&M System) universities and agencies for exemplary performance and professional service during

FY 2017-18.


The A&M System Board of Regents established the Regents Professor Award program in 1996 to

recognize and honor faculty members who have made exemplary contributions to the academic

institutions and to the people of the state of Texas. Since its adoption, 224 faculty members from

academic institutions across the A&M System have been recognized with this prestigious award.

The Regents Fellow Service Award, an analogous program developed to recognize exceptional service

by professionals in the A&M System agencies, was established by the Board in 1997. To date, 135

agency professionals have been recognized.

A call for nominations for the Regents Awards designation for exemplary performance and

professional service during FY 2017-18 was distributed to all A&M System Chief Executive Officers.

The Chancellor’s Office received 15 nominations for the Regents Professor award and seven

nominations for the Regents Fellow Service award. Per award guidelines, A&M System-level

committees reviewed all nominations for eligibility requirements and 22 nominees were recommended

for approval to the Chancellor and, upon his concurrence, are being brought to the Board as candidates

for Regents Awards designation.

The Regents Award provides the following benefits.

(a) Award recipients are designated as a “Regents Professor” or “Regents Fellow” and retain

this title for the duration of their service/employment within the A&M System.

(b) Recipients receive a $15,000 stipend, payable in the amount of $5,000 for three consecutive

years as a non-base award. The stipend is funded from each respective institution and agency

through the normal budgeting process.

(c) Regents Professors and Regents Fellows are presented a special commemorative medallion

bearing the seal of the A&M System and a certificate signed by the Chairman of the Board

of Regents and the Chancellor, designating the recipient as a Regents Professor or Regents

Fellow.

(d) Regents recipients may wear the A&M System medallion on occasions when appropriate for

their respective university or agency.


The university or agency that employs the recipient provides the funds. Other expenses are funded

through System Offices.

of 2

Agenda Item No.


Office of the Chancellor

September 14, 2018



Subject: Designation of the Regents Professor Awards and the Regents Fellow Service Awards

for Exemplary Performance and Professional Service During Fiscal Year 2017-18


“The Board of Regents of The Texas A&M University System hereby

grants the designation of ‘Regents Professor’ for exemplary performance

during FY 2017-18 to the following 15 faculty members, effective immediately:

Dr. Lal K. Almas, West Texas A&M University

Dr. Vaughn M. Bryant, Texas A&M University

Dr. Lisa Campbell, Texas A&M University

Dr. Gerard L. Coté, Texas A&M University, Texas A&M Engineering

Experiment Station

Dr. Jian Q. Feng, Texas A&M Health Science Center

Dr. Amir M.H. Ibrahim, Texas A&M University, Texas A&M AgriLife

Dr. Syed Hussain A. Jafri, Tarleton State University

Dr. Nereu F. Kock, Texas A&M International University

Dr. Akhtar H. Lodgher, Texas A&M University-San Antonio

Dr. Thomas J. McDonald, Texas A&M Health Science Center

Dr. Lijun Qian, Prairie View A&M University

Dr. Antonietta Quigg, Texas A&M University at Galveston

Dr. Robert L. Smith, Texas A&M University-Corpus Christi

Dr. Sang C. Suh, Texas A&M University-Commerce

Dr. Randall H. Williams, Texas A&M University-Kingsville

of 2

Agenda Item No.

September 14, 2018

The Board of Regents of The Texas A&M University System hereby

grants the designation of ‘Regents Fellow’ for exemplary professional service

during FY 2017-18 to the following seven agency service, extension and

research professionals, effective immediately:

Dr. Marvin L. Adams, Texas A&M Engineering Experiment Station

Dr. David R. Ellis, Texas A&M Transportation Institute

Dr. Don L. Renchie, Texas A&M AgriLife Extension Service

Mr. James B. Rooni, Texas A&M Forest Service

Mr. Edward Schneider, Texas A&M AgriLife Extension Service

Ms. Rebecca L. Tate, Texas A&M Engineering Extension Service

Dr. Qingwu Xue, Texas A&M AgriLife Research.”


John Sharp

Chancellor


Billy Hamilton Ray Bonilla

Deputy Chancellor and General Counsel




Agenda Item No.


Submitted by: Ray Bonilla, General Counsel


Subject: Approval of Non-substantive Revisions to System Policy 01.01, System

Policies and Regulations, and Member Rules and Procedures


Approve non-substantive revisions to System Policy 01.01, System Policies and Regulations, and

Member Rules and Procedures.


This agenda item proposes non-substantive revisions to this policy subsequent to its routine, five-

year certification review. This policy reflects stylistic changes, including an updated template

design with a new Policy Summary section replacing previous Policy Statement and Reason for

Policy sections.

Non-substantive revisions also include clarifying and updating language to conform to system

style guidelines.


None.

Agenda Item No.


Office of General Counsel

September 18, 2018



Subject: Approval of Non-substantive Revisions to System Policy 01.01, System Policies and

Regulations, and Member Rules and Procedures


“The revisions to System Policy 01.01, System Policies and Regulations,

and Member Rules and Procedures, as shown in the attached exhibit, are

approved, effective immediately.”


Ray Bonilla

General Counsel




Billy Hamilton



01.01 System Policies and Regulations, and Member Rules and Procedures Page 1 of 5

01.01 System Policies and Regulations, and Member Rules and Procedures

Approved February 27, 1995 (MO 44-95) Revised October 13, 1995 (MO 335-95) Revised May 28, 1999 (MO 101-99) Revised October 28, 2005 (MO 199-2005) Revised May 23, 2008 (MO 165-2008) Revised July 23, 2010 (MO 155-2010) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018)

Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History. Policy Summarytatement Official actions taken by the Board of Regents (board) of The Texas A&M University System (system), each member (including the System Offices) and the member’s respective administrators, employees, agents and students are governed by applicable federal and state laws, board bylaws, system policies, system regulations, and member rules and procedures. Reason for Policy This policy reinforces the board’s commitment to comply with its bylaws, all applicable federal and state laws and system policies, and for members to comply with applicable federal and state laws, system policies and regulations, and member rules and procedures. Definitions Click to view Definitions. Policyrocedures and Responsibilities The official actions of the board, each member and the member’s respective administrators, employees, agents and students are governed by the following:

1. FEDERAL AND STATE LAW

ITEM EXHIBIT


All policies of the system are subject to all relevant laws, rules and regulations of the federal government and the government of the state of Texas. It is the policy of the board to comply with federal and state laws, rules and regulations at all times. Any policy, regulation, rule or procedure found to be in conflict with a federal or state law, rule or regulation shallwill be null and void to the extent of the conflict.

2. BOARD BYLAWS

Board bylaws govern the organization and conduct of board activities. The board requires its members to comply with all board bylaws at all times.

3. SYSTEM POLICIES System policies guide the system by incorporating the board’s philosophies, expectations and

priorities. System policies create administrative structures, set priorities, delegate authority, assign responsibility, ensure accountability and define reporting requirements. System policies should be concise and understandable and contain minimal detail.

3.1 The board shallwill formulate, update, adopt and publish policies to establish direction

for the system. The chancellor is responsible for implementation of the policies adopted by the board.

3.2 The chancellor is responsible for the periodic review and recommendations to the board

on the adoption of new policies and/or the revision of current policies. Each policy must be reviewed at least every five years. All policies are subject to review at any time on special call by any member of the board or on the recommendation of the chancellor. The chancellor or designee shallwill be responsible for maintaining an updated copy of system policies.

4. SYSTEM REGULATIONS

System regulations shallwill include specific directives and reporting requirements needed to implement system policies and shall include interpretations where issues are not covered or are unclear in system policies. System regulations may also be used to communicate uniform guidelines established by the chancellor on matters of overall system concern that are not specifically addressed in system policies and to provide for uniform compliance with fiscal, academic, research, human resources and other management standards and requirements imposed from federal or state law or external administrative agency rule. 4.1 The chancellor shallwill establish system regulations. System regulations are null and

void to the extent they conflict with system policies. 4.2 Each regulation must be reviewed at least every five years. All regulations are subject to

review at any time on special call by the chancellor. 5. MEMBER RULES

Member rules supplement system policies and regulations and are established at the member level. Rules should be concise and understandable and contain minimal operational details.


5.1 The member chief executive officers (CEOs) shallmust establish member rules under

the following conditions:

(a) when required by a policy or regulation; (b) when directed by the board chair or chancellor; or (c) for matters unique to the system member at the discretion of each member CEO.

5.2 Member-required rules shallmust be submitted to System Offices within six months of the related policy’s or regulation’s publication, or board chair’s or chancellor’s request.

5.3 Rules shallmust not duplicate policies or regulations, but rather provide the additional

guidance specific to the member. 5.4 Drafts of new member rules, as well as revisions to existing member rules, shallmust be

submitted to System Offices for review, which includes Office of General Counsel review for legal sufficiency and consistency with system policies and regulations, and final approval by the chancellor. Member rules are null and void to the extent they conflict with system policies or system regulations.

6. MEMBER PROCEDURES

Member procedures shallwill implement system policies, regulations and member rules at the member level. 6.1 Each member CEO shallwill establish procedures at his/her discretion for matters unique

to the members. 6.2 Procedures shallmust not duplicate policies, regulations or rules, but rather provide

operational details specific to the member. 6.3 Member procedures are null and void to the extent they conflict with system policies,

system regulations or member rules.

7. COMPLIANCE WITH SYSTEM POLICIES, REGULATIONS, AND MEMBER RULES AND PROCEDURES

Each member and the member’s respective administrators, employees, agents and students shallmust comply with all system policies, system regulations and applicable member rules and procedures at all times. Noncompliance with system policies, system regulations and applicable member rules and procedures may be considered grounds for disciplinary action up to and including termination of employees or expulsion of students.

8. SYSTEM POLICY, REGULATION AND MEMBER RULE LIBRARY

8.1 The System Policy, Regulation and Member Rule Library, composed of all system policies, system regulations and member rules, will be published, updated regularly and maintained on the system policy website. Each policy, regulation and rule shallmust bear


the date of its most recent revision. Members are responsible for any desired reproduction and internal distribution of copies.

8.2 It is the responsibility of the chancellor and each CEO to ensure that:

(a) system policies, system regulations and member rules and procedures and all updates to such items are readily available to all employees; and

(b) all employees are trained in the application of the policies, regulations, rules and procedures that are pertinent to their responsibilities.

Related Statutes, Policies, or Requirements System Policy, Regulation and Member Rule Library System Policy 01.01.01, Format for System Policies and Regulations, and Member Rules Definitions Throughout the system policies, system regulations and member rules and procedures, the following definitions shallwill apply:

Board – The Board of Regents of The Texas A&M University System.

System – The Texas A&M University System, including its Board of Regents, System Offices, member universities and agencies.

System Offices – The administrative offices of The Texas A&M University System, including the chancellor, deputy chancellors, vice chancellors, functional administrative and service directors and related staff.

Member(s) – Any or all members of The Texas A&M University System, including universities, agencies and System Offices. Member Rule Requirements ANo rule is not required to supplement this policy. Contact Office

http://tamus.edu/offices/policy/policies

http://policies.tamus.edu/01-01-01.pdf


System Policy Office (979) 458-6038


01.01 System Policies and Regulations, and Member Rules and Procedures

Revised November 15, 2018 (MO -2018)

Next Scheduled Review: November 15, 2023 Click to view Revision History. Policy Summary Official actions taken by the Board of Regents (board) of The Texas A&M University System (system), each member (including the System Offices) and the member’s respective administrators, employees, agents and students are governed by applicable federal and state laws, board bylaws, system policies, system regulations, and member rules and procedures. Definitions Click to view Definitions. Policy The official actions of the board, each member and the member’s respective administrators, employees, agents and students are governed by the following:

1. FEDERAL AND STATE LAW

All policies of the system are subject to all relevant laws, rules and regulations of the federal

government and the government of the state of Texas. It is the policy of the board to comply with federal and state laws, rules and regulations at all times. Any policy, regulation, rule or procedure found to be in conflict with a federal or state law, rule or regulation will be null and void to the extent of the conflict.

2. BOARD BYLAWS

Board bylaws govern the organization and conduct of board activities. The board requires its members to comply with all board bylaws at all times.

3. SYSTEM POLICIES System policies guide the system by incorporating the board’s philosophies, expectations and

priorities. System policies create administrative structures, set priorities, delegate authority,

ATTACHMENT TO ITEM


assign responsibility, ensure accountability and define reporting requirements. System policies should be concise and understandable and contain minimal detail.

3.1 The board will formulate, update, adopt and publish policies to establish direction for the

system. The chancellor is responsible for implementation of the policies adopted by the board.

3.2 The chancellor is responsible for the periodic review and recommendations to the board

on the adoption of new policies and/or the revision of current policies. Each policy must be reviewed at least every five years. All policies are subject to review at any time on special call by any member of the board or on the recommendation of the chancellor. The chancellor or designee will be responsible for maintaining an updated copy of system policies.

4. SYSTEM REGULATIONS

System regulations will include specific directives and reporting requirements needed to implement system policies and interpretations where issues are not covered or are unclear in system policies. System regulations may also be used to communicate uniform guidelines established by the chancellor on matters of overall system concern that are not specifically addressed in system policies and to provide for uniform compliance with fiscal, academic, research, human resources and other management standards and requirements imposed from federal or state law or external administrative agency rule. 4.1 The chancellor will establish system regulations. System regulations are null and void

to the extent they conflict with system policies. 4.2 Each regulation must be reviewed at least every five years. All regulations are subject to

review at any time on special call by the chancellor. 5. MEMBER RULES

Member rules supplement system policies and regulations and are established at the member level. Rules should be concise and understandable and contain minimal operational details.

5.1 The member chief executive officers (CEOs) must establish member rules under the

following conditions:

(a) when required by a policy or regulation; (b) when directed by the board chair or chancellor; or (c) for matters unique to the member at the discretion of each member CEO.

5.2 Member-required rules must be submitted to System Offices within six months of the related policy’s or regulation’s publication, or board chair’s or chancellor’s request.

5.3 Rules must not duplicate policies or regulations, but rather provide the additional

guidance specific to the member.


5.4 Drafts of new member rules, as well as revisions to existing member rules, must be submitted to System Offices for review, which includes Office of General Counsel review for legal sufficiency and consistency with system policies and regulations, and final approval by the chancellor. Member rules are null and void to the extent they conflict with system policies or system regulations.

6. MEMBER PROCEDURES

Member procedures will implement system policies, regulations and member rules at the member level. 6.1 Each member CEO will establish procedures at his/her discretion for matters unique to

the members. 6.2 Procedures must not duplicate policies, regulations or rules, but rather provide

operational details specific to the member. 6.3 Member procedures are null and void to the extent they conflict with system policies,

system regulations or member rules.

7. COMPLIANCE WITH SYSTEM POLICIES, REGULATIONS, AND MEMBER RULES AND PROCEDURES

Each member and the member’s respective administrators, employees, agents and students must comply with all system policies, system regulations and applicable member rules and procedures at all times. Noncompliance with system policies, system regulations and applicable member rules and procedures may be considered grounds for disciplinary action up to and including termination of employees or expulsion of students.

8. SYSTEM POLICY, REGULATION AND MEMBER RULE LIBRARY

8.1 The System Policy, Regulation and Member Rule Library, composed of all system policies, system regulations and member rules, will be published, updated regularly and maintained on the system policy website. Each policy, regulation and rule must bear the date of its most recent revision. Members are responsible for any desired reproduction and internal distribution of copies.

8.2 It is the responsibility of the chancellor and each CEO to ensure that:

(a) system policies, system regulations and member rules and procedures and all updates to such items are readily available to all employees; and

(b) all employees are trained in the application of the policies, regulations, rules and procedures that are pertinent to their responsibilities.

Related Statutes, Policies, or Requirements


System Policy, Regulation and Member Rule Library System Policy 01.01.01, Format for System Policies and Regulations, and Member Rules Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Policy Office (979) 458-6038

http://tamus.edu/offices/policy/policies


Agenda Item No.


Submitted by: Vickie Burt Spillers, Executive Director, Board of Regents


Subject: Approval of Non-substantive Revisions to System Policy 02.01, Board of Regents


Approve non-substantive revisions to System Policy 02.01, Board of Regents.


This agenda item proposes non-substantive revisions to this policy subsequent to its routine, five-

year certification review. Proposed revisions to this policy include an updated template with a

new Policy Summary section replacing previous Policy Statement and Reason for Policy

sections, as well as edits to terminology to conform to system style guidelines.


None.

Agenda Item No.


Office of the Board of Regents

September 18, 2018



Subject: Approval of Non-substantive Revisions to System Policy 02.01, Board of Regents


“The revisions to System Policy 02.01, Board of Regents, as shown in

the attached exhibit, are approved, effective immediately.”



Executive Director, Board of Regents

Approved for Legal Sufficiency:

Ray Bonilla

General Counsel

02.01 Board of Regents Page 1 of 4

02.01 Board of Regents Approved February 27, 1995 (MO 44-95) Revised September 26, 1997 (MO 181-97) Revised July 23, 1999 (MO 197-1999) Revised September 29, 2005 (MO 170-2005) Revised May 23, 2008 (MO 167-2008) Reviewed July 27, 2011 Revised January 31, 2013 (MO 37-2013) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018)

Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Summarytatement This policy sets out the roles and responsibilities of the Board of Regents (board) of The Texas A&M University System (system) as assigned by law to the governing boards of institutions of higher education and . Reason for Policy This policy clearly delineates the responsibilities of the board, its requirement for public transparency of agenda items and how the board is to be supported. Policyrocedures and Responsibilities 1. RESPONSIBILITIES OF THE BOARD

The board accepts and adopts the following role and responsibilities assigned by law to governing boards of institutions of higher education:

1.1 The board shallwill provide the policy direction for the system and its member

universities and agencies. The board shallwill formulate, update, adopt and publish official policies for the system as described in System Policy 01.01, System Policies, and Regulations, and Member Rules and Procedures.

1.2 The board, being composed of lay members, shallwill exercise the traditional and time-

honored role for such boards as their role has evolved in the United States and shallwill constitute the keystone of the governance structure. In this regard the board shallwill:

ITEM EXHIBIT


(a) preserve institutional independence and shall defend its right to manage its own affairs through its chosen administrators and employees;

(b) enhance the public image of each member under its governance; (c) interpret the community to each campus and interpret each campus to the

community; (d) nurture each member under its governance to the end that each member achieves

its full potential within its role and mission; and (e) insist on clarity of focus and mission of each member under its governance.

1.3 In addition to other powers and duties assigned in law, the board shallwill:

(a) establish, for each member under its control and management, goals consistent with

the role and mission of the member; (b) appoint the chancellor of the system; (c) appoint and annually evaluate each memberthe chief executive officer (CEO) of

each member and assist each CEO in the achievement of performance goals; (d) set campus admission standards consistent with the role and mission of the member

and in consideration of the admission standards of similar institutions nationwide having a similar role and mission, as determined by the Texas Higher Education Coordinating Board (coordinating board); and

(e) ensure that its formal position on matters of importance to the members under its

governance is made clear to the coordinating board when such matters are under consideration by the coordinating board.

1.4 Each member of the board has the legal responsibilities of a fiduciary in the management

of funds under the control of members subject to the board’s control and management. 1.5 In fulfilling the responsibilities outlined in Section 1.3(c), the board shallwill receive

recommendations from the chancellor and, in Section 1.3(d), the board shallwill receive recommendations from the respective presidents, agency directors and the chancellor.

2. PUBLIC TESTIMONY ON AGENDA ITEMS AT REGULAR MEETINGS OF THE

BOARD OF REGENTS

A member of the public is allowed to present written and oral testimony, for a reasonable amount of time as determined by the chairman of the board, on any agenda item listed on the agenda for a regular meeting of the board that is open to the public. Testimony on a topic other than an agenda item will not be allowed.

2.1 A member of the public who desires to present written or oral testimony must deliver the

following information to the executive director to the board of regents by mail, facsimile,


or hand delivery, no later than 24 hours before the regular board meeting is posted to begin:

(a) the name of the person submitting testimony;

(b) the agenda item to be addressed; and either

(c) the written testimony or a written statement of the substance of the oral testimony.

E-mail or electronic delivery will not be accepted. Copies of the testimony or substance of the oral testimony will be distributed to the board members at or before the board meeting.

2.2 The board will consider the public testimony properly presented on an agenda item before

voting on that agenda item. The chairman or a majority of the board may prescribe sanctions against any person exceeding established time limits or speaking on a topic other than the agenda item.

3. OFFICE OF THE BOARD OF REGENTS

3.1 The board appoints the executive director, Board of Regents. The executive director to the board is responsible for the management and operation of the Office of the Board of Regents under the direction of the chairman of the board.

The executive director to the board is authorized to process and recommend the approval of vouchers for the expenditure of funds allocated to the Office of the Board of Regents. The vouchers shallwill be reviewed for consistency with system and state purchasing and accounting requirements and approved by the System Office of Budgets and Accounting before being forwarded for payment. The executive director to the board shallwill work cooperatively with the chancellor in all matters related to official actions by the board, including the planning and establishment of agenda for meetings, presentation and distribution of informational materials, and related functions. The executive director to the board may be directed by the board chairman, chairs of board committees or individual board members to assist them by collecting information and reports from the chancellor and CEO or members of their respective staffs, and may make other requests to such persons on behalf of the board. It is the responsibility of the chancellor and CEOs to respond to such requests in a timely manner.

3.2 The mission of the Office of the Board of Regents is to provide staff support to each

member of the board in the discharge of his or her responsibilities.

3.3 Objectives of the Office of the Board of Regents include the following:

(a) Make arrangements for all meetings of the board and its committees, and all special events hosted by the board, including arrangements for regents’ travel.


(b) Under the direction of the chairman of the board, or the chairman of a standing committee, prepare and distribute the agenda and necessary supporting documentation for all meetings of the board and its committees and post notices of all meetings, and the subject matter, as required by law.

(c) Record, prepare and index the official minutes of the board and its committees and

distribute copies thereof. (d) File all official records, documentary files, correspondence and proceedings of the

board and its committees. (e) Prepare vouchers for payment to vendors and reimbursements to regents and

maintain all accounting documents. (f) Assist regents as requested with matters affecting students, faculty, staff,

legislators, governmental officials and visitors.

3.4 The board shallwill annually establish goals for the Office of the Board of Regents and shall evaluate the performance of staff in relation to goal accomplishment.

Related Statutes, Policies, or Requirements Tex.as Educ.ation Code § 51.352 Tex.as Educ.ation Code § 51.357 Tex.as Educ.ation Code § 85.21 System Policy 01.01, System Policies and Regulations, and Member Rules and Procedures Member Rule Requirements NoA rule is not required to supplement this policy. Contact Office System Office of the Board of Regents (979) 845-9600

http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.51.htm#51.352

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.357




02.01 Board of Regents Revised November 15, 2018 (MO -2018)

Next Scheduled Review: November 15, 2023 Click to view Revision History.

Policy Summary This policy sets out the roles and responsibilities of the Board of Regents (board) of The Texas A&M University System (system) as assigned by law to the governing boards of institutions of higher education and clearly delineates the responsibilities of the board, its requirement for public transparency of agenda items and how the board is to be supported. Policy 1. RESPONSIBILITIES OF THE BOARD

The board accepts and adopts the following role and responsibilities assigned by law to governing boards of institutions of higher education:

1.1 The board will provide the policy direction for the system and its member universities

and agencies. The board will formulate, update, adopt and publish official policies for the system as described in System Policy 01.01, System Policies and Regulations, and Member Rules and Procedures.

1.2 The board, being composed of lay members, will exercise the traditional and time-

honored role for such boards as their role has evolved in the United States and will constitute the keystone of the governance structure. In this regard the board will:

(a) preserve institutional independence and defend its right to manage its own affairs

through its chosen administrators and employees;

(b) enhance the public image of each member under its governance;

(c) interpret the community to each campus and interpret each campus to the community;

(d) nurture each member under its governance to the end that each member achieves its full potential within its role and mission; and

(e) insist on clarity of focus and mission of each member under its governance.

1.3 In addition to other powers and duties assigned in law, the board will:

(a) establish, for each member under its control and management, goals consistent with the role and mission of the member;

ATTACHMENT TO ITEM


(b) appoint the chancellor of the system;

(c) appoint and annually evaluate each member chief executive officer (CEO) and assist each CEO in the achievement of performance goals;

(d) set campus admission standards consistent with the role and mission of the member and in consideration of the admission standards of similar institutions nationwide having a similar role and mission, as determined by the Texas Higher Education Coordinating Board (coordinating board); and

(e) ensure that its formal position on matters of importance to the members under its governance is made clear to the coordinating board when such matters are under consideration by the coordinating board.

1.4 Each member of the board has the legal responsibilities of a fiduciary in the management

of funds under the control of members subject to the board’s control and management. 1.5 In fulfilling the responsibilities outlined in Section 1.3(c), the board will receive

recommendations from the chancellor and, in Section 1.3(d), the board will receive recommendations from the respective presidents, agency directors and the chancellor.

2. PUBLIC TESTIMONY ON AGENDA ITEMS AT REGULAR MEETINGS OF THE

BOARD OF REGENTS

A member of the public is allowed to present written and oral testimony, for a reasonable amount of time as determined by the chairman of the board, on any agenda item listed on the agenda for a regular meeting of the board that is open to the public. Testimony on a topic other than an agenda item will not be allowed.

2.1 A member of the public who desires to present written or oral testimony must deliver the

following information to the executive director to the board of regents by mail, facsimile, or hand delivery, no later than 24 hours before the regular board meeting is posted to begin:

(a) the name of the person submitting testimony;

(b) the agenda item to be addressed; and either

(c) the written testimony or a written statement of the substance of the oral testimony.

E-mail or electronic delivery will not be accepted. Copies of the testimony or substance of the oral testimony will be distributed to the board members at or before the board meeting.

2.2 The board will consider the public testimony properly presented on an agenda item before

voting on that agenda item. The chairman or a majority of the board may prescribe sanctions against any person exceeding established time limits or speaking on a topic other than the agenda item.


3. OFFICE OF THE BOARD OF REGENTS

3.1 The board appoints the executive director, Board of Regents. The executive director to the board is responsible for the management and operation of the Office of the Board of Regents under the direction of the chairman of the board.

The executive director to the board is authorized to process and recommend the approval of vouchers for the expenditure of funds allocated to the Office of the Board of Regents. The vouchers will be reviewed for consistency with system and state purchasing and accounting requirements and approved by the System Office of Budgets and Accounting before being forwarded for payment. The executive director to the board will work cooperatively with the chancellor in all matters related to official actions by the board, including the planning and establishment of agenda for meetings, presentation and distribution of informational materials, and related functions. The executive director to the board may be directed by the board chairman, chairs of board committees or individual board members to assist them by collecting information and reports from the chancellor and CEO or members of their respective staffs, and may make other requests to such persons on behalf of the board. It is the responsibility of the chancellor and CEOs to respond to such requests in a timely manner.

3.2 The mission of the Office of the Board of Regents is to provide staff support to each

member of the board in the discharge of his or her responsibilities.

3.3 Objectives of the Office of the Board of Regents include the following:

(a) Make arrangements for all meetings of the board and its committees, and all special events hosted by the board, including arrangements for regents’ travel.

(b) Under the direction of the chairman of the board, or the chairman of a standing committee, prepare and distribute the agenda and necessary supporting documentation for all meetings of the board and its committees and post notices of all meetings, and the subject matter, as required by law.

(c) Record, prepare and index the official minutes of the board and its committees and distribute copies thereof.

(d) File all official records, documentary files, correspondence and proceedings of the board and its committees.

(e) Prepare vouchers for payment to vendors and reimbursements to regents and maintain all accounting documents.

(f) Assist regents as requested with matters affecting students, faculty, staff, legislators, governmental officials and visitors.

3.4 The board will annually establish goals for the Office of the Board of Regents and

evaluate the performance of staff in relation to goal accomplishment.


Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.352 Tex. Educ. Code § 51.357 Tex. Educ. Code § 85.21 System Policy 01.01, System Policies and Regulations, and Member Rules and Procedures Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of the Board of Regents (979) 845-9600





Agenda Item No.


Submitted by: Billy Hamilton, Deputy Chancellor and Chief Financial Officer


Subject: Approval of Non-substantive Revisions to Various System Policies


Approve non-substantive revisions to System Policies 02.02, Office of the Chancellor, 02.04,

System Members of The Texas A&M University System, and 23.02, Debt Management.


