complexity of european rollouts of the oracle e-business

Complexity of European Rollouts of the Oracle E-Business Suite

Complexity of European Rollouts of the Oracle E-Business Suite Release 12.2

Martin Dvorak

www.martindvorak.com


• Management and European Challenges• Natural similarities• Different Levels (Tier 1 – Tier 5)• The R12 global approach• Which processes impact business?• Common pitfalls• Country mapping (Tier 1 – Tier 5)• R12 (SLA, EBS-Tax, AP, AR, CE, PO, FA, OIE)• Localizations• Reports• Considerations• Data Protection• Recommendations

Agenda


3

Management Challenges

CompetitorsThe Internet eliminated borders making all markets global markets

Compliance MandatesIncreased and varying regulatory / security requirements exert additional burdens on businesses

SuppliersMargin pressures force companies to search forgoods & services anywherein the world resulting incomplex supply networks

Customers & EmployeesManage employees and customers dispersed across geographic and cultural boundaries


4

To Meet These Challenges, Businesses Must…

Think GloballyThink Globally to make the right decisions

Work GloballyWork Globally to be more productive

Manage Systems GloballyManage Systems Globally to lower costand increase performance


5

….and how about Europe? “We just create a template and then we do the roll out…”

How to meet the needs of dynamic, European businesses?

Complete

Integrated

Standards-based

Adaptable

Accessible

Secure

Scalable


6

Natural Similarities – language, culture, history, political development, etc.Block Members Common aspects Deviations

Anglo sax UK, IRL Same language as US. High productivity. “hands on and pragmatically”

Currency in UK £, Ireland has the €. Class distinction.

Benelux NL, BE, LUX Core EU countries, pushing EU standards. “open mentality”

Belgium 2 languages, inflexible labour law, people understand quite well English.

German speaking DE, AT, CH Same language and similar culture. “hard working”

Inflexible labour law in Germany and Austria, strong unions “Betriebsrat”. Sloppy working attitude in Austria. Switzerland is not part of EU and different currency such as CHF. Flexible labour law but high costs. Switzerland having 4 official languages.

South FR, SP, ITA, PT, GR, IL Latin legacy. Similar mentalities. Same currency € except for IL. “laid back working approach”

Rigorous legal and statutory requirements. Different language and character set in Greece.Large legal requirements in Italy.Language barrier towards English.Inflexible labour law, often strikes and strong unions.

Nordic S, SF, DK, ICL Similar languages, mentalities and law requirements, high taxes and labour costs. High level of English speaking.“cool approach”

Finnish completely deviates from the other languages. Currency issues, i.e. only Finland has the €.

Baltic LIT, LET, EST Same political legacy, booming countries.“Baltic tigers”

Estonia more common with Finland, also language wise. Different stages of transformation, i.e. EST in better shape than the other 2 Baltic countries.

Eastern Europe and Russia PL, CZ, SK, HU, RU Same political legacy, good transformers. Medium level of English language skills, still some communist mentality.“fast learners”

High skilled labour, low labour cost. Hungarian completely deviates from the other languages. Different pace of transformation, i.e. Slovakia fast, Hungary struggling. Different working standards. Different mentality and character mode in Russia.

Balkan SRB, SLO, BIH, CRO, MTN, ALB, BUL, RO, TK

Same political legacy, slow transformers, bad economy, low level of language skills, small elite, large unemployment, political instability. Low labour costs. “challengers”

Large differences between and even in between single countries. Slovenia has same standards as Western Europe whereas Serbia needs approx. another 10 years to achieve European standards. Political issues in Serbia and Albania. Russian influence in Montenegro. Different character mode in Serbia and Bulgaria. Romania plays in IT near shore competition.


7

Block Members Explanation

Tier 1 UK, IRL Simple legal and statutory requirements.Common language to the US.Pragmatic working approach.

Tier 2 NL, GER, CH, AT, S, SF, DK, NO

Medium legal and statutory requirements.Hard working approach, unemotional and down to earth mentality.Different Currencies.

Tier 3 BEL, F, ES, PT, CZ, SK, HU, IL, TK, CR

Medium to High legal and statutory requirements.Global Accounting Engine required in Southern countries (replaced by SLA in R12).Document Sequencing.Difficult to handle mentalities and languages.Different Currencies.

Tier 4 ITA, PL High legal and statutory requirements.Global Accounting Engine required in Italy. Replaced by SLA in R12.Document Sequencing.Organizational and mentality issues.Reports and Solutions have Software issues, dependency of Oracle Support Services.

