concept note template - blue action fund · web viewthe structure of the project results matrix...

Full Proposal Template Version 9 – May 2020

Project summary (1 page max.)

Project titleGranteeConsortium PartnersContact person: Name and emailCountry(ies) of implementationProject durationTotal costs (EUR)Blue Action funding In Euro (percentage of total project volume)Matching funding In Euro (percentage of total project volume)# of MPAs targeted New MPA km²More effectively managed MPA km²Direct beneficiaries

Project summary

Blue Action – Full Proposal Template

Table of Contents

1 Context.......................................................................................................................3

2 Problem description...................................................................................................3

3 Objective and strategy................................................................................................3

4 MPA contributions......................................................................................................5

5 Sustainable livelihoods contributions.........................................................................6

6 Gender mainstreaming...............................................................................................7

7 Planned activities.......................................................................................................8

8 Sustainability of long-term impact..............................................................................9

9 Partners and project management.............................................................................9

10 Is there anything else you wish to share with the evaluators?..............................10

Annex 1: Project Logframe.............................................................................................11

Annex 2: List of Relevant Projects..................................................................................15

Annex 3: Baselines, Research and Data........................................................................16

Annex 4: Direct Beneficiaries..........................................................................................17

Annex 5: Environmental and Social Management System (ESMS)................................19

Annex 6: Applicant Information.......................................................................................20

Annex 7: Subcontractors.................................................................................................22

Annex 8: Letters of Endorsement...................................................................................23

Annex 9: Budget.............................................................................................................24

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General instructions

- Please respect the length limits for each section where applicable.- Please try to avoid repetition of ideas throughout the proposal (consider the most

appropriate section of the proposal to present them).- Please delete the boxes

1 Context

2 Problem description

3 Objective and strategy

3

What is the context, impetus or background that gives rise to the project?

a. Describe the scope of the problem and its urgency.

b. What are the appropriate past initiatives in the region and what challenges remain?

a. What is the objective of the project?


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b. What is your strategy to achieve the objective?

c. Why is the chosen approach the best one to address the problem and what evidence or lessons learned from previous projects supports this?

d. What opportunities do you want to seize through the project?

e. What assumptions is your strategy based on?

f. Please present your Theory of Change


4 MPA contributions

Area New Better managed

MPAs IUCN categories

I Strict Nature Reserve / Wilderness Area km² km²

II National Park

III Natural Monument or Feature

IV Habitat/Species management Area

V Protected Seascape/Landscape

VI Protected area with sustainable use of natural resources

Buffer zone

5

a. Please list and describe your proposed intervention sites (i.e. new MPA sites and MPAs that will benefit from enhanced management), including information about their specific ecological value and how the project will benefit key species and habitats. If you are proposing to work on multiple sites, please explain if and how they are connected.

b. Please provide maps of your intervention sites.

c. Please complete the following table to indicate how many km2 of MPAs will be newly established or benefit from enhanced management and what IUCN category they fall into.


5 Sustainable livelihoods contributions

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d. In which manner has the government expressed its support for the MPA objectives and what specific commitments have already been made?

e. In regard to government commitment, what risks and potential roadblocks remain to achieve the desired MPA objectives?

a. What are the specific needs or challenges that have been identified with regard to sources of livelihood and income among the communities dependent on marine and coastal resources in the area(s) of intervention?

b. What is the existing relationship(s) between your consortium and the respective local communities or business sector(s), if any? Please describe any concrete expressions of interest to work together with your consortium.

c. Please describe the nature and scope of the interventions designed to contribute to improving sustainable livelihoods.


Village DistrictNumber of individuals

Male Female

Intervention Type 1

Intervention Type 2

6 Gender mainstreaming

7

Please describe what steps your project will take to address and make significant contributions to gender equality through promotion of women in leadership positions, economic empowerment, capacity building and other activities?

e. Please complete the table below concerning the estimated number of individuals and households which will be targeted by your sustainable livelihood interventions.

d. Why was this approach chosen? What evidence, examples or experience supports this choice of intervention(s)?


7 Planned activities

- Output 1 “Name” / Indicator 3.1.1 “Name”

o Activity 1: Descriptiono Activity 2: Descriptiono Activity 3: Description



- Etc.

- Output 2 “Name”/ Indicator 3.2.1 “Name”




- Etc.



- Etc.

8

Please fill out the project logframe in Annex 1, illustrating overall goal, outcomes and outputs of the project with indicators, assumptions and risks. Based on the logframe, please describe below in detail the proposed activities to achieve each output, illustrating to evaluators how the activity will contribute to the desired result. This will form the basis for evaluators to gauge cost efficiency in the project budget.


