conference planning guide 2020 · 2020-01-24 · the conference services department can assist with...

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CONFERENCE PLANNING GUIDE 2020

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I N T RO D U C T I O N

LOCATIONOmni Barton Creek Resort & Spa is situated among 4,000 acres of scenic Texas Hill Country and is just 20 minutes from downtown Austin and 30 minutes from Austin-Bergstrom International Airport.

EVENT PLANNINGOmni Barton Creek is dedicated to meeting the specific needs of the most demanding programs, offering a professional, yet relaxed setting with gracious service and hospitality. Our fully-coordinated event planning, comprehensive state-of-the-art audiovisual capabilities, world-class amenities and services and exquisite setting among the rolling hills of central Texas make Omni the destination of choice for productive programs.

CONFERENCE SERVICES MANAGER (CSM)After receipt of your signed contract, an experienced CSM will be assigned to assist you in planning all the details of your program. Omni’s Conference Services Department has certified meeting professionals on staff. Your CSM will help you with guest and meeting room arrangements, audiovisual, recreation, special functions and ground transportation to and from the resort. Detailed, advanced planning is the key to an effective business meeting or recreational outing. It is important that you communicate directly with your CSM to ensure your program’s success.

DAILY RESORT CHARGERoom rates are subject to a daily resort charge which includes toll-free, credit card and local calls, basic internet access, fitness center and steam room access, in-room coffee and tea and on-property transportation. Excludes the Rock House, gratuities for golf bag handling and valet parking.

TAXES AND SERVICE CHARGES8 . 2 5 % SA L E S TA X

6 % M E E T I N G RO O M R E N TA L TA X

6 % O CC U PA N C Y TA X

2 5 % FO O D A N D B E V E RAG E S E RV I C E C H A RG E ( TA X A B L E )

2 5 % M E E T I N G RO O M S E RV I C E C H A RG E ( TA X A B L E )

2 2 % S PA S E RV I C E C H A RG E ( TA X A B L E )

2 5 % AU D I OV I S UA L S E RV I C E C H A RG E ( TA X A B L E )

Any consideration for tax exemptions must be arranged and verified in advance. If your event qualifies, taxes will be run on your charges as normal, and the credit will be added to your master account once all charges are verified.

OCCUPANCY TAX AND SALES TAX EXEMPTIONSTax exempt groups must provide a tax exemption form to their CSM 30 days prior to the event start date for both occupancy tax and sales tax exemption.

For occupancy tax exemptions, unless reservations are paid for by the same credit card/MOP or the rooms are routed to a master account, we must have a tax exempt form for each individual guest. These need to be given to the front desk as the guest is checking in.

ACCOMMODATIONSThe 493 guest rooms, including 50 spacious suites, are handsomely appointed in keeping with the regional character of this unique property. Offering spectacular views of the Texas Hill Country, each guest room has a king or two queen-sized beds, large dressing area, individual study desks with high-speed Internet capability, cable television, in-room movies, iron with ironing board, hair dryer, sundries and an in-room safe.

CONFERENCE ROOMSTwenty-five conference rooms offer projection capabilities for multi-screen presentations, video recording, stereo sound, speech enhancement for both speakers and audience and T-1 high-speed internet capabilities. Conference rooms are selected to accommodate your particular requirements in terms of meeting format and audiovisual needs.

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SIGNAGEIn an effort to maintain the ambiance of the public space for all our groups, we do not allow signage in our main lobby. Your CSM will assist you with effective placement of your event signage. All signage must be tasteful and professionally printed. The Conference Services Department can assist with easels. Prior approval is required to affix materials to walls, floor or ceilings of function rooms and public space. Any damage done will be the responsibility of the client.

CHECK-IN AND CHECK-OUTC H EC K- I N T I M E | 4 P. M .

C H EC K- O U T T I M E | 1 1 A . M .

Early check-in requests cannot be guaranteed and will depend on hotel occupancy the evening prior. Requests for late check-outs must be approved by the Front Desk Manager on the day

of departure.

Photo ID will be required from each guest at check-in for security purposes. Each guest will also need to present a credit or debit card at check-in (unless all charges are to the Master Account). Please recommend that your guests use credit cards (not debit cards). Credit cards will be pre-authorized for the room rate plus $100 per person per night on arrival to ensure funds are available. If a debit card is used, a hold will be placed on the card for the room rate plus $100 per person per night from the guest’s account. This hold will be released three to five days after check-out.

The resort inventory consists of 493 sleeping rooms, which are located in Arrowhead, Bluebonnet and Cedar Towers.

Due to limited availability, the resort cannot guarantee requests for king beds. Reservations not canceled seven days prior to arrival will be subject to one night room and tax cancellation fee.

LUGGAGE DELIVERY AND LUGGAGE PULLSLU G GAG E D E L I V E RY A N D P U L L S | $ 1 0 P E R RO O M

LUGGAGE STORAGE PRIVATE ROOMRO O M R E N TA L F E E | $ 1 0 0 TOTA L

LU G GAG E RO O M AT T E N DA N T | $ 3 5 P E R H O U R

SMOKING POLICYOmni Barton Creek is a “non-smoking” facility. A $75 cleaning fee will be charged if a guest should smoke in one of the guest rooms or balconies. There are designated smoking areas located throughout the resort. Please refer to the resort map.

FRONT DESK HANDOUTS AND ROOM DELIVERIES$ 1 . 5 0 P E R I T E M FO R I T E M S H A N D E D O U T OV E R T H E D E S K Newsletters, flyers, agendas or other paper items are the only items that can be handed out over the desk.