Tier 5 GR Very complex and rigorous state dictated legal and statutory requirements. Chart of Accounts dictated by law.Global Accounting Engine required in Greece.Organizational, language and working approach issues.Different character mode (Greek alphabet).


8

SingleGlobal

Database

Shared Service Center

Org 3Org 2Org 1

Examples: Payables, Purchasing, Collections, HR

DriveShared Serviceswith R12Financial ManagementInitiatives

Trend: Increase the efficiency of shared services and single database operations with streamlined processing, reporting, and access across operating units

Challenges• European Languages• European Currencies• Different Legal, Tax, Compliance, Data Protection and Statutory Requirements


9

For example GL Set up in R11i: more screens & more complex


10

Whereas in R12 the set up is streamlined and there are centralized and common set up components like Legal Entities, Operating Unit, Ledgers, etc.

•Legal Entities•Ledgers•Currencies•BalancingSegments

•SubledgerAccounting

•Operating Units

•BalancingOptions


11

ProjectsProjectsReceivablesReceivables

PayablesPayables

3rd Party Systems

Centralized Accounting Model, Centralized Accounting Model, Rules, Engine and RepositoryRules, Engine and Repository

InventoryInventory

General Ledger General Ledger General Ledger General Ledger

Work in ProcessWork in Process PurchasingPurchasing

DrilldownDrilldown

E-Business SuiteE-Business Suite

BankingBanking Global TaxGlobal TaxIntercompany Intercompany

AccountingAccounting

Role-Based Access to Role-Based Access to Operating UnitsOperating Units

3

Multiple Multiple LedgersLedgers 1

Accounting PoliciesAccounting Policies2.1

Bank ModelBank Model2.2

Tax EngineTax Engine2.3

IntercompanyIntercompany2.4

Centralized ArchitectureCentralized Architecture2

Global Architecture in R12 – towards centralization, control and flexibility


12

Single Responsibility

HollandLegal Entity

DenmarkLegal Entity

BelgiumLegal Entity

BelgiumOperating Unit

HollandOperating Unit

DenmarkOperating Unit

Perform multiple tasks across

operating units (OUs) without changing

responsibilities

• Define and manage OUs from a central location• View and manage customers across OUs• Enter and pay invoices across OUs• Receive goods across any OU• Negotiate with suppliers for your enterprise, not just your OU

For Example:

Global Financial Management enabled by Multi-Org Access•Increase the efficiency of shared services and single database operations •Streamline access, processing and reporting across operating units


13

Single subledgertransaction (e.g.

invoice, payment)can create multipleaccounting entries

• Ensure both corporate visibility and local compliance by automatically creating accounting for all legal entities

• Simplify inter-account reconciliation for key business flows such as procure-to-pay or order-to-cash

• Streamline reporting and inquiries by leveraging a common and consistent data model across all subledger applications

Ledger BFrench GAAP/IASPlan ComptableFrench CalendarEUR

Ledger AUS GAAPUS COAUS CalendarUSD

Subledger Transaction

Dr Cr

Subledger Accounting•Increase the efficiency of shared services and single database operations •Streamline access, processing, and reporting across operating units


14

Management Framework

Information Delivery

Regulatory Reporting

Subledger Accounting

Transaction Systems

Oracle Assets

Oracle OPM

Oracle Payables

Oracle Receivables

• Centralized accounting rules

• Predefined Validations• Date effective policies• Sophisticated error

handling• Full audit trail• Bidirectional drilldowns

• Detailed Journal Entries• Configurable Reference

Information• Consistent Balances• Online inquiries

Analytics

Subledger Accounting


15

For Example Subledger Accounting in Receivables


16

Ledger SetLedger SetLedger SetLedger Set

Ledger Set Benefits:• Cross/Multiple Ledger processing and reporting• Data and definitions that can be shared and secured• Native support for multiple accounting representations

French RulesPlan ComptableFrench CalendarEUR

Ledger BLedger B

Must Share:Must Share:CChart of Accountshart of AccountsCCalendaralendar

US GAAPUS COAUS CalendarEUR

Ledger ALedger A

US GAAPUS COAUS CalendarGBP

Ledger DLedger DLedger DLedger D

Defined by 4 C’s:Defined by 4 C’s:• Accounting Accounting

CConventiononvention• CChart of Accountshart of Accounts• CCalendaralendar• CCurrencyurrency