The purpose of this agenda item is to propose non-substantive revisions to several policies in

response to these policies’ routine, five-year certification reviews. All policies reflect stylistic

changes, including an updated policy template with a new Policy Summary section replacing

previous Policy Statement and Reason for Policy sections.


style guidelines and adding/updating titles for system officials.

Listed below are the non-substantive revisions unique to each of these policies.

System Policy 02.02, Office of the Chancellor

Section 1.12: The title of the vice chancellor for health services is added as an officer for

which the chancellor has direct authority and responsibility. Also, the title of the vice

chancellor for engineering is updated to vice chancellor for engineering and national

laboratories.

System Policy 02.04, System Members of The Texas A&M University System

Only stylistic changes have been made in this policy.

System Policy 23.02, Debt Management



None.

Agenda Item No.


Office of the Deputy Chancellor and Chief Financial Officer

September 28, 2018





“The revisions to System Policies 02.02, Office of the Chancellor, 02.04,

System Members of The Texas A&M University System, and 23.02, Debt

Management, as shown in the attached exhibits, are approved, effective

immediately.”


Billy Hamilton

Deputy Chancellor and Chief Financial Officer




02.02 Office of the Chancellor Page 1 of 3

02.02 Office of the Chancellor

Approved February 27, 1995 (MO 44-95) Revised September 26, 1997 (MO 181-97) October 13, 1995 (MO 335-95) Revised July 23, 1999 (MO 197-1999) Revised July 27, 2007 (MO 186-2007) Revised August 1, 2008 (MO 229-2008) Reviewed January 10, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018)

Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History. Policy Summarytatement This policy outlines the responsibilities and authority of the chancellor provides that the chancellor is responsible for the management and operation of The Texas A&M University System (system) under the direction of the Board of Regents (board). Reason for Policy This policy outlines the responsibilities and authority of the chancellor. Policyrocedures and Responsibilities 1. RESPONSIBILITIES OF THE CHANCELLOR

1.1 Advise the board on the goals, purposes, role and scope for the system and in establishing and promulgating basic policies; supervise the implementation of these policies and evaluate programs.

1.2 Establish procedures for identifying the program needs of the system and interpret these

needs to the board, the general public and other constituencies. 1.3 Represent or direct the representation of the system in all areas of public affairs, including

the legislature, the Texas Higher Education Coordinating Board (coordinating board) and other state, federal and local agencies.

1.4 Establish procedures for determining developmental needs of the system and assist in

efforts to attract funding support for meeting these needs.

ITEM EXHIBIT


1.5 Conduct reviews of the programs and organizations of the System Offices and the system members.

1.6 Make recommendations concerning proposals and policies for consideration by the

board. 1.7 Supervise, coordinate and recommend approval of annual operating budgets and biennial

legislative submissions of the system under policies established by the board. 1.8 Develop programs and procedures to achieve efficient management within all members

of the system and maintain a System Policy, Regulation and Member Rule Library on the system policy website.

1.9 Direct and coordinate a program of planning and financing the physical plant facilities

for the system and its members. 1.10 After approval by the board of plans and contracts, administer programs for the

construction and improvement of physical plants, including roads, streets and grounds for each of the members, except as otherwise provided in these policies.

1.11 Develop and implement uniform business and personnel management systems for the

system and its members. 1.12 Have direct authority and responsibility for the following officers: the chief executive

officer (CEO) of each academic member of the system, the Vvice Cchancellor for Aagriculture and Llife Ssciences, the Vvice Cchancellor for Eengineering and national laboratories, the vice chancellor for health services, and each officer of the System Offices.

1.13 Arrange for legal advice and counsel when needed by any member of the system. 1.14 Exercise such other executive powers as may be required for the efficient management

of the system or which are assigned by the board. 2. AUTHORITY OF THE CHANCELLOR

2.1 The chancellor is responsible to the board for the general management and success of the

system, and is hereby delegated authority to do all things necessary to fulfill such responsibility, including the authority to negotiate, execute and administer contracts and legal documents and instruments for and on behalf of the system. This shallwill not, however, be construed as a delegation of those duties specifically required by statute or other legal authority to be performed by the board, but is intended only as a lawful delegation of power to the system’s CEOchief executive officer of the system. The chancellor shallwill advise the chairman of the board in a timely manner of any contemplated additions or deletions of members to the system in accordance with System Policy 02.08, System Expansion.

2.2 The chancellor is authorized to delegate any of the assigned duties and responsibilities of

that office, except as otherwise restricted in system policies, and record such delegations in system regulations. Unless otherwise restricted in system policy or by the chancellor,


such delegated duties and responsibilities may be subdelegated, and such subdelegations recorded in system member rules.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.353 Tex. Educ. Code § 85.17 System Policy 02.08, System Expansion Member Rule Requirements NoA rule is not required to supplement this policy. Contact Office System Office of the Chancellor (979) 458-6000




02.04 System Members of The Texas A&M University System Page 1 of 2

02.04 System Members of The Texas A&M University System

Approved February 27, 1995 (MO 44-95) Revised September 26, 1997 (MO 181-97) Revised May 28, 1998 (MO 115-98) Revised May 278, 1999 (MO 101-1999) Revised December 2, 1999 (MO 264-1999) Revised September 28, 2001 (MO 211-2001) Revised December 5, 2003 (MO 292-2003) Revised May 23, 2008 (MO 168-2008) Revised December 2, 2010 (MO 252-2010) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018)

Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History. Policy Summarytatement The Texas A&M University System (system), under the jurisdiction of the Board of Regents (board), is comprised of the System Offices and its member universities and agencies. Reason for Policy This policy lists the current members of the system. Policyrocedures and Responsibilities The members of the system shall include the following, which may be identified by the designated acronyms or abbreviations, along with such other members as may be added in the future:

SYSTEM ADMINISTRATION

SO: System Offices, including the Office of the Board of Regents SYSTEM MEMBER UNIVERSITIES

Texas A&M: Texas A&M University TAMUG: Texas A&M University at Galveston * Texas A&M at Qatar: Texas A&M University at Qatar * TAMHSC: Texas A&M University Health Science Center ** PVAMU: Prairie View A&M University

ITEM EXHIBIT


Tarleton: Tarleton State University

A&M-Central Texas: Texas A&M University-Central Texas

TAMIU: Texas A&M International University

A&M-Commerce: Texas A&M University-Commerce

A&M-Corpus Christi: Texas A&M University-Corpus Christi

Texas A&M-Kingsville: Texas A&M University-Kingsville

A&M-San Antonio: Texas A&M University- San Antonio

A&M-Texarkana: Texas A&M University-Texarkana

WTAMU: West A&M Texas University

SYSTEM MEMBER AGENCIES

AgriLife Extension: Texas A&M AgriLife Extension Service AgriLife Research: Texas A&M AgriLife Research TEES: Texas A&M Engineering Experiment Station

TEEX: Texas A&M Engineering Extension Service TFS: Texas A&M Forest Service TTI: Texas A&M Transportation Institute TVMDL: Texas A&M Veterinary Medical Diagnostic

Laboratory

* Texas A&M University at Galveston and Texas A&M University at Qatar are branch campuses of Texas A&M University.

** Texas A&M University Health Science Center is a health-related institution under the

administration of Texas A&M University. Member Rule Requirements NoA rule is not required to supplement this policy. Contact Office System Office of the Chancellor (979) 458-6000

23.02 Debt Management Page 1 of 8

23.02 Debt Management

Approved February 27, 1995 (MO 44-95) Revised July 25, 1997 (MO 96-97) Revised July 23, 1999 (MO 197-1999) Revised March 24, 2000 (MO 30-2000) Revised September 28, 2001 (MO 210-2001) Revised July 23, 2004 (MO 94-2004) Revised October 28, 2005 (MO 199-2005) Revised January 27, 2006 (MO 005-2006) Revised July 27, 2007 (MO 160-2007) Revised December 5, 2008 (MO 407-2008) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Summarytatement This policy sets out the responsibilities of the Board of Regents (board), as assigned by law, to act as a fiduciary in the management of indebtedness of The Texas A&M University System (system). Reason for Policy This policy also delineates the roles and responsibilities of the board, chancellor, and staff regarding the management of system indebtedness. PolicyProcedures and Responsibilities 1. GENERAL

1.1 As provided in the Texas Education Code, each member of the board has the legal responsibilities of a fiduciary in the management of system indebtedness. All debt programs will be made in accordance with applicable state and federal regulations. The board will approve the issuance of all system bond indebtedness.

1.2 The chancellor or authorized representative is authorized to issue short-term

indebtedness up to the authorized amounts approved in the resolutions for Revenue Financing System (RFS) and Permanent University Fund (PUF) programs. The short-term debt programs are utilized to purchase equipment and to provide interim financing for capital projects during construction. All conversions to long-term indebtedness will be approved by the board.

ITEM EXHIBIT


1.3 The treasurer or authorized representative of the system is delegated the authority to

designate a financing team consisting of bond counsel, financial advisor and underwriters and is responsible for assuring that all bond covenants are in compliance and that all necessary approvals, certifications and authorizations are fully documented and made available to the board and to all bondholders. Pricing of bond issues may be handled by the Office of Treasury Services.

1.4 The Office of Treasury Services is responsible for assuring that all debt service

payments are made in a timely manner to the appropriate paying agents.

1.5 Debt service funding is the responsibility of each member participating in the RFS and the HEF programs. PUF debt service will be paid from the Available University Fund (AUF).

1.6 The chancellor or authorized representative is authorized and directed to execute

Reimbursement Certificates, as required by U.S. Treasury Regulations, Section 1.150-2, in connection with projects the board intends to debt finance.

2. RFS DEBT MANAGEMENT

2.1 General

All members are eligible to participate in the RFS.

2.2 Guidelines

2.2.1 Buildings and other major capital projects will be financed for a period up to

the lesser of the project’s estimated useful life or 40 years.

2.2.2 Equipment will be financed for a period up to 120% of its useful life.

2.2.3 To the extent required by law, Texas Higher Education Coordinating Board approval will be obtained and debt will not be issued for a project prior to receiving such approval.

2.2.4 Individual revenue streams considered for proposed debt service must meet a

1.15 debt coverage ratio test, unless the debt is being issued as "tuition revenue" debt, in which case it must meet a 1.00 debt coverage ratio test. Debt coverage is defined as Total Revenues divided by Total Debt Service.

2.2.5 Debt financing resources will be approved by the board in accordance with

System Policy 51.04, Delegation of Authority on Construction Projects. Revenue stream certification by the members, the non-default certificate from the Office of Treasury Services and all requirements of the Master Resolution will be included in agenda items submitted to the board.

2.2.6 For minor construction projects, as defined by System Policy 51.04, to be

financed through the RFS, the chancellor or authorized representative is authorized and directed to make the finding, on behalf of the board, required by Section 5(a) of the Master Resolution Authorizing the Revenue Financing


System. A copy of the finding for each minor construction project will be filed with the Office of Treasury Services.

2.2.7 If required, application to and approval from the Texas Bond Review Board for

new long-term issues will be made after the board has approved the long-term debt issuance. Long-term debt issuances are also subject to approval of the Attorney General.

2.3 Reporting

2.3.1 Certification by Members

Each member with debt outstanding will prepare a fiscal year-end certification. The certification, signed and approved by the chief financial officer (CFO) and chief executive officer (CEO), will be submitted to the Office of Treasury Services no later than December 15th of each year and will be used by the Office of Treasury Services as input for reporting the status of the RFS to the system CFO, the chancellor and the board. The certification will include the following:

2.3.1.1 a comparison of revenue projections with those actually collected in

the previous year and an updated assessment of anticipated future revenues. If actual revenues were not sufficient, then an explanation as to why they were insufficient and the impact on the member’s current and future ability to pay for its share of debt service will be required;

2.3.1.2 verification that the member has sufficient legally available funds for

the next fiscal year’s principal and interest payments; and

2.3.1.3 verification that the member is in compliance with all bond covenants and board policies relative to the issuance of debt.

2.3.2 Report on the Status of the RFS

The Office of Treasury Services will prepare an annual report on the status of RFS obligations for the chancellor and the board. The report will include the following:

2.3.2.1 the balance of RFS obligations outstanding at the beginning of the

fiscal year and on the date of the report;

2.3.2.2 a listing of projected needs (by member and funding source) for the next year;

2.3.2.3 the amount of RFS obligations that will be necessary to fund the

system’s needs for the next year; and

2.3.2.4 a certification that members are current on debt service funding for RFS obligations outstanding. If a member is not in compliance, the


steps being taken to bring the member into compliance will be included and will be reported monthly until compliance is achieved.

3. PUF DEBT MANAGEMENT

3.1 General

The Texas A&M University System Offices, Texas A&M University, Prairie View A&M University, Tarleton State University, Texas A&M University at Galveston, Texas A&M University-San Antonio, Texas A&M University-Central Texas, Texas A&M Forest Service, Texas A&M AgriLife Research, Texas A&M AgriLife Extension Service, Texas A&M Engineering Experiment Station, Texas A&M Engineering Extension Service, and Texas A&M Transportation Institute are eligible to participate in PUF financing.

3.2 Guidelines

3.2.1 PUF debt proceeds may be used for acquiring land, constructing and equipping

permanent improvements, major repair and rehabilitation of permanent improvements, acquiring capital equipment, library books and library materials, and refunding previously issued PUF indebtedness.

3.2.2 Buildings and other major capital projects will be financed for a period up to the lesser of the project’s estimated useful life or 30 years.


3.2.4 The chancellor will be responsible for a system-wide PUF equipment and minor

construction projects funding appropriation in amounts approved by the board as part of the annual budget.

3.2.5 PUF bond proceeds will not be used for maintenance, minor repairs, operating

expenses, student housing, intercollegiate athletics, or auxiliary enterprises.

3.2.6 PUF bond proceeds may be used for major repair and rehabilitation of leased buildings or other permanent improvements, provided there is clear and adequate consideration to the system in the overall transaction, such as the existence of a lease of sufficient length to provide expected benefits which would justify the expenditure.

3.2.7 The indebtedness will be payable solely out of the AUF and, except for

refunding bonds, the debt will be competitively bid. PUF bonds and notes will be submitted for approval by the Attorney General as required.

3.2.8 The outstanding PUF debt of the system is limited by the Constitution to 10

percent of the cost value of the PUF, exclusive of real estate.

4. HEF DEBT MANAGEMENT

4.1 General


Texas A&M University-Corpus Christi, Texas A&M University-Kingsville, Texas A&M International University, West Texas A&M University, Texas A&M University-Commerce and Texas A&M University-Texarkana are eligible to participate in the HEF financing program.

4.2 Guidelines

4.2.1 HEF debt proceeds may be used for acquiring land, constructing and equipping

permanent improvements, major repair and rehabilitation of permanent improvements, acquiring capital equipment, library books and library materials, and refunding previously issued HEF indebtedness.

4.2.2 Indebtedness will be payable with HEF appropriations. Maturities will not

exceed ten years and the indebtedness will be competitively bid. HEF indebtedness is subject to approval by the Attorney General.

4.2.3 No more than fifty percent of the annual HEF appropriation of a member will

be used for paying debt service on HEF indebtedness issued on behalf of the member.

4.2.4 HEF debt proceeds will not be used for maintenance, minor repairs, operating


4.2.5 HEF debt proceeds may be used for major repair and rehabilitation of leased buildings or other permanent improvements, provided there is clear and adequate consideration to the system in the overall transaction, such as the existence of a lease of sufficient length to provide expected benefits which would justify the expenditure.

5. INTEREST RATE MANAGEMENT

5.1 As provided in the Texas Education Code, Chapter 55 and Texas Government Code, Chapter 1371, the board has the authority to enter into interest rate management agreements including swap, basis, forward, option, cap, collar, floor, lock, and hedge transactions, similar transactions, or any combination of those types of transactions in conjunction with management of the system’s RFS debt program.

5.2 Interest rate management transactions will be used for the purpose of reducing the cost

of existing or planned debt, hedging the interest rate of existing or planned debt, or optimizing capital structure. Interest rate management transactions shallwill not be entered into for speculative purposes.

5.3 In connection with the execution of an interest rate management transaction, the system

must obtain independent advice with respect to such transaction from a financial advisor or swap advisor with experience in comparable interest rate management transactions.

5.4 The authorized representative shallwill determine that each interest rate management

transaction entered into by the system conforms to this policy after reviewing a report prepared in accordance with Texas Government Code, Chapter 1371.


5.5 To the extent the system enters into an interest rate management transaction pursuant to which it may be required to pay a variable rate of interest, the authorized representative shallwill consider at the time such transaction is executed what, if any, liquidity will be necessary to ensure the payment of such obligations.

5.6 Counterparty Qualifications

5.6.1 In order to qualify as an eligible counterparty, at the time of entry into an interest

rate management transaction, a potential counterparty must (i) meet the requirements of Section 5.6.1.1 or Section 5.6.1.2 and (ii) satisfy the system’s exposure limit described in Section 5.8.

5.6.1.1 The counterparty shallwill be rated at least AA- or Aa3 by two of the

three nationally recognized credit rating agencies.

5.6.1.2 The counterparty shallwill be rated at least A or A2 by two of the three nationally recognized credit rating agencies and shallwill be required to obtain credit enhancement from a third party provider meeting the requirements of Section 5.6.1.1 with respect to its obligations under the interest rate management transaction.

5.6.2 Each counterparty to an interest rate management transaction must provide the

authorized representative with a written disclosure of any payments made by the counterparty to another person to procure such interest rate management transaction.

5.7 Methods for Awarding Interest Rate Management Transactions

5.7.1 In general, interest rate management transactions will be selected via

competitive bids.

5.7.2 An authorized representative may determine to enter into an interest rate management transaction on a negotiated basis with counterparties meeting the requirements in Section 5.6.1 of this policy.

5.7.3 For interest rate management transactions that are not awarded through the

competitive bidding process, each counterparty must provide the authorized representative with a written certification as required by Texas Government Code, Chapter 1371.

5.8 Managing Interest Rate Management Transaction Risks

Certain risks will be created when the system enters into interest rate management transactions. These risks, including counterparty, amortization, basis, credit, termination, and tax risk, will be considered when entering into an interest rate management transaction.

5.8.1 The system’s exposure to counterparty shallwill be calculated as the sum of

mark-to-market values of all interest rate management transactions between the counterparty and the system, net of collateral posted by the counterparty.


5.8.2 The system shallwill not enter into an interest rate management transaction with an otherwise qualified counterparty unless the system’s exposure, calculated as described in Section 5.8.1, is less than the threshold shown for the counterparty’s rating category in the following chart.

Unenhanced Credit Rating

Exposure Limit

AAA Aaa $30 million AA+ Aa1 $25 million AA Aa2 $20 million AA- Aa3 $15 million A+ A1 $10 million A A2 $5 million

The counterparty’s credit rating category shallwill be determined by the counterparty’s lowest prevailing credit rating by one of the three nationally recognized credit rating agencies.

5.8.3 If a counterparty’s credit rating is downgraded and results in the mark-to-market

value exceeding the exposure limit, the counterparty shallwill provide collateral, obtain other credit enhancement acceptable to the authorized representative, or terminate a portion of the interest rate management transaction to ensure compliance with this policy.

5.9 Reporting Interest Rate Management Transactions

At least annually, an authorized representative shallwill present to the board a written report, signed by an authorized representative, on all outstanding interest rate management agreement transactions which addresses the requirements of Texas Government Code, Chapter 1371.

Related Statutes, Policies, or Requirements Tex. Const. art. VII, § 17 Tex. Const. art. VII, § 18 Tex. Gov’t Code Ch. 1371 Tex. Educ. Code Ch. 55 Member Rule Requirements ANo rule is not required to supplement this policy.

http://www.statutes.legis.state.tx.us/Docs/CN/htm/CN.7.htm#7.17


http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.1371.htm

http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.55.htm


Contact Office

System Office of Treasury Services (979) 458-6330


02.02 Office of the Chancellor

Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History. Policy Summary This policy outlines the responsibilities and authority of the chancellor for the management and operation of The Texas A&M University System (system) under the direction of the Board of Regents (board). Policy 1. RESPONSIBILITIES OF THE CHANCELLOR

1.1 Advise the board on the goals, purposes, role and scope for the system and in establishing and promulgating basic policies; supervise the implementation of these policies and evaluate programs.

1.2 Establish procedures for identifying the program needs of the system and interpret these

needs to the board, the general public and other constituencies. 1.3 Represent or direct the representation of the system in all areas of public affairs, including

the legislature, the Texas Higher Education Coordinating Board (coordinating board) and other state, federal and local agencies.

1.4 Establish procedures for determining developmental needs of the system and assist in

efforts to attract funding support for meeting these needs. 1.5 Conduct reviews of the programs and organizations of the System Offices and the

members. 1.6 Make recommendations concerning proposals and policies for consideration by the

board. 1.7 Supervise, coordinate and recommend approval of annual operating budgets and biennial

legislative submissions of the system under policies established by the board. 1.8 Develop programs and procedures to achieve efficient management within all members

of the system and maintain a System Policy, Regulation and Member Rule Library on the system policy website.

1.9 Direct and coordinate a program of planning and financing the physical plant facilities

for the system and its members.

ATTACHMENT TO ITEM


1.10 After approval by the board of plans and contracts, administer programs for the

construction and improvement of physical plants, including roads, streets and grounds for each of the members, except as otherwise provided in these policies.

1.11 Develop and implement uniform business and personnel management systems for the

system and its members. 1.12 Have direct authority and responsibility for the following officers: the chief executive

officer (CEO) of each academic member of the system, the vice chancellor for agriculture and life sciences, the vice chancellor for engineering and national laboratories, the vice chancellor for health services, and each officer of System Offices.

1.13 Arrange for legal advice and counsel when needed by any member of the system. 1.14 Exercise such other executive powers as may be required for the efficient management

of the system or which are assigned by the board. 2. AUTHORITY OF THE CHANCELLOR

2.1 The chancellor is responsible to the board for the general management and success of the

system, and is hereby delegated authority to do all things necessary to fulfill such responsibility, including the authority to negotiate, execute and administer contracts and legal documents and instruments for and on behalf of the system. This will not, however, be construed as a delegation of those duties specifically required by statute or other legal authority to be performed by the board, but is intended only as a lawful delegation of power to the system’s CEO. The chancellor will advise the chairman of the board in a timely manner of any contemplated additions or deletions of members to the system in accordance with System Policy 02.08, System Expansion.

2.2 The chancellor is authorized to delegate any of the assigned duties and responsibilities of

that office, except as otherwise restricted in system policies, and record such delegations in system regulations. Unless otherwise restricted in system policy or by the chancellor, such delegated duties and responsibilities may be subdelegated, and such subdelegations recorded in member rules.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.353 Tex. Educ. Code § 85.17 System Policy 02.08, System Expansion Member Rule Requirements





A rule is not required to supplement this policy. Contact Office System Office of the Chancellor (979) 458-6000


02.04 System Members of The Texas A&M University System


Next Scheduled Review: November 15, 2023 Click to view Revision History. Policy Summary The Texas A&M University System (system), under the jurisdiction of the Board of Regents (board), is comprised of the System Offices and its member universities and agencies. Policy The members of the system include the following, which may be identified by the designated acronyms or abbreviations, along with such other members as may be added in the future:

SYSTEM ADMINISTRATION

SO: System Offices, including the Office of the Board of Regents SYSTEM MEMBER UNIVERSITIES

Texas A&M: Texas A&M University TAMUG: Texas A&M University at Galveston * Texas A&M at Qatar: Texas A&M University at Qatar * TAMHSC: Texas A&M University Health Science Center ** PVAMU: Prairie View A&M University Tarleton: Tarleton State University

A&M-Central Texas: Texas A&M University-Central Texas

TAMIU: Texas A&M International University

A&M-Commerce: Texas A&M University-Commerce

A&M-Corpus Christi: Texas A&M University-Corpus Christi

Texas A&M-Kingsville: Texas A&M University-Kingsville

A&M-San Antonio: Texas A&M University- San Antonio

A&M-Texarkana: Texas A&M University-Texarkana

WTAMU: West A&M Texas University

ATTACHMENT TO ITEM


SYSTEM MEMBER AGENCIES AgriLife Extension: Texas A&M AgriLife Extension Service AgriLife Research: Texas A&M AgriLife Research TEES: Texas A&M Engineering Experiment Station

TEEX: Texas A&M Engineering Extension Service TFS: Texas A&M Forest Service TTI: Texas A&M Transportation Institute TVMDL: Texas A&M Veterinary Medical Diagnostic

Laboratory

* Texas A&M University at Galveston and Texas A&M University at Qatar are branch campuses of Texas A&M University.

** Texas A&M University Health Science Center is a health-related institution under the

administration of Texas A&M University. Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of the Chancellor (979) 458-6000


23.02 Debt Management

Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History.

Policy Summary This policy sets out the responsibilities of the Board of Regents (board), as assigned by law, to act as a fiduciary in the management of indebtedness of The Texas A&M University System (system). This policy also delineates the roles and responsibilities of the board, chancellor, and staff regarding the management of system indebtedness. Policy 1. GENERAL

1.1 As provided in the Texas Education Code, each member of the board has the legal responsibilities of a fiduciary in the management of system indebtedness. All debt programs will be made in accordance with applicable state and federal regulations. The board will approve the issuance of all system bond indebtedness.

1.2 The chancellor or authorized representative is authorized to issue short-term

indebtedness up to the authorized amounts approved in the resolutions for Revenue Financing System (RFS) and Permanent University Fund (PUF) programs. The short-term debt programs are utilized to purchase equipment and to provide interim financing for capital projects during construction. All conversions to long-term indebtedness will be approved by the board.

1.3 The treasurer or authorized representative of the system is delegated the authority to

designate a financing team consisting of bond counsel, financial advisor and underwriters and is responsible for assuring that all bond covenants are in compliance and that all necessary approvals, certifications and authorizations are fully documented and made available to the board and to all bondholders. Pricing of bond issues may be handled by the Office of Treasury Services.

1.4 The Office of Treasury Services is responsible for assuring that all debt service

payments are made in a timely manner to the appropriate paying agents.

1.5 Debt service funding is the responsibility of each member participating in the RFS and the HEF programs. PUF debt service will be paid from the Available University Fund (AUF).

ATTACHMENT TO ITEM


1.6 The chancellor or authorized representative is authorized and directed to execute Reimbursement Certificates, as required by U.S. Treasury Regulations, Section 1.150-2, in connection with projects the board intends to debt finance.

2. RFS DEBT MANAGEMENT

2.1 General

All members are eligible to participate in the RFS.

2.2 Guidelines

2.2.1 Buildings and other major capital projects will be financed for a period up to

the lesser of the project’s estimated useful life or 40 years.


2.2.3 To the extent required by law, Texas Higher Education Coordinating Board approval will be obtained and debt will not be issued for a project prior to receiving such approval.

2.2.4 Individual revenue streams considered for proposed debt service must meet a

1.15 debt coverage ratio test, unless the debt is being issued as "tuition revenue" debt, in which case it must meet a 1.00 debt coverage ratio test. Debt coverage is defined as Total Revenues divided by Total Debt Service.

2.2.5 Debt financing resources will be approved by the board in accordance with

System Policy 51.04, Delegation of Authority on Construction Projects. Revenue stream certification by the members, the non-default certificate from the Office of Treasury Services and all requirements of the Master Resolution will be included in agenda items submitted to the board.

2.2.6 For minor construction projects, as defined by System Policy 51.04, to be

financed through the RFS, the chancellor or authorized representative is authorized and directed to make the finding, on behalf of the board, required by Section 5(a) of the Master Resolution Authorizing the Revenue Financing System. A copy of the finding for each minor construction project will be filed with the Office of Treasury Services.

2.2.7 If required, application to and approval from the Texas Bond Review Board for

new long-term issues will be made after the board has approved the long-term debt issuance. Long-term debt issuances are also subject to approval of the Attorney General.

2.3 Reporting

2.3.1 Certification by Members

Each member with debt outstanding will prepare a fiscal year-end certification. The certification, signed and approved by the chief financial officer (CFO) and chief executive officer (CEO), will be submitted to the Office of Treasury


Services no later than December 15th of each year and will be used by the Office of Treasury Services as input for reporting the status of the RFS to the system CFO, the chancellor and the board. The certification will include the following:

2.3.1.1 a comparison of revenue projections with those actually collected in

the previous year and an updated assessment of anticipated future revenues. If actual revenues were not sufficient, then an explanation as to why they were insufficient and the impact on the member’s current and future ability to pay for its share of debt service will be required;

2.3.1.2 verification that the member has sufficient legally available funds for

the next fiscal year’s principal and interest payments; and

2.3.1.3 verification that the member is in compliance with all bond covenants and board policies relative to the issuance of debt.