$ 3 P E R N O N - P E R S O N A L I Z E D I T E M D E L I V E R E D TO RO O M Additional items are $0.75

$ 5 P E R P E R S O N A L I Z E D I T E M D E L I V E R E D TO G U E S T RO O M Additional items are $0.75

All in-room deliveries will be delivered during the hours of turndown.

It’s the resort’s policy to not deliver gifts to rooms with “Do Not Disturb” signs posted. These items will be left at the front desk for the guest. A message will be left by phone to notify guests who have an item waiting for them at the front desk.

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INTERNET CONNECTIVITYWe offer complimentary T-1 high-speed internet lines in all guest rooms. You may purchase an upgrade for a faster speed for $14.95 per 24-hour period. T-1 lines are also available in meeting rooms. Please check the audiovisual page for meeting room pricing.

RENTAL CARSRental cars are available through the concierge. If you anticipate requiring a large number of vehicles, please inform your CSM prior to arrival.

PERSONAL ITEMS LEFT ON-SITEYou will be responsible for taking all of your personal items with you at the conclusion of your program. Omni Barton Creek is not responsible for any personal items left after the

event. Please inform your attendees and vendors of this policy.

GUARANTEESWe require the guaranteed number of people attending your event by 12 p.m. three business days prior to the event. If no guarantee is received, the number of expected guests shown on the banquet event order will be considered the guarantee. This number is not subject to reduction as preparations have already begun. The resort will not guarantee service of the same menu to more than a 5% increase in attendance over your guarantee. You will be charged the guarantee number or the actual count, whichever is greater.

POOL CABANA PRICINGSeasonal pricing based on availability.

SEATINGRooms will be set according to your instructions. Function rooms are assigned according to the anticipated number of guests and the resort reserves the right to reassign functions based on fluctuations in the number of attendees. Should you require your function room to be reset, you may incur an additional labor charge.

DININGDistinctive dining rooms and luxurious ballrooms provide a wide selection of settings for banquets, theme events and casual dining. A surcharge applies to Rock House events.

FOOD AND BEVERAGEOmni Barton Creek, as a licensee, is responsible for the administration, sale and service of all alcoholic beverages in accordance with the applicable statutes of the Code of Texas and the regulation of the Texas Alcoholic Beverage Commission. Therefore, all liquor, beer and wine must be supplied by the resort and consumed on the premises. When serving alcoholic beverages, the state minimum age will be observed. The resort reserves the right to refuse service to any person whom, in the resort’s sole judgment, seems intoxicated.

No food or beverage of any kind is permitted to be brought into or leave the resort by the host of an event or the guest.

Rain calls for outdoor functions must be made no later than 2 p.m. on the day of the event. The resort reserves the right to make the final decision on whether the function will be outdoors or indoors depending on weather conditions

LOSS PREVENTION AND EMERGENCIESThe Loss Prevention Department is staffed 24 hours a day, seven days a week. You can reach the Loss Prevention Department by dialing 4640 from any house phone or by pressing ‘0’ and asking the operator to connect you. In case of an emergency involving a guest from your conference, we are limited by HIPPA laws on the information we can provide.

Guests can hire off duty sheriff deputies by contacting the Travis County Sheriff’s office at 512-854-7271.

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LOCAL HOSPITALS, CLINICS AND EMERGENCY SERVICESH OS P I TA L AT W E S T L A K E M E D I C A L E M E RG E N C Y RO O M |

5 1 2 - 6 9 7-3 62 8

S E TO N S O U T H W E S T H OS P I TA L | 5 1 2 -3 24 - 9 0 0 0

B E E C AV E S M E D I C A L | 5 1 2 -3 2 7- 4 24 3

PHARMACIESWA LG R E E N ’ S

3700 Bee Caves Road | West Lake Hills, TX 78746 | 512-732-0256

C VS

3201 Bee Caves Road | Austin, TX 78746 | 512-327-1843

AUSTIN POLICE DEPARTMENT For emergencies, call 911 or 512-974-2000

TRAVIS COUNTY SHERIFF’S DEPARTMENT 512-854-9770

DRESS CODESG O L F | Golfers are expected to be appropriately attired in slacks or hemmed walking shorts. Fashions designed specifically for golf are acceptable. Men’s and women’s fashion collar-less golf shirts and women’s sleeveless golf shirts are acceptable. Blue jeans and denims are not considered proper attire. Jagged or ribbed/soled jogging footwear, track spikes or rubber spiked shoes (other than those specifically designed for golf) may not be worn while using the golf facilities. Non-metal spikes or soft spikes are mandatory for golfers on all Barton Creek courses and practice facilities.

T E N N I S | Appropriate tennis clothing is required, including tennis shoes. Absolutely no running shoes or cut-offs are permitted. T-shirts are acceptable if they are recognized tennis wear. Dressy tanks are acceptable for women; however, men’s muscle shirts are not acceptable tennis attire.

S PA A N D F I T N E S S C E N T E R | Appropriate athletic attire for the fitness floors and courts include T-shirts, shorts, warm-up suits, sweat suits and aerobic clothing. Jeans, swimsuits, cargo pants and cut-off shorts are not permitted on equipment.

GUEST PHONE NUMBERP H O N E N U M B E R | 5 1 2 -3 2 9 - 4 0 0 0

PACKAGE SHIPMENTSThe resort will receive and store incoming packages at no charge if received within 48 hours prior to the beginning of the program. Any packages received prior to this time will be subject to a per day charge. For all incoming and outgoing pallets, there will be additional fees for loading and unloading. Charges are based on weight of the package. Please ask your CSM for those fees.