Reporting Currency

Ledger CLedger CLedger CLedger C

US GAAPUS COAUS CalendarUSD

General Ledger: Ledger SetsIncrease the efficiency of shared services and single database operations Streamline access, processing, and reporting across operating units


17

Centralized Global Tax Engine (E-Business Tax)Less Complex Global Tax Compliance

Tax Transactions

Taxes,Rules

DetermineRegimes

TaxableBasis

CalculateTax

AmountTax Status

& RateApplicable

Taxes

Single Interface for TransactionsSingle Interface for Transactions

Transparent Integration with Tax Partner ServicesTransparent Integration with Tax Partner Services

Parties

Places

Products

Processes

Payables

Receivables

Purchasing

Transactions

Sales Orders

…


18

Large Roll outs – common pitfalls•European diversity underestimated by US companies•Legal and statutory requirements, mentalities, post M&A’s issues

Area Issue Resolution Sample

Data and Conversion

Data is corrupt, uncleansed

Master Data ManagementSequences and Dependencies

ETL, APIS6 iterations

Responsibilities Too many 1 programme and 1 project director only

% Benefit recipient

Interfaces Not working Core system (i.e. ERP) Simplify, use standards – no customizations

Systems Drift apart ConsolidateCentralize IT

Single Server

Organization Subsidiaries lose power due to centralization

Empower local subsidiaries Local segment values

Approach Top down Bottom up External people for Change Management

People network Informal network, 2-class levels

Mixed team M&A’s


19

English speaking countries: easiest implementations•common language •no localizations required •often first subsidiary from USCountry Advantages Disadvantages Ease of impl.

level

United Kingdom Hands onPragmaticPoliteSelf controlTolerantEasy to get on withDirectBusiness drivenGood HumourBest multi ethnic handling in Europe

CommunicationLevel of dishonestyStiffImpersonalColdEccentric

Tier 1

Ireland OpenFriendlyModestCheerfulHelpful

Level of delinquencyCorruptPoverty

Tier 1


20

Country Advantages Disadvantages Ease of impl. level

Germany In depth approachHierarchy drivenEfficientWell organizedPreciseOpen and direct

Exhaustive level of detailed planningHumourless, masters in moaningStrict, tough, harsh, arrogant, aggressive, vain, cold.Submissive regarding managementLocal work council thinking

Tier 2

Austria Easy goingCozyComfortableSocialEmployee friendly law

Not open to changeLack of Engagement, masters in grumbling and being pessimistic.Conflict avoidersLack of focusing on businessDeliver on pressure not on deadlineSloppy working attitude

Tier 2

Switzerland ReliableHard workingDeliver on timeStick to scopePoliteControlled

High significance of money and statusIndirect Lack of humour and imaginationVainSlow

Tier 2

German speaking countries: a bit more challenging•Common language and high level of English spoken•Few localizations required •Germany often large Subsidiary of US due to economical and geographical power


21

Benelux: different levels within the countries•high level of English spoken•Few localizations required •Netherlands used to be often chosen as Shared Services for European CountriesCountry Advantages Disadvantages Ease of impl. level

Netherlands Consensus drivenOpen mindedSocialFlexibleNon-hierarchicalInventive in proposing IdeasDirectTaking initiativeAssertiveHumour and political incorrect

Not open to changeLike to say NoEveryone involved in decisionsLevel of higher free space requiredStubborn, arrogantToo loud, assertive, too less focusedDutch openly strive for their goals/deal, and don't want to hear the story about the others first Higher absence (sickness days) then the rest of European countriesDifficult labour termination right

Tier 2

Belgium PragmaticHumourRelaxed

DisorganizedLevel of dishonesty and corruptionDifficult labour termination right

Tier 3

Luxembourg Small scaleConsensus drivenOpenMulti lingual

Monotonous, golden cageLack of entrepreneurial mindState looks after meLack of work force

Tier 1


22

Nordics: similar languages and mentalities•high level of English spoken•Few localizations required •Often small scale subsidiaries from US companiesCountry Advantages Disadvantages Ease of impl.

level

Sweden Subtly humourProgressiveLiberalModest

Cannot show emotions neither joy or miseryStiffSilentRediscuss decisions made (too much consensus)

Tier 2

Finland FriendlyDisciplinedHonestWork independentlyModernWell educatedOpen to technologyMore women in management positions.No hectic or pressure but in the meantime hard working

Very silentDifficult to approachNot so openSmalltalk does not exist

Tier 2

Denmark LikeableRemain cool, regardless of the situationFeel goodComfortable

Lack of politeness (impression only)Get easily offendedLack of communication

Tier 2

Norway FriendlyHelpfulDirect and openSensitiveInterested Polite

Level of distanceSarcasticStrong contrast between tradition and modernismLoose working attitude

