computerised financial systems n4
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NATIONAL CERTIFICATE
COMPUTERISED FINANCIAL SYSTEMS N4
(6030154)
20 November 2019 (X-Paper) 09:00–12:00
INSTRUCTIONS TO THE LECTURER
THESE INSTRUCTIONS MUST BE HANDED TO THE LECTURER THREE WEEKS BEFORE
THE COMMENCEMENT OF THE EXAMINATION.
These instructions consist of 21 pages.
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INSTRUCTIONS TO THE LECTURER
1. 1.1 Difficulties have been experienced when converting the setup on the supplied CD to a different version of Pastel used by the colleges which offer Computerised Financial Systems N4.
1.2 Three weeks before the date of the examination, the Computerised Financial Systems N4 lecturer must key in the setup parameters for PASTEL.
1.3 After the information is keyed in, the lecturer must check the correctness of the information. Make sure that there is a watermark setup for each computer.
1.4 The given parameters for PASTEL must be copied into a separate working file for each candidate. The lecturer must ensure that a separate file for the question paper is saved for each candidate and that candidates know how to open the company file during the examination.
1.5 Candidates may NOT view the information before the examination.
A password may be used but it must be removed before the candidates write the examination.
1.6 This information must be regarded as strictly confidential and may
NOT be discussed with candidates before the examination.
2. THE FOLLOWING INSTRUCTIONS SHOULD BE CARRIED OUT THREE
WEEKS BEFORE THE EXAMINATION:
2.1 Create a new set of accounts in PASTEL called OFFSTAT. Use
the Setup Assistant.
2.2 Follow the instructions on the following print screens:
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Company Information: OFFSTAT Stationers 63 Hadison Avenue 6985 LOXTON
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Enter password for your college
Close the Explorer
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Setup/Entry types
Entry Types
No Description D/C Account access
Cash book
Bank account
1 CB 1 Payments D GL and Suppliers
1 8400/000
2 CB 1 Receipts C GL and Customers
1 8400/000
3 CB 2 Payments D GL and Suppliers
2 8410/000
4 CB 2 Receipts C GL and Customers
2 8410/000
5 General Journal D General Ledger
6 Customers' Journal D Customer
7 Suppliers' Journal C Supplier
8 Customers' Allowances C Customer
9 Suppliers' Allowances D Supplier
10 Bad Debts Journal C Customer
11 Interest Charged Journal D Customer
12 Stock Journal D General Ledger
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Setup/Periods/This Year
Setup/Periods/Last Year
Setup/Tax
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Setup/Tax/Percentages
Edit/Terms/Early payment terms
Discount percentage Day(s) Timing
7,5 45 From last day of period
15 7 From last day of period
5 60 From last day of period
10 15 From last day of period
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Setup/Customers/Control
Setup/Customers' documents/Invoice
Setup/Customers' documents/Credit note
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Code Description Balance
Last year – period 10
C001 Louisvale Pty Ltd 10 750,00
C002 Pella Distributors 8 000,00
CZ99 Cash sales
Edit/Customers/Accounts
Journals/Customers/Customers' Journal Settings/Contra account: 9990/000; Untick This Year; Tick Repeat Description; Untick Tax; Increment Reference – Tick Yes Select period 10. Enter balances and update batch.
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Setup/Suppliers/Control
Setup/Suppliers/Documents/Supplier Invoice
Setup/Suppliers/Documents/Return/Debit
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Edit/Suppliers/Accounts
Code Supplier
S001 Campbell Wholesalers
S002 PTA Office Supplies
S003 Statesman Stationery
Setup/Inventory/Configuration
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Setup/Inventory/Integration – Untick
Setup/Inventory/Other
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Edit/Inventory/Item files/Details
Edit/Inventory/Item files/Prices – enter exclusively
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Stock code
Description Unit Stock
on and
Cost price
Selling price
233 Ballpoint pen 60 18 146,22 329,00
236 Bostik 100 g 3 Pax 17 22,13 49,80
COU Courier cost P/km 4,50
306 Highlighters 8 Pax 16 57,33 129,00
324 Permanent marker Each 15 24,36 54,80
133 Ruler 30 cm Each 14 3,91 8,80
473 Stapler Each 13 44,44 100,00
336 Trimmer Each 12 244,00 549,00
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3. General Ledger Accounts
3.1 Add accounts in bold.
3.2 Rename description of accounts in bold and italics.
ACCOUNT NUMBER
Sales 1000/000
Purchases 2000/000
Bad debts recovered 2850/000
Advertising and promotions 3050/000
Bad debts 3150/000
Bank charges 3200/000
Computer expenses 3300/000
Consumables 3350/000
Depreciation 3450/000
Donations 3600/000
Electricity and water 3650/000
General expenses – Gifts 3800/010
Insurance 3850/000
Interest paid 3900/000
Motor vehicles – Insurance and licence 4150/030
Printing and stationery 4200/000
Rent paid 4300/000
Refreshments 4380/000
Salaries and wages 4400/000
Staff training 4450/000
Capital 5100/000
Retained income/Accumulated loss 5200/000
Drawings 5400/000
Motor vehicles 6200/000
Motor vehicles: Cost 6200/010
Motor vehicles: Accumulated depreciation 6200/020
Office equipment 6300/000
Office equipment: Cost 6300/010
Office equipment: Accumulated depreciation 6300/020
Trading stock 7700/000
Customers control 8000/000
Bank 8400/000
Cash float 8410/000
Suppliers control 9000/000
VAT control 9500/000
Opening balance 9990/000
NO OTHER CHANGES MAY BE MADE.
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4. IMPORTANT INSTRUCTIONS TO LECTURERS/INVIGILATORS REGARDING
THE EXAMINATION
4.1 At the end of the examination session, candidates must hand in
ALL extra (faulty) PRINTOUTS. NO PRINTOUTS may be taken out of the examination room.
4.2 NO question paper may be taken out of the examination room.
ALL question papers must be handed in.
4.3 If a candidate should move from one computer to another during
the examination session, the lecturer/invigilator must write a report to explain the reason for the change. This report must be signed by the invigilator. Include the report in the CANDIDATE'S FOLDER. PRINTOUTS with different watermarks in the same folder are NOT acceptable and will be treated as an irregularity.
4.4 At the end of each examination session the lecturers/invigilators
must delete ALL answers of candidates (Pastel) from the computers/hard drives/network before candidates for the next session are allowed to enter the room.
4.5 NO PRINTOUTS without an EXAMINATION NUMBER or a
watermark should be handed out to candidates.
4.6 Marks will be subtracted from candidates if their PRINTOUTS are
not sorted according to the instructions.
4.7 A unique COMPUTER NUMBER must be entered into the
computer using a watermark in the printer settings, so that student PRINTOUTS can be easily identified to eliminate student irregularities. This can be done by the lecturer or computer technicians 14 days BEFORE the commencement of the examination. It may be done in the following manner: o From the start button, select Control Panel, Printers and
Faxes. o Right click on the default printer (in use in that venue). Select
Properties. o Select the Advanced tab. Click on the Printing defaults button. o Select the Effects tab. o At Watermarks – click the EDIT button. o At Watermarks message, type in the Lab number and the
computer unique number, for example LAB 1-01. o Click OK. Click Apply. The watermark should appear on ALL PRINTOUTS for ALL the Pastel PRINTOUTS.