The material should be sent using the following format:

O M N I BA RTO N C R E E K R E S O RT & S PA

AT T N | (C S M ’ S N A M E )

8 2 1 2 BA RTO N C LU B D R I V E

AU S T I N , T X 7 8 7 3 5

H O L D FO R | (N A M E O F G U E S T )

G RO U P | (N A M E O F G RO U P A N D DAT E S)

Outgoing shipping forms may be obtained in the Business Center. Omni Barton Creek assumes no liability for damages to packages packed by the sender or its agent. Handling and shipping charges are the responsibility of the group and will be charged to the group’s master account or designated individual.

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RESORT LOAD-IN AND LOAD OUTThe warehouse receiving area is located at the sixth driveway on the left side of Barton Club Drive just past the parking

garage.

All deliveries should be coordinated through your CSM at least two weeks prior to the show. No load-in or load-outs may occur through the front of the resort. Delivery vehicles must be moved as soon as they are unloaded. Trucks cannot be left on the property overnight.

Omni Barton Creek will not be responsible for loading or unloading vehicles. Loading assistance can be arranged through your CSM at $35 per hour with a minimum of two hours. Two weeks notice is required. We cannot guarantee exclusive use of this loading dock.

S H I P P I N G / R EC E I V I N G D E PA RT M E N T | 5 1 2 -3 2 9 - 4 61 5

M O N DAY- F R I DAY | 9 A . M .- 5 P. M .

RESORT LOADING DOCK SPECIFICATIONSE L E VATO R D O O R S | 4 7. 5 ” W I D E X 8 4 ” H I G H

E L E VATO R C A B I N | 1 0 4 ” LO N G X 61 ” W I D E W I T H RA I L S

(67 ” W I D E W I T H O U T RA I L S) X 1 1 2 ” H I G H

D O C K RO L L U P D O O R S | 94 ” W I D E X 96 ” H I G H

D O C K L E V E L E R | 4 8 ” H I G H F RO M G RO U N D

FA R R I G H T D O C K | 3 0 ” H I G H F RO M G RO U N D

ROYAL BALLROOM FREIGHT ELEVATOR SPECIFICATIONSD O O R S | 4 7 ” W I D E X 8 3 ” H I G H

F RO N T D O O R TO BAC K D O O R | 1 0 4 ”

W I DT H | 6 8 ”

H E I G H T | 1 1 3 ”

ROYAL BALLROOM DOCK SPECIFICATIONSW I DT H | 1 3 7 ”

H E I G H T | 2 6 ”

RA M P W I DT H | 3 6 ”

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T RA N S P O RTAT I O N

PARKINGOVERNIGHT VALET PARKING $34+ TAX

DAY VA L E T PA R K I N G 0 -3 H O U R S | $ 1 0

3 - 6 H O U R S | $ 2 0

6 -24 H O U R S | $ 3 4

DRIVING DIRECTIONS

F RO M AU S T I N - B E RG S T RO M I N T E R N AT I O N A L A I R P O RT

As you exit the airport on Presidential Boulevard, make a left on Highway 71 heading west. Drive 5.5 miles on Highway 71 West, passing I-35, to the exit for Loop 360. Take Loop 360 North for 7.7 miles to the exit for Bee Caves Road/FM 2244. Make a left on Bee Caves Road and go one mile to the stop light at Barton Creek Boulevard.

Make a left on Barton Creek Boulevard, go 1.8 miles to Barton Club Drive and turn left into the resort complex. Proceed to the main resort entrance (third entrance on the left) for guest check-in.

E S T I M AT E D D I S TA N C E | 1 8 M I L E S

E S T I M AT E D D R I V I N G T I M E | 3 0 M I N U T E S

F RO M DA L L AS / FO RT WO RT H

From I-35 heading south, take the exit for Hwy. 183 North and follow Highway 183 North to Loop 360 (Capital of Texas Highway) and go south. Continue on Loop 360 to the Bee Caves Road/FM 2244 exit. Turn right on Bee Caves Road and go approximately one mile. Turn left on Barton Creek Boulevard. Continue approximately 1.8 miles and turn left on Barton Club Drive. Proceed to the main resort entrance (third entrance on the left) for guest check-in.

E S T I M AT E D D I S TA N C E | 2 1 3 M I L E S

E S T I M AT E D D R I V I N G T I M E | 3 H O U R S , 5 5 M I N U T E S

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T RA N S P O RTAT I O N

F RO M SA N A N TO N I O

From I-35 heading north, take the exit for Highway 290/71 West. Follow Highway 290/71 West to the exit for Loop 360 to the right and follow Loop 360 North to the exit for Bee Caves Road/FM 2244. Make a left on Bee Caves Road and continue one mile to Barton Creek Boulevard. Make a left on Barton Creek Boulevard and go 1.8 miles to Barton Club Drive and turn left. Proceed to the main resort entrance (third entrance on the left) for guest check-in.

E S T I M AT E D D I S TA N C E | 8 9 M I L E S

E S T I M AT E D D R I V I N G T I M E | 1 H O U R , 4 0 M I N U T E S

F RO M H O U S TO N

From North Houston, Highway 290 West intersects with I-35 in Austin. Turn left and enter I-35 South. Exit on Highway 290/71 West and turn right. From Central and South Houston, take I-10 to Highway 290/71 West at I-35. For either route from Houston, follow Highway 290/71 West to the exit for Loop 360. Follow Loop 360 North 7.7 miles to the exit for Bee Caves Road/FM 2244. Make a left on Bee Caves Road and continue one mile to Barton Creek Boulevard. Make a left on Barton Creek Boulevard and go 1.8 miles to Barton Club Drive and turn left. Proceed to the main resort entrance (third entrance on the left) for guest check-in.