Tier 2


23

Latin Countries: the bigger challengers for US implementations•Different languages•Medium to heavy localizations required •Completely underestimated by the US (i.e. Italian legal requirements)Country Advantages Disadvantages Ease of impl. level

France Style and ingenuityCharmingPositive attitude to lifeAmicable working relationship

Endless discussions and meetings with little resultsToo self-assertiveEgocentric, ArrogantLevel of nationalism / top down approach

Tier 3

Italy Warm, FriendlyOpen to changeHigh level of passionPositive attitudeStyle and elegant

Hot-headedMachosCorruptionMafia

Tier 4

Spain Relaxed and energeticStrong sense of belongingIndividualismHelpfulHigh level of contributionWarm-heartedBuoyant, TemperamentalSmart, Tolerant

Problems are rather hided then solvedYou need more people to clean the chaos Organizational issuesInefficiency“Manana”Not punctualMacho attitudeDifficulty to understand what deadlines mean

Tier 3

Portugal SensitiveGentle, Calm, CozyAmusingCordial, CautiousLike to celebrateSocialLive today, not tomorrow

Cannot take people too seriously – answers are not bindingLack of innovation, Unable to make decisionsInconvenient, HypocriticalBureaucratic, CumbersomeSlow, ChaoticMelancholic

Tier 3


24

Eastern Europe: the hidden challengers for US implementations•Different languages•Medium to heavy localizations required •Different working attitude


Czech Republic KindHelpfulConfidentDeterminedGood sense of humourHighly educated

Materialistic orientationEnviousDissatisfiedPassiveXenophobicInferiority complexStill some level of corruption

Tier 3

Slovakia Fast to learnModestIntelligent

Not willing to take responsibilityUnable to work independently To achieve a higher salary is more important then project success

Tier 3

Poland Fast to learnMerchantsHighly educated

Taking the law as an excuse not to deliverNot solution orientatedKnow-it-all

Tier 4

Hungary Good sense of humourHospitableJovialEnjoy lifeProfound

Language barrierCarelessPessimistic

Tier 3

Baltic Motivated and hungry for success Legacy of past impacts Tier 3


25

The rest of Europe: the underestimated challengers for US implementations•Different languages and fonts (Greek, Hebrew)•Medium to heavy localizations required •Unknown areas


Turkey PoliteFamily honourOpen to apply western standardsHelpfulGenerousHospitable

Money drivenCountry of contrastsToo many unspoken rules "ayip" High level of adrenalinAggressiveMachoLack of understanding European mentalities

Tier 4

Israel SmartVery friendly and livelyHigh level of discussion

Special requirementsDifferent from the restLevel of control

Tier 4

Greece Easy goingFriendlyGenerous

Organizational issuesDisciplineCommitment to deliverBeing punctual

Tier 5


26

General Ledger•New concept in Release 12: Ledgers

European Considerations Ease of implemen-tation level

Ease of reconci-liation level

-Chart of accounts might be dictated by Government or global chart of accounts is missing local requirements.-Currency issues, i.e. requirement of foreign exchange daily loader program-Profile Values-Legal and statutory reporting requirements-Payroll interfaces from feeder systems if Oracle HR is not in place-Extracts to Corporate reporting systems such as Hyperion-Define Consolidations, i.e. requirement to have in addition to USGAAP a local set of book-VAT Reports-Customized Trial Balance-Autopost Criteria-Tax Calculation Options-Document Sequencing

Tier 2 Tier 3


27

Payables•New Payment Module in Release 12

European Considerations Ease of implemen-tation level

Ease of reconcili-ation level

-Payment Formats and Programs-EFT Payment files for local banks-EDI, eCommerce Gateway, standards such as Paymul / Edifact-Profile Values-Bank Accounts-Credit Cards-Complex Payment Terms-VAT and VAT Reports-Tax codes, assignments and recovery rules-Supplier Conversion Standards-Customized Trial Balance-Localized Remittance Advice-Localized aging buckets-Withholding tax and tax calculation options-Special calendars such as recurring calendars-Tax Reporting Entities-Lookups, i.e. different pay groups such as domestic and foreign pay groups-Bank Charges-Work structure locations (HR)-Document Sequencing

Tier 2 (R11i)

Tier 3 (R12)