2.3.2 Report on the Status of the RFS

The Office of Treasury Services will prepare an annual report on the status of RFS obligations for the chancellor and the board. The report will include the following:

2.3.2.1 the balance of RFS obligations outstanding at the beginning of the

fiscal year and on the date of the report;

2.3.2.2 a listing of projected needs (by member and funding source) for the next year;

2.3.2.3 the amount of RFS obligations that will be necessary to fund the

system’s needs for the next year; and

2.3.2.4 a certification that members are current on debt service funding for RFS obligations outstanding. If a member is not in compliance, the steps being taken to bring the member into compliance will be included and will be reported monthly until compliance is achieved.

3. PUF DEBT MANAGEMENT

3.1 General

The Texas A&M University System Offices, Texas A&M University, Prairie View A&M University, Tarleton State University, Texas A&M University at Galveston, Texas A&M University-San Antonio, Texas A&M University-Central Texas, Texas A&M Forest Service, Texas A&M AgriLife Research, Texas A&M AgriLife Extension Service, Texas A&M Engineering Experiment Station, Texas A&M Engineering Extension Service, and Texas A&M Transportation Institute are eligible to participate in PUF financing.

3.2 Guidelines


3.2.1 PUF debt proceeds may be used for acquiring land, constructing and equipping

permanent improvements, major repair and rehabilitation of permanent improvements, acquiring capital equipment, library books and library materials, and refunding previously issued PUF indebtedness.

3.2.2 Buildings and other major capital projects will be financed for a period up to the lesser of the project’s estimated useful life or 30 years.


3.2.4 The chancellor will be responsible for a system-wide PUF equipment and minor

construction projects funding appropriation in amounts approved by the board as part of the annual budget.

3.2.5 PUF bond proceeds will not be used for maintenance, minor repairs, operating


3.2.6 PUF bond proceeds may be used for major repair and rehabilitation of leased buildings or other permanent improvements, provided there is clear and adequate consideration to the system in the overall transaction, such as the existence of a lease of sufficient length to provide expected benefits which would justify the expenditure.

3.2.7 The indebtedness will be payable solely out of the AUF and, except for

refunding bonds, the debt will be competitively bid. PUF bonds and notes will be submitted for approval by the Attorney General as required.

3.2.8 The outstanding PUF debt of the system is limited by the Constitution to 10

percent of the cost value of the PUF, exclusive of real estate.

4. HEF DEBT MANAGEMENT

4.1 General

Texas A&M University-Corpus Christi, Texas A&M University-Kingsville, Texas A&M International University, West Texas A&M University, Texas A&M University-Commerce and Texas A&M University-Texarkana are eligible to participate in the HEF financing program.

4.2 Guidelines

4.2.1 HEF debt proceeds may be used for acquiring land, constructing and equipping

permanent improvements, major repair and rehabilitation of permanent improvements, acquiring capital equipment, library books and library materials, and refunding previously issued HEF indebtedness.

4.2.2 Indebtedness will be payable with HEF appropriations. Maturities will not

exceed ten years and the indebtedness will be competitively bid. HEF indebtedness is subject to approval by the Attorney General.


4.2.3 No more than fifty percent of the annual HEF appropriation of a member will be used for paying debt service on HEF indebtedness issued on behalf of the member.

4.2.4 HEF debt proceeds will not be used for maintenance, minor repairs, operating


4.2.5 HEF debt proceeds may be used for major repair and rehabilitation of leased buildings or other permanent improvements, provided there is clear and adequate consideration to the system in the overall transaction, such as the existence of a lease of sufficient length to provide expected benefits which would justify the expenditure.

5. INTEREST RATE MANAGEMENT

5.1 As provided in the Texas Education Code, Chapter 55 and Texas Government Code, Chapter 1371, the board has the authority to enter into interest rate management agreements including swap, basis, forward, option, cap, collar, floor, lock, and hedge transactions, similar transactions, or any combination of those types of transactions in conjunction with management of the system’s RFS debt program.

5.2 Interest rate management transactions will be used for the purpose of reducing the cost

of existing or planned debt, hedging the interest rate of existing or planned debt, or optimizing capital structure. Interest rate management transactions will not be entered into for speculative purposes.

5.3 In connection with the execution of an interest rate management transaction, the system

must obtain independent advice with respect to such transaction from a financial advisor or swap advisor with experience in comparable interest rate management transactions.

5.4 The authorized representative will determine that each interest rate management

transaction entered into by the system conforms to this policy after reviewing a report prepared in accordance with Texas Government Code, Chapter 1371.

5.5 To the extent the system enters into an interest rate management transaction pursuant

to which it may be required to pay a variable rate of interest, the authorized representative will consider at the time such transaction is executed what, if any, liquidity will be necessary to ensure the payment of such obligations.

5.6 Counterparty Qualifications

5.6.1 In order to qualify as an eligible counterparty, at the time of entry into an interest

rate management transaction, a potential counterparty must (i) meet the requirements of Section 5.6.1.1 or Section 5.6.1.2 and (ii) satisfy the system’s exposure limit described in Section 5.8.

5.6.1.1 The counterparty will be rated at least AA- or Aa3 by two of the three

nationally recognized credit rating agencies.


5.6.1.2 The counterparty will be rated at least A or A2 by two of the three nationally recognized credit rating agencies and will be required to obtain credit enhancement from a third party provider meeting the requirements of Section 5.6.1.1 with respect to its obligations under the interest rate management transaction.

5.6.2 Each counterparty to an interest rate management transaction must provide the

authorized representative with a written disclosure of any payments made by the counterparty to another person to procure such interest rate management transaction.

5.7 Methods for Awarding Interest Rate Management Transactions

5.7.1 In general, interest rate management transactions will be selected via

competitive bids.

5.7.2 An authorized representative may determine to enter into an interest rate management transaction on a negotiated basis with counterparties meeting the requirements in Section 5.6.1 of this policy.

5.7.3 For interest rate management transactions that are not awarded through the

competitive bidding process, each counterparty must provide the authorized representative with a written certification as required by Texas Government Code, Chapter 1371.

5.8 Managing Interest Rate Management Transaction Risks

Certain risks will be created when the system enters into interest rate management transactions. These risks, including counterparty, amortization, basis, credit, termination, and tax risk, will be considered when entering into an interest rate management transaction.

5.8.1 The system’s exposure to counterparty will be calculated as the sum of mark-

to-market values of all interest rate management transactions between the counterparty and the system, net of collateral posted by the counterparty.

5.8.2 The system will not enter into an interest rate management transaction with an otherwise qualified counterparty unless the system’s exposure, calculated as described in Section 5.8.1, is less than the threshold shown for the counterparty’s rating category in the following chart.

Unenhanced Credit Rating

Exposure Limit

AAA Aaa $30 million AA+ Aa1 $25 million AA Aa2 $20 million AA- Aa3 $15 million A+ A1 $10 million A A2 $5 million


The counterparty’s credit rating category will be determined by the counterparty’s lowest prevailing credit rating by one of the three nationally recognized credit rating agencies.

5.8.3 If a counterparty’s credit rating is downgraded and results in the mark-to-market

value exceeding the exposure limit, the counterparty will provide collateral, obtain other credit enhancement acceptable to the authorized representative, or terminate a portion of the interest rate management transaction to ensure compliance with this policy.

5.9 Reporting Interest Rate Management Transactions

At least annually, an authorized representative will present to the board a written report, signed by an authorized representative, on all outstanding interest rate management agreement transactions which addresses the requirements of Texas Government Code, Chapter 1371.

Related Statutes, Policies, or Requirements Tex. Const. art. VII, § 17 Tex. Const. art. VII, § 18 Tex. Gov’t Code Ch. 1371 Tex. Educ. Code Ch. 55 Member Rule Requirements A rule is not required to supplement this policy. Contact Office

System Office of Treasury Services (979) 458-6330



http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.1371.htm


Agenda Item No.


Submitted by: James R. Hallmark, Ph.D., Vice Chancellor for Academic Affairs


Subject: Approval of Non-substantive Revisions to Various Academic-related System

Policies


Approve non-substantive revisions to various academic-related system policies.


The purpose of this agenda item is to propose non-substantive revisions to several academic-

related policies in response to these policies’ routine, five-year certification reviews. All policies

reflect stylistic changes, including an updated policy template with a new Policy Summary section

replacing previous Policy Statement and Reason for Policy sections.

Non-substantive revisions also include clarifying and updating the language to conform to system

style guidelines, as well as adding and updating references. The Office of General Counsel has

reviewed all revisions for legal sufficiency.


System Policy 07.02, Texas Higher Education Fair Lending Practices

Section 1: Definitions previously listed in this section have been relocated into a separate

Definitions section consistent with the template design.

Section 1.8.9: New text states that the academic institution must ensure that CFR

requirements be met while creating/distributing any lender list.

System Policy 11.01, Collaboration Among System Academic Institutions


System Policy 11.03, Shortened Courses

Definitions: Two new definitions have been added.

Section 1.1.3: “Competency-based education or prior learning assessment strategies” text

is added as an example of a shortened intensive format that may be offered by an academic

institution.

System Policy 11.04, Admissions Standards


Page 1 of 2

Agenda Item No.

Agenda Item Briefing

System Policy 11.05, Recruitment and Admission of Transfer Students


System Policy 11.06, Core Curriculum

New Section 1: New text clarifies that institutions offering undergraduate degree

programs will develop their core curriculums by using the Coordinating Board-approved

purpose, core objectives, and foundational component areas of the Texas Core Curriculum.

System Policy 11.07, Granting of Honorary Degrees


System Policy 11.08, Award of Posthumous Degrees

Title is modified to Awarding of Posthumous Degrees to align with Granting of Honorary

Degrees policy title.

System Policy 12.03, Faculty Academic Workload and Reporting Requirements


System Policy 12.04, Academic Council/Faculty Senate


System Policy 12.05, Training for English Proficiency

Section 3: Text is added to clarify, per Texas Education Code, that a faculty member must

take the English proficiency course until deemed proficient in English by the faculty

member’s supervisor.

System Policy 12.07, Fixed Term Academic Professional Track Faculty


System Policy 13.02, Student Rights and Obligations



None.

Page 2 of 2

Agenda Item No.



October 2, 2018



Subject: Approval of Non-substantive Revisions to Various Academic-related System Policies


“The revisions to System Policies 07.02, Texas Higher Education Fair

Lending Practices, 11.01, Collaboration Among System Academic Institutions,

11.03, Shortened Courses, 11.04, Admissions Standards, 11.05, Recruitment and

Admission of Transfer Students, 11.06, Core Curriculum, 11.07, Granting of

Honorary Degree, 11.08, Award of Posthumous Degrees, 12.03, Faculty Academic

Workload and Reporting Requirements, 12.04, Academic Council/Faculty Senate,

12.05, Training for English Proficiency, 12.07, Fixed Term Academic Professional

Track Faculty, and 13.02, Student Rights and Obligations, as shown in the attached

exhibits, are approved, effective immediately.”







Billy Hamilton



07.02 Texas Higher Education Fair Lending Practices Page 1 of 7

07.02 Texas Higher Education

Fair Lending Practices

Approved September 28, 2007 (MO 234-2007) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018)


Policy StatementSummary

The president of each university (academic institution) in The Texas A&M University System will adopt guidelines implementing this policy. Thise Texas Higher Education Fair Lending Practices policy sets out operational and conflict of interest standards to be observed and to aid in establishing a heightened awareness of the potential for conflicts of interest in the conduct of student financial aid programs. Reason for Policy

The Texas Higher Education Fair Lending Practices policy will aid in establishing a heightened awareness of the potential for conflicts of interest in the conduct of financial aid programs. Definitions Click to view Definitions. Policyrocedures and Responsibilities The president of each System university shall adopt procedures implementing this System policy on Texas Higher Education Fair Lending Practices. These procedures will include, but need not be limited to, the following: 1. DEFINITIONS 1.1 “Employee of an institution of higher education” includes any employee, agent, student

financial aid contractor, director, officer, or regent of the institution.

ITEM EXHIBIT


1.2 “Gift” means any discount, favor, gratuity, inducement, loan, stock, or thing of value exceeding $20 in value.

The term includes:

1.2.1 any money, service, loan, entertainment, honoraria, hospitality, lodging costs, meal, registration fee, travel expense, discount, forbearance, or promise;

1.2.2 a gift provided in kind, by purchase of a ticket, through payment in advance, or through reimbursement after expenses have been incurred;

1.2.3 any computer hardware for which the recipient pays a below-market price; or 1.2.4 any printing costs or services. The term does not include: 1.2.5 a student loan lender’s own brochure or promotional literature;

1.2.6 training, or informational material furnished to an employee of an institution of higher education as an integral part of a training session, if that training session contributes to the professional development of the employee; or

1.2.7 money from a student loan lender that is given to the institution of higher education, outside the office of student financial aid, for a philanthropic purpose and not for the purpose of securing a benefit relating to student lending for the student loan lender, including, but not limited to, money for:

1.2.7.1 scholarships, grants, work study funds, or similar types of awards that

are passed directly on to students; 1.2.7.2 any building, room, facility, or equipment for a department other than

the department in which the office of student financial services is located;

1.2.7.3 naming a facility or program in accordance with applicable naming regulations and policies adopted by the institution; or

1.2.7.4 programs or operations other than those related to the office of student financial services. Money donated as described in this section may not have any direct connection or benefit to any University employee involved in decisions relating to the offering of student loan products and may not be considered by the University in the assessment of a lender in the student loan process.

1.3 “Clear and conspicuous” means:

1.3.1 for print communications, the message shallwill be in a type size and location

sufficiently noticeable for an ordinary consumer to read and comprehend it, in print that contrasts with the background against which it appears;

1.3.2 in communications disseminated orally, the message shallwill be delivered in a volume and cadence sufficient for an ordinary consumer to comprehend it; or

1.3.3 in communications made through an electronic medium (such as television, video, radio, and interactive media such as the Internet, online services, and software), the message shallwill be presented simultaneously in both the audio and visual portions of the communication. In any communication presented


solely through visual or audio means, the message may be made through the same means by which the communication is presented. Any audio message shallwill be delivered in a volume and cadence sufficient for an ordinary consumer to hear and comprehend it. Any visual message shallwill be of a size and shade, with a degree of contrast to the background against which it appears, and shallwill appear on the screen for a duration and in a location sufficiently noticeable for an ordinary consumer to read and comprehend it. The message shallwill be in understandable language and syntax. Nothing contrary to, inconsistent with, or in mitigation of the message shallwill be used in any communication.

1.4 “High risk student loan agreement” means any agreement between a student loan lender

and an institution of higher education under which the lender provides student loans to students of the institution who have a poor credit history or no credit history and who would not otherwise be eligible for a student loan.

1.5 “High risk student loan” means a student loan made pursuant to a high risk student loan

agreement. 1.6 “Higher education expenses” includes:

1.6.1 tuition and fees charged by an institution of higher education; and 1.6.2 costs incurred in connection with attending an institution of higher education for

room, board, books, supplies, transportation, and miscellaneous personal expenses.

1.7 “Lender list” means a list of one or more recommended or suggested student loan

lenders that an institution of higher education makes available for use, in print or any other medium or form, by borrowers, prospective borrowers who attend or have indicated an intent to attend the institution, or members of the public.

1.8 “Institution of higher education,” “University” or “Institution” means an institution of

higher education, as defined by Texas Education Code Section 61.003. 1.9 “Revenue sharing” means any arrangement under which a student loan lender pays an

institution of higher education or an affiliated entity or organization of the institution a percentage of the principal of student loans directed toward the lender from a borrower for higher education expenses related to attending the institution.

1.10 “Student loan” means:

1.10.1 any loan that is made, insured, or guaranteed under Title IV, Higher Education Act of 1965 (Pub.L. No. 89-329), as amended;

1.10.2 a high risk student loan; or 1.10.3 any private loan issued by a student loan lender that requires all or part of the

loan proceeds to be used to assist a person in paying higher education expenses.

1.11 “Student loan lender” means:


1.11.1 any person who is in the business of, independently or through an affiliate: 1.11.1.1 making, brokering, arranging, or accepting applications for student

loans; or 1.11.1.2 a combination of activities described by Section 1.11.1.1;

1.11.2 any entity or association of entities that guarantees student loans, except for the Texas Guaranteed Student Loan Corporation or any similarly structured entity; or

1.11.3 any industry, trade, or professional association or other entity that receives money from any entity or association of entities described in Section 1.11.1 or 1.11.2.

1.12 “Person” means an individual, partnership, corporation, association, or other group,

however organized. 12. PROHIBITIONS

12.1 Prohibition against solicitation or acceptance of gifts by the institution and the institution’s employees.

12.1.1 The institution shallwill not, directly or indirectly, solicit or accept any gift from

or on behalf of a student loan lender. 12.1.2 An employee of the institution shallwill not, on the employee’s own behalf or

on behalf of another person, directly or indirectly, solicit or accept any gift from or on behalf of a student loan lender. An employee shallwill promptly report to the institution president any instance of a student loan lender attempting to offer or provide a gift to the employee.

21.2 Prohibition against revenue sharing with lender.

2.2.1 The institution shallwill not engage in revenue sharing with a student loan

lender.

21.3 Prohibition against acceptance of remuneration by institution employee for service on lender board.

12.3.1 An employee of the institution shallwill not accept any remuneration or

reimbursement of expenses from a student loan lender for serving as a member of, or otherwise participating in, an advisory board, or board of directors or any other board or management council of a student loan lender.

12.3.2 An employee of the institution must obtain written authority from the institution president to serve as a member or otherwise participate in an advisory board, board of directors or any other board or management council of a student loan lender before becoming such a member or participant.

12.4 Prohibition against misleading identification of lender employees and representatives.

2.4.1 The institution shallmust not identify an employee, representative, or agent of a

student loan lender to borrowers or prospective borrowers as an employee,


representative, or agent of the institution, nor shallwill the institution, subject to its good faith efforts, authorize an employee, representative or agent of a student loan lender to represent, explicitly or implicitly, that he/she is an employee, representative or agent of the institution.

12.5 Prohibition against high risk student loan agreements.

2.5.1 The institution shallmust not enter into a high risk student loan agreement with a

student loan lender under which the institution provides concessions or promises to the student loan lender that may prejudice borrowers or prospective borrowers.

12.6 Prohibition against directing potential borrowers to certain electronic loan agreements.

2.6.1 The institution shallwill not direct in any manner a potential borrower who

attends or has indicated an intent to attend the institution to an electronic master promissory note or other loan agreement that does not allow the borrower to enter the lender code or name for any student loan lender offering the relevant loan. This provision does not prohibit the institution from directing a potential borrower who has represented that he/she wishes to engage a particular lender to that lender’s electronic loan agreements.

12.7 Disclosure of financing options required.

2.7.1 The institution shallwill make available to a borrower, a borrower’s parents, or a

prospective borrower clear and conspicuous disclosure of information relating to available financing options under Title IV, Higher Education Act of 1965 (Pub. L. No. 89-329), including information on any terms and conditions of available loans under that title that are more favorable to the borrower than terms available through “preferred lenders.” The institutionUniversity’s conspicuous posting of this information on a website available to borrowers, borrowers’ parents and prospective borrowers will satisfy its duties under this Ssection.

12.8 Requirements relating to lender lists.

12.8.1 Lenders cannot pay to be included on the lender list of a higher education

institution.

12.8.2 If the institution provides or makes available to students or prospective students of the institution a lender list, it must ensure that the list: (a)2.8.2.1 is the product of a collaborative, objective process which

recognizes the students’ best interest as the overriding consideration; (b)2.8.2.2 discloses clearly and conspicuously to borrowers and prospective

borrowers the process and defined set of objective criteria by which the institution has selected student loan lenders for inclusion in the list, including the methods and criteria used to choose the lenders and the relative importance of the criteria;


(c) 2.8.2.3 states, clearly and conspicuously to borrowers and prospective borrowers, that a borrower has the right and ability to select the student loan lender of the borrower’s choice, is not required to use any of the lenders on the list, and will not be penalized for selecting a lender that is not on the list; and

(d)2.8.2.4 is reviewed and updated at least annually.

12.8.3 The institution’s decision to include a student loan lender on a lender list and the institution’s decision regarding where on the lender list the student loan lender’s name appears must be determined solely by consideration of the best interests of the borrowers or prospective borrowers who may use the list, without regard to the pecuniary interests of the institution. Should the institution maintain a preferred lender list, unless the order of the lenders in the list is a rank order as determined by the process described in Section 21.8.2., the institution shallwill periodically sort the list so entities on the list are shifted in their position. If the order of the lenders on the list is not a rank order, then the institution shallwill clearly and conspicuously disclose that although each lender has been chosen based on the objective criteria described in the Texas Higher Education Fair Lending Practices, no lender within the list is preferred over another.

12.8.4 The institution may include a student loan lender on the institution’s lender list

only if the lender provides assurance to the institution and to borrowers of the lender that the advertised benefits on loan repayment will continue to benefit the borrowers regardless of whether the lender’s loans are sold.

12.8.5 Before including a student loan lender on a lender list, the institution shallwill

make a reasonable inquiry regarding whether the lender has an agreement to sell its loans to another unaffiliated lender. If, after making reasonable inquiry, the institution has knowledge of such an agreement, the institution may include the lender on the institution’s preferred lender list only if the existence and general nature of the agreement are disclosed clearly and conspicuously on the preferred lender list.

12.8.6 Before compiling a lender list, the institution shallwill make a reasonable

inquiry as to the availability of zero-interest loan providers and non-profit loan providers.

12.8.7 A student loan lender may not be placed on any institution lender list or be

provided favored placement on any institution lender list for a particular type of loan in exchange for benefits provided to the institution or to students of the institution in connection with a different type of loan.

12.8.8 The institution shallwill not place a student loan lender on a lender list for a

period of at least one year if the student loan lender has violated the Texas Higher Education Fair Lending Practices.

1.8.9 The institution must ensure that the requirements of 34 CFR Part 601, Subpart B

are met with creating and distributing any lender list.


12.9 Prohibition against stock ownership.

2.9.1 A person employed in the financial aid office of the institution shallwill not own

stock or hold another ownership interest in a student loan lender, other than through ownership of shares in a publicly traded mutual fund or similar investment vehicle in which the person does not exercise any discretion regarding the investment of the assets of the fund or other investment vehicle.

3. 2. REQUIREMENT

On a yearly basis, every employee of the financial aid office of the institution shallwill receive training concerning Texas Higher Education Fair Lending Practices and Texas ethics laws relating to state employment.

Related Statutes, Policies, or Requirements Tex.as Educ.ation Code, Section§ 61.003 Title IV, Higher Education Act of 1965 (Pub. L. No. 89-329) 34 CFR Part 601, Subpart B Member Rule Requirements ANo rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072


https://legcounsel.house.gov/Comps/Higher%20Education%20Act%20Of%201965.pdf

https://www.ecfr.gov/cgi-bin/text-idx?SID=ba0935ec1557eeebe85d3dea111dcac9&mc=true&node=pt34.3.601&rgn=div5#sp34.3.601.b

11.01 Collaboration Among System Academic Institutions Page 1 of 3

11.01 Collaboration Among System Academic Institutions

Approved February 27, 1995 (MO 44-95)

Revised September 23, 1999 (MO 226-1999) Revised March 26, 2004 (MO 29-2004) Revised September 26, 2008 (MO 322-2008) Reviewed September 20, 2011

Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy StatementSummary This policy requires that universities (academic institutions) of The Texas A&M University System (system) collaborate in order to most effectively use resources to provide positive outcomes for students and the community Reason for Policy This policy requires that universities will give system (academic institutions) of The Texas A&M University System the impetus to create collaborative agreements between system academic institutions, colleges, departments or degree programs which can provide a higher level of service to students and the community while efficiently using institutional resources. Policyrocedures and Responsibilities 1. Presidents of the system academic institutions are charged to develop collaborative programs

that will achieve the highest effective utilization of the resources of the system academic institutions and respond most fully to the needs of students.

2. Individual departments or colleges at any two or more of the system academic institutions are

permitted to make collaborative arrangements for handling the programs of study for students enrolled at their institutions. Each collaborative arrangement is to be in written form and must be approved by the president or designee at each system academic institution or by his or her designee.

3. Collaborative arrangements should be based on the principles that course content and quality

are mutually acceptable, that facilities are adequate and that details of the arrangements are

ITEM EXHIBIT


agreed upon in advance of their application. The following operating guidelines will apply to all collaborative arrangements:

3.1 Program arrangements must be consistent with authorities for degree programs and

course inventories established by the Texas Higher Education Coordinating Board. 3.2 The student may maintain registration at either system academic institution. If credit

for any course or work taken at a secondary system academic institution is to be through student registration in an appropriate course at the primary system academic institution (such as graduate special problems), the dean or other appropriate official of the secondary system academic institution will certify the course grade to the dean or other appropriate official of the primary system academic institution by letter or by form adopted for this purpose.

3.3 Students doing work at a secondary system academic institution will comply with all

appropriate rules of the secondary system academic institution as applicable. 3.4 Students will pay all applicable fees at the system academic institution at which they

register as outlined in the collaborative agreement. 3.5 Students on a fellowship or in receipt of financial assistance at the primary system

academic institution may continue receiving such assistance, if otherwise appropriate, while doing research in a laboratory or taking courses at a secondary system academic institution.

3.6 Where appropriate, collaborating departments will agree on matters which will

facilitate the collaboration, such as:

(a) use of faculty between system academic institutions for teaching courses or for serving on examining committees;

(b) joint filing of degree plans; (c) waiver of transfer credit restrictions; (d) creating financial aid consortiums to allow students to remain eligible for

financial aid based upon total semester credit hour enrollment between the system academic institutions; and

(e) other items germane to the particular program situation. Member Rule Requirements ANo rule is not required to supplement this policy. Contact Office


System Office of Academic Affairs (979) 458-6072

11.03 Shortened Courses Page 1 of 3

11.03 Shortened Courses

Approved February 27, 1995 (MO 44-95) Revised March 24, 2006 (MO 92-2006) Revised September 26, 2008 (MO 314-2008) Revised July 22, 2011 (MO 160-2011) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy StatementSummary This policy provides the universities (academic institutions) of The Texas A&M University System (system) with the necessary guidelines by which to measure the number of contact hours required for each semester- credit- hour offered by athe system academic institution for traditional and non-traditional courses and reemphasizes the expectations of academic quality and rigor for courses offered by the academic institutions in a shortened format. Reason for Policy The purpose of this policy is to reemphasize the expectations of academic quality and rigor for courses offered by the academic institutions in a shortened format. The Texas Higher Education Coordinating Board (coordinating board) has established set minimum requirements for consistency in generation of semester-credit-hours. The advent of internet-based distance education has created alternatives to previously required face-to-face contact hours. Definitions Credit hour – for purposes of the application of this policy and in accordance with federal regulations, a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates:

1. Not less than one hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately 15 weeks for one semester or trimester hour of credit, or 10-12 weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or

2. At least an equivalent amount of work as required and outlined above for other academic

activities as established by the institution including laboratory work, internships, practicums, studio work, and other academic work leading to the award of credit hours. (SACSCOC, 2018).

ITEM EXHIBIT


Shortened format – a course offered in a shortened format is any course for which academic credit is given and for which the elapsed time from the first class meeting until the last class meeting or examination period is less than a normal semester or summer session term. Traditionally delivered course – a term to describe a face-to-face course in which students and instructor meet at a regular time over a 15fifteen-week semester for a total of between 45 and 48 contact hours. Policyrocedures and Responsibilities 1. System aAcademic institutions shallmust be guided by the following Texas Higher Education

cCoordinating bBoard rule concerning the minimum length of courses:

1.1 The minimum length for traditionally delivered three semester credit hour courses shallwill be as follows:

1.1.1 All shortened face-to-face courses shallmust consist of the same number of class

contact hours as similar three- hour courses offered in a regular session or summer session: that is, normally 45 to 48 contact hours. Courses shallmust also have the same objectives, requirements and quality of instruction as regular length courses.

1.1.2 Students should not carry more courses at a time in a shortened format than will

give them total credit of one semester credit hour per week of instruction.