E S T I M AT E D D I S TA N C E | 1 7 0 M I L E S

E S T I M AT E D D R I V I N G T I M E | 3 H O U R S , 5 0 M I N U T E S

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G O L F

Omni Barton Creek is consistently recognized as one of the best golf resorts in Texas by Golf Digest. Play a round on one of our four award-winning championship courses designed by legends Tom Fazio, Ben Crenshaw, Bill Coore and Arnold Palmer.

ATTIREGolfers are expected to be appropriately attired in slacks or hemmed walking shorts. Fashions designed specifically for golf are acceptable. Men’s and women’s fashion collar-less golf shirts and women’s sleeveless golf shirts are acceptable. Blue jeans and denims are not considered proper attire. Jagged or ribbed/soled jogging footwear, track spikes or rubber spiked shoes (other than those specifically designed for golf) may not be worn while using the golf facilities. Non-metal spikes or soft spikes are mandatory for golfers on all Barton Creek courses and practice facilities.

RULESAll golfers must adhere to the rules set forth by the golf professional. The expected pace of play is four hours and 15 minutes. Course marshals have full discretion to help accommodate this pace. Golf pairings are required 24 hours in advance. Golfers should arrive at the pro shop 30 minutes prior to tee time.

GOLF FEES INCLUDING CART AND RANGE BALLS

CO U R S E1 / 1 TO

2 / 1 3

2 / 1 4 TO

3 / 1 9

3 / 2 0 TO

5 / 2 5

5 / 2 6 TO 7/ 5

7/6 TO 9/ 3

9/4 TO

1 1 / 2 9

1 1 / 3 0 TO

1 2 / 3 1

FAZIO FOOTHILLS $179 $219 $279 $219 $179 $279 $219

FAZIO CANYONS $159 $199 $239 $199 $159 $279 $219

COORE CRENSHAW $139 $159 $199 $159 $139 $199 $159

PALMER LAKESIDE* $69 $79 $99 $79 $69 $99 $79

Golf prices include green fee, cart and range usage. *Transportation to Lakeside requires reservations 72 hours in advance. The course is 40 minutes from the main resort. Transportation to Lakeside is $80 per shuttle round trip. Omni Barton Creek shuttle holds up to 11 people with golf clubs.

TWILIGHT TEE TIMEST E E T I M E S A F T E R 1 P. M . | January 1 – March 8 November 2 – December 31

T E E T I M E S A F T E R 3 P. M . | March 9 – November 1

Please check with your CSM for our twilight rates.

2020 AERIFICATION SCHEDULEAerification dates are scheduled May to August. Please call our main resort golf shop for more details.

CLOSURESAll courses are subject to closure for tournaments and maintenance. The Fazio Canyons golf course is closed for renovations mid-May – October 2020.

Refunds for golf due to inclement weather are only available should management make the decision to close the courses.

TOURNAMENTSAll tee times are guaranteed through a golf contract. Please refer to the contract for the cancellation policy. All other recreation reserved is subject to a 72-hour cancellation policy. Any cancellations after that time are subject to full charge. Individual “no-shows” are charged to the master account. Pro shop will need pairings 48 hours in advance.

C LU B R E N TA L S | $ 7 5

PRO SHOPSAll courses offer a full-service pro shop featuring a wide range of golf attire and equipment. Shirts, hats, golf balls golf clubs, accessories and other merchandise are available with the Omni Barton Creek logo. Special group orders can be accommodated. Gift cards may be used anywhere in the resort and are a perfect option for tournament prizes. Cards may be purchased in advance through your CSM or arranged on-site.

SHIP STICKSWith Ship Sticks, you can arrange door-to-door transportation of your gear to or from any address in the world. Group shipping rates are available. Email [email protected] to request additional information.

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G O L F

GOLF EVENTS

P U T T I N G TO U R N A M E N T SPlay on our miniature golf course complete with natural obstacles and a tournament scoreboard.

P R I C E A N D G RO U P S I Z E :

S I X H O L E S | $ 4 5 0 (U P TO 2 0 P L AY E R S)

N I N E H O L E S | $ 5 5 0 (U P TO 2 0 P L AY E R S) For groups over 20, an additional $10 per player fee will be charged. Price includes setup, supplies and scoring.

G LOW I N T H E DA R K | C LOS E S T TO T H E P I NChallenge your team at night with this glow in the dark game.

P R I C E | $ 5 0 0 P LU S $ 1 0 P E R P L AY E R Price includes setup, supplies, scoring and fully stocked beverage cart.

G LOW I N T H E DA R K | P U T T- P U T TTry glow in the dark on our putt-putt course complete with natural obstacles and a tournament scoreboard.

P R I C E A N D G RO U P S I Z E :

S I X H O L E S | $ 6 5 0 (U P TO 2 0 P L AY E R S)

N I N E H O L E S | $ 8 0 0 (U P TO 2 0 P L AY E R S) For groups over 20, an additional $10 per player will be charged. Price includes supplies, setup and scoring.

S H O OTO U TThis format allows all qualifying teams to tee off at the same time on a designated hole and play until only one team is left standing.

P R I C E | $ 6 0 P E R P L AY E R

T I M E | C U S TO M I Z E D TO YO U R S C H E D U L E

G RO U P S I Z E | M I N I M U M E I G H T P EO P L E

Price includes supplies and setup.

