comptracker ® solutions for modern learning version 5.0 student & preceptor/instructor...

CompTracker®

Solutions for Modern Learning

Version 5.0 Student & Preceptor/Instructor Orientation

© Copyright 2010 Great Big Solutions Ltd. All Rights Reserved.

Contents

Title Slide #

Welcome 3 System Requirements 4 Getting Started 5 STUDENT PDA Login 6 Student Main Page 9 Attendance Tracking 10 Complete Attendance 13 Submit Attendance 14 Student Forms 15 Complete Form 18 Add Competencies/Objectives 19 Submit Form 23


PRECEPTOR/INSTRUCTOR Approval24

Preceptor/Instructor Main Page27

Handheld Approvals28

Attendance Review29

Sign Attendance30

Form Approvals32

Review Forms Review Competencies/Objectives33

Add Comments34

Sign Progress Data35

Preceptor/Instructor Forms36

Complete Form38

Students Synchronize!39

Login to Website to view Progress40

ALL USERS Technical Support42

Welcome! CompTracker replaces paper logbooks for tracking

competency and call completion for your program. The system has been set up as per your School’s specific

program requirements, and students will be required to complete all applicable course materials through CompTracker.

Instructors are counting on students to synchronize as often as possible (preferably DAILY) in order to view the latest progress updates on the website.

Click on “Training” from www.studentlogbook.com for student & preceptor Quick Start Guides and other orientation materials.

If you’ve never used a PDA before, it will be beneficial to review the User Manual of the device and get to know the general functions available.

CompTracker web or PDA support is handled through Great Big Solutions in Edmonton, AB at 780-432-3280. Toll Free: 1-866-432-3280 or [email protected].


System RequirementsCompTracker Version 5.0 Student requirements: iPod Touch or iPhone

Requirements as per graphic below and www.studentlogbook.com/requirements

Online / Website Internet Explorer 7+ OR Firefox 3+ OR Safari 3+

WiFi Access for Synching


Getting StartedStudents will receive an email from their coordinator or [email protected] outlining how to set up their online account.

Preceptors &Instructors will receive an email with their login details for the website.

Contact GBS forany assistancerequired throughthe installationprocess.


PDA LoginOnce installed, the PDA opening screen should look like this, including the student’s name:


PDA LoginEach time CompTracker is opened, the student will be required to Login with his/her unique PIN number.


PDA Login To track their progress of that day or shift, the student will

first tap on “Student” to self-evaluate.

“Preceptor” will be used later, when these items are ready to be reviewed.


This is the central location of all Student activities through CompTracker.

Tap on a practicum to enterProgress and/or Attendance.

Student Main Page

Course Name

Your Practicums

% of Approved data out of total Required in that Practicum

(Increments only after items are signed off)

Practicum info

# of items awaiting Approval


Attendance Tracking Tap on “Attendance” to submit new attendance shifts

for approval

Tap Select to bring up attendance.


Attendance Tracking

List of previous attendance shifts that were entered

Tap “Add New” to fill out a new attendance form.


Fill in your shiftdetails.

Attendance Tracking

Shift End will fill in automatically when

you enter Shift Length.

Click next to submit the attendance for

approval.


The setting on the practicum will determine where you can Submit. If available, you will have a choice:

Handheld Approval ispreferred, because itallows for a real signature.

Website Approvals will allow your Preceptor the option to go online and approve if he/she is uncomfortable with using the PDA

Complete Attendance


Website Submissions will only allow you to select from the list of Instructors/Preceptors who have a StudentLogBook.com Login account (as per the school).

Handheld Submissions will allow you to add a Preceptor who is not on the current list, if applicable. Note Preceptor, M Mousewas added manually to this PDAfor signoff. M Mouse will notbe able to signoff on the web withoutan account.

Select the correct name and tap on “Submit” to send the submission to this User.

Attendance Approval will be shown later in the PowerPoint.

Submit Attendance


Student Forms Tap on “Forms” to add new forms or to see existing

forms that you had submitted/created.

Tap Select to bring up the forms.