1.1.3 System aAcademic institutions may offer courses in a non-traditional format, such as through the Internet or in a shortened intensive format such as competency-based education or prior learning assessment strategies, which does not meet contact hour requirements if the course/strategy has been reviewed by a faculty review committee and determined to have equivalent learning outcomes to a traditionally delivered course.

1.1.4 All requirements for three semester credit hour courses shallmust apply

proportionately to courses for one, two, four or other semester credit hour values.

2. System aAcademic institution presidents shallwill develop guidelinesprocedures necessary to

implement and assure compliance with this policy. Any exceptions to Section 1.1.2 must be included in the guidelinesprocedure.

Related Statutes, Policies, or Requirements 19 Texas Administrative Code § 4.6

http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=19&pt=1&ch=4&rl=6


Definitions Traditionally delivered course – a term to describe a face-to-face course in which students and instructor meet at a regular time over a fifteen-week semester for a total of between 45 and 48 contact hours. Member Rule Requirement ANo rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072

11.04 Admissions Standards Page 1 of 2

11.04 Admissions Standards

Approved February 27, 1995 (MO 44-95) Revised September 27, 1996 (MO 187-96) Revised October 28, 2005 (MO 199-2005) Revised September 26, 2008 (MO 315-2008) Reviewed May 13, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Statement Summary This policy requires that the universities (academic institutions) of The Texas A&M University System (system) submit their admissions standards to the Board of Regents (board). Any change in admissions standards shall be submitted to the chancellor and the Board of Regents (board) for approval.It enables the system Board of Regents (board) to actively participate in a decision which will impact the level to which system resources such as space, faculty, and funding are used. Reason for Policy This policy enables the board to actively participate in a decision which will impact the level to which system resources such as space, faculty, and funding are used. Policyrocedures and Responsibilities Each system academic institution shallmust prepare, on a schedule determined by the chancellor, specific admissions standards for its institution with any changes from the previous year noted. Any changes to admissions standards, upon endorsement by the chancellor, shallwill be submitted to the board for approval. Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.352 – Responsibility of Governing Boards Member Rule Requirements

ITEM EXHIBIT



ANo rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072

11.05 Recruitment and Admission of Transfer Students Page 1 of 1

11.05 Recruitment and Admission of Transfer Students

Approved February 27, 1995 (MO 44-95) Revised September 26, 2008 (MO 316-2008) Reviewed May 24, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Statement Summary This policy provides that the Board of Regents (board) of The Texas A&M University System (system) endorses the recruitment and admission of transfer students from community colleges and other general academic institutions to the universities (academic institutions) within the system. Reason for Policy The reason for this policy is to generate greater acceptance of students who transfer to system academic institutions and to promote the transfer of students who have already shown their ability to be successful in higher education. Policyrocedures and Responsibilities Academic institutions within the system shallwill actively seek to recruit and enroll transfer students from public community colleges and four-year universities. These students must meet the requirements for admission to the system academic institution appropriate for transfer students. Member Rule Requirements ANo rule is not required to supplement this policy.

Contact Office


ITEM EXHIBIT

11.06 Core Curriculum Page 1 of 2

11.06 Core Curriculum Approved February 27, 1995 (MO 44-95) Revised January 25, 1996 (MO 17-96) Revised September 26, 2008 (MO 317-2008) Reviewed May 27, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018)


Policy Statement Summary This policy provides that the uUniversities (academic institutions) of The Texas A&M University System (system) are responsible for the establishment of core curriculum, subject to the approval of the president, provost and the Board of Regents (board). All transfer credits within the common core curriculum are to be accepted.This policy provides for the acceptance of transfer credits from other public academic institutions of higher education which fall under the common core curriculum. It allows students to more easily transfer from academic institution to academic institution without losing credit for common lower division courses. Reason for Policy This policy provides for the acceptance of transfer credits from other public academic institutions of higher education which fall under the common core curriculum. This policy allows students to more easily transfer from academic institution to academic institution without losing credit for common lower division courses. Definitions Click to view Definitions. Policyrocedures and Responsibilities 1. Each institution of higher education that offers an undergraduate academic degree program

will develop its core curriculum by using the Texas Higher Education Coordinating Board-approved purpose, core objectives, and foundational component areas of the Texas Core Curriculum.

ITEM EXHIBIT


12. The responsibility for the proposal of core curriculum at each system academic institution rests with the faculty, subject to the approval of the respective chief academic officer, chief executive officer, the chancellor and the board. Ultimate authority for curriculum rests with the board.

23. System aAcademic institutions shallmust accept for transfer all courses identified in the

Texas Common Course Numbering System and published in the Academic Course Guide Manual. System aAcademic institutions are not required to apply these credits to specific degree programs.

34. Institutional admissions and grading policies are not restricted by this policy as long as transfer students and native students are treated in like manner with respect to courses in the core curriculum.

Related Statutes, Policies, or Requirements 19 Tex. Admin. Code Part 1, Ch.apter 4, Subch.apter B Tex. Educ. Code § 61.821-61.832 Texas Higher Education Coordinating Board – Core Curriculum Requirements Definitions Core Curriculum – the curriculum in the liberal arts, humanities, sciences, and political, social and cultural history that all undergraduates of an institution of higher education are required to complete before receiving an academic undergraduate degree. Core curriculum provisions apply to public colleges and universities and to academic degree programs offered at health-related institutions. Member Rule Requirements ANo rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072



http://www.thecb.state.tx.us/apps/tcc/

11.07 Granting of Honorary Degrees Page 1 of 3

11.07 Granting of Honorary Degrees

Approved February 27, 1995 (MO 44-95) Revised September 26, 1997 (MO 181-97) Revised September 28, 2007 (MO 240-2007) Revised September 26, 2008 (MO 328-2008) Reviewed May 27, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy StatementSummary This policy establishes the mechanism by which an individual may receive an honorary degree from a university (academic institution) of The Texas A&M University System (system). Reason for Policy It is necessary to provide a framework within which each academic institution may recommend an individual for an honorary degree so that the person’s accomplishments and service are considered prior to the awarding of the degree. This policy allows for the participation of faculty, staff and the system Board of Regents (board) in the decision-making process. Policyrocedures and Responsibilities Subject to approval by the chancellor, system academic institutions may establish specific rules for the awarding of honorary degrees as long as such rules conform to the following purposes, selection criteria and limitations. 1. PURPOSES

1.1 To recognize excellence in the fields of public affairs, the sciences, humanities and the

arts, scholarship and education, business and philanthropy, and social services which exemplify the mission and scope of the system;

1.2 To honor meritorious and outstanding service to the system academic institution, the

state of Texas, the United States, or to humanity at large; or 1.3 To recognize persons whose lives serve as examples of the system academic

institution’s aspirations for its students.

ITEM EXHIBIT


2. SELECTION CRITERIA

2.1 Degree recipients shallmust be individuals who have distinguished themselves in sustained scholarly activity in the fields of public affairs, humanities and the arts, the sciences, education, business and philanthropy, or services to humanity.

2.2 A degree may be awarded to an individual from industry or government who has

achieved national or international distinction by significant contributions to society at large and scholarly pursuits in particular.

2.3 National or internationally significant achievement is the overriding criterion for all

candidates.

3. ELIGIBILITY LIMITATIONS

Honorary degrees shallwill not be awarded to:

(a)3.1 Current employees of System Offices or a system member, nor to current members of the board;

(b)3.2 Individuals who have direct political, legal, or budgetary authority over the

system academic institution; or (c)3.3 Individuals in consideration of any past, present, or future gift or other

benefaction to the system or its members. 4. GRANTING PROCEDURES

4.1 Recommendations for honorary degrees will be made by the faculty, the administration, or members of the board through a selection committee of the system academic institution from which the recommendation originates to the institution’s chief executive officer (CEO), the chancellor, and the board for approval. The recommendation shallmust have been approved by the CEO and the appointed selection committee, including senior professors.

4.2 The board will receive the recommendations for action at least six (6) weeks before the

time chosen to award the degree. 4.3 At the option of the recommending CEO, confidentiality will be maintained until

awarding of the degree. 5. SPECIAL CIRCUMSTANCES

Under special circumstances, exceptions to this policy will be considered.

Member Rule Requirements


ANo rule is not required to supplement this policy.

Contact Office


11.08 Awarding of Posthumous Degrees Page 1 of 2

11.08 Awarding of Posthumous Degrees

Approved July 27, 2001 (MO 146-2001) Revised March 24, 2006 (MO 093-2006) Revised September 26, 2008 (MO 318-2008) Reviewed September 20, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 August 8, 2018 Click to view Revision History.

Policy StatementSummary The universities (academic institutions) of The Texas A&M University System (system) may award a posthumous degree in accordance with this policy. Reason for Policy This policy provides the means by which system academic institutions may create rules to establish when the awarding of a posthumous degree is appropriate. Policyrocedures and Responsibilities 1. The system offers students the opportunity to earn undergraduate or graduate degrees at its

academic institutions. The pursuit of a degree may be interrupted by the untimely death of a student.

2. The system recognizes the culture and the unique environment of each degree-granting

academic institution. Each system academic institution is responsible for determining the criteria to honor a deceased student. Undergraduate and graduate students are eligible for the awarding of a posthumous degree.

3. If the system academic institution chooses to award a posthumous degree, the academic

institution must establish a rule to govern the process for awarding such degrees. In the formulation of the requirements for eligibility, the rule must include criteria for each of these elements:

(a)1. current enrollment status of the student; (b)2. academic standing of the student; (c)3. progress of the student towards a degree; and (d)4. classification of the student if an undergraduate.

ITEM EXHIBIT


Member Rule Requirements A Rrule is required if the academic institution chooses to award posthumous degrees. See Section 3.

Contact Office System Office of Academic Affairs (979) 458-6072

12.03 Faculty Academic Workload and Reporting Requirements Page 1 of 3

12.03 Faculty Academic Workload and Reporting Requirements

Approved February 27, 1995 (MO 44-95) Revised July 26, 1996 (MO 169-96) Revised September 26, 1997 (MO 181-97) Revised September 26, 2008 (MO 325-2008) Reviewed May 19, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy StatementSummary This policy is established to provide specific guidelines to the universities (academic institutions) of The Texas A&M University System (system) regarding the minimum academic workload for faculty. It is essential that the public and stakeholders understand the variety and complexity of academic workloads while being assured that such workloads represent a positive value for the state. Reason for Policy It is essential that the public and stakeholders understand the variety and complexity of academic workloads, while being assured that such workloads represent a positive value for the state. Policyrocedures and Responsibilities The system Board of Regents (system board) of the system is required by law to adopt rules and regulations concerning faculty academic workloads consistent with general policies developed by the Texas Higher Education Coordinating Board (coordinating board). Each academic institutionThe president of each system academic institution is required to develop guidelinesa procedure specific to that academic institution, and to designate an officer to monitor workloads and prepare required reports as described in this system policy. 1. TEACHING LOAD

1.1 Each full-time person employed for instructional purposes by thean academic institution of the system is expected to teach classes and assume a reasonable workload of related activities that constitute a full-time instructional load. Persons employed on a part-time basis from instructional funds are expected to assume a workload proportional to the percentage of employment on these funds.

ITEM EXHIBIT


1.2 The nature of a full-time teaching load will vary from system academic institution to

system academic institution (and between departments within the same system academic institution) because of differences in system academic institutional missions, the nature of the instructional programs, the stages of development of the system academic institutions, the natures of student bodies, and other factors. In all system academic institutions, faculty members are expected to engage in those commonly accepted duties which will enhance the teaching/learning process and the quality of the system academic institution's programs. Recognized duties include classroom teaching, scholarly study, basic and applied research, professional development, student advising and counseling, course and curriculum development, continuing education, public service, assistance in the administration of the academic program, and similar academic activities. These duties are inherent in the life and work of a faculty member and are taken into account in consideration for promotion, tenure, and salary.

2. EVALUATION OF TEACHING LOADS

It is the responsibility of theeach academic institution’s president of each system academic institution to ensure that administrative practices exist for making maximum use of the system academic institution's resources in the conduct of instructional duties. Each president, in conjunction with the academic institution’s vice presidents, deans, and department heads of the system academic institution, should evaluate academic workloads to determine that each person employed for instructional purposes is carrying the minimum full-time equivalent load and that the academic duties within and among departments are assigned equitably.

3. MINIMUM TEACHING LOAD STANDARDS

Although each system academic institution may establish standards for teaching loads to meet the instructional obligations of the system academic institution and its students, to operate efficiently within the range of resources available to the system academic institution, and to comply with the faculty workload guidelines and standard reports issued by the coordinating board, the following minimum teaching workload standards will apply:

3.1 A minimum teaching load for undergraduate courses shallwill be nine semester credit

hours of normal classroom teaching; a minimum teaching load for graduate courses shallwill be six semester credit hours of normal classroom teaching. Participation in the teaching of undergraduate students by senior faculty is strongly encouraged.

3.2 Adjustments of these amounts of normal classroom teaching may be made to account

for large class sizes; duplicate sections taught; laboratory, seminar, lecture, clinical, or field-type courses; availability of support services; situations where both graduate and undergraduate work are involved; courses which involve individualized instruction; and overload from the previous long semester.

3.3 Faculty teaching load may be reduced for a faculty member serving as departmental

chair. 4. ACADEMIC INSTITUTIONAL WORKLOAD POLICY


4.1 TheEach academic institution’s president of each system academic institution will prepare, in consultation with the faculty, a faculty workload rule for that system academic institution. The rule shallwill establish the faculty workload standards, provide guidelines for adjustments of workloads reflecting different kinds of instruction, and provide a schedule for awarding equivalent teaching load credit for the assignment of other academic duties.

4.2 Any new or revised faculty workload rule at an system academic institution will be

forwarded to the chancellor for endorsement and submitted to the system board for approval. SystemEach academic institutions will submit itsthe approved rule to the coordinating board and a copy will be included in the system academic institution’s annual operating budget.

5. REPORTS REQUIRED

5.1 In addition to the Faculty Report (CBM-008) required by the coordinating board,

system academic institutions shallmust prepare a Faculty Workload Report for each long semester indicating all appointments held by the faculty member in the employing system academic institution, the salary paid to each appointment, the percent of time of each appointment, and the source of funds from which salary payments are made. Justification shallmust be provided for each instance of noncompliance. The report shallwill be submitted to the chancellor and be available for review by members of the system Bboard of Regents. The chancellor will provide summary reports of academic workload compliance to the system Bboard of Regents.

5.2 A report shallwill be presented to the system Bboard of Regents showing courses with

drop rates in excess of 30 percent. Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.402 Member Rule Requirements A Rrule is required to supplement this policy. See Sections 4.1 and 4.2. Contact Office System Office of the Vice Chancellor for Academic Affairs (979) 458-6072


12.04 Academic Council/Faculty Senate Page 1 of 1

12.04 Academic Council/Faculty Senate

Approved February 27, 1995 (MO 44-95) Revised March 24, 2000 (MO 66-2000) Revised September 26, 2008 (MO 328-2008) Reviewed May 27, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Summarytatement This policy allows for the creation of an academic council or faculty senate at each of the universities (academic institutions) of The Texas A&M University System (system). Reason for Policy This policy provides for the creation of an academic council or faculty senate at each of the universities (academic institutions) of The Texas A&M University Systema means for the faculty of each system academic institution to advise the president of that system academic institution. Policyrocedures and Responsibilities There may be created in each system academic institution an academic council and/or a faculty senate. These bodies, if established, shallwill serve in an advisory capacity to the president. Member Rule Requirements ANo rule is not required to supplement this policy.

Contact Office


ITEM EXHIBIT

12.05 Training for English Proficiency Page 1 of 2

12.05 Training for English Proficiency

Approved February 27, 1995 (MO 44-95) Revised September 26, 1997 (MO 181-97) Revised March 24, 2000 (MO 66-2000) Revised September 26, 2008 (MO 328-2008) Reviewed May 30, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy StatementSummary Texas Education Code requires that all faculty members be proficient in the use of the English language. This policy is designed to ensure that all universities (academic institutions) of The Texas A&M University System provide the necessary training for faculty members are proficient in the use of the English languageto reach proficiency to provide the best possible education for students. Reason for Policy The Texas Education Code requires that all faculty members be proficient in the use of the English language. All universities (academic institutions) of The Texas A&M University System (system) are required to provide the necessary training for faculty to reach proficiency. Policyrocedures and Responsibilities 1. Eachvery faculty member at eachvery system academic institution shallwill be proficient in

the English language, both orally and in writing. The same policy shallwill apply to all teaching assistants given the duty of oral presentations. Exception shallwill be made only in the case of joint international programs where the course may be taught in the language of the visiting professor.

2. Each system academic institution, in compliance with Section 51.917, Texas Education

Code, is required to establish a program or short course, the purpose of which is:

(a) to assist faculty members whose primary language is not English to become proficient in the use of English. A description of the program or short course is to be submitted to the chancellor and updated as changes are made; and

(b) to ensure that courses offered for credit at the institution are taught in the English language and that all faculty members are proficient in the use of the English language,

ITEM EXHIBIT


as determined by a satisfactory grade on the “Test of Spoken English” of the Educational Testing Service or a similar test approved by the Texas Higher Education Coordinating Board (coordinating board).

3. The cost of such English proficiency course as determined by the coordinating board

shallwill be paid by the faculty member lacking proficiency in English. A faculty member must take the course until deemed proficient in English by the faculty member’s supervisor.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.917 Member Rule Requirements ANo rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072


12.07 Fixed Term Academic Professional Faculty Page 1 of 4

12.07 Fixed Term Academic Professional Track Faculty

Approved September 26, 2008 (MO 327-2008) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Statement Summary This policy establishes an option for the universities (academic institutions) of The Texas A&M University System (system) to provide long-term stable academic positions for non-tenure track faculty whose focus is heavily weighted toward either teaching or research. Reason for Policy Faculty who have a singular focus or area of expertise in teaching, research or service may experience impediments meeting the necessary requirements of the tenure track process and, as a result, are restricted to positions with little or no long-term stability. This policy is designed to provide a means for the universities (academic institutions) of The Texas A&M University System (system) to recruit and retain faculty whose excellence in teaching, research or service make them beneficial members of the system academic institution, while providing them with stable, long-term employment. Policyrocedures and Responsibilities 1. FACULTY DIFFERENTIATION

1.1 It is imperative that faculty members of the faculty at system academic institutions are

able to meet and sustain the highly competitive requirements necessary to excel in their positions. The granting of tenure is a recognition of excellence in the areas of teaching, research and service (See System Policy 12.01, Academic Freedom, Responsibility and Tenure). And, while system academic institutions are able to recognize the contributions that these individuals make, it is also essential that recognition be given to faculty whose interest, excellence or discipline does not include all three areas required for tenure.

1.2 The creation of the non-tenure track of Assistant Professional Track Faculty, Associate

Professional Track Faculty, and Senior Professional Track Faculty provides a means of securing and retaining faculty who bring to the system academic institution excellence


in teaching, research or service. This would include faculty whose position is in applied or clinical settings. These individuals provide a specific, professional skill to the system academic institution, faculty, staff and students. In creating these new ranks, the system academic institution is acknowledging that its skills are an essential part to the overall success of the system academic institution and its mission.

2. PROFESSIONAL TRACK FACULTY RANKS

2.1 Assistant Professional Track Faculty. This is an entry-level rank. Appointment to this

rank generally requires the appropriate terminal degree. Promotion criteria include excellence in teaching for faculty with teaching responsibilities, or excellence in research or service, as appropriate for other appointments. Overall superior performance and potential for development are also expected as criteria for promotion.

2.2 Associate Professional Track Faculty. Appointment to this rank generally requires the

appropriate terminal degree. It also requires significant experience related to the position responsibilities. Individuals holding the rank of Assistant Professional Track Faculty are eligible to be considered for promotion to the rank of Associate Professional Track Faculty after at least five years as an Assistant Professional Track Faculty.

2.3 Senior Professional Track Faculty. Appointment to this rank generally requires the

appropriate terminal degree and a record of sustained excellent performance in all areas of appointment. Individuals holding the rank of Associate Professional Track Faculty are eligible to be considered for promotion to the rank of Senior Professional Track Faculty after at least five years as an Associate Professional Track Faculty.

2.4 System aAcademic institutions may adopt titles that vary from those listed above as

long as they are differentiated from tenure track faculty titles.

3. APPOINTMENT OF PROFESSIONAL TRACK FACULTY

3.1 All new Professional Track faculty members shallwill be provided with an appointment letter stating the initial terms and conditions of employment. Any subsequent modifications or special understandings in regard to the appointment, which may be made on an annual basis, should be stated in writing and a copy given to the faculty member. The appointment letter shallwill explicitly indicate the necessary teaching, research and/or service requirements expected of the Professional Track faculty member. Essential job functions for a position may vary depending upon the nature of the department in which the faculty member holds expertise, external funding requirements attached to the position, licensing or accreditation requirements, and other circumstances. It is, therefore, important that essential job functions for each faculty position be listed in the initial appointment letter. For example, all of the following that are applicable should be listed: teaching responsibilities, responsibilities for advising students, independent and/or collaborative research responsibilities, engaging in patient care, committee assignments, conditions imposed by external accrediting agencies, conditions for holding a named professorship or endowed chair, or a position that combines academic and administrative duties, and any other specific essential functions for the position in question. All appointment letters must indicate that the appointment


is non-tenure track, and will expire upon the completion of the appointment, unless the appointment is extended pursuant to Section 3.2 of this policy, or unless the faculty member is dismissed pursuant to Section 5 of this policy.

3.2 Professional Track faculty member appointments may be made for periods not to

exceed five years in length. If, during the course of an existing appointment, the system academic institution chooses to extend the duration of an existing appointment, the extension may not exceed an additional five years. For beginning Assistant Professional Track Faculty, an appointment of no more than three years may be appropriate.

3.3 The system academic institution shallmust notify faculty members annually, in writing,

of their salary. Any other changes or additions to the appointment also should be included.

3.4 Faculty members are expected to fulfill the terms and conditions of employment for the

following year unless they resign prior to thirty (30) calendar days after receiving notice of the terms. This provision should be included in all letters of appointment and annual reviews.

4. EVALUATION OF PROFESSIONAL TRACK FACULTY

All Professional Track academic faculty will be reviewed on an annual basis by their department head or supervisor. Such review will include all requirements established in the initial letter of appointment and any additional requirements added during annual reviews.

5. DISMISSAL OF A PROFESSIONAL TRACK FACULTY MEMBER

5.1 Professional Track Ffaculty members whose appointment has not expired may be dismissed for cause on the same basis that tenured faculty may be dismissed for cause under System Policy 12.01, Section 4.3.

5.2 System aAcademic institutions shallmust follow System Policy 12.01, Section 6, when

dismissing a Professional Track faculty member for cause. 5.3 Professional Track faculty members may be placed on administrative leave pending

investigation as described in System Policy 12.01, Section 5. 5.4 Professional Track faculty are subject to the provisions of System Policy 12.01,

Section 9, relating to financial exigency or termination or reduction of existing programs, and may be dismissed subject to this policy.

Related Statutes, Policies, or Requirements System Policy 12.01, Academic Freedom, Responsibility and Tenure



Member Rule Requirements ANo rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072

13.02 Student Rights and Obligations Page 1 of 2

13.02 Student Rights and Obligations Approved February 27, 1995 (MO 44-95) Revised September 26, 1997 (MO 181-97) Revised September 26, 2008 (MO 328-2008) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Summarytatement This policy outlines the core rights of students at the universities (academic institutions) of The Texas A&M University System (system) and the responsibilities with which they are associated. Reason for Policy This policy provides students, faculty, and staff with a clear message regarding the value of students as individuals and the contributions they can make when given the freedom to do so. It also recognizes that their opportunity for education is only limited by the respect which they give to fellow students, faculty, staff and others. Policyrocedures and Responsibilities 1. The rights of students are to be respected. These rights include respect for personal feelings,

freedom from indignity of any type, freedom from control by any person except as may be in accord with published rules of the system academic institutions, and conditions allowing them to make the best use of their time and talents toward the objectives which brought them to the system academic institutions. No officer or student, regardless of position or rank, shallwill violate those rights; no custom, tradition or rule in conflict will be allowed to prevail.

2. Students are expected at all times to recognize constituted authority, to conform to the

ordinary rules of good conduct, to be truthful, to respect the rights of others, to protect private and public property, and to make the best use of their time toward an education.

Member Rule Requirements A rule is not required to supplement this policy. Contact Office

ITEM EXHIBIT


07.02 Texas Higher Education Fair Lending Practices



Policy Summary

The president of each university (academic institution) in The Texas A&M University System will adopt guidelines implementing this policy. This policy sets out operational and conflict of interest standards to be observed and to aid in establishing a heightened awareness of the potential for conflicts of interest in the conduct of student financial aid programs. Definitions Click to view Definitions. Policy 1. PROHIBITIONS

1.1 Prohibition against solicitation or acceptance of gifts by the institution and the institution’s employees.

1.1.1 The institution will not, directly or indirectly, solicit or accept any gift from or

on behalf of a student loan lender. 1.1.2 An employee of the institution will not, on the employee’s own behalf or on

behalf of another person, directly or indirectly, solicit or accept any gift from or on behalf of a student loan lender. An employee will promptly report to the institution president any instance of a student loan lender attempting to offer or provide a gift to the employee.

1.2 Prohibition against revenue sharing with lender.

The institution will not engage in revenue sharing with a student loan lender.

1.3 Prohibition against acceptance of remuneration by institution employee for service on

lender board.

ATTACHMENT TO ITEM


1.3.1 An employee of the institution will not accept any remuneration or reimbursement of expenses from a student loan lender for serving as a member of, or otherwise participating in, an advisory board, or board of directors or any other board or management council of a student loan lender.

1.3.2 An employee of the institution must obtain written authority from the institution president to serve as a member or otherwise participate in an advisory board, board of directors or any other board or management council of a student loan lender before becoming such a member or participant.

1.4 Prohibition against misleading identification of lender employees and representatives.

The institution must not identify an employee, representative, or agent of a student loan lender to borrowers or prospective borrowers as an employee, representative, or agent of the institution, nor will the institution, subject to its good faith efforts, authorize an employee, representative or agent of a student loan lender to represent, explicitly or implicitly, that he/she is an employee, representative or agent of the institution.

1.5 Prohibition against high risk student loan agreements.

The institution must not enter into a high risk student loan agreement with a student loan lender under which the institution provides concessions or promises to the student loan lender that may prejudice borrowers or prospective borrowers.

1.6 Prohibition against directing potential borrowers to certain electronic loan agreements.

The institution will not direct in any manner a potential borrower who attends or has indicated an intent to attend the institution to an electronic master promissory note or other loan agreement that does not allow the borrower to enter the lender code or name for any student loan lender offering the relevant loan. This provision does not prohibit the institution from directing a potential borrower who has represented that he/she wishes to engage a particular lender to that lender’s electronic loan agreements.

1.7 Disclosure of financing options required.

The institution will make available to a borrower, a borrower’s parents, or a prospective borrower clear and conspicuous disclosure of information relating to available financing options under Title IV, Higher Education Act of 1965 (Pub. L. No. 89-329), including information on any terms and conditions of available loans under that title that are more favorable to the borrower than terms available through “preferred lenders.” The institution’s conspicuous posting of this information on a website available to borrowers, borrowers’ parents and prospective borrowers will satisfy its duties under this section.

1.8 Requirements relating to lender lists.

1.8.1 Lenders cannot pay to be included on the lender list of a higher education

institution.


1.8.2 If the institution provides or makes available to students or prospective students of the institution a lender list, it must ensure that the list: (a) is the product of a collaborative, objective process which recognizes the

students’ best interest as the overriding consideration; (b) discloses clearly and conspicuously to borrowers and prospective borrowers

the process and defined set of objective criteria by which the institution has selected student loan lenders for inclusion in the list, including the methods and criteria used to choose the lenders and the relative importance of the criteria;

(c) states, clearly and conspicuously to borrowers and prospective borrowers, that a borrower has the right and ability to select the student loan lender of the borrower’s choice, is not required to use any of the lenders on the list, and will not be penalized for selecting a lender that is not on the list; and

(d) is reviewed and updated at least annually.

1.8.3 The institution’s decision to include a student loan lender on a lender list and the institution’s decision regarding where on the lender list the student loan lender’s name appears must be determined solely by consideration of the best interests of the borrowers or prospective borrowers who may use the list, without regard to the pecuniary interests of the institution. Should the institution maintain a preferred lender list, unless the order of the lenders in the list is a rank order as determined by the process described in Section 1.8.2, the institution will periodically sort the list so entities on the list are shifted in their position. If the order of the lenders on the list is not a rank order, then the institution will clearly and conspicuously disclose that although each lender has been chosen based on the objective criteria described in the Texas Higher Education Fair Lending Practices, no lender within the list is preferred over another.