S H O RT GA M E C H A L L E N G EMiniature course with putting, chipping and bunker stations.

P R I C E | $ 8 0 0

G RO U P S I Z E | U P TO 3 0 P EO P L E For groups over 30, an additional $10 per player will be charged. Prices include supplies, setup, scoring, detailed rules sheet and a tournament scoreboard.

C LOS E S T TO T H E P I N CO N T E S TEach player will hit inside the Barton Creek Fitting Studio inflatable simulator for this unique par 3 challenge.

P R I C E | $ 1 , 5 0 0 FO R T H R E E H O U R S

E AC H A D D I T I O N A L H O U R | $ 2 0 0 Price includes setup and scoring. Prizes are not included.

I N D O O R G O L F C L I N I C (R EC E P T I O N A D D - O N) Enhance your golf game with an indoor instruction utilizing our golf simulation system. Great for all ranges of golf skill, each person will receive custom golf tips and a link to download their lesson at home.

P R I C E | $ 8 0 0 FO R T WO H O U R S

E AC H A D D I T I O N A L H O U R | $ 2 0 0 Price includes setup and instruction.

I N D O O R G O L F C H A L L E N G EUsing foam balls and putting greens, players accumulate points as they make their way around the indoor course.

P R I C E | $ 8 0 0

G RO U P S I Z E | U P TO 3 0 P L AY E R S For groups over 30, an additional $10 per player fee will be charged. Room rental will apply to all indoor golf events. Price includes supplies, setup, detailed rules sheet and a tournament scoreboard.

RETAIL EXPERIENCEWe proudly partner with a variety of brands including Callaway, Travis Mathew, Peter Millar, Oakley, Maui Jim and many more. Allow our team to create a one-of-a-kind retail experience and wow your event participants! For more information, contact our retail manager, Michael Mandara, at [email protected].

P R I C E | BAS E D O N S E L EC T I O N , D I S CO U N T O F F E R E D

G RO U P S I Z E | 2 0 U N I T M I N I M U M Q UA N T I T Y

Please book in advance, no sooner than 45 days out.

V I P C U S TO M F I T T I N G E X P E R I E N C EThe ultimate experience for your high-end group. Each individual will receive a personalized fitting on a TrackMan monitor by Bobby Dean, an expert fitter with 15 years of experience. After the fitting, your clubs will be built to your specifications and sent directly to you.

P R I C E | CO N TAC T YO U R C S M

Please visit bartoncreekfittingstudio.com for a full list of brands offered.

C U S TO M G I F T SCreate a custom keepsake for your event. Hats, shirts and other retail items can be customized with your company logo and/or the Omni Barton Creek Resort & Spa logo.


Please allow four to five weeks for custom gifts.

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G O L F AC A D E M Y

DIRECTOR OF INSTRUCTIONB R EC H S P RA D L E Y

Previous accolades include working for the Golf Channel Academy, named Southern Texas PGA Teacher of the Year (2015), named Top 25 Elite Junior Golf Coach in USA (2017), named one of Golf Digest’s Best Teachers in Texas (2013-2014, 2015-2016, 2017-2018) and is currently ranked No. 11 in Texas.

CUSTOMIZE YOUR CLINICThe Barton Creek Golf Academy can customize a program to fit group or individual needs.

A $250 fee will be charged for practice areas reserved by groups making arrangements with their own pro. A portion of the practice area will be reserved for use by other resort guests.

30-MINUTE EXHIBITIONAn excellent option for groups. The event features an exhibition given by the teaching staff approximately 30 minutes prior to the start time of your event. There may be audience participation, but the emphasis is on fun! Individual instruction is not included, but the topics covered will benefit players of all skill levels.

P R I C E | $ 2 5 0

T I M E | 3 0 M I N U T E S

ACADEMY HOURLY INSTRUCTIONA D U LT P R I C E | $ 1 2 5 - $ 2 0 0 P E R H O U R

J U N I O R P R I C E | $ 1 0 0 - $ 1 5 0 P E R H O U R

WARM-UPThis option is good for groups that are here for conference and golf tournaments or outings. The event can be scheduled individually or in conjunction with a shotgun start. Focusing on the full swing and short game, this warm-up features a 6:1 student to instructor ratio.

P R I C E | $ 7 5 P E R P E R S O N

T I M E | O N E H O U R

G RO U P S I Z E | M I N I M U M FO U R P EO P L E

SHORT GAME SCORING CLINICThis clinic is an informative and fun learning experience for conference groups on the scoring aspects of golf. The three hours of instruction cover all aspects of the short game.

P R I C E | $ 1 7 5 P E R P E R S O N

T I M E | T H R E E H O U R S

G RO U P S I Z E | M I N I M U M FO U R P EO P L E

TRACKMAN PERFORMANCEEach participant will have their swing captured from two different angles. An individual email will be sent to each player with their Trackman numbers and videos side-by-side with a tour player after the round. Located on select par 4 or 5 holes.

P R I C E | $ 3 0 P E R P L AY E R

G RO U P S I Z E | M I N I M U M 3 6 P EO P L E

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S PA S E RV I C E S

MOKARA SPAThere are many paths to relaxation — indulgence, introspection, tranquility or the simple luxury of knowing a moment is yours alone. At Mokara Spa, opportunities abound to create an experience that is uniquely yours. Renew yourself with our one-of-a-kind body and skin therapies and re-energize with our fresh spa cuisine. Your CSM and Spa Sales Coordinator will assist in selecting a program that is perfect for you or your guests.