Student Forms

Access to all Saved Forms in this Practicum (not just handheld).

Tap on the form to edit forms that have been started and/or Approved.

A previously Approved form will have to be re-approved if Edited.

Tap “Add New” to create a new form.


Tap the type ofform you wish to create.

Student Forms

List of availableforms in this practicum.

Forms in red have not all been

completed. Forms in green have been

completed.

Different forms may be availableto Students and Preceptors,depending on who is required tocomplete them.


An asterisk (*) indicates a field that you must complete to continue.

Fields may be set for Numerical, Date/Time, DropDown List, Text Field (with pre-written options), or Checkbox.

Complete Form

Delete form & Exit

Tap to fill in fields

Attach competencies (if available)

Save to complete later

(Exit Form)

Send this form and Competencies/ Objectives for

Approval


This screen is blank since there are currently “0” items attached to this new form.

Tap “Add” to proceed to the available Competency/Objective list for this practicum, and select your attemptedcompetencies/ objectives.

Add Competencies/Objectives to Form


Choose an Area (or “All Areas” for no Filter). Tap directly on any item in the list to view the full

description of the item that you have attempted.

Select Competencies/Objectives

NOTE: This list defaults to “All” Competencies.

You can access and record “Incomplete” or “Complete” items as well by selecting the “Complete” or

“Incomplete” buttons.

Tap to enter Search term

Clear Search

Change the date of your attempts


Review the details to ensure this is the item to submit and tap on “Add” to submit for approval.

This item will still need to be reviewed by aPreceptor/Instructorbefore counting towards the student’s overall progress. It will NOTaffect the percent on theMain screen until that is done.

Add Item for Submission

Times Approved / total times Required

for completion

Check for Sub-Tasks

(if applicable)

Fill in More fields(if applicable)


When all desired items are added, tap on “Done” to view a summary.

Add Item for Submission

Add more competencies to

this form

Edit your form


Tap an item to edit or remove it

then tap on “Recall” to

remove it from the list

After all data is entered, tap on “Submit” to finish.


The setting on the practicum will determine where you can Submit. If available, you will have a choice:

Handheld Approval ispreferred, because itallows for a real signature.

Website Approvals will allow your Preceptor the option to go online and approve if he/she is uncomfortable with using the PDA.

Submit Forms


Website Submissions will only allow you to select from the list of Instructors/Preceptors who have a StudentLogBook.com Login account (as per the school).

Handheld Submissions will allow you to add a Preceptor who is not on the current list, if applicable.

Select the correct name and tap on “Submit” to send the submission to this User.

This selection can be edited later, by going to “Forms” and Editing this form, then re-submitting to the correct person.

Submit Forms


Now tap on “Exit” to allow the Preceptor/Instructor to Login and review and approve these submissions.

Preceptor/Instructor Approval


Select your name from the list, or add yourself as a new preceptor for this student.

When adding a newuser, ONE of the contact

fields Phoneor Email are required;

and Designation is required.

Preceptor/Instructor Approval

This number indicates the items awaiting approval by this person, as

submitted by the student.

Preceptors added from the handheld will have a “PDA” icon (ie. cannot approve via

the website until given a complete login.)

View the contact information for this person.

Search for the preceptor by typing their name in the

search box


This is the central location for the Preceptor/Instructor activities.

First, we will cover the Approval Process.

Preceptor/Instructor Main Page

Practicums(A Preceptor will tap

here to fill in Preceptor Forms or to record

Attendance

Review items submitted for Approval

Course Name

Practicum info and completion

details


% of Approved data out of total Required in that Practicum

(will not increment until items are signed off)

Here is a summary of everything assigned to you for approval.

When everything here is at“0,” you are Done.

Attendance Approval willbe covered next.

Handheld Approvals


Review the Attendance details. Delete the item if it is incorrect; they cannot be edited.

You can add a new record ifdesired, but it is recommended to have the student enter all attendance.

When all items in the list areaccurate, tap on “Approve All” tosign for all.

Attendance Review


Your signature will now be captured to verify your approval of these Attendance records.