1.8.4 The institution may include a student loan lender on the institution’s lender list

only if the lender provides assurance to the institution and to borrowers of the lender that the advertised benefits on loan repayment will continue to benefit the borrowers regardless of whether the lender’s loans are sold.

1.8.5 Before including a student loan lender on a lender list, the institution will make

a reasonable inquiry regarding whether the lender has an agreement to sell its loans to another unaffiliated lender. If, after making reasonable inquiry, the institution has knowledge of such an agreement, the institution may include the lender on the institution’s preferred lender list only if the existence and general nature of the agreement are disclosed clearly and conspicuously on the preferred lender list.

1.8.6 Before compiling a lender list, the institution will make a reasonable inquiry as

to the availability of zero-interest loan providers and non-profit loan providers. 1.8.7 A student loan lender may not be placed on any institution lender list or be

provided favored placement on any institution lender list for a particular type of


loan in exchange for benefits provided to the institution or to students of the institution in connection with a different type of loan.

1.8.8 The institution will not place a student loan lender on a lender list for a period

of at least one year if the student loan lender has violated the Texas Higher Education Fair Lending Practices.

1.8.9 The institution must ensure that the requirements of 34 CFR Part 601, Subpart B

are met with creating and distributing any lender list.

1.9 Prohibition against stock ownership.

A person employed in the financial aid office of the institution will not own stock or hold another ownership interest in a student loan lender, other than through ownership of shares in a publicly traded mutual fund or similar investment vehicle in which the person does not exercise any discretion regarding the investment of the assets of the fund or other investment vehicle.

2. REQUIREMENT

On a yearly basis, every employee of the financial aid office of the institution will receive training concerning Texas Higher Education Fair Lending Practices and Texas ethics laws relating to state employment.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 61.003 Title IV, Higher Education Act of 1965 (Pub. L. No. 89-329) 34 CFR Part 601, Subpart B Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072


https://legcounsel.house.gov/Comps/Higher%20Education%20Act%20Of%201965.pdf

https://www.ecfr.gov/cgi-bin/text-idx?SID=07061dc8b055e04f326f539d35ed9c3e&mc=true&node=pt34.3.601&rgn=div5#sp34.3.601.b


11.01 Collaboration Among System Academic Institutions


Policy Summary This policy requires that universities (academic institutions) of The Texas A&M University System create collaborative agreements between academic institutions, colleges, departments or degree programs which can provide a higher level of service to students and the community while efficiently using institutional resources. Policy 1. Presidents of the academic institutions are charged to develop collaborative programs that

will achieve the highest effective utilization of the resources of the academic institutions and respond most fully to the needs of students.

2. Individual departments or colleges at any two or more of the academic institutions are

permitted to make collaborative arrangements for handling the programs of study for students enrolled at their institutions. Each collaborative arrangement is to be in written form and must be approved by the president or designee at each academic institution.

3. Collaborative arrangements should be based on the principles that course content and quality

are mutually acceptable, that facilities are adequate and that details of the arrangements are agreed upon in advance of their application. The following operating guidelines will apply to all collaborative arrangements:

3.1 Program arrangements must be consistent with authorities for degree programs and

course inventories established by the Texas Higher Education Coordinating Board. 3.2 The student may maintain registration at either academic institution. If credit for any

course or work taken at a secondary academic institution is to be through student registration in an appropriate course at the primary academic institution (such as graduate special problems), the dean or other appropriate official of the secondary academic institution will certify the course grade to the dean or other appropriate official of the primary academic institution by letter or by form adopted for this purpose.

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3.3 Students doing work at a secondary academic institution will comply with all appropriate rules of the secondary academic institution as applicable.

3.4 Students will pay all applicable fees at the academic institution at which they register as

outlined in the collaborative agreement. 3.5 Students on a fellowship or in receipt of financial assistance at the primary academic

institution may continue receiving such assistance, if otherwise appropriate, while doing research in a laboratory or taking courses at a secondary academic institution.

3.6 Where appropriate, collaborating departments will agree on matters which will

facilitate the collaboration, such as:

(a) use of faculty between academic institutions for teaching courses or for serving on examining committees;

(b) joint filing of degree plans; (c) waiver of transfer credit restrictions; (d) creating financial aid consortiums to allow students to remain eligible for

financial aid based upon total semester credit hour enrollment between the academic institutions; and

(e) other items germane to the particular program situation. Member Rule Requirements A rule is not required to supplement this policy. Contact Office



11.03 Shortened Courses Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History.

Policy Summary This policy provides the universities (academic institutions) of The Texas A&M University System with the necessary guidelines by which to measure the number of contact hours required for each semester credit hour offered by the academic institution for traditional and non-traditional courses and reemphasizes the expectations of academic quality and rigor for courses offered by the academic institutions in a shortened format. Definitions Click to view Definitions. Policy 1. Academic institutions must be guided by the following Texas Higher Education Coordinating

Board rule concerning the minimum length of courses:

1.1 The minimum length for traditionally delivered three semester credit hour courses will be as follows:

1.1.1 All shortened face-to-face courses must consist of the same number of class

contact hours as similar three-hour courses offered in a regular session or summer session: that is, normally 45 to 48 contact hours. Courses must also have the same objectives, requirements and quality of instruction as regular length courses.

1.1.2 Students should not carry more courses at a time in a shortened format than will

give them total credit of one semester credit hour per week of instruction.

1.1.3 Academic institutions may offer courses in a non-traditional format, such as through the Internet or in a shortened intensive format such as competency-based education or prior learning assessment strategies, which does not meet contact hour requirements if the course/strategy has been reviewed by a faculty

ATTACHMENT TO ITEM


review committee and determined to have equivalent learning outcomes to a traditionally delivered course.

1.1.4 All requirements for three semester credit hour courses must apply

proportionately to courses for one, two, four or other semester credit hour values.

2. Academic institution presidents will develop guidelines necessary to implement and assure

compliance with this policy. Any exceptions to Section 1.1.2 must be included in the guidelines.

Member Rule Requirement A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072


11.04 Admissions Standards


Policy Summary This policy requires that the universities (academic institutions) of The Texas A&M University System submit their admissions standards to the Board of Regents (board). It enables the board to actively participate in a decision which will impact the level to which system resources such as space, faculty, and funding are used. Policy Each academic institution must prepare, on a schedule determined by the chancellor, specific admissions standards for its institution with any changes from the previous year noted. Any changes to admissions standards, upon endorsement by the chancellor, will be submitted to the board for approval. Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.352 – Responsibility of Governing Boards Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072

ATTACHMENT TO ITEM


11.05 Recruitment and Admission of Transfer Students Page 1 of 1

11.05 Recruitment and Admission of Transfer Students Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History.

Policy Summary This policy provides that the Board of Regents (board) of The Texas A&M University System (system) endorses the recruitment and admission of transfer students from community colleges and other general academic institutions to the universities (academic institutions) within the system. Policy Academic institutions within the system will actively seek to recruit and enroll transfer students from public community colleges and four-year universities. These students must meet the requirements for admission to the academic institution appropriate for transfer students. Member Rule Requirements A rule is not required to supplement this policy.

Contact Office


ATTACHMENT TO ITEM


11.06 Core Curriculum Revised November 15, 2018 (MO -2018)


Policy Summary Universities (academic institutions) of The Texas A&M University System are responsible for the establishment of core curriculum, subject to the approval of the president, provost and the Board of Regents (board). This policy provides for the acceptance of transfer credits from other public academic institutions of higher education which fall under the common core curriculum. Definitions Click to view Definitions. Policy 1. Each institution of higher education that offers an undergraduate academic degree program

will develop its core curriculum by using the Texas Higher Education Coordinating Board-approved purpose, core objectives, and foundational component areas of the Texas Core Curriculum.

2. The responsibility for the proposal of core curriculum at each academic institution rests with

the faculty, subject to the approval of the respective chief academic officer, chief executive officer, the chancellor and the board. Ultimate authority for curriculum rests with the board.

3. Academic institutions must accept for transfer all courses identified in the Texas Common

Course Numbering System and published in the Academic Course Guide Manual. Academic institutions are not required to apply these credits to specific degree programs.

4. Institutional admissions and grading policies are not restricted by this policy as long as transfer students and native students are treated in like manner with respect to courses in the core curriculum.

Related Statutes, Policies, or Requirements 19 Tex. Admin. Code Part 1, Ch. 4, Subch. B

ATTACHMENT TO ITEM



Tex. Educ. Code § 61.821-61.832 Texas Higher Education Coordinating Board – Core Curriculum Requirements Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072


http://www.thecb.state.tx.us/apps/tcc/


11.07 Granting of Honorary Degrees


Policy Summary This policy establishes the mechanism by which an individual may receive an honorary degree from a university (academic institution) of The Texas A&M University System (system). Policy Subject to approval by the chancellor, academic institutions may establish specific rules for the awarding of honorary degrees as long as such rules conform to the following purposes, selection criteria and limitations. 1. PURPOSES

1.1 To recognize excellence in the fields of public affairs, the sciences, humanities and the

arts, scholarship and education, business and philanthropy, and social services which exemplify the mission and scope of the system;

1.2 To honor meritorious and outstanding service to the academic institution, the state of

Texas, the United States, or to humanity at large; or 1.3 To recognize persons whose lives serve as examples of the academic institution’s

aspirations for its students.

2. SELECTION CRITERIA

2.1 Degree recipients must be individuals who have distinguished themselves in sustained scholarly activity in the fields of public affairs, humanities and the arts, the sciences, education, business and philanthropy, or services to humanity.

2.2 A degree may be awarded to an individual from industry or government who has

achieved national or international distinction by significant contributions to society at large and scholarly pursuits in particular.

2.3 National or internationally significant achievement is the overriding criterion for all

candidates.

3. ELIGIBILITY LIMITATIONS

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Honorary degrees will not be awarded to:

(a) Current employees of System Offices or a member, nor to current members of the board;

(b) Individuals who have direct political, legal, or budgetary authority over the academic

institution; or (c) Individuals in consideration of any past, present, or future gift or other benefaction to

the system or its members. 4. GRANTING PROCEDURES

4.1 Recommendations for honorary degrees will be made by the faculty, the administration, or members of the board through a selection committee of the academic institution from which the recommendation originates to the institution’s chief executive officer (CEO), the chancellor, and the board for approval. The recommendation must have been approved by the CEO and the appointed selection committee, including senior professors.

4.2 The board will receive the recommendations for action at least six weeks before the

time chosen to award the degree. 4.3 At the option of the recommending CEO, confidentiality will be maintained until

awarding of the degree. 5. SPECIAL CIRCUMSTANCES

Under special circumstances, exceptions to this policy will be considered.

Member Rule Requirements A rule is not required to supplement this policy.



11.08 Awarding of Posthumous Degrees


Policy Summary The universities (academic institutions) of The Texas A&M University System (system) may award a posthumous degree in accordance with this policy. Policy 1. The system offers students the opportunity to earn undergraduate or graduate degrees at its

academic institutions. The pursuit of a degree may be interrupted by the untimely death of a student.

2. The system recognizes the culture and the unique environment of each degree-granting

academic institution. Each academic institution is responsible for determining the criteria to honor a deceased student. Undergraduate and graduate students are eligible for the awarding of a posthumous degree.

3. If the academic institution chooses to award a posthumous degree, the academic institution

must establish a rule to govern the process for awarding such degrees. In the formulation of the requirements for eligibility, the rule must include criteria for each of these elements:

(a) current enrollment status of the student; (b) academic standing of the student; (c) progress of the student towards a degree; and (d) classification of the student if an undergraduate.

Member Rule Requirements A rule is required if the academic institution chooses to award posthumous degrees. See Section 3.


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12.03 Faculty Academic Workload and Reporting Requirements


Policy Summary This policy is established to provide specific guidelines to the universities (academic institutions) of The Texas A&M University System (system) regarding the minimum academic workload for faculty. It is essential that the public and stakeholders understand the variety and complexity of academic workloads while being assured that such workloads represent a positive value for the state. Policy The system Board of Regents (system board) is required by law to adopt rules and regulations concerning faculty academic workloads consistent with general policies developed by the Texas Higher Education Coordinating Board (coordinating board). Each academic institution president is required to develop guidelines specific to that academic institution and designate an officer to monitor workloads and prepare required reports as described in this system policy. 1. TEACHING LOAD

1.1 Each full-time person employed for instructional purposes by the academic institution is expected to teach classes and assume a reasonable workload of related activities that constitute a full-time instructional load. Persons employed on a part-time basis from instructional funds are expected to assume a workload proportional to the percentage of employment on these funds.

1.2 The nature of a full-time teaching load will vary from academic institution to

academic institution (and between departments within the same academic institution) because of differences in academic institutional missions, the nature of the instructional programs, the stages of development of the academic institutions, the natures of student bodies, and other factors. In all academic institutions, faculty members are expected to engage in those commonly accepted duties which will enhance the teaching/learning process and the quality of the academic institution's programs. Recognized duties include classroom teaching, scholarly study, basic and applied research, professional development, student advising and counseling, course and curriculum development, continuing education, public service, assistance in the administration of the academic program, and similar academic activities. These duties are inherent in the life and work of a faculty member and are taken into account in consideration for promotion, tenure and salary.

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2. EVALUATION OF TEACHING LOADS

It is the responsibility of each academic institution’s president to ensure that administrative practices exist for making maximum use of the academic institution's resources in the conduct of instructional duties. Each president, in conjunction with the academic institution’s vice presidents, deans and department heads, should evaluate academic workloads to determine that each person employed for instructional purposes is carrying the minimum full-time equivalent load and that the academic duties within and among departments are assigned equitably.

3. MINIMUM TEACHING LOAD STANDARDS

Although each academic institution may establish standards for teaching loads to meet the instructional obligations of the academic institution and its students, to operate efficiently within the range of resources available to the academic institution, and to comply with the faculty workload guidelines and standard reports issued by the coordinating board, the following minimum teaching workload standards will apply:

3.1 A minimum teaching load for undergraduate courses will be nine semester credit

hours of normal classroom teaching; a minimum teaching load for graduate courses will be six semester credit hours of normal classroom teaching. Participation in the teaching of undergraduate students by senior faculty is strongly encouraged.

3.2 Adjustments of these amounts of normal classroom teaching may be made to account

for large class sizes; duplicate sections taught; laboratory, seminar, lecture, clinical, or field-type courses; availability of support services; situations where both graduate and undergraduate work are involved; courses which involve individualized instruction; and overload from the previous long semester.

3.3 Faculty teaching load may be reduced for a faculty member serving as departmental

chair. 4. ACADEMIC INSTITUTIONAL WORKLOAD POLICY

4.1 Each academic institution’s president will prepare, in consultation with the faculty, a faculty workload rule for that academic institution. The rule will establish the faculty workload standards, provide guidelines for adjustments of workloads reflecting different kinds of instruction, and provide a schedule for awarding equivalent teaching load credit for the assignment of other academic duties.

4.2 Any new or revised faculty workload rule at an academic institution will be forwarded

to the chancellor for endorsement and submitted to the system board for approval. Each academic institution will submit its approved rule to the coordinating board and a copy will be included in the academic institution’s annual operating budget.

5. REPORTS REQUIRED

5.1 In addition to the Faculty Report (CBM-008) required by the coordinating board,

academic institutions must prepare a Faculty Workload Report for each long semester indicating all appointments held by the faculty member in the employing academic


institution, the salary paid to each appointment, the percent of time of each appointment, and the source of funds from which salary payments are made. Justification must be provided for each instance of noncompliance. The report will be submitted to the chancellor and available for review by members of the system board. The chancellor will provide summary reports of academic workload compliance to the system board.

5.2 A report will be presented to the system board showing courses with drop rates in

excess of 30 percent. Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.402 Member Rule Requirements A rule is required to supplement this policy. See Sections 4.1 and 4.2. Contact Office System Office of Academic Affairs (979) 458-6072


12.04 Academic Council/Faculty Senate Page 1 of 1

12.04 Academic Council/Faculty Senate Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History.

Policy Summary This policy provides for the creation of an academic council or faculty senate at each of the universities (academic institutions) of The Texas A&M University System for the faculty to advise the president of that academic institution. Policy There may be created in each academic institution an academic council and/or a faculty senate. These bodies, if established, will serve in an advisory capacity to the president. Member Rule Requirements A rule is not required to supplement this policy.

Contact Office


ATTACHMENT TO ITEM


12.05 Training for English Proficiency


Policy Summary Texas Education Code requires that all faculty members be proficient in the use of the English language. This policy is designed to ensure that all universities (academic institutions) of The Texas A&M University System provide the necessary training for faculty members to reach proficiency to provide the best possible education for students. Policy 1. Each faculty member at each academic institution will be proficient in the English language,

both orally and in writing. The same policy will apply to all teaching assistants given the duty of oral presentations. Exception will be made only in the case of joint international programs where the course may be taught in the language of the visiting professor.

2. Each academic institution, in compliance with Section 51.917, Texas Education Code, is

required to establish a program or short course, the purpose of which is:

(a) to assist faculty members whose primary language is not English to become proficient in the use of English. A description of the program or short course is to be submitted to the chancellor and updated as changes are made; and

(b) to ensure that courses offered for credit at the institution are taught in the English language and that all faculty members are proficient in the use of the English language, as determined by a satisfactory grade on the “Test of Spoken English” of the Educational Testing Service or a similar test approved by the Texas Higher Education Coordinating Board (coordinating board).

3. The cost of such English proficiency course as determined by the coordinating board will be

paid by the faculty member lacking proficiency in English. A faculty member must take the course until deemed proficient in English by the faculty member’s supervisor.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.917

ATTACHMENT TO ITEM



Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072


12.07 Fixed Term Academic Professional Track Faculty


Policy Summary This policy is designed to provide a means for the universities (academic institutions) of The Texas A&M University System (system) to recruit and retain faculty whose excellence in teaching, research or service make them beneficial members of the academic institution, while providing them with stable, long-term employment. Policy 1. FACULTY DIFFERENTIATION

1.1 It is imperative that faculty members at academic institutions are able to meet and

sustain the highly competitive requirements necessary to excel in their positions. The granting of tenure is a recognition of excellence in the areas of teaching, research and service (See System Policy 12.01, Academic Freedom, Responsibility and Tenure). And, while academic institutions are able to recognize the contributions that these individuals make, it is also essential that recognition be given to faculty whose interest, excellence or discipline does not include all three areas required for tenure.

1.2 The creation of the non-tenure track of Assistant Professional Track Faculty, Associate

Professional Track Faculty, and Senior Professional Track Faculty provides a means of securing and retaining faculty who bring to the academic institution excellence in teaching, research or service. This would include faculty whose position is in applied or clinical settings. These individuals provide a specific, professional skill to the academic institution, faculty, staff and students. In creating these new ranks, the academic institution is acknowledging that its skills are an essential part to the overall success of the academic institution and its mission.

2. PROFESSIONAL TRACK FACULTY RANKS

2.1 Assistant Professional Track Faculty. This is an entry-level rank. Appointment to this

rank generally requires the appropriate terminal degree. Promotion criteria include excellence in teaching for faculty with teaching responsibilities or excellence in research or service, as appropriate for other appointments. Overall superior performance and potential for development are also expected as criteria for promotion.


2.2 Associate Professional Track Faculty. Appointment to this rank generally requires the appropriate terminal degree. It also requires significant experience related to the position responsibilities. Individuals holding the rank of Assistant Professional Track Faculty are eligible to be considered for promotion to the rank of Associate Professional Track Faculty after at least five years as an Assistant Professional Track Faculty.

2.3 Senior Professional Track Faculty. Appointment to this rank generally requires the

appropriate terminal degree and a record of sustained excellent performance in all areas of appointment. Individuals holding the rank of Associate Professional Track Faculty are eligible to be considered for promotion to the rank of Senior Professional Track Faculty after at least five years as an Associate Professional Track Faculty.

2.4 Academic institutions may adopt titles that vary from those listed above as long as they

are differentiated from tenure track faculty titles.

3. APPOINTMENT OF PROFESSIONAL TRACK FACULTY

3.1 All new Professional Track faculty members will be provided with an appointment letter stating the initial terms and conditions of employment. Any subsequent modifications or special understandings in regard to the appointment, which may be made on an annual basis, should be stated in writing and a copy given to the faculty member. The appointment letter will explicitly indicate the necessary teaching, research and/or service requirements expected of the Professional Track faculty member. Essential job functions for a position may vary depending upon the nature of the department in which the faculty member holds expertise, external funding requirements attached to the position, licensing or accreditation requirements, and other circumstances. It is, therefore, important that essential job functions for each faculty position be listed in the initial appointment letter. For example, all of the following that are applicable should be listed: teaching responsibilities, responsibilities for advising students, independent and/or collaborative research responsibilities, engaging in patient care, committee assignments, conditions imposed by external accrediting agencies, conditions for holding a named professorship or endowed chair, or a position that combines academic and administrative duties, and any other specific essential functions for the position in question. All appointment letters must indicate that the appointment is non-tenure track and will expire upon the completion of the appointment, unless the appointment is extended pursuant to Section 3.2 of this policy or the faculty member is dismissed pursuant to Section 5 of this policy.

3.2 Professional Track faculty member appointments may be made for periods not to

exceed five years in length. If, during the course of an existing appointment, the academic institution chooses to extend the duration of an existing appointment, the extension may not exceed an additional five years. For beginning Assistant Professional Track Faculty, an appointment of no more than three years may be appropriate.

3.3 The academic institution must notify faculty members annually, in writing, of their

salary. Any other changes or additions to the appointment also should be included.


3.4 Faculty members are expected to fulfill the terms and conditions of employment for the following year unless they resign prior to 30 calendar days after receiving notice of the terms. This provision should be included in all letters of appointment and annual reviews.

4. EVALUATION OF PROFESSIONAL TRACK FACULTY

All Professional Track academic faculty will be reviewed on an annual basis by their department head or supervisor. Such review will include all requirements established in the initial letter of appointment and any additional requirements added during annual reviews.

5. DISMISSAL OF A PROFESSIONAL TRACK FACULTY MEMBER

5.1 Professional Track faculty members whose appointment has not expired may be dismissed for cause on the same basis that tenured faculty may be dismissed for cause under System Policy 12.01.

5.2 Academic institutions must follow System Policy 12.01 when dismissing a Professional

Track faculty member for cause. 5.3 Professional Track faculty members may be placed on administrative leave pending

investigation as described in System Policy 12.01. 5.4 Professional Track faculty are subject to the provisions of System Policy 12.01 relating

to financial exigency or termination or reduction of existing programs and may be dismissed subject to this policy.

Related Statutes, Policies, or Requirements System Policy 12.01, Academic Freedom, Responsibility and Tenure Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072



13.02 Student Rights and Obligations


Policy Summary This policy outlines the core rights of students at the universities (academic institutions) of The Texas A&M University System and provides students, faculty, and staff with a clear message regarding the value of students as individuals and the contributions they can make when given the freedom to do so. It also recognizes that their opportunity for education is only limited by the respect which they give to fellow students, faculty, staff and others. Policy 1. The rights of students are to be respected. These rights include respect for personal feelings,

freedom from indignity of any type, freedom from control by any person except as may be in accord with published rules of the academic institutions, and conditions allowing them to make the best use of their time and talents toward the objectives which brought them to the academic institutions. No officer or student, regardless of position or rank, will violate those rights; no custom, tradition or rule in conflict will be allowed to prevail.

2. Students are expected at all times to recognize constituted authority, to conform to the

ordinary rules of good conduct, to be truthful, to respect the rights of others, to protect private and public property, and to make the best use of their time toward an education.

Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072

ATTACHMENT TO ITEM

Agenda Item No.


Submitted by: James R. Hallmark, Ph.D., Vice Chancellor for Academic Affairs


Subject: Approval of Revisions to System Policy 11.10, Academic Program Requests


Approve revisions to System Policy 11.10, Academic Program Requests.


The following substantive revisions are proposed:

Section 2.1: Existing text is modified to clarify the process to be followed by system academic

institutions in the preparation and submission of their academic program requests.

New Section 2.2: New text clarifies that the system approves and submits new academic

program proposals to the Texas Higher Education Coordinating Board.

New Section 2.3: New text outlines the review, approval and submission processes for members

to follow in offering existing programs (excluding doctoral degrees) via electronic to groups or

off-campus face-to-face delivery.

New Section 2.4: New text states the process for members to follow in offering existing

academic proposal requests (excluding doctoral degrees) online.

Non-substantive revisions reflect an updated policy template as well as updated language to

conform to system style guidelines.


None.

Agenda Item No.



September 25, 2018



Subject: Approval of Revisions to System Policy 11.10, Academic Program Requests


“The revisions to System Policy 11.10, Academic Program Requests, as

shown in the attached exhibit, are approved, effective immediately.”







Billy Hamilton



11.10 Academic Program Requests Page 1 of 2

11.10 Academic Program Requests

Revised September 3, 2015 (MO 206-2015) Revised November 15, 2018 (MO -2018)

Next Scheduled Review: November 15, 2023September 3, 2020 Click to view Revision History. Policy StatementSummary Academic program requests from academic institutions of The Texas A&M University System (system) should be guided by principles and standards set forth by the Texas Higher Education Coordinating Board (coordinating board). These requests require notification and approval from the system and the coordinating board. Reason for Policy Academic program requests require Board of Regents (system board) or board designee approval. Program design, implementation, modification and delivery must follow coordinating board principles and standards for approval. Policyrocedures and Responsibilities 1. GUIDING PRINCIPLES

Academic program requests shallmust be guided by principles and standards set forth by the coordinating board in Texas Administrative Code Title 19, Part 1, Chapters 4 and 5. 1.1 Mission. University degree and certificate programs must be consistent with the

mission statement and table of programs authorized by the system board and the coordinating board. This principle also pertains to how programs are designed and delivered.

1.2 Quality. University degree and certificate programs must be of high quality as

determined by the standards set forth by the coordinating board and accrediting agencies in regards to faculty, curriculum, facilities and library resources.

1.3 Resources. Academic programs and organization shallmust have adequate resources

to offer quality programs and represent an efficient use of financial resources. New programs should not be initiated that reduce resources for existing programs. Program choice, design, implementation and delivery must be cost effective.

ITEM EXHIBIT

http://assets.system.tamus.edu/files/policy/pdf/annotated/11-10/03-02-02-ANN-000606.pdf

http://assets.system.tamus.edu/files/policy/pdf/REVISIONS/11-10-Versions.pdf


Administrative structure shallwill be kept low to ensure that most of the funds appropriated for higher education go toward the costs of instruction.

2. PREPARATION, SYSTEM REVIEW AND APPROVAL

2.1 System aAcademic institutions are required to follow coordinating board rules and system procedures in the development preparation and submission of academic program requests and system procedures in the submission of these requests to the system board. System These procedures can be found on the System Office of Academic Affairs website.

2.2 The system will approve all new academic program requests and will submit the

approved proposals to the coordinating board. 2.3 Requests for existing programs (excluding doctoral degrees) to be offered electronic to

groups or off-campus face-to-face delivery must be approved by the system prior to coordinating board submission. Upon approval, the proposal will be returned to the academic institution in order for the member to submit it to the coordinating board.

2.24 Upon approval by the system board or board designee, requests will be submitted by

the Office of Academic Affairs to the coordinating board for review and appropriate action.Requests for existing programs (excluding doctoral degrees) to be offered electronically to individuals (online) require notification to the system prior to the member submitting the request to the coordinating board.

Related Statutes, Policies, or Requirements 19 Tex. Admin. Code Part 1, Ch. 4 and Ch. 5 System Office of Academic Affairs Approval Process Prior to September 3, 2015, this policy was published as Regulation 03.02.02, Approval

Procedures for Degree Programs, Administrative Changes, etc. Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072

http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=3&ti=19&pt=1

http://www.tamus.edu/academic/approval-process/


11.10 Academic Program Requests

Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History. Policy Summary Academic program requests from academic institutions of The Texas A&M University System (system) should be guided by principles and standards set forth by the Texas Higher Education Coordinating Board (coordinating board). These requests require notification and approval from the system and the coordinating board. Policy 1. GUIDING PRINCIPLES

Academic program requests must be guided by principles and standards set forth by the coordinating board in Texas Administrative Code Title 19, Part 1, Chapters 4 and 5. 1.1 Mission. University degree and certificate programs must be consistent with the

mission statement and table of programs authorized by the system board and the coordinating board. This principle also pertains to how programs are designed and delivered.