S PA H O U R S O F O P E RAT I O N (S U BJ EC T TO C H A N G E ) :

DA I LY | 9 A . M .- 8 P. M .

S PA C R E E K C A F É H O U R S O F O P E RAT I O N :

DA I LY | 1 1 A . M .-3 P. M .

MASSAGESWe offer a variety of massages, from classic Swedish Relaxation to Himalayan Salt Stone Massage. Enhancements are available on all 80 or 100-minute services.

BODY TREATMENTSThese treatments restore your body through exfoliation, hydration and detoxification. Try these treatments as a precursor to a massage or as an extended time to treat yourself.

FACIALSYour skin care professional will analyze your personal needs and choose products for cleansing, exfoliation and hydration that suit your skin type. To continue your lasting results, a home care regime is recommended.

SALON AND NATURAL NAIL SERVICESWe offer full-service salon treatments, men’s and women’s cut and color, natural nail services, special event updos and makeup artistry.

OTHER SERVICESWe also offer mini-treatments either at the spa or in your meeting space, should time or budget not allow you to provide a full spa experience. These treatments are typically done in 15-minute intervals, so in the space of half an hour, each guest can expect to get two mini-treatments.

M I N I -T R E AT M E N T S I N C LU D E :

C H A I R M AS SAG E • N EC K A N D S H O U L D E R M AS SAG E

T H A I FO OT M AS SAG E • R E F L E XO LO GY • P O L I S H C H A N G E S

For additional treatments and seasonal offerings please visit our website OmniHotels.com/BartonCreek or contact the Spa Sales Coordinator at 512-306-5813 or your CSM.

Please check in at the spa at least 45 minutes prior to appointments. We regret that late arrivals will not receive an extension of scheduled appointments.

Please see spa brochure and price list for a complete list of services and prices. An automatic 22% gratuity will be added to all group bookings for your convenience. Spa appointments are subject to a 72-hour cancellation policy.

14

TOTA L W E L L N E S S

FITNESS CENTEROur fitness center has something to offer everyone — group exercise classes, personal training, free weights, assisted weight machines, CrossFit center and indoor running and stretching areas. This state-of-the-art facility also features new Precor Cardio Theater Equipment.

H O U R S O F O P E RAT I O N :

M O N DAY- F R I DAY | 5 A . M .- 9 : 3 0 P. M .

SAT U R DAY- S U N DAY | 6 A . M .- 9 P. M .

TEAM BUILDING BOOT CAMPOur team of highly trained and certified instructors will create a customized workout to suit your group’s fitness level and preference. Set up a consultation with our Wellness Director to formulate a dynamic, fun and challenging workout.


G RO U P S I Z E | M I N I M U M F I V E P EO P L E , M A X I M U M D E P E N DS

O N D I S C I P L I N E

MIND BODY GROUP TRAININGOur wellness team will create a class specifically tailored to your group with disciplines that cultivate inner awareness, a focused and sharp mind and a strong stable body.


G RO U P S I Z E | M I N I M U M F I V E P EO P L E

GROUP HATHA YOGA FLOWStart off the day with the healing benefits of yoga and meditation. Integrate breath, body and mind to gain strength, increase flexibility and cultivate steadiness and peace. Different yoga styles can be incorporated to suit your group’s level and preference.


G RO U P S I Z E | M I N I M U M F I V E P EO P L E , M A X I M U M D E P E N DS

O N D I S C I P L I N E

MEDITATION AND MINDFULNESS BREAKNeed a break from endless meetings and breakout sessions? Regain focus, reduce anxiety and calm the nervous system with up to a half hour of body awareness, stretching, focused breathing and meditation practices that are sure to revive and renew.


G RO U P S I Z E | M I N I M U M F I V E P EO P L E

Price varies per session depending on number of participants.

UNLIMITED FITNESS CLASS PACKAGEOur daily motivating classes will help invigorate and revive you during your stay. Choose from a variety of pilates, yoga, REV, kickboxing, functional training and more. Please ask for the most recent group fitness schedule.

P R I C E S :

$ 2 5 P E R G U E S T, P E R C L AS S

$ 7 5 P E R G U E S T FO R A N U N L I M I T E D C L AS S PAS S

Your total wellness packages can be reserved by calling 512-329-4577. For more details regarding our services, please contact the Fitness Manager or CSM.

Group packages subject to a 21% service charge.

15

INFORMATIONOur new tennis center offers resort guests the opportunity to polish their game and train with some of the nation’s most accomplished tennis professionals. Courts must be reserved in advance through your CSM.

P R I C E | $ 4 0 P E R H O U R , P E R CO U RT

RAC K E T R E N TA L | $ 1 0 E AC H

PRIVATE LESSONSPrivate lessons are available and must be scheduled through your CSM.

D I R EC TO R | $ 1 2 0 P E R H O U R

H E A D P RO | $ 1 1 5 P E R H O U R

P RO | $ 1 1 0 P E R H O U R

G RO U P T E N N I S L E S S O N S RATES

TWO PEOPLE | ONE HOUR $77 PER PERSON

THREE PEOPLE | ONE HOUR $66 PER PERSON

FOUR PEOPLE | ONE HOUR $60 PER PERSON

FIVE PEOPLE | ONE HOUR $58 PER PERSON

SIX PEOPLE | ONE HOUR $56 PER PERSON

CLINICSClinics are available to resort guests by Omni Barton Creek’s professional tennis staff. Clinics cover all aspects of the game and are offered to all levels.


T I M E | 1 . 5 H O U R S

Price includes court and ball fees.

