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Recruitment Pack

Finance Officer

September 2018“Safer London is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.”

1Finance Officer Recruitment Pack – September 2018


Thank you for your interest in working at Safer London.

We are a leading Charity working to keep young people in London safe. Our greatest asset is the amazing workforce of dedicated, passionate professionals that you are interested in joining. We are fortunate to have a strong and diverse workforce and the work that we undertake is transformational for young people. We welcome applications from inspirational, passionate individuals who are keen to work with us.

Our work is underpinned by a strong commitment to engaging young people, safeguarding them and enabling them to have a voice and lead the change they want to make and our income has grown year on year. We will continue to strive for sustainable growth, to increase our impact.

I hope that as you read this pack and do your research you will be inspired to apply to join us.

Best wishes and good luck with your application

Sherry Peck, CEO

Safer LondonWe are Safer London, the leading London charity working to prevent and address gang violence, vulnerability and exploitation among young people. We were born in 2005, set up with a grant from the Metropolitan Police Authority to support young people at risk of crime.

HRH The Prince of Wales is Patron of Safer London, and the Metropolitan Police Commissioner Cressida Dick serves as President.

To date, we have helped 48,000 young people escape violence, exploitation and crime and turn their lives around.

We believe every young person should be able to live free from exposure to gangs, exploitation and crime and we put this into action by reaching out to London’s most vulnerable and exploited young people to prevent them from slipping through the net. Through our programmes, we:

• can assign a young person a skilled independent advocate who will help them navigate through services and get access to the legal and professional help they are entitled to;

• deliver 1:1 and group sessions with young people on safety, consent and self-worth, and equip them with the tools to make a safe transition into adulthood avoiding harm;

• work with schools to improve safeguarding and prevent violence in both the school and wider community;

• support young people who want to leave or escape from gangs;• empower parents and carers to nurture young people in these ever-changing

technological times and strengthen family connections;• provide trained mentors who open and expand young people’s horizons and ambitions;• help social housing tenants escaping domestic violence relocate and maintain their

tenancy;• train professionals (including the police), keeping them abreast of new and emerging

threats.

We are continually evolving and innovating – we have to in an ever-changing youth landscape, with our focus on making London safer for young people.

Our values

We are: Changemakers – We bring creativity, passion and innovation to make a lasting difference. Inclusive – All that we do recognises and values the diverse experiences of young people. Trusted – People trust us because we have a track record of consistent, high quality delivery. Courageous – We are brave, unafraid to challenge, and committed to empowering young

people to stay safe and happy. Collaborative – We stand with individuals and organisations who share our vision.


Role Description Your role is to support the effective management of Safer London’s financial systems with particular emphasis on the accurate, timely and comprehensive maintenance of the sales ledger, purchase ledger, payroll and income monitoring procedures

Responsibilities

1. To develop, manage, maintain and monitor the income management system to ensure all income is recognised, invoices are raised and submitted to appropriate timescales then followed up to ensure that timely payment is received and anticipated in the monthly cash flow summary.

2. To manage the Finance team’s responsibilities for the opportunities pipeline and its interface with the income management system following receipt of signed contracts


for new or renewed services from the Operations and Training and Business Development teams. To take responsibility for the signed documents for all forms of income both in printed and electronic form.

3. To maintain the sales ledger in terms of submissions to funders and input of invoices, credits and receipts including balancing the control accounts at month-end. To provide a weekly collections summary to assist with the routine of pursuing late payments.

4. To complete the monthly payroll submission to the external payroll processing provider to agreed timescales. Then to check the draft payroll and secure confirmation for processing. To ensure all monthly and annual payroll regulations are adhered to.

5. To oversee the staff pension scheme ensuring deductions and contributions from payroll are transacted and the relationship with Royal London is maintained.

6. To maintain the purchase ledger in terms of input of invoices, credits and payments including balancing the control accounts at month-end. Prepare the weekly payment runs for supplier invoices and staff expenses.

7. To ensure that the list of fund/project codes and nominal ledger codes in the accounting system is kept up to date and that all staff members are correctly coded in BreatheHR according to their respective funding sources.

8. To maintain Safer London’s petty cash system and carry out monthly reconciliations prior to input to the ledger system. Also to maintain the Samaritan Fund (Hardship Fund) white goods and other purchases and ‘petty cash’ in liaison with the LGE team to ensure disbursements and balances tally.

9. To manage the banking arrangements on a day to day, week to week, monthly and annual basis. To collate all bank statements, ensure all transactions are input to the accounting system and the balance reconciled on a weekly basis.