Tier 2


28

Payables•Payment Process in Release 11i

Payment

FilePayment Build

Select Invoices

Oracle Payables

User


29

Payables•New Payment Process in Release 12

Pool of Built

Payments

PaymentBuild

Select Invoices

PayablesUser 1

SelectionBatch 1

PaymentBuild

Select Invoices

PayablesUser 1

SelectionBatch 1

PaymentInstruction

PaymentInstruction

TransmitPayments

PrintPayments

PaymentInstruction

Creation


30


31


32

Receivables•Advanced Collections, iReceivables

European Considerations Ease of implementation level


-Tax Codes-Transaction Types and Auto Accounting-Local Invoice Formats-Local Payment Slips for Cash Invoices-Local Dunning letters-Customer Data interfaces from feeder systems-Revenue interfaces from feeder systems-Customer Chargebacks customizations-VAT Reports, i.e. in Discoverer-Customized Trial Balance-Customer Statements-Profile Options-Address Flexfields-Quick Codes (customer class, invoice types, etc.)-Payment Terms-Invoicing and Accounting Rules, i.e. 12 month even spreads-Transaction Sources-Receivables Activities, i.e. Accounting Rules for Adjustments-Receipt classes, i.e. cash or direct debit-Aging buckets and statement cycles-Document Sequencing

Tier 3 Tier 4


33

Receivables•Advanced Collections simplified set up

Question & Answer Type Setup


34

Receivables•Simplified set up checklist


35

Payables & Receivables Netting• Reduce Costs in Trading Relationships

Customer

Supplier

AR Invoices#203 €500#460 €600

AP Invoices#699 €400#982 €400

Receipt €800

Payment €800

Netting


36

Advanced Global Intercompany SystemIntegrated intercompany bookings

Transactions

Online Reconciliation

Reporting

Advanced GlobalIntercompany

System

Subledger invoices Intercompany calendar

to control transactions Configurable approval

rules Flexible security model Centrally defined

intercompany accountsSubledger AccountingSubledger

Accounting

Dr Cr

Balanced transaction

Intercompany balancing lines

Web UI

Open Interfaces /

API

Excel(Web ADI)

XML Publisher Reports

SubledgerInvoices &Documents

Yes

No


37

Cash Management•New banking concept in Release 12


Ease of reconciliation level

-Bank Codes-File Formats-Different electronic bank statements-Interfaces to 3rd banking software systems, i.e. ELBA-Interfaces from Direct Debit payments-Automatic receipt creation customization

Tier 1 Tier 5


38

Centralized Banking•Shared Services Disbursements and Receipts

Assets

ProjectsReceivables

PayablesPurchasing

ProjectsReceivables

Payables

InventoryInventory

Work inProcess

Legal Entity

Op Unit Op Unit Op Unit

Bank account shared by multiple operating units

1. Set up accounting policies

2. Select invoices from multiple operating units

3. Format for bank and disbursement countries

4. Send single instruction to bank

5. Record separate payments for each operating unit

How it Works: Disbursements


39

Legal Entity

•BanksDefine Owner of Bank Account


40

•BanksGrant Operating Unit Access to Bank Account

Operating Units


41

Purchasing•Buyer Work Centre



-Purchase Order lay out and format-Approval workflow-Minimal Inventory set up required when items are used-Locations-System Profiles-Categories for Items-Job groups and levels for approval matrix-Approval groups and assignments-Expense charge account rules

Tier 3* Tier 1

* Depending on chosen purchasing approval hierarchy, i.e. Jobs or Position based set up and also if workflow is customized or AME (Approval Management Engine) is used.


42

Buyers WorkbenchThe Procurement Professional’s Release


43

Assets•Few enhancements in Release 12

European Considerations Ease of imple-mentation level

Ease of reconci-liation level

-Tax books-Account generator workflow-Customized Asset reports such as Asset Movement and enhance Asset Register (Anlagenspiegel)

Tier 2 Tier 2


44

Assets•Auto Depreciation Rollback


45

Internet Expenses•Some legal requirements are difficult to implement


Ease of reconciliation level

-Different Per diem policy schedules-Different mileage schedule-Different meal policy schedules-VAT and Tax considerations for Expense Report Templates

Tier 3 Tier 1


46

Internet Expenses•Plan your Expense Report Templates carefully


47

What is a Localization?A functional enhancement to Oracle Applications, developed by an Oracle subsidiary or International Applications Development, to meet a legal or business requirement of most customers in a given country.