TOURNAMENTSOur staff will organize and supervise tennis tournaments for groups of any size. Several formats are available, ranging from round robin and scramble to straight single and double elimination draws. Tennis balls are not included in fees listed below.

P R I C E | $ 6 0 0 P E R DAY

T I M E | M A X I M U M T H R E E H O U R S

All reserved recreation will result in a full charge unless canceled directly with your CSM 15 days in advance. No shows will be charged to master account.

PICKLEBALL TOURNAMENTPickleball is also available to your group. Our professionals will lead players of all skills levels in a pickleball tournament.

P R I C E | $ 1 0 0 0

T I M E | 3 H O U R S

All reserved recreation will result in a full charge unless canceled directly with your CSM 15 days in advance. No shows will be charged to master account.

PICKLEBALL COURT RENTALPickleball courts are available for rental and must be reserved in advance.

P R I C E | 6 0 P E R H O U R P E R CO U RT

T I M E | 3 H O U R S

A minimum of two courts must be reserved. All reserved recreation will result in a full charge unless canceled directly with your CSM 15 days in advance. No shows will be charged to master account.

T E N N I S

16

TO U R S

THE REAL AUSTIN TOURDiscover the best of Austin in just three hours. This fast paced “bucket list tour” gives each visitor a great snapshot of Austin. Guests will gaze at the Capitol’s dome, indulge on decadent treats, explore cool outdoor art, snap photos at city landmarks and check out unique neighborhoods only a local would know about. This tour is jam-packed with facts, history and trivia on everything from Whole Foods to the UT campus and everyone from Michael Dell to Willie Nelson. Once you are done with this tour, you will be able to say you “get” Austin — the history, people, music, culture, food and what keeps it “weird.”

P R I C E | $ 1 1 0 P E R P E R S O N


G RO U P S I Z E | M I N I M U M 1 2 P EO P L E , M A X I M U M 3 8 P EO P L E

CSM will provide pricing for groups of 39 or more.

HILL COUNTRY BARBECUE AND WINE TASTINGThis road trip takes you out of Austin and into our beloved Hill Country. Texas has long been famous for its amazing barbecue. Many people don’t know the state is the fifth largest wine producer in the country, so why not pair famous barbecue with fantastic wine? We start at the Salt Lick, one of the most famous barbecue pits in the Lone Star State, where you can savor fall-off-the-bone brisket, sausage, turkey and out-of-this-world sides. We’ll then wind through the hills, stopping at two of Central Texas’ best wineries.

P R I C E | $ 3 0 0 P E R P E R S O N ( 1 2 -2 1 P EO P L E )

$ 2 7 5 P E R P E R S O N (2 2 -3 8 P EO P L E )

T I M E | FO U R H O U R S

Includes guides, transportation, all-you-can-eat barbecue lunch and two wine tastings per person.

HILL COUNTRY SAMPLER Leave Austin and take a leisurely half-day visit to quaint Dripping Springs, the “Gateway to the Hill Country.” This city offers the perfect blend of natural beauty, heritage and good old-fashioned hospitality. You will sample locally produced beers, spirits and wines. Plus you will learn about the craftsmanship, ingredients, passion and patience that goes into making these drinks.

P R I C E | $ 2 7 5 P E R P E R S O N



All tours include transportation costs unless noted otherwise. All tours and team building activities are subject to 8.25% state sales tax and a 15 day final count guarantee. Each participant in a tour and team building will be required to sign a participant agreement prior to the start of the event.

17

TO U R S

AUSTIN SCAVENGER HUNTAttendees will discover their inner sleuth in this fast-moving authentically Austin team challenge. The Austin Ultimate Scavenger Hunt is part city tour, part energetic competition. Zip around town, stopping at major landmarks and offbeat spots to take photos, solve clues, decipher riddles, play games and gather items. Keep score and round off the event with a lighthearted awards ceremony with prizes for the winning team.

P R I C E | $ 1 5 0 P E R P E R S O N



Includes guides, transportation, dinner, dessert and music cover charge.


AUSTIN BY NIGHT Discover the best of Austin in just one evening. This customized tour is great for getting exactly what you want from a night out. Choose three of the following activities:

• Craft beer tasting at a local brewery

• Barbecue lunch or dinner at a local restaurant

• Food truck dinner

• Food truck dessert

• City tour

• Live music show

P R I C E | $ 2 1 5 P E R P E R S O N .




All tours include transportation costs unless noted otherwise. All tours and team building activities are subject to 8.25% state sales tax and a 15 day final count guarantee. Each participant in a tour and team building will be required to sign a participant agreement prior to the start of the event.

18

AC T I V I T I E S

OFF-SITE ACTIVITIES

F I S H I N GExperience the great outdoors with this fishing trip. Excursions include a guide, fuel, tackle and bait. A fishing license is required by Texas State Law. One day licenses are available at www.txfgsales.com.

PRICE | $350 PER BOAT (TRANSPORTATION NOT INCLUDED)


G RO U P S I Z E | M A X I M U M T WO P EO P L E P E R B OAT

H O R S E BAC K R I D I N G O N A WO R K I N G RA N C H

Journey on an incredible ranch ride and experience the Austin area. With over 4,000 acres of open range, the ranch is yours to explore on a privately guided tour. Let our experienced staff and sound mounts make you feel safe during your ride through the beautiful Texas Hill Country. For guests who need a little extra help, we offer a mini lesson and orientation before riding.



G RO U P S I Z E | M I N I M U M S I X P EO P L E , M A X I M U M 2 0 P EO P L E

E X T E N D YO U R V I S I T | Add additional ranch/western options if your group is larger than 20 — options include ATV rides, fishing excursions, archery and knife throwing.