All signatures are kept secureand are not accessible by anystudents, via the website ORthe PDA.

Similar to signing for a package, your signature willonly be used for confidentialreporting by the school.

Sign Attendance


Follow the menu to review everything assigned to you by this student.

Next, we will review a Formwith competencies/

objectives attached.

Handheld Approvals


An asterisk (*) indicates a field that must be completed to continue. Only Preceptor-required fields will remain, as the student will have filled out all Student-required info.

Fields may be set for Numerical, Date/Time, DropDown List, Text Field

(with pre-written options), or Checkbox.

Review Form

Delete form and everything attached

Tap to review the full entry in fields


Approve this form and move on to the attached

Competencies/ Objectives


Whether you are reviewing competencies/objectives associated with a Form or not, the process is the same.

Tap on any item to see the full description and any other details associated with this competency/objective.

Mark each item as Approved (: student performed up to the standard of this school) or Not Approved (X: student did NOT perform up to the standard of this school).

Review Competencies/Objectives

“Recall” an item if the student did not attempt this competency/objective.

It will not count toward their progression positively or negatively.

(Not Applicable)

Review entire list

Mark ALL items as Approved or Not Approved

Finalize status and move on to add Comments

(only when ALL items are complete)

Tap on “--“ to mark individual items as Approved or Not

Approved

Bolded items have sub-tasks or “More” fields associated that

need to be reviewed.


The Preceptor may first add comments to APPROVED items, then will move on to the NOT APPROVED items. A different list of pre-written options are available for each.

Select the items to add the same comment to, using the “Comment” checkbox, then tap “Add Comment.”

Add Comments

Select pre-written comments to reduce text entry; use keyboard or graffiti to add your own

comments

Finalize Comments and Sign

Tap the line to see the full description

again, if necessary

(*) Indicates a Comment is

Required

Tap to edit individual comments already

added


Your signature will now be captured to verify your approval of this Form and associated statuses assigned to the competencies/objectives.

All signatures are kept secureand are not accessible by anystudents, via the website ORthe PDA.

Similar to signing for a package, your signature willonly be used for confidentialreporting by the school.

Sign Progress Data


The user will tap on the desired practicum from the Preceptor/Instructor Main Screen to choose between new Progress or Attendance records.

We will review the process to fill out a Form.

Preceptor/Instructor Forms

Record New Attendance

Records

Access New Forms


You will come to the Form List screen.

Tap the form you wish to complete.

Preceptor/Instructor Forms

List of availableforms in this practicum

Different forms may be availableto Students and Preceptors,depending on who is required tocomplete them.


An asterisk (*) indicates a field that you must complete to continue.

Tap “Save” if you must return to this form at a later date to finish, then access it later through the “View Existing” button on the previous screen.

You will need to follow the approval process to sign off the form.

Complete Form

Delete form & Exit

Tap to fill in fields


(Exit Form)

Finalize this Form


Your data is BACKED UP AUTOMATICALLY every time you successfully synchronize your device.

That means, if you lose your PDA – or it crashes – or you drop it in a lake – your information is STILL THERE!

Your Instructors need the most recent data to view on the website: Progress, Attendance, Preceptor Comments & Forms.

Students: SYNCHRONIZE!!!


www.StudentLogBook.comLogin to the website regularly to view your / your students’ progress.


Progress will show you summary of Attendance, Forms, and Competencies/Objectives, as well as what is left to complete.

www.StudentLogBook.com


Technical Support: ALL UsersGreat Big Solutions – Edmonton, Alberta PHONE Edmonton Area: 780-432-3280 Toll-Free: 1-866-432-3280 E-MAIL: [email protected] ONLINE Support:

www.studentlogbook.com/support Submit case through Support Suite (click on “Support” tab

after logging in) Office hours 8am-4pm Mountain Standard Time,

Monday through Friday (Except Holidays) Response time is 2 business days guaranteed


comptracker ® solutions for modern learning version 5.0 student & preceptor/instructor...

Documents

great big solutions

comptracker solutions

student requirements

form23 copyright

synching copyright

pda support

time comptracker

comptracker web