8 Sustainability of long-term impact

9 Partners and project management

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a. How will the continuation of key activities be supported after the project’s end (incl. MPA management and enforcement, maintenance of infrastructure and equipment, support to community livelihood initiatives, etc.)?

b. For these key activities supported by the project, when do you expect the transition from project financing to self-financing to take place?

a. Please describe each partner organization in the consortium, its respective area of expertise and its role and expected contributions to the project.

b. Please include an organizational chart of the consortium.

c. Will the consortium partners hire new staff to implement the project and if so, for what positions?


10 Is there anything else you wish to share with the evaluators?

a.

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d. Please describe how efficient management of the project will be ensured.

e. How will the project support the capacity development of local partners?


Annex 1: Project Logframe General instructions

The project logframe explains at a glance the project’s goals and objectives and how it contributes to the Blue Action Fund Programme Results Matrix.

- To the extent possible, use “SMART” indicators:

Specific : should be a single factual statement, precisely formulated and one-dimensional.

Measurable : should have baseline and target indicators; change should be expressed through absolute numbers or percentages; the effort-to-control indicator should correspond to its relevance and the total project volume.

Achievable : the changes captured by the indicator can be achieved and require reasonable resources.

Relevant : should measure the central dimension of the project objective/result.

Time-bound : a specific point in time for achieving the target should be indicated (usually end of project duration).

- The structure of the Project Results Matrix must be aligned with the Blue Action Fund Programme Results Matrix. All projects are required to report on Indicators 1.1, 1.2 and 1.3. Please insert your own indicators at the outcome and output level, but make sure to also include at least a number of indicators from the Blue Action Fund Programme Results Matrix (see Annex 1) to clearly demonstrate how the project will contribute to Blue Action Fund’s stated goals and objectives. Please highlight which Blue Action Fund indicators the project will be contributing to. Blue Action Fund will only fund projects that clearly contribute to its Programme Results Matrix.

- Please have in mind that projects usually only have one outcome with very few indicators and a few outputs for the outcome(s). Please number indicators in a manner that allows evaluators to understand the relevant outputs for each outcome indicator (e.g. outcome indicator 2.1 is expected to be the result of outputs 2.1.1, 2.1.2, 2.1.3, etc.)

- Assumptions are typically formulated as “positive risks” (e.g. “Government of Madagascar does not worsen fishery regulations”). Please do not include assumptions that should be achieved by the project (e.g. “project staff is in place”).

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Indicators Assumptions / Risks

Goal (Impact / Overall Objective)Networks of globally significant marine protected areas and their sustainable use zones are conserved.

Indicator 1.1: At the end of the project, the biomass of one or more relevant umbrella/ indicator species is maintained or increasing in the project areas.

Base value (At project start): x tons of relevant umbrella species in the project areas (umbrella/indicator species will be determined by grantee in collaboration with IUCN or another competent scientific advisor)

Target value (End of project): The biomass of umbrella species in the project areas is maintained or increased. Indicator 1.2: At the end of the project, improved livelihood conditions of affected households in project areas.

Base value (At project start): Average household income in affected project villages

Target value ( End of project ) : Average household income in affected project villages increasedIndicator 1.3: At the end of the project, substantially more households affected in project areas have a positive attitude towards protection of marine biodiversity

Base value (At project start): ---

Target value (End of project): On average, >75% of households affected in project areas have a positive attitude towards protection of marine biodiversity.

OutcomeNGOs improve the management of globally significant marine protected areas and their buffer zones in close cooperation with relevant stakeholders.

Indicator 2.1:

Base value (At project start) :

Target value ( End of project ) :Indicator 2.2:






Target value ( End of project ) : Indicator 2.5:




Target value ( End of project ) :Outputs

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Indicators Assumptions / Risks

Output 1:

Indicator 3.1.1:


Target value ( End of project ) : Indicator 3.1.2:


Target value ( End of project ) :Indicator 3.1.3:




Target value ( End of project ) :

Output 2:

Indicator 3.2.1:


Target value ( End of project ) : Indicator 3.2.2:






Target value ( End of project ) :Output 3: Indicator 3.3.1:

Base value (At project start) : Target value ( End of project ) :

Indicator 3.3.2:





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Indicators Assumptions / RisksBase value (At project start) :

Target value ( End of project ) :

14


Annex 2: List of Relevant Projects

15

Please provide a brief description of relevant initiatives in the region and indicate what type of synergies are expected.


Annex 3: Baselines, Research and Data

Data need Available data Data missing How will data be collected

When will data be

collected

Indicator 1.1. Biomass species (…) Full proposal development

Indicator 1.2. Average household income in (…)

Inception phase

Indicator 1.3. Positive attitude towards protection of marine biodiversity Survey Inception

phase

16

Please complete the table below to provide details about specific baseline and target data that will need to be collected.