1.2 Quality. University degree and certificate programs must be of high quality as

determined by the standards set forth by the coordinating board and accrediting agencies in regards to faculty, curriculum, facilities and library resources.

1.3 Resources. Academic programs and organization must have adequate resources to

offer quality programs and represent an efficient use of financial resources. New programs should not be initiated that reduce resources for existing programs. Program choice, design, implementation and delivery must be cost effective. Administrative structure will be kept low to ensure that most of the funds appropriated for higher education go toward the costs of instruction.

2. PREPARATION, SYSTEM REVIEW AND APPROVAL

2.1 Academic institutions are required to follow coordinating board rules and system procedures in the preparation and submission of academic program requests. These procedures can be found on the System Office of Academic Affairs website.

2.2 The system will approve all new academic program requests and will submit the

approved proposals to the coordinating board.

ATTACHMENT TO ITEM

http://assets.system.tamus.edu/files/policy/pdf/REVISIONS/11-10-Versions.pdf


2.3 Requests for existing programs (excluding doctoral degrees) to be offered electronic to

groups or off-campus face-to-face delivery must be approved by the system prior to coordinating board submission. Upon approval, the proposal will be returned to the academic institution in order for the member to submit it to the coordinating board.

2.4 Requests for existing programs (excluding doctoral degrees) to be offered

electronically to individuals (online) require notification to the system prior to the member submitting the request to the coordinating board.

Related Statutes, Policies, or Requirements 19 Tex. Admin. Code Part 1, Ch. 4 and Ch. 5 System Office of Academic Affairs Approval Process Prior to September 3, 2015, this policy was published as Regulation 03.02.02, Approval

Procedures for Degree Programs, Administrative Changes, etc. Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Academic Affairs (979) 458-6072

http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=3&ti=19&pt=1

http://www.tamus.edu/academic/approval-process/

Agenda Item No.


Submitted by: Phillip Ray, Vice Chancellor for Business Affairs




Approve non-substantive revisions to System Policies 13.04, Student Travel, 26.01, Tuition and

Fees, 27.03, Annual Operating Budget Process, and 28.03, Vending Machines.


The purpose of this agenda item is to propose non-substantive revisions to several policies in

response to these policies’ routine, five-year certification reviews. All policies reflect stylistic

changes, including an updated policy template with a new Policy Summary section replacing

previous Policy Statement and Reason for Policy sections.


style guidelines and adding/updating titles of system officials.


System Policy 13.04, Student Travel


System Policy 26.01, Tuition and Fees

Section 1.4: The title for the vice chancellor for engineering and national laboratories has

been updated, and the title for the vice chancellor for health services has been added.

System Policy 27.03, Annual Operating Budget Process

Section 2: The title for the vice chancellor for engineering and national laboratories has

been updated, and the title for the vice chancellor for health services has been added.

System Policy 28.03, Vending Machines



None.

Agenda Item No.


Office of the Vice Chancellor for Business Affairs

September 17, 2018





“The revisions to System Policies 13.04, Student Travel, 26.01, Tuition

and Fees, 27.03, Annual Operating Budget Process, and 28.03, Vending

Machines, as shown in the attached exhibits, are approved, effective

immediately.”


Phillip Ray





Billy Hamilton



13.04 Student Travel Page 1 of 2

13.04 Student Travel Approved December 7, 2001 (MO 268-2001) Revised September 26, 2008 (MO 328-2008) Reviewed September 21, 2011 Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History. Policy Summarytatement The Texas Education Code requires the adoption of a policy for student travel meeting certain criteria. EachThe universityies (academic institutions) of The Texas A&M University System (system) must adopt a rule governing certain student travel which must be submitted to the Board of Regents (board) for approval to meet this requirement. This policy provides the framework for the development of student travel rules tailored to the requirements of each campus. Reason for Policy The Texas Education Code requires the adoption of a policy for student travel meeting certain criteria. PolicyProcedures and Responsibilities 1. GENERAL

EachThe system academic institutions must adopt a rule governing student travel. The rule must specifically address enrolled students who travel more than 25 miles from campus to an activity or event that is organized and sponsored by the system academic institution and that is: (a) funded by the system academic institution, and travel is undertaken using a vehicle

owned or leased by the system academic institution; or (b) travel required by an organization registered at the system academic institution.

2. STUDENT TRAVEL RULES

ITEM EXHIBIT


The system recognizes that each system academic institution has unique requirements regarding travel. However, each rule must address the following areas: (a) different modes of travel likely to be used by students; (b) use of seat belts and other safety devices; (c) passenger capacity of the vehicle used; (d) qualifications and training of the operator of the vehicle; and (e) fatigue of the operator at the time of travel.

3. RULE REVIEW PROCESS

Prior to final adoption of the rule, each system academic institution must seek advice and comment from faculty and students of the system academic institution. The final rules and any future amendments or changes will be reviewed for legal sufficiency by the System Office of General Counsel. The policy and the final rules will be approved by the system board and provided to The Texas Higher Education Coordinating Board. After the rule has been adopted and approved, it mustshall be published in the system academic institution’s catalog and posted on the system academic institution’s website.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.950 Member Rule Requirements A Rrule is required to supplement this policy. See Sections 1, 2 and 3. Contact Office System Office of Risk Management (979) 458-6330


26.01 Tuition and Fees Page 1 of 3

26.01 Tuition and Fees Approved July 27, 2007 (MO 161-2007) Revised August 1, 2008 (MO 229-2008) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History. Policy Summarytatement Tuition and fees for members of The Texas A&M University System (system), including any exemptions or waivers, must be approved and administered in accordance with this policy. Reason for Policy This policy provides a description of the approval process regarding tuition and fees, including the authority delegated to the chancellor and any further delegation to system member chief executive officers (CEOs). Policyrocedures and Responsibilities 1. GENERAL 1.1 The chancellor, on the recommendation of the presidents of the academic

institutions, willshall present annually for Board of Regents (board) approval (or as otherwise directed by the board), recommendations concerning any proposed new fees and any adjustments (increases or decreases) in current student tuition and fees for the ensuing academic year, with full justification for all proposed changes. As part of the recommendation, a complete disclosure of the fee structure of each academic institution, current and recommended, willshall be included. All proposed changes will be made in full compliance with all statutory requirements such as relating fees to costs or securing student consent, and any other requirements that may be imposed by law or by the board.

1.2 In accordance with Texas Education Code, Section 54.0513 and with the approval

of the chancellor, eachthe president of each academic institution is authorized to hold a public hearing at the academic institution regarding any proposed increase in designated tuition. The hearing willshall be held prior to submitting the tuition and fee recommendations to the chancellor. At the meeting at which tuition and fee

ITEM EXHIBIT


recommendations are presented, the board will receive input from students and the presidents of the academic institutions, and will then determine the tuition and fees for the ensuing year. This meeting and the institutional hearings will constitute the public hearing required by Section 54.0513, paragraph (f) of the Texas Education Code.

1.3 The presidents of the academic institutions are authorized to establish and collect

student fees for study abroad programs and field trips, and to amend such fees as necessary, provided that fees so established or amended willshall be submitted annually for confirmation by the board at the meeting at which tuition and fee recommendations are presented.

1.4 The presidents of the academic institutions, the vice chancellor for agriculture and

life sciences, and the vice chancellor for engineering and national laboratories, and the vice chancellor for health services, by delegation from the board, may establish fees for non-state funded courses, including continuing education courses, extension courses, correspondence courses, or other self-supporting courses for which the memberinstitution or agency does not collect tuition or receive formula funding. The fee set for each course mustshall be in an amount sufficient to permit the system member to recover the costs of providing the course. Each system member charging a fee under this authority mustshall file a report following the close of each fiscal year with the chancellor who willshall report to the board. The report mustshall list the cumulative total of all such courses offered, the number of participants, the total income received, the total expenses incurred, a description of the fee structure and the institutional philosophy of all such courses at the member institution. Each member will be required to maintain the detailed information on each course for internal or external review.

2. EXEMPTIONS AND WAIVERS

2.1 All military personnel assigned to full-time Reserve Officers’ Training Corps (ROTC) duty in the military science department of a systemgeneral academic institution of the system, who enroll as students in any systemgeneral academic institution of the system, will be granted the same exemption from payment of student fees as is granted full-time system employees of the system.

2.2 The board finds it is in the best interest of the system institutions and the state to

delegate to the presidents the of universities authority to grant exemptions and waivers from tuition, fees, and other charges as mandated by statute.

2.3 Exemptions and waivers that are permitted by statute, but not mandated, may be

implemented within statutory limitations by the respective presidents upon approval of the chancellor or pursuant to the delegation of authority by the chancellor.

3. PAYMENT PLANS

The board finds it is in the best interest of the system and the state to delegate to the presidents of the universities the authority to establish and administer tuition and fee installment payment plans and financial aid programs as mandated by statute. Installment


payment plans and financial aid programs must be sustainable and beneficial to the students.

Related Statutes, Policies, or Requirements Tex. Educ. Code, Ch.apter 54 – Tuition and Fees Tex. Educ. Code § 54.007 – Option to Pay Tuition by Installment Tex. Educ. Code § 54.0071 – Authority of Institution to Provide Payment Options for Student

with Delayed Financial Aid

Tex. Educ. Code § 54.5035 – Waiver of Fees Tex. Educ. Code § 54.545 – Fees for Continuing Education Courses Tex. Educ. Code § 55.16 – Board Responsibility The July 2007 version of this policy supersedes System Policy 26.02, Approval of Student Fees System Policy 26.03, Tuition and Fee Exemptions and Waivers Member Rule Requirements A rule is not required to supplement this policy. Contact Office

System Office of Budgets and Accounting (979) 458-6100








27.03 Annual Operating Budget Process Page 1 of 2

27.03 Annual Operating Budget Process

Approved February 27, 1995 (MO 44-95) Revised September 26, 1997 (MO 181-97) Revised September 23, 1999 (MO 226-1999) Revised July 27, 2007 (MO 162-2007) Revised August 1, 2008 (MO 237-2008)

Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018)


Policy Summarytatement The Board of Regents (board) of The Texas A&M University System (system) is responsible for approving annually, on or before September 1, an itemized budget covering the operations of each system member for the fiscal year beginning September 1. Reason for the Policy This policy provides a description of the development and approval process for developing and approving the annual operating budget. Policyrocedures and Responsibilities 1. The board mustshall approve annually, upon the recommendation of the chancellor,

guidelines for the preparation of annual operating budgets for the system, including a proposed schedule for the development, review and approval by the board.

2. The chancellor, along with the vice chancellor for agriculture and life sciences, the vice

chancellor for engineering and national laboratories, the vice chancellor for health services and system member chief executive officers, mustshall establish a plan for involvement of the board in the development of budgets.

3. The board willshall review the recommended operating budgets in summary form, in a

format prescribed by the finance committee. In presenting the budgets for board approval, the chancellor mustshall demonstrate that the operating budgets:

• are in compliance with the board-approved guidelines; • support the accomplishment of system missions, goals and objectives consistent with

strategic plans;

ITEM EXHIBIT


• represent sound fiduciary management of system resources; and • have been prepared within the limits of available resources.

Detailed operating budgets will be furnished to board members on request, and copies of the executive budget summaries will be available in the board office. Both are available online at the System Office of Budgets and Accounting website.

4. For member universities, a copy of the approved faculty academic workload policy willshall

be included in the annual operating budget. Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.0051 System Policy 27.04, Budget Authorizations, Limitations, and Delegations of Authority System Regulation 27.04.01, Chancellor’s Delegations of Authority Related to Budget and Fiscal Changes Operating Budgets and Summaries Member Rule Requirements A rule is not required to supplement this policy. Contact Office






https://www.tamus.edu/business/budgets-and-accounting/budgets/

28.03 Vending Machines Page 1 of 2

28.03 Vending Machines Approved February 27, 1995 (MO 44-95) Revised October 13, 1995 (MO 335-95) Revised July 26, 1996 (MO 169-96) Revised March 24, 2000 (MO 66-2000) Revised September 27, 2001 (MO 212-2001) Revised August 1, 2008 (MO 239-2008) Revised August 8, 2013 (MO 192-2013) Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023August 8, 2018 Click to view Revision History.

Policy Summarytatement The Board of Regents (board) of The Texas A&M University System (system) is responsible for approving all system member vending machine contracts. This policy provides specificdescribes the authorizations and delegations of authority to the member chief executive officers (CEOs) with respect to the approval of these vending machine contracts. Reason for the Policy This policy provides specific authorizations and delegations of authority to the system member chief executive officers (CEOs) regarding the approval of vending machine contracts. Policyrocedures and Responsibilities 1. Vending machines may be located on properties under the control of the board and its

member universities and agencies in buildings and such outdoor areas as are appropriate and do not interfere with the regular business activities of the respective memberinstitution.

2. System mMember CEOs are authorized to contract for vending machines on properties

owned or leased by the system member. The contracts will be in accordance with procedures established by the board and contract administration delegation adopted pursuant to System Policy 25.07, Contract Administration.

3. System mMembers willshall comply with all applicable reporting requirements as

established by state law. 4. CEOs mustshall submit annually to the board a report summarizing the vendor contracts in

place, the amounts received from such contracts, and the disposition of such funds.

ITEM EXHIBIT


5. Commissions received from vending machines are allocated to the respective system

member to be used for institutional development and support. A portion of such revenue may be assessed for support of the board office and for the System Offices support, at the discretion of the chancellor.

Related Statutes, Policies, or Requirements Tex. Gov’t Code § 2203.005 – Vending Machines Authorized System Policy 25.07, Contract Administration Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Budgets and Accounting (979) 458-6100

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2203.htm#2203.005



13.04 Student Travel Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History. Policy Summary The Texas Education Code requires the adoption of a policy for student travel meeting certain criteria. Each university (academic institution) of The Texas A&M University System (system) must adopt a rule governing certain student travel which must be submitted to the Board of Regents (board) for approval to meet this requirement. This policy provides the framework for the development of student travel rules tailored to the requirements of each campus. Policy 1. GENERAL

Each academic institution must adopt a rule governing student travel. The rule must specifically address enrolled students who travel more than 25 miles from campus to an activity or event that is organized and sponsored by the academic institution and that is: (a) funded by the academic institution, and travel is undertaken using a vehicle owned or

leased by the academic institution; or (b) travel required by an organization registered at the academic institution.

2. STUDENT TRAVEL RULES

The system recognizes that each academic institution has unique requirements regarding travel. However, each rule must address the following areas: (a) different modes of travel likely to be used by students; (b) use of seat belts and other safety devices; (c) passenger capacity of the vehicle used; (d) qualifications and training of the operator of the vehicle; and (e) fatigue of the operator at the time of travel.

3. RULE REVIEW PROCESS

Prior to final adoption of the rule, each academic institution must seek advice and comment from faculty and students of the academic institution. The final rules and any future

ATTACHMENT TO ITEM


amendments or changes will be reviewed for legal sufficiency by the System Office of General Counsel. The policy and the final rules will be approved by the system board and provided to The Texas Higher Education Coordinating Board. After the rule has been adopted and approved, it must be published in the academic institution’s catalog and posted on the academic institution’s website.

Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.950 Member Rule Requirements A rule is required to supplement this policy. See Sections 1, 2 and 3. Contact Office System Office of Risk Management (979) 458-6330



26.01 Tuition and Fees Revised November 15, 2018 (MO -2018) Next Scheduled Review: November 15, 2023 Click to view Revision History. Policy Summary Tuition and fees for members of The Texas A&M University System (system), including any exemptions or waivers, must be approved and administered in accordance with this policy. This policy provides a description of the approval process regarding tuition and fees, including the authority delegated to the chancellor and any further delegation to member chief executive officers. Policy 1. GENERAL 1.1 The chancellor, on the recommendation of the presidents of the academic

institutions, will present annually for Board of Regents (board) approval (or as otherwise directed by the board), recommendations concerning any proposed new fees and any adjustments (increases or decreases) in current student tuition and fees for the ensuing academic year, with full justification for all proposed changes. As part of the recommendation, a complete disclosure of the fee structure of each academic institution, current and recommended, will be included. All proposed changes will be made in full compliance with all statutory requirements such as relating fees to costs or securing student consent, and any other requirements that may be imposed by law or by the board.

1.2 In accordance with Texas Education Code, Section 54.0513 and with the approval

of the chancellor, each president is authorized to hold a public hearing at the academic institution regarding any proposed increase in designated tuition. The hearing will be held prior to submitting the tuition and fee recommendations to the chancellor. At the meeting at which tuition and fee recommendations are presented, the board will receive input from students and the presidents, and will then determine the tuition and fees for the ensuing year. This meeting and the institutional hearings will constitute the public hearing required by Section 54.0513, paragraph (f) of the Texas Education Code.

1.3 The presidents are authorized to establish and collect student fees for study abroad

programs and field trips, and to amend such fees as necessary, provided that fees so

ATTACHMENT TO ITEM


established or amended will be submitted annually for confirmation by the board at the meeting at which tuition and fee recommendations are presented.

1.4 The presidents of the academic institutions, the vice chancellor for agriculture and

life sciences, the vice chancellor for engineering and national laboratories, and the vice chancellor for health services, by delegation from the board, may establish fees for non-state funded courses, including continuing education courses, extension courses, correspondence courses, or other self-supporting courses for which the member does not collect tuition or receive formula funding. The fee set for each course must be in an amount sufficient to recover the costs of providing the course. Each member charging a fee under this authority must file a report following the close of each fiscal year with the chancellor who will report to the board. The report must list the cumulative total of all such courses offered, the number of participants, the total income received, the total expenses incurred, a description of the fee structure and the institutional philosophy of all such courses. Each member will be required to maintain the detailed information on each course for internal or external review.

2. EXEMPTIONS AND WAIVERS

2.1 All military personnel assigned to full-time Reserve Officers’ Training Corps (ROTC) duty in the military science department of a system academic institution, who enroll as students in any system academic institution, will be granted the same exemption from payment of student fees as is granted full-time system employees.

2.2 The board finds it is in the best interest of the system and the state to delegate to the

presidents the authority to grant exemptions and waivers from tuition, fees, and other charges as mandated by statute.

2.3 Exemptions and waivers that are permitted by statute, but not mandated, may be

implemented within statutory limitations by the respective presidents upon approval of the chancellor or pursuant to the delegation of authority by the chancellor.

3. PAYMENT PLANS

The board finds it is in the best interest of the system and the state to delegate to the presidents the authority to establish and administer tuition and fee installment payment plans and financial aid programs as mandated by statute. Installment payment plans and financial aid programs must be sustainable and beneficial to the students.

Related Statutes, Policies, or Requirements Tex. Educ. Code, Ch. 54 – Tuition and Fees Tex. Educ. Code § 54.007 – Option to Pay Tuition by Installment




Tex. Educ. Code § 54.0071 – Authority of Institution to Provide Payment Options for Student

with Delayed Financial Aid

Tex. Educ. Code § 54.5035 – Waiver of Fees Tex. Educ. Code § 54.545 – Fees for Continuing Education Courses Tex. Educ. Code § 55.16 – Board Responsibility The July 2007 version of this policy supersedes System Policy 26.02, Approval of Student Fees System Policy 26.03, Tuition and Fee Exemptions and Waivers Member Rule Requirements A rule is not required to supplement this policy. Contact Office








27.03 Annual Operating Budget Process



Policy Summary The Board of Regents (board) of The Texas A&M University System (system) is responsible for approving annually, on or before September 1, an itemized budget covering the operations of each member for the fiscal year beginning September 1. This policy provides a description of the process for developing and approving the annual operating budget. Policy 1. The board must approve annually, upon the recommendation of the chancellor, guidelines

for the preparation of annual operating budgets for the system, including a proposed schedule for the development, review and approval by the board.

2. The chancellor, along with the vice chancellor for agriculture and life sciences, the vice

chancellor for engineering and national laboratories, the vice chancellor for health services and member chief executive officers, must establish a plan for involvement of the board in the development of budgets.

3. The board will review the recommended operating budgets in summary form, in a format

prescribed by the finance committee. In presenting the budgets for board approval, the chancellor must demonstrate that the operating budgets:

• are in compliance with the board-approved guidelines; • support the accomplishment of system missions, goals and objectives consistent with

strategic plans; • represent sound fiduciary management of system resources; and • have been prepared within the limits of available resources.

Detailed operating budgets will be furnished to board members on request, and copies of the executive budget summaries will be available in the board office. Both are available online at the System Office of Budgets and Accounting website.

4. For member universities, a copy of the approved faculty academic workload policy will be

included in the annual operating budget.

ATTACHMENT TO ITEM


Related Statutes, Policies, or Requirements Tex. Educ. Code § 51.0051 System Policy 27.04, Budget Authorizations, Limitations and Delegations of Authority System Regulation 27.04.01, Chancellor’s Delegations of Authority Related to Budget and Fiscal Changes Operating Budgets and Summaries Member Rule Requirements A rule is not required to supplement this policy. Contact Office






https://www.tamus.edu/business/budgets-and-accounting/budgets/


28.03 Vending Machines


Policy Summary The Board of Regents (board) of The Texas A&M University System (system) is responsible for approving all member vending machine contracts. This policy provides specific authorizations and delegations of authority to the member chief executive officers (CEOs) with respect to the approval of these vending machine contracts. Policy 1. Vending machines may be located on properties under the control of the board and its

member universities and agencies in buildings and such outdoor areas as are appropriate and do not interfere with the regular business activities of the respective member.

2. Member CEOs are authorized to contract for vending machines on properties owned or

leased by the member. The contracts will be in accordance with procedures established by the board and contract administration delegation adopted pursuant to System Policy 25.07, Contract Administration.

3. Members will comply with all applicable reporting requirements as established by state law. 4. CEOs must submit annually to the board a report summarizing the vendor contracts in place,

the amounts received from such contracts, and the disposition of such funds. 5. Commissions received from vending machines are allocated to the respective member to be

used for institutional development and support. A portion of such revenue may be assessed for support of the board office and for System Offices support, at the discretion of the chancellor.

Related Statutes, Policies, or Requirements Tex. Gov’t Code § 2203.005 – Vending Machines Authorized System Policy 25.07, Contract Administration

ATTACHMENT TO ITEM

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2203.htm#2203.005



Member Rule Requirements A rule is not required to supplement this policy. Contact Office System Office of Budgets and Accounting (979) 458-6100

Agenda Item No.


Submitted by: F. Dominic Dottavio, Ph.D., President


Subject: Approval of a New Master of Science Degree Program with a Major in

Geoscience, and Authorization to Request Approval from the Texas Higher

Education Coordinating Board


Approve the establishment of a new degree program at Tarleton State University (Tarleton) leading

to a Master of Science (M.S.) degree in Geoscience, authorize the submission of this degree

program to the Texas Higher Education Coordinating Board (THECB) for approval and certify

that all applicable THECB criteria have been met.


Texas employs more geoscientists than any other state and the demand for geoscientists continues

to grow. Current master’s level programs in the state are at or near capacity and, thus, Tarleton

requests approval to establish an M.S. in Geoscience to help fulfill the growing demand for

geoscientists. Tarleton currently offers a bachelor’s degree in this area and the addition of a

master’s degree will prepare students for higher level employment opportunities. The current

resources available for the bachelor’s degree will allow the addition of a master’s degree without

requiring significant additional resources.

The proposed degree program is designed to enrich and enhance education in geological sciences

in order to prepare students for leadership roles in industrial, educational and research-oriented

careers. Graduates from the program will possess knowledge focusing in areas ranging from

petroleum geology, paleontology, structural geology, and others.


The proposed M.S. in Geoscience will require the hiring of one part-time instructor and one

tenured or tenure-track faculty. Estimated new costs for the first five years are $279,100. Funding

estimates for the same five-year period are $900,179 with $440,871 in formula funding, $335,904

in designated tuition, and $97,800 in statutory tuition.

Agenda Item No.

TARLETON STATE UNIVERSITY

Office of the President

August 20, 2018



Subject: Approval of a New Master of Science Degree Program with a Major in Geoscience, and

Authorization to Request Approval from the Texas Higher Education Coordinating

Board


“The Board of Regents of The Texas A&M University System approves

the establishment of a new degree program at Tarleton State University

leading to a Master of Science in Geoscience.

The Board also authorizes submission of Tarleton’s new degree

program request to the Texas Higher Education Coordinating Board for

approval and hereby certifies that all applicable criteria of the Coordinating

Board have been met.”


F. Dominic Dottavio, Ph.D.

President




Billy Hamilton





of 3

ATTACHMENT TO ITEM


Master of Science

with a major in Geoscience

(CIP 40.0601.00)

Program Review Outline

BACKGROUND & PROGRAM DESCRIPTION

Administrative Unit: College of Science and Technology, Department of Chemistry, Geosciences,

and Physics

Tarleton State University (Tarleton) requests approval to establish a Master of Science degree

program with a major in Geoscience. The degree at the master’s level will provide graduates with

employment opportunities in a wide variety of fields.

The proposed curriculum within this new program is designed to meet the following student

learning outcomes:

1. Students will demonstrate proficiency in geological knowledge. These include major

concepts, history and philosophy of the discipline, methods, field proficiency and scientific

standards within the discipline.

2. Students will demonstrate proficiency in the collection, interpretation, and presentation of

scientific data, both within the classroom and at scientific meetings.

3. Students will be able to make observations, understand the elements of experiment design

using appropriate quantitative tools, use abstract reasoning to interpret the data, and test

hypotheses with scientific rigor.

4. Students will be able to communicate about the geosciences using appropriate oral and

written means.

5. Students will synthesize the principles learned in the classroom, in the laboratory, and

during field studies to identify geological features, interpret geological history, and solve

geological problems.

This 32 semester credit hour program is comprised of geology foundation courses as well as

electives that allow students the flexibility to structure their coursework to meet their educational

objectives. Electives may include coursework in chemistry, geochemistry, paleoecology,

ichnology and/or petrology.

The proposed implementation date is fall 2019.

Tarleton certifies that the proposed new degree program meets the criteria under the 19 Texas

Administrative Code, Section 5.45 in regards to need, quality, financial and faculty resources,

standards and costs. New costs during the first five years will not exceed $2 million.

of 3

I. NEED

A. Employment Opportunities

Information from the Bureau of Labor Statistics estimates a projected growth of

geoscientist jobs of 14% from 2016-2026, faster than the average for all occupations.

Texas employs more geoscientists than any other state with the greatest demand being

those in oil and gas exploration and related services. Salaries for these positions ranged

from $40,000 as a minimum up to $100,000+ depending on experience and industry.

B. Projected Enrollment

Over the past four years, Tarleton has produced an average of 12.5 graduates with a

bachelor’s degree in geoscience. The average first-year earnings of these students have

been between $40,000 and $41,000. According to the Texas Workforce Commission data,

average first-year salaries for graduates with a master’s degree from a Texas public

university is over $90,000. It is believed that the earning potential will create an incentive

for students from Tarleton and other universities to complete a master’s degree. It is

projected that the program will begin year one with four students and progress to 12 full-

time students by the fifth year.

C. Existing State Programs

Twelve universities in Texas offer a master’s degree in Geoscience. The closest program

geographically to Tarleton is the Geosciences program at the University of Texas at Dallas

in Richardson, Texas, which is 117 miles northeast of the main campus in Stephenville.

There are no existing programs within a 100-mile radius of Tarleton. It is anticipated that

the proposed program will draw a large proportion of its students from the central region

of the state.

II. QUALITY & RESOURCES

A. Faculty

One new instructor position will be required to begin in year one at $16,500. One new

tenured or tenure-track faculty position will be required in year two at $42,900. No

additional faculty will be requested within the first five years of the program.

B. Program Administration

The program will be administered by the Department of Chemistry, Geosciences, and

Physics in the College of Science and Technology. No new administrative costs are

anticipated.

C. Other Personnel

No additional personnel will be required within the first five years of the program.

of 3

D. Supplies, Materials

Supplies and materials are requested in the amount of $25,000 for the first five years of the

program.

E. Library

Current library holdings are sufficient for the proposed program.

F. Equipment, Facilities

Existing equipment within the College of Science and Technology is sufficient to meet the

equipment needs for the proposed program.

G. Accreditation

No discipline specific accreditations are anticipated.

