computer accounting with quickbooks pro 2011horowitk/documents/chap002_003.pdf · uncheck...
TRANSCRIPT
COMPUTER ACCOUNTING WITH
QUICKBOOKS 2012
CHAPTER 02
Donna Kay
Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin
Customizing
QuickBooks and
the Chart of
Accounts
CHAPTER 2 OVERVIEW
Customize:
QuickBooks Software Editions
QuickBooks Preferences
QuickBooks Chart of Accounts
QuickBooks Security
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CUSTOMIZE
QUICKBOOKS EDITIONS
QuickBooks Software Editions:
QuickBooks Pro
QuickBooks Premier
QuickBooks Accountant
QuickBooks Enterprise Solutions
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CUSTOMIZE
QUICKBOOKS PREFERENCES
Edit menu > Preferences
2-4
CUSTOMIZE REMINDERS,
DESKTOP VIEW & MORE…
2-5
CUSTOMIZE
CHART OF ACCOUNTS
Chart of Accounts:
Lists accounts and account numbers
Automatically created by QuickBooks
2-6
ACCOUNT CATEGORIES
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ACCOUNT CATEGORIES
Non-posting Accounts:
Purchase Orders
Estimates
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QUICKBOOKS LISTS
Lists provide supporting detail:
Customer List
Vendor List
Employee List
Item List
Payroll Item List
Class List
2-9
CUSTOMIZE
CHART OF ACCOUNTS
Add accounts
Update accounts
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CUSTOMIZE
CHART OF ACCOUNTS
Edit accounts
Delete accounts
Print account listing
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GO PAPERLESS
CHART OF ACCOUNTS
Select Account > Re-sort List
Select Reports > Account Listing
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GO PAPERLESS
CHART OF ACCOUNTS
Select Excel > Create New Worksheet
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GO PAPERLESS
CHART OF ACCOUNTS
Select in existing
workbook
Browse for
YourFirstName
LastName CH2
REPORTS Excel file
Select Advanced
Uncheck QuickBooks
Export Guide
worksheet with
helpful advice.
Select Export.
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GO PAPERLESS
CHART OF ACCOUNTS
Copy the contents of the new sheet into the
prelabeled sheet for the assignment:
Select all in the new worksheet (SheetNo.).
Right-click on the sheet and select Copy.
Select the prelabeled sheet tab in your template
(CH2.6 COA).
Right-click and select Paste.
Right-click on the new worksheet tab (SheetNo.).
Select Delete.
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QUICKBOOKS SECURITY
QuickBooks
without security
precautions...
…is like
leaving your front
door unlocked and
standing open!
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QUICKBOOKS SECURITY
Without restricted
access, an intruder has
open access
to your entire
accounting system!
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QUICKBOOKS SECURITY
To prevent unauthorized
access to your
QuickBooks accounting
system, use:
User IDs
Passwords
Restricted access
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USER ID AND PASSWORD
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RESTRICTED ACCESS
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QUICKBOOKS SECURITY
Beware the Coffee break
bandit....
…when QuickBooks
is left open
on unattended computers.
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CUSTOMIZE
QUICKBOOKS CALENDAR
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TO LEARN MORE …
Turn to Chapter 2
Visit the Online Learning Center
www.mhhe.com/kay2012
Visit
www.myquickbooks.me
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