S K E E T S H O OT I N G

Shoot straight on custom skeet shoots created to accommodate each guest’s skill level and goals. From shotguns and ammo to professional instructors, everything you need is provided. Whether the event is aimed at team building, or incentive fun, your company will enjoy the experience.



G RO U P S I Z E | M I N I M U M S I X P EO P L E , M A X I M U M 2 0 P EO P L E

All tours and team building activities are subject to 8.25% state sales tax and a 15 day final count guarantee. Each participant in a tour and team building will be required to sign a participant agreement prior to the start of the event.

T H E RA N G E AT AU S T I NThe Range at Austin is the finest precision shooting range in the country. The new 52,000-square-foot facility encompasses more than a targeting range; this fully integrated entertainment facility is the preferred location for seasoned shooters and a welcoming environment for curious beginners. Not your typical gun range, the Range at Austin’s premium shooting facility features top-of-the-line amenities like innovative targeting systems, world-class training and instruction, private event space and one of the largest selections of guns in Texas. For more information, contact The Range Event Coordinator at 737-802-3700.

VO LU N T E E R AT T H E C E N T RA L T E X AS FO O D BA N K

One in seven Americans rely on food banks to feed themselves and their families. Omni Barton Creek has partnered with the Central Texas Food Bank to make a meaningful impact in the Austin community and now, your group can join in our plight to “Say Goodnight to Hunger.”

Volunteers are the heart and soul of the Central Texas Food Bank. Join the 17,000 volunteers who gave their time last year to make a difference in someone else’s life. Your group can volunteer in the warehouse sorting food donations and help ensure all distributed food is safe, healthy and high quality. You’ll inspect, clean, sort, box and make food donations ready for distribution to partner agencies and the families they serve.

T I M E | 2 . 5 TO T H R E E H O U R S

S H I F T S :

M O N DAY– SAT U R DAY | 9 A . M .–1 2 P. M . A N D 1 : 3 0 – 4 : 3 0 P. M .

T U E S DAY A N D T H U R S DAY | 6 – 8 : 3 0 P. M .

For more information or to sign up for a shift, visit the food bank website at CentralTexasFoodBank.org/Get-Involved/Volunteer. If you have questions about scheduling your shift, contact [email protected]. For more community service team-building experiences, please contact your CSM.

Join us in our partnership with Feeding America to end the plight of hunger. For all group rooms booked, regardless of how the reservation is made, Omni Hotels & Resorts provides one meal per actualized room. As of the third anniversary ofSay Goodnight to Hunger, we have helped provide more than 16 million meals to families in need.

19

AC T I V I T I E S

ON-SITE ACTIVITIESOmni Barton Creek offers a number of on-site experiences and team building activities for events. We work with each individual group to ensure the activity is customized just for you. Our staff will coordinate all aspects of your outings to provide an effortless process. Please contact your CSM for detailed information.

T E X AS E X P E R I E N C E | M EC H A N I C A L B U L L W I T H AT T E N DA N T

P R I C E | $ 3 , 8 0 0


T E X AS E X P E R I E N C E | A R M A D I L LO RAC E S

P R I C E | $ 3 , 3 0 0

T I M E | T WO -T H R E E H O U R S

T E X AS E X P E R I E N C E | L I V E LO N G H O R N S T E E R

P R I C E | $ 4 , 5 0 0 - $ 5 , 5 0 0


L A RG E YA R D GA M E S FO R I N D O O R A N D O U T D O O R P L AY

Options include Jenga, Connect 4, Bean Bag Toss and Golf Ladder Ball

O N E GA M E | $ 5 0

FO U R GA M E S | $ 1 7 5

C AS I N O PA RT Y

The glitz and glamour of Las Vegas is brought to you. Prepare to be amazed as your room is transformed into a fun-filled casino. Setup and place your bets playing poker, blackjack, roulette, slots and more.


CULINARY ON-SITE TEAM BUILDINGEach team will create their own culinary creation in one hour during these team building exercises. Judging will be based on originality, presentation and taste. The participating company is responsible for prizes for the winners. The culinary team at Omni Barton Creek will provide ingredients.

G UAC A M O L E A N D SA L SA CO M P E T I T I O N

Chef will demo guacamole and salsa, then teams will break out to create the best salsa and guacamole. Includes chips, tortillas, all ingredients, jars to take salsa home.


B B Q SAU C E D E M O A N D CO M P E T I T I O N

Chef will demo sauce, them teams will create a best bbq sauce and wild card sauce. Includes ingredients, jars to bottle sauce, ribs and chicken to taste the sauces with.


S EC R E T S P I C E

Chef will explain rubs and seasonings. Then teams will create signature spices to take home. Includes ingredients, jars for seasoning, center cut filet mignon and hand cut salmon filets for teams to season, chef to cook in back, then present.

P R I C E | $ 1 0 5 P E R P E R S O N

T E AC H M E TO S M O K E

This activity combines the bbq sauce competition and secret spice, introducing smoked meats to the equation.

P R I C E | $ 1 2 5 P E R P E R S O N

60-MINUTE SOCIAL | QUICK TEAM BONDING BREAKSIt can be difficult to plan an off-site, so we bring the fun to you. Each month, we feature different social/team building events that are great for a break for groups of 10 and up. Check with your CSM for details on events.

P R I C E | $ 3 5 - $ 6 0

T I M E | O N E H O U R

conference planning guide 2020 · 2020-01-24 · the conference services department can assist with...

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