CONFIDENTIAL

25-Sep-17

Comprehensive Financial Management System (CFMS),

“Deposit Account Management”

TCS Confidential 1

Overview

� Deposit Account Management module will mainly facilitate the user throughout

its life cycle, that is, starting from the Creation of Deposit Account, Scheme

Management, Depositing Receipts into the account, making payments out of it,

Lapsing and closure of the deposit account.

� The Online Deposit Account module will expedite the process of making the

direct payment to the beneficiary’s bank account.

� The module will encompass the creation of beneficiaries, generation and

submission of Online Deposit Account payment requests and advices.

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Key Features

�Creation of Deposit Account

�Scheme Creation

�Creation of Sub-unit

�User Mapping to the Scheme

�User Mapping with Sub-unit

�Fund transfer to Deposit Account

�Fund transfer from Scheme to Sub-unit

�Payment Request Generation

�Approval and Processing of Advice

�Failed ECS Transactions

�Lapsing of Deposit Account

�Refund of Lapse Deposit

�Reconciliation of accounts and Plus minus Memo

�Closure of Deposit Account

�Provisional Balance Restoration

�Continuation of Deposit Account

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Benefits

� System based online request and processing for opening of different types of

Deposit Accounts.

� System based online creation of the scheme and mapping it with Deposit

Account.

� Online payment request generation and tracking the same in system.

� Making online payment to the beneficiary’s account.

� Reconciliation of Deposit Account with Bank Account.

� Alert to Deposit Account administrator upon Lapsing of the Deposit Account.

� Online request / processing for Closure of the Deposit Account.

� Restriction on use of personal bank account by the Deposit Account

Administrator by asking them to enter the bank details at the time of deposit

account creation itself.

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Functionality Comparison

# CTMIS CFMS

1 Deposit Account opening process – Completely

Offline

Complete Online process

2 Scheme Creation - Offline Complete Online process

3 No User Mapping with Scheme User mapped with Scheme

4 Several ways of fund transfer to Deposit account.

Some are offline, hence cannot be tracked

Complete Online process

5 Payment Request Generation – Offline Complete Online process

6 There are several cases where payment is not

directly made to beneficiary

Directly payment to

Beneficiary’s bank account

7 Lapsing of Deposit Account – Offline – No Tracking

for the same

Complete Online process.

Each Deposit Account

Administrator will be

intimated in advance.

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Functionality Comparison

# CTMIS CFMS

8 No Reconciliation of Deposit Account with Bank Reconciliation of Deposit

Account with Bank Account

9 Deposit Account Closure process – Completely

Offline

Complete Online process

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Process Description

Sr.

No.

Process Name Description

1. Creation of Deposit

Account

Creation of Deposit Account will be initiated by the

Admin Department. Once the request is created, it will

go for verification and then for approval. After approval

at Admin Department level, it will be forwarded to

Finance Department. If any clarification is required

then request will be sent back to Admin department

with the comments, else it will be sent to AG (A&E) for

approval. Once the AG (A&E) approves, the account

will be created in the Treasury and the notification will

be sent to all the stakeholders.

2 Scheme Creation Deposit Account Administrator will raise request along

with supporting documents for scheme creation. The

request will be approved by TO and the scheme will be

created accordingly in the CFMS and linked to deposit

account. Once the scheme is created, concerned DDO

will raise a Nil bill (BTC 25) to allocate funds to the

scheme for a given deposit account.

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Process Description

Sr.

No.

Process Name Description

3 Creation of sub unit Deposit administrator will be authorized to create the

sub unit under any scheme and allocate funds to the

subordinate officers for different sub units.

4 User Mapping to

Scheme

Deposit Administrator will map maker and checker for

a scheme. By default, Deposit Administrator will have

approval rights for the entire scheme mapped to the

deposit account.

5 User Mapping with sub

unit

This process will deal with the mapping of Deposit

Account users with sub unit. Deposit Administrator has

the authority to add maker/checker for subordinate

offices and tag them to specific sub units.

6 Fund transfer from

scheme to sub unit

This process will allow Deposit Administrator to

transfer fund to sub unit created for a given scheme.

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Process Description

Sr.

No.

Process Name Description

7 Payment Request

Generation

• This is Applicable only to PL/PD account. For other

types of deposit the normal bill processing method

will be followed.

• Each Payment request will consist only of one

Scheme ID, in case of Deposit Account.

• Fund Validation of a Payment request against a

scheme will take place during the time of approval

at Deposit Administrator level.

• Each Payment Request can be approved by a

Deposit Account Administrator with the role of

Approver and will be submitted to the treasury in

form of an advice.

• Payment request will be available for modification

until they have been submitted to the treasury by

the Deposit Account Administrator. Once, the

Payment request is submitted to the treasury by the

Deposit Account Administrator (Role: Approver), no

modification will be allowed.

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Process Description

Sr.

No.

Process Name Description

8 Failed ECS

Transactions

• E-Advice is sent to RBI for payment processing.

RBI credits the beneficiaries’ amounts to the

beneficiaries’ bank account as mentioned in the e-

Advice List. However, there may be wrong

Beneficiary details like Account number or IFSC

code in the e-Advice List that might lead to Failed

Transaction. That failed transaction amount of the

beneficiary will be rolled back both the provisional

balance (Administrator level and Treasury level). At

the same time intimation will be sent to Deposit

operator.

9 Lapsing of Deposit

Account

• Operator will create a Bill called Repayment of

Deposit and Nil Bill (BT) for lapse Amount.

• In case of Civil Court Deposit, Criminal Court

Deposit and Revenue Deposit to BT head 0075 will

be selected by default as per BTC Rule 331.

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Process Description

Sr.

No.

Process Name Description

10 Closure of Deposit

Account

• This process will deal with closure of Deposit Account.

• There will be two ways for closure of Deposit Account.

1. By Department

2. TO suo moto

11 Receipt • Two types of receipt

1. Book Transfer

2. By Challan

12 Provisional Balance

Restoration

• On successful rejection of request by Deposit Account

Administrator/Treasury, bill will be cancelled and

Deposit Account Administrator/ Deposit Account

Operator provisional balance will be adjusted

accordingly and blocked amount will be released. It will

also be applicable for failed transactions.

13 Continuation of

Deposit Account

• At the start of every financial year, Deposit Account

Administrator will request to Treasury for continuation

of deposit account till the deposit account get lapsed.

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Process Flow – Deposit Account Creation

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Process Flow – Deposit Account Creation

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Process Flow – Scheme Creation

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Process Flow – Sub Unit Creation

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Process Flow – User Mapping to Scheme

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Process Flow – User Mapping to Sub Unit

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Process Flow – Fund Transfer to Sub Unit

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Process Flow – Payment Request Generation

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Process Flow – Closure of Deposit Account - By Department

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Process Flow – Closure of Deposit Account – By TO Suo Moto

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Process Flow – Deposit Account Creation

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