10. To timetable the month-end routine ensuring the monthly accounts can be submitted to the agreed timescale.

11. To monitor the incoming ‘Finance’ email box ensuring invoices are printed, acknowledged, authorised and paid attending to any queries that may arise.

12. To assist staff members with any queries they may have relating to Safer London’s financial processes and procedures.


13. To assist the Director of Finance & Resources and / or the CEO with finance tasks as required i.e. information for the board of trustees on a monthly or quarterly basis.

14. To assist the Director of Finance & Resources with the annual audit in terms of the preparation of the year end file and submission of the deliverables to the auditors according to their timetable.


Person Specification

1. Experience of bookkeeping data input and output

2. Part qualified accountancy professional with experience in managing accounting systems, controls and reporting information.

3. Advanced IT skills including Excel, Word and databases. A good understanding of computer systems and of dealing with related day-to-day issues. Experience of delivering training to staff in relation to finance systems and processes.

4. Excellent numeracy and analytical skills

5. Experience of developing and building good relationships with colleagues and external organisations

6. Good verbal communication skills and the ability to communicate confidently with a range of diverse people including those at senior level within organisations.

7. Good written skills, including accuracy and attention to detail when inputting data, writing and sending e-mails, reports etc

8. Experience of completing detailed work to a high level of accuracy and knowledge of the tools and systems available to deliver and check work.

9. Excellent problem solving skills and ability to find positive solutions to challenges10. Good planning and organisational skills

11. Ability to be flexible and work on own initiative

12. Practical understanding of diversity and experience of applying its principles in the workplace

13. Ability to prioritise demanding workloads and work under pressure to meet strict deadlines.


Terms of EmploymentPlace of work Southwark – pending a move in 2019

Salary Circa £27,000

Reporting to Finance, Commercial & Contracts Manager

Hours of work 37.5 hours

Contract Permanent (Subject to funding)

Benefits Safer London offers 28 days annual leave per year - 3 days to be taken when the office closes between Christmas and New Year.

We offer an auto-enrol pension scheme, child care vouchers and other employee benefits.

We are looking within the next 12 months to review our pay and reward offer to ensure we are competitive and are an employer of choice within the sector.


How to applyClosing date Midnight Sunday 30th September 2018

Interviews W/C 1st October 2018

Safer London is committed to actively opposing all forms of unlawful and unfair discrimination and will provide reasonable adjustments to all stages of our recruitment and selection procedures in accordance with the Equality Act 2010. If you require an alternative method of submitting an application, please contact [email protected].

If you have been shortlisted for interview, you will be contacted within two weeks of the closing date. If you do not hear from us within two weeks then unfortunately you have not been shortlisted.

You can submit your application electronically to [email protected]

Please submit the Diversity Monitoring Form separately to [email protected]


mailto:[email protected]



Application Form

Title of post applied for:(As shown on the job advert)

Please write clearly in black ink or type.

Confidential

1. PERSONAL DETAILS

Surname: Forenames:

Former surnames if different:

Preferred title (Dr, Mr, Mrs, Ms, Miss etc):

Address:

Tel No (home):

Tel No (business):

Tel No (mobile):

<Town> <Post Code> Fax No:

E-Mail address: Nat. Insurance No:

Nationality: If you are not a British passport holder or a European Citizen, or you do not have the permanent right to remain in the UK, you will require a work permit.

Do you need a work permit to be employed in the UK?

Yes

No

If you already have a work permit, when does it expire?

(Please note that your current work permit may not be valid for this post.)

Where did you learn of the post?

2. EDUCATION AND PROFESSIONAL QUALIFICATIONS

(Original documents as proof of qualification will be required at interview.)

Secondary School / College / University

Dates Examinations taken Date ResultFrom To


Professional Qualifications currently held: how obtained, grade and date

Other relevant Educational or Training Courses, with dates

3. PRESENT POST

Title of Post: Salary/Grade:

Name of Employer: Business of Employer:

Address:

Date Commenced:

Date Ended (if applicable):


Please outline your responsibilities, to whom you are responsible and

staff responsible to you (if applicable):

Reason for leaving or wishing to leave:

Period of notice required to terminate present employment:

Please notify us of any dates you not are available for interview:


4. PREVIOUS EMPLOYMENT – Please continue on a separate sheet if necessary

Name and Address of Employers Position held Dates Reason for

leavingFinal salaryFrom To

Description of duties:






5. SUPPORTING STATEMENT.

Please use the headings as shown in the Person Specification to detail how your skills, abilities, knowledge and experience are relevant to this job. Please provide examples to demonstrate how you meet each relevant point in the person specification.