What is a Regional, Shared Localization or even a Globalization?A Localization required by two or more countries. They have been renamed to Oracle Family Packs. From Oracle 10.6 onwards, direct enhancements to core product are called Globalizations in order to meet global requirements.

Release 12•The Oracle Release 12 has different localizations manuals grouped in the section Global Financials. This has been consolidated into guides covering Americas, Asia/Pacific, Europe, India and international public sector financials. The country specific installation supplement remained as in Release 11i.

•Since for European countries the core applications in Release 12 manage many features that were previously managed at the regional and country level, the single country guides have been consolidated into the Oracle Financials for Europe User Guide and have been made as Country Specific Feature Data Sheets in the E-Business Suite Globalization Center (Doc ID 973912.1)

•The localizations are now visible per applications modules such as General Ledger, Payables, Receivables and Assets. There are separate sections for the Regions such as feature changes between Release 11i and Release 12, VAT and Statutory Reporting. Related Guides such as the Tax Guides show country specific tax requirements.


48

R12+ Add-on Loc. Introduction Note - Doc ID 429042.1


49

EBS Localizations Delivery Model


50

Oracle Support: Knowledge•Online Documentation – E-Business Suite Documentation – Release 12.2.2 Documentation


51

Oracle Support: Knowledge•Tools and Training: E-Business Suite: Product Information Center Index: E-Business Application Suite: Information Center: Globalization Center


52

EMEA Localization• E-Business Suite Globalization Center (Doc ID 973912.1)


53

European R12 Localization – Country Specific Feature Data Sheets•E-Business Suite Globalization Center (Doc ID 973912.1)


54

Country Sheet Sample: Germany


55

Country Sheet Sample: Germany


56

German Localization –with patch sets: Product Short Name is CLE, Product Code is 1713

•R12 EMEA Add-on Localizations - Germany [ID 412792.1]


57

Common European Set ups and Reports

Setting up VAT Reporting: Set up legal entities, Set up tax profiles, Set up tax registrations, Set up tax regimes, Set up tax codes and rates, Define VAT Transaction Types and assign them to tax codes (define lookup codes for different transaction types), Define reporting entities, associate the tax calendar, define allocation rules and record VAT register information. Document Sequences. EMEA VAT Selection Process, EMEA VAT Allocation Process, EMEA VAT Allocation Listing, EMEA VAT Allocation Errors Report, EMEA VAT Final Reporting Process, EMEA VAT: Summary All Extract. ECE Payables VAT Register Unpaid Invoices Annex, ECE General Ledger VAT register, EMEA VAT: Audit GL Extract, ECE Payables VAT register, Self Invoices, EU Purchase VAT Register, EU Sales VAT Register, Self Invoices Purchase Register, EMEA VAT: Audit AP Extract, EMEA VAT: Journal AP Extract, EMEA VAT: Summary AP Extract, EMEA VAT: Audit AP Non TRL Extract, EMEA VAT: Turnover AP Non TRL Extract, Self Invoices Sales Register, Customs Bills, ECE Receivables VAT Register, Regional Dunning letter, EMEA VAT: Audit AR Extract, EMEA VAT: Journal AR Extract, EMEA VAT: Summary AR Extract, EMEA VAT: Audit AR Non TRL Extract, EMEA VAT: Turnover AR Non TRL Extract, Regional Fixed Assets Register Report, Statutory Asset Ledger Report, Statutory Asset Cost Detail report, Statutory Asset Reserve Detail report


58

Financial Reporting with XML PublisherNearly 400 Modifiable Formats


59

Country Specific Reports•GL, AP, AR, FA•Level 1 and Level 2 Countries

•Norwegian Government EDI reporting (GEI) functionality

•Norwegian VAT Reconciliation

•Finnish Payables Account by Detail report

•Finnish Deferred Depreciation Expense report

•German Payables VAT Reconciliation Detail Report

•German Payables VAT Reconciliation Detail report

•German VAT for on account receipts

•German VAT for On-Account Receipts report

•German Z-Reports (Meldungen für Aussenwirtschaft)

