com_res_9075 shortage or non-availability of election forms

8/4/2019 Com_res_9075 Shortage or Non-Availability of Election Forms

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Republic of the PhilippinesCOMMISSION ON ELECTIO~SManila

GUIDELINES I N CASE OF MELO, Jose A.R., ChairmanSHORTAGE, NO N AVA ILAB ILITY OR SARMIENTOr Rene V., CommissionerMISSING PAGES OF ACCOUNTABLE FERREb NicodemoT.1 CommissionerAND NON-ACCOUNTABLE ELECTION TAGLEf Lucenito N., % commissionerVELASCO, Armando C.,FORMS AND SUPPLIES I N YVSOPHr lias R., CommissionerCONNECTION WITH THE OCTOBER wRRAZABAL, Gregorio Y, Commissioner25, 2010 BARANGAY AND CommissionerSANGGUNIANG KABATAANELECTIONS.x--------------------------------------- X- -

PROMULGATED:

RESOLUTION No. 9 0 7 g,4PWHEREAS, in past elections, there were ;eports from the field offices of theCommission that accourltable forms and non-accountable form? and supplies are eithernot available, w ith shortages, or w ith missing pages;WHEREAS, these circumstances may happen an or irpwediately before electionday and, therefore, due to time constraints no longer possible to prin t and deliver saidlackingfmissing formsfsupplies in time for use on election dayiNOW, THEREFORE, the Commission on Elections PESOLVED, as it hereby

RESOLVES to issue the following guidelines in case of shd&age, non-availability ormissing pages of accountable and non-accountable election form s and supplies:A. OFFIC IAL BALLOTS

I. Before Election DayThe Election Officer shall report, by fastest means available, theshortage or non-availability of official batlots to the AllocationCommittee which shall determine the necessity of printing the ... _.,:requ ired ballots. For this purpose, the Allocation Committee is ,.authorized to determine the quantity requirements for printing.However, if'p r i ~ t i n gs not necessary, it is authorized to instructthe city/munici~alTreasurer and Election Omcer concerned onthe manner o f re-allocating the official ballots.d


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2. o n Election Day . , .The Election Officer shall report, by fast& means available, theshortage or non-availability of official ballots to the Commission,,and resort:to the provision o f Section 182, (~mergency. Ballots) of > ' '

the Omn'ibus Election 'Code. ', .

. . / ,' .B. ELECTION RETURNS

. ?(1) I f either the election returns/tally board. s notreceived or notavailable, the Election Officer shall. report such f a d to the~ o m m i s ~ i o nhrough the Allocation Committee.I f the elettion returns is not available, the BET concerned, shallproceed with the counting of votes after the close of voting usingan imprb~ is ed lection returns. After the counting, all forms usedshall be" blaced inside the corresponding envelope and placedinside thb ballot box. The ballot box shall be locked and depositedwith the Municipal/city Treasurer for custody and safekeeping.When t I- kd .6 ~~as received the o ffi ba ~ lection returns, and with .prior nohikes to the candidates and citizen's arm, the B f 3 shallopen tde' ballot box, retrieve the envelope containing theimprovisk8 election returns and the tally board, and accomplishthe offici(dl election returns by transferring,. accurately therein the-votes obtained by the candidates. The said board shall thenproceed hith the distribution of the copies of the election returnsin accorddnce wi th Section 49 COMELEC Resolution No. 9030.(2) In case of missing pages/copies of the election returns, theB I T shall take measures to reproduce/photocopy such missing . .page/s. I t shall take steps to ensure that a copy for the Barangay ,Board of Canvassers is complete by obtaining the missingpages/copies from the other copies of the election returns and .reproduce/photocopy the same. All such photocopies shall be .certified by all members of the Board and watchers, if available.

C. STATEMENT OF VOTES BY PRECINCT (SOVP)L

I f the statement of votes by precinct (SOVP) is not available, the ElectionOfficer shall report such fact t o the commission through the Allocation Committee.. I n case of missing pages/copies of the SOVP, the Barangay Board of Canvassers(BBOC) concerned shall take measures to reproduce/print the SOVPs. All such..photocopies shall be certified to by the BBOC concerned.

D. FORMS AND SUPPLIES I N THE METRO MANILA AREAI n the Metro ~ a n i l a rea and whenever possible, all lacking or missing pageij,of

all accountable forms shall be replaced. . , . .,.,Id : I. . . . x ,. ,


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All non-account5ble forms and supplies may be reproduced/photocopied uponprior approval of the Pi-Utincial Election Supervisor concerned.

F. AUTHORITY b~ THE ELECTION WORKING COMMITTEESThe Printing Committee is hereby authorized to cause the printing of therequired ballots/election returns.The Packing and Shipping Committee is hereby authorized to immediately packand ship the lacking ballots/election returns through the fastest means possible andensure that the same arrives at and received by their intended recipients on or beforeelection day.

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SO ORDERED.

1 cNICODEM~T. FERRERComm ssioner \

- 1 \/ ARMANDO C. VELASCO

com_res_9075 shortage or non-availability of election forms

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