III. NEW 5-YEAR COSTS & FUNDING SOURCES

NEW FIVE-YEAR COSTS SOURCES OF FUNDING

Faculty $ 254,100 Formula Income $ 440,871

Program Administration Statutory Tuition $97,800

Graduate Assistants Reallocation

Supplies & Materials $25,000 Designated Tuition $335,904

Library & IT Resources Other Funding:

Equipment, Facilities Differential Tuition $25,604

Other

Estimated 5-Year Costs $279,100 Estimated 5-Year Revenues $900,179

Agenda Item No.


Submitted by: F. Dominic Dottavio, Ph.D., President


Subject: Approval of a New Master of Science Degree Program with a Major in Animal

Science, and Authorization to Request Approval from the Texas Higher

Education Coordinating Board


Approve the establishment of a new degree program at Tarleton State University (Tarleton) leading

to a Master of Science (M.S.) in Animal Science, authorize the submission of this degree program

to the Texas Higher Education Coordinating Board (THECB) for approval and certify that all

applicable THECB criteria have been met.


Tarleton requests approval to establish an M.S. in Animal Science that will be administered by the

Department of Animal Science and Veterinary Technology in the College of Agricultural and

Environmental Sciences. Currently, the department shares an M.S. in Agricultural and Natural

Resource Sciences with the Department of Wildlife, Sustainability and Ecosystem Sciences. The

M.S. program has grown in size and each department may now offer its own degree.

The proposed degree will help to satisfy the industry’s demands for animal geneticists, animal

nutritionists, dairy scientists, and poultry scientists. It is designed to equip students with knowledge

and concepts from production through processing and teaches the value added practices associated

with livestock, as well as meat and milk produced from those animals. Graduates from the program

will possess knowledge of livestock production systems, animal management, and animal

products. The proposed program will prepare students for career paths in a range of fields.


The proposed M.S. in Animal Science will be delivered for a five-year estimated cost of

$1,075,299. Funding estimates for the same five-year period are $1,397,042. By the third year,

funding should exceed the annual cost.

Agenda Item No.

TARLETON STATE UNIVERSITY


August 20, 2018



Subject: Approval of a New Master of Science Degree Program with a Major in Animal Science,

and Authorization to Request Approval from the Texas Higher Education Coordinating

Board



the establishment of a new degree program at Tarleton State University

leading to a Master of Science in Animal Science.

The Board also authorizes submission of Tarleton’s new degree

program request to the Texas Higher Education Coordinating Board for

approval and hereby certifies that all applicable criteria of the Coordinating

Board have been met.”


F. Dominic Dottavio, Ph.D.

President




Billy Hamilton





of 3

ATTACHMENT TO ITEM


Master of Science

with a major in Animal Science

(CIP 01.0901.00)



Administrative Unit: College of Agricultural and Environmental Sciences, Department of Animal

Science and Veterinary Technology

Tarleton State University (Tarleton) seeks to deliver an Animal Science degree at the master level

which will provide graduates with employment opportunities in a wide variety of fields.

The Master of Science (M.S.) in Animal Science will prepare the next generation of animal

scientists with a usable, viable and marketable set of skills that will enable them to build a career

in the multitude of fields associated with animal science.

The M.S. in Animal Science will provide students opportunities to perform the following:

1. Competency in the animal science discipline: Students will possess specific depth of

knowledge and concepts from animal production through processing, and learn about the

value associated with livestock, as well as meat and milk produced from those animals.

2. Scientific inquiry and effective thinking: Students will demonstrate techniques and skills

in scientific reasoning and problem solving, including the application of research design

principles to interpret conclusions about animal science.

3. Communication: Students will demonstrate competence in writing and oral communication

skills. Particularly, students will exhibit competence in clearly presenting information via

scientific argument.

4. Professional responsibility: Students will gain the ability to conduct scholarly activity in

an ethical and responsible manner and understand the awareness of societal implications

and practical application of research.

This 36 semester credit hour program is comprised of animal science foundation courses as well

as electives that allow students the flexibility to structure their coursework to meet their

educational objectives. Electives may include coursework in biology, wildlife, sustainability,

ecosystem sciences, and/or range management.


Tarleton certifies that the proposed new degree program meets the criteria under the 19 Texas


standards and costs. New costs during the first five years will not exceed $2 million.

of 3

I. NEED


Information from the Bureau of Labor Statistics estimates a projected growth of Animal

Scientist jobs of 5.9% from 2016-2026, and a 5.7% growth in food scientists in that same

span. The predicted rates are even higher for the state of Texas. Texaswages.com projects

a 17.6% growth in Animal Scientist positions from 2014-2024, and a 20% increase in food

scientist positions. The projected growth in animal science fields provides ample

opportunity for students graduating with a graduate degree in animal science.


It is projected that the program will begin year one with 21 students based on the enrollment

in the M.S. in Agricultural and Natural Resource Science. By the fifth year it is expected

to admit 17 new students per year, graduate 15 students per year and maintain an overall

enrollment of 27 full time students.


Eleven public universities in Texas offer a master’s degree in some area of agriculture. Six

of these offer a master’s degree in Animal Science (CIP code 01.0901.00). Four others

that do not offer a master’s degree in Animal Science offer a master’s degree under CIP

code 01.0000.00, General Agriculture which, like Tarleton, allows a student to choose

animal science as an emphasis within the General Agriculture degree. Thus, it is not

possible to determine how many master’s degrees in the area of animal science are awarded

each year. The closest program geographically to Tarleton is the Animal and Food

Sciences program at Angelo State University in San Angelo, Texas, which is 157 miles

southwest of the main campus in Stephenville. There are no existing programs within a

100-mile radius of Tarleton.


A. Faculty

One new faculty position is requested in year one of the program. The total faculty

salaries allocated to the program will be $1,050,299.


The program will be administered by the Department of Animal Science and Veterinary

Technology in the College of Agricultural and Environmental Sciences. No new

administrative costs anticipated.

C. Other Personnel

No additional personnel will be required within the first five years of the program.

of 3


Supplies and materials are requested in the amount of $25,000 for the first five years of the

program.

E. Library

Current library holdings are sufficient for the proposed program.


Existing equipment within the College of Agricultural and Environmental Sciences is

sufficient to meet the equipment needs for the proposed program.

G. Accreditation

No discipline specific accreditations are anticipated.



Faculty $1,050,299

Formula Income $ 574,592

Program Administration Statutory Tuition $120,200

Graduate Assistants Reallocation $257,943

Supplies & Materials $25,000 Designated Tuition $412,839

Library & IT Resources Differential Tuition $31,468

Equipment, Facilities

Other

Estimated 5-Year Costs $1,075,299 Estimated 5-Year

Revenues $1,397,042

Agenda Item No.


Submitted by: Pablo Arenaz, President


Subject: Approval of a New Bachelor of Science Degree Program in General Engineering,

and Authorization to Request Approval from the Texas Higher Education

Coordinating Board


Approve the establishment of a new degree program at Texas A&M International University

(TAMIU) leading to a Bachelor of Science in General Engineering (B.S. ENGR), authorize the

submission of this degree program to the Texas Higher Education Coordinating Board (THECB)

for approval and certify that all applicable THECB criteria have been met.


TAMIU proposes the establishment of a B.S. ENGR. The proposed degree will consist of 128

semester credit hours (SCH) with an engineering core of 20 SCH and two concentration options:

Computer Engineering (46 SCH) or Petroleum Engineering (42 SCH). The degree is designed to

meet all curriculum requirements for eventual ABET accreditation. This will be the second

engineering degree offered by the School of Engineering at TAMIU and will utilize the state-of-

the-art engineering and computer classroom facilities currently under construction.

The program takes into account the fast-emerging state-of-the-art technologies and developments

in the areas of computer engineering and petroleum engineering in such areas as drone and

unmanned aerial vehicles, robotics, computer hardware and software, artificial intelligence,

drilling automation, and advanced drilling and enhanced oil recovery technology.


The proposed program will require the hiring of three new tenure or tenure-track faculty, two

instructors and two adjunct faculty with an estimated cost of $1,929,832 over the first five years

of the program. New equipment is estimated at a cost of $385,000. In addition to tuition and fees,

formula funding, and reallocation of existing resources, the university will receive a petroleum

engineering endowment of $2,000,000 to assist with the new costs of the program.

Agenda Item No.

TEXAS A&M INTERNATIONAL UNIVERSITY


August 21, 2018



Subject: Approval of a New Bachelor of Science Degree Program in General Engineering, and

Authorization to Request Approval from the Texas Higher Education Coordinating

Board.



the establishment of a new degree program at Texas A&M International

University leading to a Bachelor of Science in General Engineering degree.

The Board also authorizes submission of Texas A&M International

University’s new degree program request to the Texas Higher Education

Coordinating Board for approval and hereby certifies that all applicable

criteria of the Coordinating Board have been met.”


Pablo Arenaz

President


_______________________ __________________________



Billy Hamilton





of 4

ATTACHMENT TO ITEM


Bachelor of Science

with a major in General Engineering

(CIP 14.0101)



Administrative Unit: School of Engineering within the College of Arts and Sciences

Texas A&M International University (TAMIU) proposes the establishment of a Bachelor of

Science degree with a major in General Engineering (B.S. ENGR) that will provide students with

an excellent grounding in the mathematics and science behind electronic data collection and

computerized analysis which will allow for career paths in large or small organizations with the

ability to work across a wide range of problems in multidisciplinary teams. A student may

specialize in the areas of cybersecurity, artificial intelligence, and smart technology development

(including natural resources extraction) or areas of human interaction such as law enforcement,

health care, or immigration services that are relevant to the Laredo area and to the greater state of

Texas.

At the completion of the degree, graduates will be able to: (1) apply knowledge of mathematics,

science, and engineering; (2) design and conduct experiments, as well as analyze and interpret

data; (3) design a system, component or process to meet desired needs within realistic constraints

such as economic and environmental constraints with sustainability; (4) function on multi-

disciplinary teams, as a member or as a leader; and (5) use fundamental and advanced engineering

skills to solve technical and practical engineering problems.

The B.S. ENGR consists of 128 semester credit hours (SCH) with an engineering core of 20 SCH

and the choice of two concentrations: (1) computer engineering and (2) petroleum engineering.

Program learning objectives will stress the unifying themes of the two concentrations, especially

in developing innovative technology such as drone and unmanned aerial vehicles, robotics,

computer hardware and software, artificial intelligence, drilling automation, and advanced drilling

technology and enhanced oil recovery.


TAMIU certifies that the proposed new degree program meets the criteria under the 19 Texas


standards and costs.

I. NEED


According to the Georgetown University Center on Education and the Workforce, the

number of STEM jobs will have grown by 17% between 2008-2018, compared to the

overall 10% growth of U.S. jobs. In the 2018 STEM job market, computer scientists,

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engineers, and engineering technicians comprise 79% of the market with 51% for

computer-related occupations and 28% for engineers and engineering technology. Yet,

another prime STEM field is the complementary area of petroleum engineering. According

to the Bureau of Labor Statistics, employment in petroleum engineering is projected to

grow 15% between 2016-2026. These forecasts signal a healthy, expanding engineering

job market, particularly in computer engineering and petroleum engineering, which

together bring significant innovations to 21st century global society (e.g., artificial

intelligence, remote-controlled robotic-assisted drilling).


Based on historical data in closely related programs at TAMIU and a needs assessment,

the proposed B.S. ENGR program is projected to have an initial enrollment of 46 students;

enrollment will very likely more than double by the fifth year of the program. Not only

does TAMIU have sufficient student interest to start the B.S. ENGR program, but demand

is expected to grow at the rate of 12 students per year. Forecasted initial enrollment and

growth rate for the proposed B.S. ENGR are very much within TAMIU’s experience of

successful programs. Thus, it is anticipated that by the end of year four the program will

have graduated 38 students (with a continued enrollment of 81). Year five is estimated to

see a B.S. ENGR enrollment of 93 students.


Sixteen universities across Texas offer an undergraduate computer engineering degree, the

closest of which is ~160 miles from Laredo. These are mostly built upon an electrical

engineering degree program which focuses on power systems, sustainable energy

conversion, materials, and digital signal processing. In contrast, TAMIU proposes a

concentration in computer engineering that focuses on topics relevant to South Texas and

to the U.S. southern border region. Such topics include, but are not limited to, computer

network security, computational approaches to criminal justice, and artificial intelligence

as applied to border security and immigration processes. In addition, the concentration in

computer engineering will equip students with state-of-the-art knowledge and expertise in

systems design.

Six universities in Texas have undergraduate petroleum engineering programs; the closest

of these is ~120 miles from Laredo at Texas A&M University-Kingsville. Unlike these

other institutions, TAMIU’s geographical location, strategically situated between the Eagle

Ford Shale play in Texas and the Burgos Basin Shale play in Northern Mexico, makes it a

natural and logical place to educate and train the bilingual and bicultural engineers needed

to harness these rich reserves of oil and gas effectively and efficiently.


A. Faculty

In total, 12 full-time faculty will be assigned to the proposed degree. The School of

Engineering at TAMIU has two faculty members with a Ph.D. in computer engineering or

closely related field and will be assigned to both the petroleum engineering and computer

engineering tracks. Two adjuncts will be assigned to teach some of their fundamental

engineering courses. Two TAMIU geology professors and two additional instructors will

of 4

teach the geology courses assigned in the petroleum engineering degree plan. Hence, most

of the teaching load of the proposed degree relies on existing faculty.


The program will operate under the existing structure of TAMIU’s School of Engineering,

with no additional administrative costs anticipated.

C. Other Personnel

TAMIU’s School of Engineering will use existing clerical staff to support the program.

There are no graduate assistant positions to account for.


Necessary materials include laboratory computers and supplies for computer engineering,

laboratory teaching equipment and supplies for petroleum engineering, and microscopy

and supplies for geology courses. The annual cost will start at $5,000 and increase by

$5,000 each year until reaching $25,000 per year. The total cost over five years is $75,000.

E. Library

TAMIU’s Killam Library has a combination of traditional print resources, extensive and

growing electronic library resources and digital databases, and excellent state and national

resource-sharing networks. Thus, all library materials necessary for the B.S. ENGR are in

place.


TAMIU has several classrooms and laboratories to support the engineering program

located at the Lamar Bruni Vergara Science Center. In addition, TAMIU is constructing a

new building that will consist of additional engineering laboratories for the petroleum

engineering and computer engineering concentrations. Once the new building is finished

in fall 2019, TAMIU will supply all the necessary computer, petroleum and system

engineering equipment at a cost of $385,000.

G. Accreditation

The B.S. ENGR degree plan and curriculum are designed to meet the General Criteria of

the Engineering Accreditation Commission of ABET. Furthermore, each concentration is

designed to satisfy ABET’s specific program criteria, i.e., the computer engineering

concentration follows the specification of the “Electrical, Computer, Communications and

Telecommunication Engineering” criteria, and the petroleum engineering concentration

follows the ABET specifications of the “Petroleum Engineering Programs” criteria. The

Systems Engineering program offered at the School of Engineering is ABET-accredited

for a full six years, and the faculty at TAMIU are very familiar with the expectations

required to obtain the accreditation.

of 4



Faculty $1,929,832

Formula Income $130,034

Program Administration 0 Statutory Tuition 381,700

Graduate Assistants 0 Reallocation 3,000,000

Supplies & Materials 75,000 Designated Tuition 2,017,364

Library & IT Resources 0 Other Funding:

Equipment, Facilities 385,000 Petroleum Engineering

Donations 2,000,000

Other 0

Estimated 5-Year Costs $2,389,832 Estimated 5-Year

Revenues $7,529,098

Agenda Item No.


Submitted by: Michael K. Young, President

Texas A&M University

Subject: Approval for Mr. Christopher Scotti, a System Employee, to Serve in His Official

Capacity as a Member of the Board of Directors of StarRotor Corporation, a

Business Entity Formed for the Purpose of Development and Commercialization

of Technology Owned by The Texas A&M University System


Approve for Mr. Christopher Scotti, Entrepreneur-In-Residence with Texas A&M Engineering

Experiment Station (TEES), to serve in his official capacity on behalf of The Texas A&M

University System (A&M System) as a member of the board of directors of StarRotor Corporation,

an entity formed for the purpose of development and commercialization of technology owned by

the A&M System.


StarRotor Corporation (StarRotor) is a startup company founded to commercialize technology

owned by the A&M System. It was incorporated in March 2001 by Dr. Mark Holtzapple and

Dr. Andrew Rabroker, the original co-inventors of StarRotor technologies. Their novel idea was

to use gerotors to process gasses. From this idea the StarRotor compressors, air conditioners,

expanders, and engines are becoming a reality. The development of the compressor technology

has led to improved water desalination technology that also is being commercialized and to a

revolutionary electric motor that is proving to be an important breakthrough in its own right. The

A&M System currently holds 1,632,817 shares of StarRotor stock.

Mr. Brett Cornwell, executive director for commercialization, served as the A&M System-

appointed director on the board of StarRotor from 2013 to 2016 and, at Texas A&M Technology

Commercialization’s request, was replaced by Dr. Xiaomin Yang, senior licensing manager.

Dr. Yang left the A&M System as of August 31, 2018.

Since StarRotor is a company startup based on TEES intellectual property, Dr. Balakrishna

Haridas, executive director of the TEES Office of Commercialization & Entrepreneurship, has

nominated Mr. Christopher Scotti to fill this board seat. Mr. Scotti is an experienced entrepreneur

and provides strategic consulting, fundraising and executive coaching to emerging technology

companies through TEES. He has over 20 years of experience founding, growing and coaching

emerging technology companies through relationships with private businesses and economic

development organizations, as well as government and higher education institutions.

Pursuant to Section 7.2.4 of System Policy 17.01, Intellectual Property Management and

Commercialization, Board of Regents approval is required for Mr. Scotti to serve in his official

capacity as a member of the governing board of StarRotor Corporation. Mr. Scotti will not be

compensated by StarRotor Corporation because he is serving on behalf of the A&M System.


None.



Agenda Item No.



September 11, 2018



Subject: Approval for Mr. Christopher Scotti, a System Employee, to Serve in His Official

Capacity as a Member of the Board of Directors of StarRotor Corporation, a Business

Entity Formed for the Purpose of Development and Commercialization of Technology

Owned by The Texas A&M University System


“The Board of Regents of The Texas A&M University System hereby

approves for Mr. Christopher Scotti, Entrepreneur-In-Residence, to serve in

his official capacity as a member of the Board of Directors of StarRotor

Corporation, an entity formed for the purpose of development and

commercialization of technology owned by The Texas A&M University

System.”


Michael K. Young, President





Billy Hamilton



M. Katherine Banks, Ph.D., P.E., Director

Texas A&M Engineering Experiment Station

Agenda Item No.



August 27, 2018



Subject: Approval of Academic Tenure, November 2018, Texas A&M University

I recommend adoption of the following minute order.

“The Board of Regents of The Texas A&M University System, in

accordance with System Policy 12.01, Academic Freedom, Responsibility and

Tenure, hereby authorizes the granting of tenure to the following faculty

members at Texas A&M University as set forth in the exhibit, Tenure List No.

19-01.”


Michael K. Young

President


_________________________ _________________________



Billy Hamilton





of 5


RECOMMENDATIONS FOR TENURE

TENURE LIST NO. 19-01

Present Rank

Yrs. Towards

Tenure*

Effective

Employment

Name Department Univ. Other Inst. Date/Tenure Education Towards Tenure

COLLEGE OF DENTISTRY

Dr. Xianghong Luan Professor

Periodontics

0 15 Upon Approval

by the Board and

Faculty Arrival

M.D. (1983)

Harbin Medical

University,

China

Fa 2003 – Sp 2009

Assistant Professor

University of Illinois at Chicago

Fa 2009 – Sp 2018

Associate Professor (Tenured 2009)

University of Illinois at Chicago

Fa 2018

Professor


ITEM

EXHIBIT

of 5

COLLEGE OF ENGINEERING

Dr. Joseph Geunes Professor

Industrial and Systems

Engineering

0 >15 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (1999)

Penn State

University

Fa 1998 – Su 2004

Assistant Professor

University of Florida

Fa 2004 – Su 2010



Fa 2010 – Su 2016

Professor


Fa 2016 – Su 2018

Professor (Tenured 2016)

University of Arkansas

Fa 2018

Professor


Dr. Antony Jameson Professor

Aerospace Engineering

0 >15 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (1963)

Cambridge

University

Fa 1974 – Sp 1980


New York University

Fa 1980 – Su 1997


Princeton University

Fa 1997 – Su 2018


Stanford University

Fa 2018

Professor


of 5

COLLEGE OF ENGINEERING (Continued)

Dr. Shuiwang Ji Associate Professor

Computer Science and

Engineering

0 8 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (2010)

Arizona State

University

Fa 2010 – Su 2015

Assistant Professor

Old Dominion University

Fa 2015 – Su 2018


Washington State University

Fa 2018

Associate Professor


Dr. Petar Momčilović Associate Professor

Industrial and Systems

Engineering

0 14 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (2003)

Columbia

University

Fa 2004 – Su 2010

Assistant Professor

University of Michigan

Fa 2010 – Su 2018



Fa 2018

Associate Professor


Dr. Ya Wang Associate Professor

Mechanical Engineering

0 5 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (2012)

Virginia

Polytechnic

Institute and

State University

Fa 2013 – Sp 2018

Assistant Professor (Tenured 2018)

Stony Brook University

Fa 2018

Associate Professor


of 5

COLLEGE OF ENGINEERING (Continued)

Dr. Lesley M. Wright Associate Professor

Mechanical Engineering

0 12 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (2006)

Texas A&M

University

Fa 2006 – Su 2008

Assistant Professor

University of Arizona

Fa 2008 – Su 2014

Assistant Professor

Baylor University

Fa 2014 – Su 2018


Baylor University

Fa 2018

Associate Professor


COLLEGE OF LIBERAL ARTS

Dr. Robert J. Durán Associate Professor

Sociology

0 12 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (2006)

University of

Colorado-

Boulder

Fa 2006 – Su 2012

Assistant Professor

New Mexico State University

Fa 2012 – Su 2014


New Mexico State University

Fa 2014 – Su 2017

Assistant Professor

University of Tennessee

Fa 2017 – Su 2018


University of Tennessee

Fa 2018

Associate Professor


of 5

COLLEGE OF LIBERAL ARTS (Continued)

Dr. Adolfo Santos Professor

Political Science

0 >15 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (1998)

University of

Houston

Fa 1998 – Su 2006

Assistant Professor

University of Houston

Fa 2006 – Su 2013


University of Houston-Downtown

Fa 2013 – Su 2018


Georgia Gwinnett College

Fa 2018

Professor


COLLEGE OF MEDICINE

Dr. Israel Liberzon Professor

College of Medicine

0 >15 Upon Approval

by the Board and

Faculty Arrival

M.D. (1986)

Sackler Medical

School, Tel Aviv

University

Fa 1992 – Su 1999

Assistant Professor


Fa 1999 – Su 2005



Fa 2005 – Su 2018

Professor

University of Michigan.

Fa 2018

Professor


* Each university determines, through a review process, the number of years each faculty member

will be awarded tenure based on his/her dossier.

Agenda Item No.


Submitted by: Michael K. Young, President


Subject: Establishment of the Texas A&M Institute for Technology-Infused Learning


Establish the Texas A&M Institute of Technology-Infused Learning (TITIL) at Texas A&M

University (Texas A&M).


To be effective in the future workplace, individuals will need a better grasp of and facility with

computation and technology (C&T) and be possessed of a flexibility of mind to acquire new

competencies as the workplace evolves. This competence with C&T constitutes a kind of literacy

that is needed for one to succeed in our current and future world. For this reason, the Every Child

Succeeds Act (Title IV “21st Century Schools”) calls for all students to have access to

technological opportunities. At the same time, advances in technology both in the laboratory and

in popular use impose an imperative of opportunity for us to address these needs.

The TITIL, initially involving the Colleges of Architecture, Education and Human Development,

Engineering, and Liberal Arts, will serve as the locus of collaboration for researchers across the

Texas A&M campus. It will facilitate collaboration on research at the intersection of the learning

sciences, technology and education for learners in K-12 and beyond, so that we can address the

entire cycle of research from theory and conceptualization, through design and implementation,

through testing and assessment in the laboratory and in the real-world. The institute will combine

opportunities for research, outreach, and learning for students and faculty.

The proposed director for the TITIL, Dr. Francis Quek, was recruited to Texas A&M in 2013 to

work in the area of reduction of disparities in STEM education. This has catalyzed several

interdisciplinary teams with demonstrated research success.


To leverage collaborations, the Colleges of Architecture, Education and Human Development,

Engineering, and Liberal Arts have each committed $40,000 per year over five years to establish

the institute. The Office of the Vice President for Research has committed an additional $150,000

per year initially for three years with the possibility of an additional two years of support at the

same level. The proposing team has been successful in attracting multiple grants in federal funding

and expect to continue in this activity with the new alignments made possible by the proposed

institute.

Agenda Item No.

TEXAS A&M UNIVERSITY Office of the President

August 15, 2018



Subject: Establishment of the Texas A&M Institute for Technology-Infused Learning


“The Texas A&M Institute for Technology-Infused Learning (TITIL)

is hereby established as an organizational unit of Texas A&M University.”


Michael K. Young, President





Billy Hamilton





of 6

ATTACHMENT TO ITEM


Texas A&M Institute of Technology-Infused Learning (TITIL)

EXECUTIVE SUMMARY

1. Rationale for the Creation of the Institute

To be effective in the future workplace, individuals will need a better grasp of and facility with

computation and technology (C&T) and be possessed of a flexibility of mind to acquire new

competencies as the workplace evolves. This competence with C&T constitutes a kind of literacy

that is needed for one to succeed in our current and future world. For this reason, the Every Child

Succeeds Act (Title IV “21st Century Schools”) calls for all students to have access to

technological opportunities. At the same time, advances in technology both in the laboratory and

in popular use impose an imperative of opportunity for us to address these needs.

As a land-grant university, Texas A&M University (Texas A&M) has an obligation to help prepare

our next generation of learners and workers, adept

not only in the use of technology, but in creating

through technology. From the shop floor to the

college classroom to the corporate ladder,

individuals who thrive in digital creation like 3D

fabrication, electronics, and computational

processes (including programming) will be needed

for the state and the nation to compete in new

markets, supply/value chains, and services. For

students to become the new digital creation natives

from the elementary grades through college, new

educational and learning approaches that involve

technology as the stock and trade of thought need

to be developed. This will require collaborative

research involving the learning sciences and

psychology, engineering and computer science,

human-computer interaction and design, and

education and pedagogy (see, Figure 1). While pockets of research excellence in these areas exist

around the Texas A&M campus, the proposed institute will provide a locus of collaboration around

a shared vision and infrastructure to enable us to address the entire cycle of research from

conceptualization through design and implementation through testing in authentic education

environments. The proposed institute is co-sponsored by the College of Architecture, College of

Education and Human Development, College of Engineering, and College of Liberal Arts.

2. Mission, Vision, Scope and Goals

Mission

The goal of the TITIL is to engage in interdisciplinary research on how technologies like digital

3D fabrication (e.g., 3D printing), electronics, and computation may be employed in STEM

teaching and learning in K-12 schooling and at the tertiary level, and in formal and informal

contexts. TITIL will provide leadership, develop theories and models, and build pragmatic

approaches for technology-infused learning. It will integrate outreach to K-12 schools and school

districts as a part of the research and education agenda. The TITIL will provide the opportunity

Figure 1 Research collaborations enabled by the proposed

Institute

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for joint research and learning to prepare a new generation of interdisciplinary researchers and

educators that are able to integrate technology seamlessly into the learning process.

Vision

TITIL will bring together multiple disciplines across the university as well as partnering

institutions and organizations to address the many research, educational and practical questions

that such technology-infused learning entails. The TITIL proposing team has partnered with school

districts in grant efforts in the past and has collaborated with other academic institutions like the

Universities of Florida and Oklahoma. TITIL expects to continue such collaborations going

forward. The guiding principles of the institute will be to satisfy the following three criteria:

1. Interdisciplinary Research and Excellence: TITIL will first and foremost establish a

context out of which strong research within and across disciplines may be conducted,

and will provide a locus of collaboration for garnering significant external support.

2. Societal Impact: TITIL will engage students in schools and school districts in the

Bryan/College Station area, in broader regions in Texas, and beyond as a live laboratory

for our research. We anticipate that in the process of research conducted at the institute,

significant benefits of learning, participation, and growth will accrue for the students,

teachers and the communities in which our research will be performed. A key focus of

research supported at the institute will be to address the disparities of participation for

underrepresented individuals, and we anticipate engaging broad governmental,

educational, and civic organizations to realize our goals.