•German Anlagenspiegel

•Austrian VAT Reconciliation Report by Tax Code

•Austrian VAT Reconciliation Report by Tax Account

•Swiss Payables VAT Report


60

Country Specific Reports•GL, AP, AR, FA•Level 3 Countries

•Belgian VAT Allocation Rule

•Belgian VAT Monthly VAT Preparation report

•Belgian VAT Annual Declaration Process report

•Belgian VAT Annual Return Report

•Belgian VAT Annual Audit Report

•Belgian VAT Purchases Journal

•Belgian VAT Sales Journal

•Croatian Vendor Invoice Tax Report

•Croatia Customer Invoice Tax report


61

•Portuguese General Ledger Detail Trial Balance Report•Portuguese General Ledger Summary Trial Balance Report•Portuguese General Ledger Results Trial Balance Report •Portuguese General Ledger Begin Year Trial Balance Report•Portuguese General Ledger End Year Trial Balance Report•Portuguese Periodic VAT report•Portuguese Annual VAT report•Portuguese Payables Taxpayer ID Exception report•Portuguese Suppliers Recapitulative Extract File•Portuguese Suppliers Recapitulative Report•Portuguese Suppliers Recapitulative report and Extract File•VAT Allocation Rule•DFF for Receipt acknowledgment designation. Valid values are Yes or No.•Receipt Acknowledgment Letter•Portuguese Receivables Taxpayer ID Exception report•Portuguese Customers Recapitulative Report•Portuguese Customers Recapitulative Extract File•Portuguese Customers Recapitulative Report and Extract File

Portugal Specific Reports•GL, AP, AR, FA•Level 3 Countries


62

ECE General Ledger VAT register

ECE Payables VAT Register Unpaid Invoices Annex

ECE Payables VAT register

Hungarian Payables Invoice Aging report

Regional Invoice Format

ECE Receivables VAT Register

Hungarian Asset Movement Schedule

Hungarian Accumulated Depreciation Movement Schedule

Hungarian Depreciation Analysis report

Turkish Trial Balance Report

Hungary, Turkey Specific Reports•GL, AP, AR, FA•Level 3 Countries


63

France, Czech Republic and Israel Specific Reports•GL, AP, AR, FA•Level 3 Countries

•French DAS2 file

•French DAS2 Verification Report

•French DAS2 Type 210 Updates Report

•French DAS2 Consultant Letters

•French Receivables Bank Remittance

•French Deductible VAT Declaration report

•French Deductible VAT Declaration Report

•Czech Regional Invoice Format

•Israeli Withholding Tax Detail/Summary Report

•Israeli Withholding Tax File Form 856

•Israeli Withholding Tax Reconciliation report

•Israeli Withholding Tax Annual Certificate to Vendors report

•Israeli VAT AP Detailed

•Israeli VAT Files - Related to 835 and Not Related to 835

•Israeli VAT Summary Declaration to Tax Authorities

•Israeli VAT AR Detailed Report


64

•Spanish Modelo 190

•Spanish Input VAT Journal report

•Spanish Payables Inter-EU Operations Summary Data Extract (Modelo 349)

•Spanish Payables Operations with Third Parties Data Extract (Modelo 347)

•Spanish Payables Canary Islands Annual Operations Data Extract (Modelo 415)

•Spanish Inter-EU Invoices Journal report

•Spanish Inter-EU Invoice Format (Documento Equivalente)

•Spanish Operations with Third Parties Magnetic Format (Modelo 347)

•Spanish Inter-EU Operations Summary Magnetic Format (Modelo 349)

•AutoInvoice importing invoices. DFF for Rental location.

•AutoInvoice importing invoices. DFF for the correction year and correction period

•AutoInvoice importing invoices. DFF for property location.

•Spanish Periodic Modelo Reports

•Spanish Output VAT Journal report

•Spanish Receivables Inter-EU Operations Summary Data Extract (Modelo 349)

•Spanish Receivables Operations with Third Parties Data Extract (Modelo 347)

•Spanish Receivables Canary Islands Annual Operations Data Extract (Modelo 415)

•Spanish Annual Modelo Magnetic Format Report

•Spanish Canary Islands Annual Operations Magnetic Format (Modelo 415)

Spain Specific Reports•GL, AP, AR, FA•Level 3 Countries


65

Poland and Italy Specific Reports•GL, AP, AR, FA•Level 4 Countries

•Polish General Ledger Journal Entry Report

•Polish General Ledger Trial Balance Reports

•Polish Supplier Statement

•Polish AutoInvoice importing invoices. DFF for Bank Account Number.

