CONFERENCE2014

A/P Discussion Topics • Confirming use of Copy Invoice Options

• Confirming how to’s on holding a posted invoice so it will not pay .. New Changes to Hold Vendor and showing on ACP.460 Invoice Lookup!

• Confirming how to pay a single Vendor/Invoice

• Confirming – how to close P/O lines, i.e.: P/O has freight line …. Leave on A/P – change $ to 0 to close out that line

• Discussion – New Prepay option – anyone using … liking???

• Discussion – registration forms and payment .. Volume/Pain of these?

• Confirmation – A/P Invoice Upload – excellent in situations where you need to pay lots of people (say parents for a school where fees were mischarged) where there is no P/O and no invoice.

CONFERENCE2014

A/P Discussion Topics • A/P Situations:

• Freight appears on invoice … Add it as a single item line OR utilize the front screen freight amount field. (G/L Lookup embeds versus itemizes)

• GST Only Invoice (brokerage) … Put an amount, GST = Blank – code the whole invoice to the GST account.

• PST Self Assess: Purchase products from out of Province – owe PST to your province …. Use the Self Assess and it will expense the PST value and collect to an offsetting account for you to pay.

• US Exchange: Pay the Vendor from your US account but want to charge the expense …. Use the US Exchange Key to expense the account and offset to the exchange account.

• T4A Situations: Mark the Invoice as T4A = Y. Confirm what portion(s) are T4able and potentially require 2 invoices to separate the non T4A portion (refer to my notes). Yearend EXCELLENT to produce T4A’s

CONFERENCE2014

A/P Discussion Topics • Cheque Writing Items:

• Multiple Direct Deposit Bank Accounts (Separate for Trust) – we can handle but name is important

• Do people do Direct Deposit run separate from regular cheques? Why?• Discussion – paying based on Due Date .. Working?• Discussion – Direct Deposit – what percentage of vendors are you now paying…

Given new postage rates … does that have any impact on changing to more?• Confirming – If you have Schls/Depts Approving Invoices .. Cut them off during A/P

Cheque days (Seven Oaks, Hanover)• Invoice isn’t paying … don’t know why? Run ACP.515 (schedule of cheques outside

of cheque writer) and check for possible errors

• Direct Deposit File created … realize you do not wish to include one item• Void the cheque• Remove the single item from the direct deposit member• Join and build the direct deposit download

• Reminder: We also Direct Debit … A/R auto payments ??!