compulsory briefing session office space for the raf johannesburg branch raf /2014/00029 date: 21...
TRANSCRIPT
COMPULSORY BRIEFING SESSION
Office Space for the RAF Johannesburg branch RAF /2014/00029
Date: 21 November 2014
Time: 11:00
AGENDA
Background of the RFB
Purpose of the Bid
Evaluation Criteria
Mandatory Documents
Disqualification of Bids
Submission of Bids
Contact details
Questions and Answers
BACKGROUND
•RAF/2014/00029: Request for bid: The road accident fund(RAF) is
requesting lease proposals for approximately 8500 m2 of suitable
office space for the Johannesburg Branch for a period of 5 years.
Advertised in Tender Bulletin on Friday,14 November 2014
Advertised in Sunday times on Sunday, 16 November 2014
Closing on 09 December 2014 at 11h00
NOTE TO BIDDERS
•Please note that the dates changes on the advert placed in the
Tender Bulletin.
Documents available as of Friday,14 November 2014
Compulsory briefing session on Friday,21 November 2014
Tender Closure on Tuesday,09 December 2014 at 11h00
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PURPOSE OF THE RFB
The Road Accident Fund requires rented office space for the RAF
Johannesburg Branch. The high-level requirements are for grade A or B
office accommodation of approximately 8 500m² gross lettable area (of
which approximately 600m² must be on ground floor) in one of the following
areas:
• Newtown (restricted to the area shown in the attached map)
• Marshalltown (restricted to the area shown in the attached map)
• Braamfontein (restricted to the area shown in the attached map)
• Rosebank (restricted to the area shown in the attached map)
Background of the Project
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SCOPE OF WORK
To achieve the above the Service Provider must deliver an existing
building:
Overall scope of the project is to appoint an accredited Service Provider who’s building
should cater for the below requirements as stipulated in the bid document:
• Site accessibility
• Building – General Requirements
• Parking
• Building services
• Lease Option – Availability of the building 01 February 2015.
• Security
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EVALUATION CRITERIA
The evaluation criteria will be based on the following requirements:
Mandatory (Comply or Not Comply) bidders who do not meet the mandatory
requirements will be disqualified.
Technical Functional Requirement (100 points).
Threshold to proceed to price and B-BBEE is 60.
Price and B-BBEE Evaluations (90/10 points).
Bidders who score less than 60 out of 100 on functional / technical criteria
will not be further evaluated on Price and BEE.
EVALUATION CRITERIA AND METHODOLOGY
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MANDATORY EVALUATION CRITERIA
MANDATORY REQUIREMENTS
Mandatory Comply Not Comply
6.1 The bidder must confirm that they have read and understood the terms and
conditions set out in the attached Special Conditions of Contract and mandatory
clauses to be incorporated into the lease agreement which terms and conditions
the bidder accepts, in the event that the RAF awards the contract to the bidder
pursuant to this bid. The bidder must submit with the bid:
A.A proposed Lease Agreement
B.A proposed Pricing Schedule ( In a separate envelope)
C.Special Conditions of ContractSpecial conditions of Contract should be negotiated and finalised between RAF and the bidder.
Mandatory Comply Not Comply
6.2 The Bidder confirms that the building is in one of the following locations:
Newtown (restricted to the area shown in the attached map)
Marshalltown (restricted to the area shown in the attached map)
Braamfontein (restricted to the area shown in the attached map)
Rosebank (restricted to the area shown in the attached map)
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MANDATORY EVALUATION CRITERIA Cont.
Mandatory Comply Not Comply
6.3 The Bidder confirms that the building offered is:
an existing building
Mandatory Comply Not Comply
6.4 The Bidder confirms that guaranteed availability will not
be later than 01 February 2015.
Mandatory Comply Not Comply
6.5 Indicate under “Substantiate / Comments” below
whether the bidder is the owner/landlord or an
agent/broker and, where the bidder is an agent or broker,
the bidder must provide proof of mandate if acting on
behalf of the owner/landlord. Please provide for each
building offered. The RAF does not pay commission
agent fees.
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MANDATORY EVALUATION CRITERIA End.
Mandatory Comply Not Comply
6.6 Indicate under “Substantiate / Comments” below whether the bidder is the
owner/landlord or an agent/broker and, where the bidder is an agent or broker,
the bidder must confirm that they are registered with the Estate Agencies Affairs
Board and are in possession of a valid Fidelity Fund certificate and provide a
copy of the EAAB registration and a copy of the valid Fidelity Fund certificate.
Substantiate / Comments
Mandatory Comply Not Comply
6.7 The Bidder must provide a company profile to prove that the bidder is an
established operation that is experienced.
Mandatory Comply Not Comply
6.8 The building should have access for people with disability.
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Technical Evaluation Criteria
• The Technical Criteria will be utilized to test the capability of the service
providers
• Technical Requirements: Technical / Functional Criteria (Submission)
NB: Each building proposed will be evaluated, based on the submitted
documentation, on four items out of 50 points:
• Threshold: all bidders who score 30 or more out of 50 points will be considered
for site visits.
• Technical Requirements: Technical / Functional Criteria (Site Visit)
NB: Each building proposed will be evaluated, based on a site visit, on four items
out of 50 points:
• Threshold: All bidders who score 60 or more out of 100 points will be evaluated
further for Price and BEE.
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Mandatory Documents
Complete and Signed Standard Bidding Document (SBD)
Valid and Original Tax Clearance Certificate(TCC)
Bid Conditions (Must have read and understood)
BEE certificate
Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format
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The Original signed bid document and Proposal clearly marked and indexed
with all pages numbered.
One (1) original and two (2) hard copies, submitted in a sealed envelope,
clearly marked (RAF/2014/00029) envelope, to the address provided
below.
Submission Address :
Road Accident Fund
Eco Glades Reception (Block F)
420 Witch-hazel Avenue, Centurion
CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)
Submission of RFB responses
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Bid responses sent by courier must reach the reception at least 36 hours
before the closing date (09 December 2014), to be deposited into the
Bid box.
Submission Register must be signed at the reception by bidder when
submitting bid documents.
Important note:
Please ensure that the attendance register has been signed
Name of company
Contact details
If a courier company is submitting on behalf of the bidder please ensure
that they write your company name and not the courier company
name(for ease of reference)
Late response will not be considered
Submission of Bid responses
Contact Details
All queries must be forwarded to [email protected]
Enquiries and clarification will close on Wednesday,26 November
2014 @ 12H00.
Q and A Pack will be published on RAF website on Friday, 28
November 2014.
Questions and Answers
?
THANK YOU