•Polish Regional Invoice Format

•Polish ECE Receivables VAT Register

•Italian Payables Withholding Tax Letter

•Italian Remittance EFT Format

•Italian Annual Supplier Listing, Italian Annual Customer Listing

•Italian Exemptions

•Italian Payables Exemption Limit Manager

•Italian Annual Supplier Listing report

•Italian Purchase VAT Register

•Italian Payables Purchase VAT Register Annex

•Italian Payables Sales VAT Register (Self Invoices, EEC, VAT)

•Italian Payables Sales VAT Register Annex (Self Invoices, EEC, VAT)

•Italian Payables Summary VAT Report

•Italian Payables Exemption Letter Process, Italian Payables Exemption Letter Register

•Italian Supplier Exemption Limit Consumption report

•Italian Payables Exemption Limit Declaration report

•Italian Annual Customer Listing report

•Italian Receivables Sales VAT Register report, Italian Receivables Sales VAT Register Annex

•Italian Receivables Deferred VAT Register report, Italian Receivables Deferred VAT Register Annex

•Italian Statutory Headings Report

•Sequence Numbering


66

Greece Specific Reports•GL, AP, AR, FA - Level 5 Countries – most difficult to implement

•Greek Fiscal Trial Balance Report, Greek Fiscal Trial Balance File

•Greek General Ledger Trial Balance Report, Greek Statutory Trial Balance Report

•Parent Account Structure such as class, sub-class and group

•Cutoff Rules

•Supplier / Customer turnover rules

•Greek Payables Supplier Turnover Listing and Greek Payables Supplier, Turnover File Format

•Greek Receivables Customer Turnover Listing and Greek Receivables Customer, Turnover File Format

•DFF for public sector company Reporting. Valid values are Yes or No.

•DFF for Receipt acknowledgment designation. Valid values are Yes or No.

•Receipt Acknowledgment Letter

•Greek Statutory Headings Report

•The 15-Day Posting Rule, The 15-Day Posting Rule, 15-Day Posting Rule Exceptions

•Accounting Sequence Numbering

•Analytical Accounting

•Investment Law (EPENDYTIKOS NOMOS) and Commitment (DESMEYSEIS) Storage

•Company Statutory Information Storage, Company Statutory Report Headings Report


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European Union•With the increased member states, legal and statutory requirements will be standardized


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Considerations

•Oracle Localization Guides•Oracle Localization Quality•Technical Skills to support European Roll outs•Currencies•Roll out plan (big bang vs. staged roll out)•Language skills of the delivery team•GAE in R11i – SLA in R12 replaces Global Accounting Engine AX•SAB 101 Revenue Recognition•VAT Compliance Issues•Commissionaire Accounting•Increased Governance, Risk and Control Restrictions


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Country Link

European Union www.edps.eu.int

EU Directives http://ec.europa.eu/justice_home/fsj/privacy/law/index_en.htm

Data Protection Guides per country

http://ec.europa.eu/justice_home/fsj/privacy/guide/index_en.htm

Estonia www.dp.gov.ee/

Greece www.dpa.gr

United Kingdom www.ico.gov.uk/

Latvia www.dvi.gov.lv/

Lithuania www.ada.lt//

Austria www.dsk.gv.at/

Poland www.giodo.gov.pl/en/

Slovakia www.dataprotection.gov.sk

Data Protection•Could become an issue for certain branches and countries

http://www.edps.eu.int/

http://ec.europa.eu/justice_home/fsj/privacy/law/index_en.htm

http://ec.europa.eu/justice_home/fsj/privacy/guide/index_en.htm

http://www.dp.gov.ee/

http://www.dpa.gr/

http://www.ico.gov.uk/

http://www.dvi.gov.lv/

http://www.ada.lt//

http://www.dsk.gv.at/

http://www.giodo.gov.pl/en/

http://www.dataprotection.gov.sk/


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Conclusion• A combination of following may be needed:

• Global Capabilities in E-Business Suite• Product Localizations• Add-on Localizations

• Check what’s needed in your project and what’s available• Make sure to review Country Localization Datasheets• Review Country Datasheets – MUST for scope evaluation• Review My Oracle Support Notes – MUST for details• Review the documentation on My Oracle Support• Support available through My Oracle Support• Make sure to log an SR using the right product info:

• Product Code: 1713• Product Description: EMEA Add-on Localizations


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Where to find information in My Oracle SupportMy Oracle Support Links

Country Add-on Localization Notes• Details on Country Add-on Localization, Links to Patches and

Documentation

Country Localization Datasheets• Comprehensive overview of both Add-on and Product• Localizations

Product Localization Notes


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Recommendations1. Get executive support2. Keep it simple3. Start with the processes4. Become business driven5. Involve users early6. Hire real package experts7. Recruit real business experts8. Train users well9. Use reliable technology10. Plan architecture (Single Server vs. Regional Hubs) 11. Be aware of the organizational impact12. Outsource with care