6. OTHER INFORMATION

What activities outside work interest you? (State any positions held you consider relevant.)

Do you hold a current driving licence? Yes No Do you own a car? Yes

If selected for interview, do you require any assistance or adaptations to help you to attend?

Please give details

7. REFERENCES

Please supply at least two professional references, one of whom should be your current or last employer.

You need to provide referee details to cover the last FIVE years of employment/study .

If you need to provide more than two referees to cover the last five years, please give their details below (beneath the declaration)


If you have any gaps in employment/study in the last five years please explain the reason for this below (beneath the declaration)

Referee 1 Referee 2Title (Mr, Mrs etc): Title (Mr, Mrs etc):

Full Name: Full Name:

Job Title: Job Title:

Organisation: Organisation:

Address:

Address:

Tel No: Tel No:

E-mail address: E-mail address:

Fax No: Fax No:

Please state if we may obtain this reference prior to interview.

Yes No

Please state if we may obtain this reference prior to interview.

8. DECLARATION

I declare that the information given in this application form is true and complete.

I understand that if I have given any misleading information on this form or made any

omissions, this will be sufficient grounds for terminating my employment.

Signature: Date:

Name:

The information provided by you on this form as an applicant will be stored either on paper records or a computer system in accordance with the Data Protection Act 1998 and will be processed solely in connection with recruitment.

Please complete this form and e-mail to:


[email protected]

Diversity Monitoring Form (Confidential)Safer London recognises and actively promotes the benefit of a diverse workforce and is committed to treating all employees and volunteers with dignity and respect regardless of race, gender, disability, sexual orientation, religion or belief. We therefore welcome application from all sections of the community.

Post applied for

Gender Male Female Prefer to self-describe

Disabilities

Do you consider yourself to have a disability? Yes No Prefer Not to Say



If you require any adjustments to the recruitment process please contact [email protected]

Ethnic Origin - I would describe my ethnic origin as (please tick box in appropriate category) :

White English, Northern Irish British, Welsh, Scottish

Irish Gypsy or Irish Traveller

Other white *

Black or Black British

Black Caribbean

Black African

Other Black background *

Mixed White & Black Caribbean

White & Black African

White & Asian

Other mixed background *

Asian orAsian British

Indian Pakistani Bangladeshi

Other Asian background *

Other ethnic group Chinese Arab Any Other *

* Please specify ………………………………………………………………………………

Prefer Not to Say

Religion

No Religion Christian (all Christian Denominations) Buddhist Hindu Jewish

Muslim Sikh Other Religion Prefer Not to Say

Prefer to Self-Describe

Sexual Orientation

Heterosexual/Straight Gay Woman/Lesbian Gay Man Bi-sexual

Prefer Not to Say Prefer to Self-Describe



Criminal Convictions FormSafer London is committed to employing a diverse workforce and ensuring equal opportunities for all. Since all staff working or volunteering for Safer London may at some point come into contact with vulnerable adults and children we have a policy that everybody should be checked by the Disclosure and Barring Service (DBS) – previously known as CRB. All posts, whether paid or voluntary, are exempt from the Rehabilitation of Offenders Act (1974) and so all criminal convictions, including those considered as spent need to be disclosed.

Please complete the form below and return it in a separate envelope marked “Confidential – CC”. Please remember to include your name on the front of the envelope.

This should be handed in if you are shortlisted for interview and marked for the attention of Angela Browne. This will only be opened if we are considering making you an offer of employment or inviting you to join our volunteer Skills Bank. All other unopened envelopes will be destroyed.


Having a criminal conviction will not necessarily exclude applicants but may need to be taken into consideration depending on the post.

If you have any questions about completing the form, please contact Angela Browne in confidence on 020 7021 0301.

REHABILITATION OF OFFENDERS ACT 1974

The post for which you are applying carries exempt status under the provisions of the Act regarding “spent” convictions. You are therefore required to declare below any convictions (including bind-overs and cautions) you have had regardless of whether or not the time limit has elapsed.

Have you ever been convicted of a criminal offence or received a caution, reprimand or warning? Yes No

Are there any alleged offences outstanding against you?

Yes No

If YES to either, please give details below. Failure to disclose any information relating to criminal convictions may disqualify your application or result in dismissal without notice.

Details:

I declare that the information given both on this form and the equal opportunities monitoring form is true and correct. I understand that any false or misleading information, or omissions of information concerning canvassing or criminal convictions, may disqualify my application or may render my Contract of Employment, if I am appointed, liable to termination.

Data Protection:

If I accept employment with Safer London, I consent to my personal information being held by the organisation for the administration of my Contract of Employment.

Signed: Date:

Name:


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