3. Broader Implications of Technology-Infused Learning: Society is at a critical

crossroads with respect to globalization, economy, employment, and welfare. While

trade, outsourcing, automation, and the movement of capital have garnered recent

attention in societal discourse, less attention has been paid to the means and economies

of production. The new digital fabrication technologies have given rise to discussion

of a more distributed production of a greater diversity of goods and more egalitarian

innovation and entrepreneurship. The preparation of new generations of thinkers,

innovators, and individuals with the skill, will, and knowhow to participate in new

economies based on participatory production has the potential for significant impact on

the breadth of access and issues of equity.

Scope and Activities

TITIL will build a research and learning community

involving learning scientists, social scientists,

engineers and computer scientists, interaction

designers, and education researchers to address the

preparation of a new generation of students and

workers for whom technology and computation are

integral to their work and thinking. This will require

new models and approaches that can support

learning inside and outside the classroom. While

pockets of faculty already address different aspects

of this research in isolation, TITIL will provide the

integrative framework for Texas A&M researchers

to go from theoretical conceptualization through

Figure 2 Addressing the Entire Research

Cycle

of 6

design, development, and implementation, through deployment, testing, study, and evaluation

within authentic educational contexts (see Figure 2).

TITIL will provide a forum for cross-pollination through lectures and symposia, conduct

collaborative workshops, develop research teams, support research granting, and provide the

shared infrastructure and resources for joint research.

Research

TITIL will foster collaborative research at Texas A&M focused on technology-infused learning.

This will include new innovations in technology and approaches to technology use to support

learning; learning science; meta-cognitive contributors to learning such as motivation, identity-

formation (e.g., possible selves in STEM, and resiliency); pedagogy and pragmatics of learning in

formal and informal settings.

Education and Outreach

TITIL will combine education and outreach intimately with its research mission. Graduate and

undergraduate students working on its collaborative projects will be able to do so within a

collocated space where cross-pollination is facilitated. TITIL will explore the creation of a joint

doctoral program to prepare a new breed of researchers who are adept at collaborative research

relating to education.

Much of TITIL’s research will take place within the real world of schools and school districts.

Researchers in TITIL will need to maintain a connection with a set of education communities and

its work will advance learning within these communities. This will allow TITIL to bring learning

experiences to students in the community and bring them into the Texas A&M learning

community.

TITIL will seek cooperation with other education and STEM centers and institutes across Texas

A&M to coordinate activities, avoid duplication, and foster cross-pollination of ideas and

activities.

Products and Service

TITIL envisions tangible products that support education in the form of technology designs to

support learning, such as designed technology activities and materials along with lesson plans,

systems to support learning for both general and special populations, and designs and approaches

for teaching and learning. As appropriate, TITIL will place these products on the open source for

broad dissemination, offer them to improve education at the local, state, and national levels, or

explore means for commercialization. TITIL research will be disseminated through scholarly

venues like conferences and journals.

As a part of its research mission, TITIL will support education and learning in schools and school

districts within the state and nationally.

Short-term Goals

In the short-term, TITIL will:

Help to build research collaborations and teams for various research initiatives

Establish shared infrastructure to catalyze new and continuing research

Establish a research seminar series to encourage research collaborations

Develop processes and procedures to support pilot research initiatives

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Long-term Goals

In the long-term, TITIL will:

Build a research community with strong outreach and service within the state

Establish a reputation of excellence at the national and international levels

3. Anticipated Interest and Involvement in TITIL

Faculty from TITIL’s sponsoring colleges: the College of Architecture, the College of Education

and Human Development, the College of Engineering, and the College of Liberal Arts have

expressed interest in the opportunities for collaboration, scholarship, and research provided by the

institute. TITIL will conduct ‘birds-of-a-feather’ symposia to encourage research collaborations,

provide support and advice for research teaming, and provide a forum for the building of new

theories, models, approaches, and pedagogies. TITIL anticipates supporting collocated research

by graduate students from its four sponsoring colleges and other colleges/organizations with an

interest in technology-infused learning.

4. Sources and Future Expectations of Financial Support

The four sponsoring colleges have each committed to $40,000 per year of support for five years,

and the Office of the Vice President for Research has committed $150,000 per year for three years

with the possibility of continuing support for an additional two years at the same level. Apart from

support from the colleges and the Office of the Vice President for Research, the TITIL will be

active in pursuing federal and state grants and in seeking support from foundations. The proposed

associate directors of the institute (see below) have a demonstrated ability to attract such support.

This will provide TITIL with direct resources for specific research projects and indirect cost

recovery to support ongoing TITIL activities.

5. Governance and Advisory Structure

TITIL’s governance and advisory structure will be constituted to fulfil its mission of promoting

research in technology-infused learning at Texas A&M University:

Leadership:

TITIL will be headed by a director, a leading scholar in the field of technology-infused learning,

who will work closely with the TITIL Faculty Steering Committee, comprised of four associate

directors drawn from the four sponsoring colleges, and an external advisory board. The director

will report to the deans of the four colleges with the dean of the college where the director resides

as the coordinating dean.

The initial director of TITIL will be Dr. Francis Quek, Computer Scientist and Professor of

Visualization, with courtesy appointments in the Departments of Psychology and Computer

Science. Dr. Quek was recruited to Texas A&M in 2013 to work in the area of reduction of

disparities in STEM education. He is a renowned scholar in Human-Computer Interaction with

research in technologies for education. The four associate directors from the four sponsoring

colleges are:

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1. Dr. Lynn Burlbaw, Professor of Teaching, Learning and Culture, is a co-PI with Dr. Quek

in a significant NSF grant on learning through “Maker technology” in elementary school.

He brings experience and expertise in teacher preparation and pedagogy.

2. Dr. Malini Natarajarathinam, Associate Professor of Engineering Technology and

Industrial Distribution, is a co-PI with Dr. Quek in an NSF grant on rural technology

education. She brings experience and expertise in industrial distribution and education in

engineering and production practices.

3. Dr. Rebecca Schlegel, Professor of Psychological and Brain Sciences, is a co-PI with Dr.

Quek in said NSF grant on learning through “Maker technology” in elementary school. She

brings experience and expertise in social psychology and identity development of students

and teachers in STEM learning.

4. Dr. Louis Tassinary, Professor of Visualization, has been the executive associate dean of

the College of Architecture. He is a renowned scholar in ecological psychology and brings

expertise and experience in embodied processes in human function and learning.

Faculty Steering Committee:

To help TITIL develop and execute its strategic plan and manage its day-to-day activities, TITIL

will have a Faculty Steering Committee comprised of associate directors drawn from the four

sponsoring colleges. The primary roles of this committee are to recommend priority activities for

TITIL to pursue, advise the director and executive staff, help implement activities, and enable

preparation of reports to different authorities. These activities may include reviewing internal

funding requests and grants, developing curriculum for educational programs, and recommending

and updating TITIL’s space usage and research infrastructure. The TITIL does not as yet have

assigned space on campus and the proposed director and leadership team will work with the

sponsoring deans to identify the needed space as the institute is established.

Advisory Board:

To guide the institute forward and to ensure it serves the interests of the university and sponsoring

colleges, TITIL will have a six-member external advisory board comprised of a representative

appointed by the Vice President for Research, the College of Architecture, the College of

Education and Human Development, the College of Engineering, the College of Liberal Arts, and

the TITIL director. The primary roles of the advisory board are to provide broad policy advice,

facilitate fundraising and coordination with college and university strategies for education and

learning research and outreach, and enable liaison with government, regulatory, and other policy

organizations. The external advisory board will meet about one to two times a year.

Membership:

TITIL will be comprised of a pool of affiliated faculty, researchers and associates. TITIL will

encourage all faculty involved in technology-infused learning related research to participate in the

institute. TITIL members will include:

Affiliated faculty and researchers: These members will typically be faculty members and

researchers at Texas A&M from all disciplines who work in the area of technology-infused

learning. Affiliated faculty and researchers will participate in TITIL brainstorming activities,

birds-of-a-feather discussions, symposia, outreach activities, and sharing of research

infrastructure such as software, the institute research makerspace, and data capture and analysis

equipment. They may receive priority for pilot funding for data science research projects.

Associates: These members will typically be post-docs, professionals, graduate students, and

undergraduate students whose research and outreach activities are aligned with the goals of

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TITIL. Associates will have access to the institute’s infrastructure and will participate in the

creation of joint theories, models, and approaches explored by the institute.

6. Mechanisms for Periodic Review

The TITIL director will provide a written annual report on TITIL’s activities to the four co-

sponsoring deans and the Office of the Vice President for Research. The dean of the college in

which the institute director is a faculty member will serve as the coordinating dean who will

conduct the institute review in consultation with the other co-sponsoring stakeholders. The report

will address activities conducted by the institute and its goals and collaborations across the campus.

A formal review of the institute will be conducted according to System Policy 11.02, Creation of

Centers and Institutes at least once every five years.

Agenda Item No.

TEXAS A&M UNIVERSITY-COMMERCE


August 31, 2018



Subject: Approval of Academic Tenure, November 2018, Texas A&M University-Commerce




Tenure, hereby authorizes the granting of tenure to the following faculty members

at Texas A&M University-Commerce as set forth in the exhibit, Tenure List No.

19-01.”


Mark J. Rudin

President




Billy Hamilton





of 1

TEXAS A&M UNIVERSITY-COMMERCE



Present Rank Yrs. Towards Tenure* Effective Employment


COLLEGE OF EDUCATION AND HUMAN SERVICES

Dr. Mark J. Rudin Professor

Health and Human

Performance

0 >15

Upon Approval

by the Board

Ph.D. (1989)

Purdue

University

Fa 1993 – Sp 2003

Assistant Professor (Tenured 1999)

University of Nevada, Las Vegas

Su 2003 – Fa 2006

Associate Professor

University of Nevada, Las Vegas

Sp 2007 – Su 2018


Boise State University

Fa 2018

Professor

Texas A&M University-Commerce

COLLEGE OF SCIENCE AND TECHNOLOGY

Dr. Kent Montgomery Associate Professor

Physics and Astronomy

14 9 Upon Approval

by the Board

Ph.D. (1995)

Boston

University

Sp 1995 – Sp 2005


Young Harris College

Fa 2005 – Sp 2018

Senior Professional Track Faculty


Fa 2018

Associate Professor




ITEM

EXHIBIT

Agenda Item No.



September 4, 2018



Subject: Approval of Academic Tenure, November 2018, Texas A&M University-Kingsville




Tenure, hereby authorizes the granting of tenure to the following faculty

member at Texas A&M University-Kingsville as set forth in the exhibit,

Tenure List No. 19-01.”


Steven H. Tallant

President




Billy Hamilton





of 1




Present Rank Yrs. Towards Tenure* Effective Employment


FRANK H. DOTTERWEICH COLLEGE OF ENGINEERING

Dr. Mahesh V. Hosur Professor

Mechanical and

Industrial Engineering

0 >15 Upon Approval

by the Board and

Faculty Arrival

Ph.D. (1996)

Indian Institute

of Science,

Bangalore, India

Fa 1999 – Sp 2004

Assistant Professor

Tuskegee University

Su 2004 – Sp 2006

Associate Professor

Tuskegee University

Su 2006 – Fa 2010

Research Associate Professor

Tuskegee University

Fa 2010 – Su 2018


Tuskegee University

Fa 2018

Professor

Texas A&M University-

Kingsville



ITEM

EXHIBIT

of 2

Agenda Item No.


Submitted by: R. Charles Todd, Interim Agency Director

Texas A&M Engineering Extension Service

Subject: Authorization to Execute FY 2019 and FY 2020 Federal Non-research Grants,

Cooperative Agreements and Contracts, and Any Amendments, Modifications or

Extensions to Non-research Grants, Cooperative Agreements and Contracts for the

Same Programs


Authorize the Texas A&M Engineering Extension Service (TEEX) director, or designee, to execute

the following non-research grants, cooperative agreements and contracts, each with a value in excess

of $500,000. The United States Department of Homeland Security/Federal Emergency Management

Agency funds the TEEX awards listed below.

1. State and Local Homeland Security National Training Program (HSNTP)

2. National Urban Search and Rescue (US&R) Response System

3. Homeland Security National Training Program Continuing Training Grants (CTG)


System Policy 25.07, Contract Administration, requires that contracts, grants and agreements to

perform educational and/or service activities consistent with a member’s mission and involving a total

stated or implied consideration of $500,000 or more be submitted to the Board of Regents for

approval.

DHS/FEMA - TEEX has participated in the DHS/FEMA grants listed above every year since 1999,

2001 and 2004, respectively. The funding is critical to TEEX’s mission of providing training,

developing practical solutions, and saving lives.

Award funding received by TEEX, as a member of the National Domestic Preparedness Consortium

(NDPC) and founding member of the National Cybersecurity Preparedness Consortium (NCPC), has

allowed TEEX to provide training and technical assistance to first responders and citizens of Texas

and the nation. Those trained are better prepared to respond to and recover from natural or manmade

disasters. TEEX is a leader in the development of innovative face-to-face and web-based training to

prepare first responders and citizens for emergency response and recovery.

As a member of NDPC and NCPC, TEEX trains more than 71,000 participants per grant year and has

trained more than 650,000 participants since 1998 in all 50 states, U.S. territories, and the District of

Columbia.

Time Sensitive Awards – Federal and private non-research sponsor agreements to provide training,

technical assistance, and related services requiring award execution before the next scheduled Board

of Regents meeting in order for TEEX to begin performance or receive obligation of sponsoring-

agency funds. Delaying the execution of the award until Board of Regents’ approval will result in a

non-award to TEEX.

Agenda Item No.

Agenda Item Briefing

Page 2 of 2


All award amounts received by TEEX are fully funded by federal or non-federal sponsor dollars.

TEEX receives no A&M System funding for the performance of sponsored awards. Award amounts

range from $500,000 to $25,000,000 depending on sponsor appropriations and allocations to funded

programs.

1. State and Local Homeland Security National Training Program (HSNTP): $25 million per year

2. National Urban Search and Rescue (US&R) Response System: $1 million or more per year

3. Homeland Security National Training Program Continuing Training Grants (CTG): $500K or more

per year to TEEX as a member of the National Cybersecurity Preparedness Consortium (NCPC)

Agenda Item No.

TEXAS A&M ENGINEERING EXTENSION SERVICE

Office of the Director

October 1, 2018



Subject: Authorization to Execute FY 2019 and FY 2020 Federal Non-research Grants,

Cooperative Agreements and Contracts, and Any Amendments, Modifications or

Extensions to Non-research Grants, Cooperative Agreements and Contracts for the Same

Programs


“The director of The Texas A&M Engineering Extension Service, or

designee, is authorized to execute, following review for legal sufficiency by the

Office of General Counsel, federal non-research grants, cooperative

agreements, contracts, amendments, modifications or extensions with the

United States Department of Homeland Security/Federal Emergency

Management Agency, and other federal and private non-research time sensitive

award agreements to provide training, technical assistance and related services,

for fiscal year 2019 and fiscal year 2020 programs.”


R. Charles Todd

Interim Agency Director

Texas A&M Engineering Extension Service




_________________________

Billy Hamilton



M. Katherine Banks

Vice Chancellor of Engineering and National Laboratories

Dean of Engineering, Texas A&M University

Director, Texas A&M Engineering Experiment Station

Agenda Item No.


Submitted by: Dr. C. Parr Rosson, III, Interim Director

Texas A&M AgriLife Extension Service

Subject: Approval of 2019 Stiles Farm Foundation Budget


Approve the 2019 Stiles Farm Foundation budget.


The Stiles Farm Foundation was established as a self-supporting, non-profit institution by bequest

of the late J.V. and H.A. Stiles. The Board of Regents of The Texas A&M University System

accepted trusteeship of the foundation as requested in the Stiles brothers’ will on September 23,

1961.

The Stiles Farm Foundation consists of 2,716 acres of land adjacent to the town of Thrall and 131

acres near Lake Granger in Williamson County, Texas. A total of 513.5 acres of land is restricted

to corpus and can never be sold, mortgaged or disposed of by the trustees.

As outlined in the will, the farm has been operated as a research/demonstration farm utilizing

management practices and techniques that are progressive and innovative, but practical so that

farmers can identify and incorporate accepted practices into their existing operations.

Under the leadership of the director of the Texas A&M AgriLife Extension Service (AgriLife

Extension), researchers with Texas A&M AgriLife Research and specialists with AgriLife

Extension establish demonstrations where research-proven practices are incorporated into the

ongoing farming operation. They are working toward a goal of assisting farmers in obtaining

better yields, improved quality and increased efficiency.

The Stiles Farm Foundation further benefits the public service and educational efforts of the

agricultural state agencies of The Texas A&M University System by applying proceeds from

farming production to academic scholarships, local community public service, special events and

field demonstrations.


None.

Agenda Item No.

TEXAS A&M AGRILIFE EXTENSION SERVICE

Office of the Director

September 27, 2018



Subject: Approval of 2019 Stiles Farm Foundation Budget


“The Board of Regents of The Texas A&M University System, acting

in its capacity as trustees of the Stiles Farm Foundation, hereby approves the

operating budget for the Stiles Farm Foundation for calendar year 2019, as

shown in the attached exhibit.”


Dr. C. Parr Rosson, III

Interim Director


________________________ _________________________



_________________________

Billy Hamilton



_________________________

Phillip Ray


_________________________

Patrick J. Stover

Vice Chancellor and Dean

Agriculture and Life Sciences

ITEM

EXHIBIT

The Stiles Farm Foundation


BUDGET

For the Calendar Year

2019

of 7

2017 2018 2019

Actual

(Unaudited)Estimate Budget

Operating Revenue

Crop Sales 342,658$ 416,139$ 600,085$

Livestock Sales 124,725 115,000 101,154

Farm Program Income 78,815 63,581 35,217

Total Operating Revenue 546,198$ 594,720$ 736,456$

Operating Expense

Crops 283,837 293,536 386,917

Livestock 34,009 26,000 24,692

Admin/General Farm Expenses 270,036 241,829 295,125

Depreciation 67,000 67,000 67,972

Total Operating Expenses 654,882$ 628,365$ 774,706$

Net Income (loss) from Operations (108,684)$ (33,645)$ (38,250)$

Non-Operating Revenue

Interest & Cooperative Dividend Income 33,204 24,126 37,244

Rental 8,883 25,750 17,000

Gifts and Grants 51,245 2,740 3,200

Gain on Production Livestock Sold 8,000 8,000 -

Other Income (Oil Lease Bonus) 99,471 - -

Gain (loss) on Sale of Property and Equipment 2,000 - -

Realized Gain (loss) on Investments 15,400 15,400 -

Unrealized Gain (loss) on Investments 13,428 13,428 -

Total Non-Operating Revenue 231,631$ 89,444$ 57,444$

Non-Operating Expenses

Contributions and Donations 7,315 7,100 7,100

Field Day and Demonstrations Costs 2,677 2,630 2,800

Scholarships 2,328 6,750 9,000

Total Non-Operating Expenses 12,320$ 16,480$ 18,900$

Net Non-Operating Income (Loss) 219,311$ 72,964$ 38,544$

Total Net Income 110,627$ 39,319$ 294$

STILES FARM FOUNDATION

REVENUE & EXPENSE

SUMMARY EXHIBIT

of 7

THE STILES FARM FOUNDATION

OUTLOOK FOR 2019

As a research/demonstration farm, the Stiles Farm Foundation utilizes management decision aids

that incorporate input costs and expected revenue based on projected yields and prices. Enterprise

accounting identifies potential profit areas so resources can be focused toward profitable activity.

The services of the Farm Assistance program of Texas A&M AgriLife Extension Service are

utilized to identify the most profitable enterprise mix based on projections and historical data. The

current enterprise mix includes cattle, corn, cotton, hay, grain sorghum, wheat and small grains for

grazing.

An assessment of the current and near-term farm environment points to the challenges faced by

the industry and can provide guidance to Texas A&M AgriLife Extension Services efforts to

address the needs of its agricultural clientele.

The 2018 growing season started off strong with healthy early season growth on grain and cotton.

However, an extremely hot and dry early-summer put substantial stress on the crops. Grain yields

are lower than average. Cotton, while not yet harvested, will be average to slightly below average.

The cow calf operation has grown slightly to 140 to 150 exposed females every year. The farm

expects to remain at these numbers or slightly below, as efforts are made to improve the forage

availability and weed control in the pastures. Weaning rates are between 85% - 90% which are

above state averages but still have room to improve.

Included in the 2019 budget estimate is funding to start a horticulture program on the farm. This

will include additional input costs and offsetting revenue projections. The educational benefit a

horticulture program offers at the farm are vast, linking paths foods take from Path-to-Plate.

The 2019 budget reflects government payment support values based on the 2014 farm bill. Recent

trade relief legislation should help, but is not incorporated in the 2019 budget. Budget numbers

are based on stable but weak commodity prices and relative stability in energy, fertilizer and other

input costs.

The longer term outlook (Figure 1) indicates a steady Net Income with flat operating returns and

investment returns. Projected risk in Net Income indicates a 50% probability of the foundation

realizing a 2019 Net Income in a range from negative $100,000 to positive $70,000. Figure 2

illustrates the outlook and risk in the farm’s operating cash position. The operation begins 2019

with an estimated $300,000 in operating funds. The outlook through 2023 has the farm improving

the operating cash position on average, with the possible accumulated ending cash position in 2023

ranging from $184,000 to $1.16 million.

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2017 2018 2019

Actual

(Unaudited)Estimate Budget

Operating Revenue

Cotton 99,197$ 191,850$ 173,542$

Grain 205,456 144,755 270,893

Hay 16,680 15,000 20,000

Specialty Production 41,622 64,534 135,650

Cattle 104,428 115,000 101,154

Farm Program Income 78,815 63,581 35,217

Total Operating Revenue 546,198$ 594,720$ 736,456$

Operating Expense

Cotton Ginning 3,773 - -

Cotton Stripping 16,525 24,310 20,097

Grain Combining 38,586 23,210 55,150

Grain Storage 3,188 1,500 -

Fertilizer 70,514 91,463 126,085

Hay Baling 8,964 7,857 9,375

Chemicals 50,606 39,000 61,201

Contract Services 17,053 11,196 11,065

Seed 74,628 95,000 86,718

Specialty Production - - 17,226

Total Crop Production 283,837$ 293,536$ 386,917$

Feed 32,994 25,000 22,742

Veterinary 1,015 1,000 1,950

Total Livestock Production 34,009$ 26,000$ 24,692$

Accounting 3,600 3,600 3,600

Audit 9,000 9,000 9,000

Insurance 49,311 42,737 43,495

Management Services 91,744 93,661 95,000

Salaries and Wages 53,564 51,132 91,130

Office Expense 803 2,400 2,500

Building Maintenance 17,523 7,000 8,000

Equipment Repairs 15,242 9,000 10,000

Equipment Rental 951 - -

Payroll Taxes 3,500 3,500 4,000

Dues and Subscriptions 185 - 600

Licenses, Fees, and Permits 335 300 600

Telephone 3,814 3,000 3,200

Vehicle Inspection 101 100 200

Tires, Fuel, Lube 13,079 9,500 10,000

Tools and Farm Supplies 1,982 2,500 2,000

Travel and Conferences 1,421 899 6,800

Utilities 3,881 3,500 5,000

Total Admin and General Expense 270,036$ 241,829$ 295,125$

Depreciation 67,000$ 67,000$ 67,972$

Total Operating Expenses 654,882$ 628,365$ 774,706$

Net Income (loss) from Operations (108,684)$ (33,645)$ (38,250)$


Itemized Operating Budget

of 7

THE STILES FARM FOUNDATION

ORGANIZATION

The Stiles Farm Foundation was established as a self-supporting, non-profit institution by bequest

of the late J.V. and H.A. Stiles. The Board of Regents of The Texas A&M University System

accepted trusteeship of the foundation as requested in the Stiles brothers’ will on September 23,

1961.

The Stiles Farm Foundation consists of 2,716 acres of land adjacent to the town of Thrall and 131

acres near Lake Granger in Williamson County, Texas. A total of 513.5 acres of land is restricted

to corpus and can never be sold, mortgaged or disposed of by the trustees.

As outlined in the will, the farm has been operated as a research/demonstration farm utilizing

management practices and techniques that are progressive and innovative, but practical so that

farmers can identify and incorporate accepted practices into their existing operations.

Under the leadership of the Director of the Texas A&M AgriLife Extension Service, researchers

with Texas A&M AgriLife Research and specialists with Texas A&M AgriLife Extension Service

establish demonstrations where research-proven practices are incorporated into the ongoing

farming operation. They are working toward a goal of assisting farmers in obtaining better yields,

improved quality and increased efficiency.

The Stiles Farm Foundation further benefits the public service and educational efforts of the

agricultural state agencies of The Texas A&M University System by applying proceeds from

farming production to academic scholarships, local community public service, special events and

field demonstrations.


Accounting, Budgeting and Management Information

The Foundation has adopted principles recommended by the American Institute of Certified

Public Accountants for commercial agricultural producers. Some significant aspects of these

are listed as follows:

A. Inventories

Inventories of hay, grain and cattle held for sale are valued using the Farm Price method

of valuation which is the current market price less the estimated cost of disposal.

B. Revenue Recognition

The farm recognizes revenue on grain and hay at the time of harvest. Revenue from cattle

is recognized at the time of weaning. The revenue is recorded at the current market price

less estimated cost of disposal. Subsequent sales result in an increase or decrease in the

recognized revenue by the difference between the amount inventoried and the amount

realized. The current revenue also reflects the adjustments of inventory value to the current

market price less estimated cost of disposal.

of 7

Government program payments are recorded as income in the year received. Royalty

income is recorded as income in the year received.

C. Fixed Assets

Land, equipment and buildings acquired by bequest are stated at the estimated fair market

value at the date of bequest. All subsequent acquisitions are stated at cost and, except for

land, are depreciated on the straight-line method over the estimated useful lives of the

various assets. Expenditures for additions and major improvements are capitalized and

expenditures for maintenance and repairs are charged to earnings as incurred. When

properties are retired or otherwise disposed of, the cost thereof and the applicable

accumulated depreciation is removed from the respective accounts and the resulting gain

or loss is reflected in earnings. A gain or loss is not recognized on trade-ins when the fair

value of the asset is usually recorded at the cash paid plus the book basis of the trade-in. If

the fair value is easily and accurately obtained a gain or loss on the trade-in is recognized,

if appropriate.

D. Income Taxes

The Foundation is a non-profit entity and does not have activities subject to federal or state

income taxes. It does, however, file a Form 990, Return for Organizations Exempt from

Federal Income Taxes with the IRS.

E. Restricted Investments

The Trustees of the Foundation have established a policy that proceeds of 501.92 acres of

land sold during 1996 shall be retained and invested, with the income from the investments

being made available only for maintenance, repair and upgrades of the farm property and

equipment. At August 31, 2018, cash balances and investments totaled $1,658,307 which

includes $1,390,425 in an investment pool under the direction of The Texas A&M

University System and $267,882 in a bank money market account for future use.

F. Cash Flow

The nature of dry land row crop farming requires substantial cash flow outflows in the

early part of the calendar year. The resulting fall harvest and cash inflows occur in the last

quarter of the year. The negative cash flow effect of this fact is that as much as 80% of

total expenditures are made before any funds are received in a given year. Farm

expenditures are paid from an operating checking account, which draws money from cash

invested in money market accounts that are available for immediate use as costs of planting

and production are incurred. Cash not needed for operations reside in an investment pool.

G. Personal Services

The Stiles Farm Foundation Trustees provide management supervisory services through

the staff of the Texas A&M AgriLife Extension Service. The farm reimburses these costs

including the value of any fringe benefits. Farm housing is provided for the farm manager

to reside at the Stiles Farm Foundation headquarters location. Two to three employees are

employed by the Stiles Farm as tractor drivers, general laborers, or office staff. The 2019

budget for these personnel reflects a pay range of $11.50 to $13 per hour.

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H. Land Bequest

In 1999, the Foundation received a bequest of 131.05 acres of land from the Mary Pitman

Living Trust, to be managed as an endowment for the promotion of agriculture. The

property may not be sold for twenty years, and if sold, the proceeds are to be used for the

use and promotion of agriculture. Based on 1999 appraisal, the land has been recorded at

the appraised value of $104,840.

Item Withdrawn