Are there any risks in terms of baselines and data acquisition that you wish to highlight?


Annex 4: Direct BeneficiariesGeneral instructions

Direct beneficiaries are individuals that measurably benefit from project implementation, e.g. fishermen, and other users of marine resources (depending on the context of the project), employees of MPA management authorities, as well as their household members. For calculation, please use average household number in the country. If no current figures are available, an average household size of 5 people is assumed.”

Please consider the following points carefully: - Only people situated in the project target countries should count as beneficiaries.- Double counting must be avoided, i.e. the same person receiving multiple

types/instances of benefit only counts as one beneficiary (example, one person receiving 2 separate trainings, e.g. new fishing gear, and small financial support would only count as one beneficiary).

- Calculation must be done in a transparent manner.- Calculation must be verifiable and therefore be properly documented.

Beneficiaries Details / Activities Means of verification

Estimated numberEstimated number of household members

benefitting1Male Female

People supported to adopt sustainable livelihood options

Beneficiaries of sustainably managed fisheries, mangroves, etc. (incl. fishers and their supply chains, such as traders or shipbuilders in the project area). Examples: People benefitting from investments to reduce post-harvest losses, fishermen improving their ongoing fisheries activities through better practices, better organizational skills, data collection, etc.)

Stakeholder engagement plan

People supported to adopt diversified livelihood options (incl.

Micro-grants, support for business plans, start-up trainings, etc.Example: beneficiaries starting to work (or add to their income through activities) in sustainable

Project documentation

1 If the average household size for your country is available, please multiply the total number of individuals by this average number. Otherwise, use an average household size of five individuals (i.e. multiply total individuals by 5).

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Please complete the table to describe and quantify your direct beneficiaries. Examples are provided to assist you; please modify as necessary. Please replace the text in the “Details/Activities” column with your own description.


Beneficiaries Details / Activities Means of verification

Estimated numberhousehold members

benefittingMale Female

aquaculture, agriculture, tourism, etc.)

agriculture or tourism.

People benefitting from trainings and knowledge exchange

Trainings on co-management, options for MPA management, climate risk assessment, regional exchanges. This can also include staff from MPA authorities, NGOs and other relevant organisations.

List of participants

People benefitting from awareness raising

Only people benefiting from clear and dedicated efforts should be counted, for instance from a dedicated training. General awareness raising activities for the public should NOT be counted (e.g. people watching a film or exposed to articles, etc. are not considered direct beneficiaries).

List of participants

People receiving salaries and other financial compensation from the project

Staff on the ground, including implementing staff from the NGOs in the target countries of the relevant call who work on the project, employees of MPA management authorities, and other stakeholders receiving financial compensation through the project, e.g. community members for participation in restoration activities.


People receiving non-monetary compensation from the project

People receiving equipment, supplies, services, infrastructures.


People actively benefitting from project investments.

Users of information systems. Example: households using respective smartphone apps.


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Annex 5: Environmental and Social Management System (ESMS)

19

Please include the ESMS Screening Questionnaire and any additional documents required in accordance.


Annex 6: Applicant Information Applicant information

Name of organisation

Total number of staff in the organisation

Total staff number (% staff in non-ODA countries; % staff in ODA countries; % of administrative staff).

Number and location of offices in the project country(ies)

Include distance to project sites.

Start of operations in the proposed country(ies)

Staff number in the proposed country(ies) (national/international)

Annual budget in EUR for each of the last three years

Total budget and % of budget implemented in the project region for each of the last three years.

Financial management Briefly describe who is responsible for financial management. Is the country office externally audited? How frequently are such audits carried out?

ESMS management Briefly describe who is responsible for management of ESMS and previous experiences.

Is the organisation legally authorised to receive charitable funds?

Contact person Name and email

Website Address

Key experiences

Project 1 Indicate name, duration, donor, country, budget (in million EUR) and activities relevant for the proposed project.

Project 2

Project 3

Project 4

Project 5

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Please fill in the following tables from the lead organization as well as for each organization participating in a consortium (if applicable).


Name of staff Years of relevant experiences

Years with the organisation

Location where based

Distance from project site (in

travel time)% of time working

on the project

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21


Annex 7: Subcontractors

22

Please list the subcontractors you wish to have approved by Blue Action. For each, please describe the Terms of Reference and rationale for their selection and provide a brief budget calculation.


Annex 8: Letters of Endorsement

23

Please enclose the signed letters of endorsement provided by the appropriate authorities/authorized bodies of the country or region presenting the agreed cooperation.


Annex 9: Budget

24

Please enclose the project budget (Excel document).

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