Role Definition

BDR Contract Administrator

Company Background

FCC Environment (FCC Environment is the trading name for FCC Environment (UK) Limited and FCC Environment Services (UK) Limited) is a leading UK waste and resource management company, which is part of a global group with a strong heritage in providing services for communities and businesses. Our vision is to be the environmental company of choice, delivering change for a sustainable future.

FCC Environment’s core business centers on collection, resource recovery and renewable energy providing services for local authorities and commercial customers. To make our skills and expertise easily accessible to our customers, our business is grouped into five core services:

Municipal services – household waste collection, street cleansing, parks and gardens maintenance.

Business waste solutions –waste collection and recycling services for small and large companies.

Recycling – material recycling facilities, household waste recycling centers.

Green energy –recovery of energy from waste.

Waste Processing –industrial waste treatment, hazardous wastes and landfill disposal.

We operate over 200 facilities in England, Scotland and Wales and employ around 2,500 employees. We recycle 1.2 million tonnes of waste each year.

FCC Environment is part of the FCC Group which is a leading international infrastructure, environmental services and green energy company present in more than 50 countries with 63,000 employees.

Role Purpose

Providing administrative support to the Contract Manager and contract team.

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To support the day to day operation of HWRC contract, ensuring that compliance is maintained at all times and that any issues are dealt with in a swift, lawful and effective manner.

Key Responsibilities

To provide administrative/secretarial support to the facility management/ supervisory team

Effectively manage the contract specific reporting system

Accurate reporting of near misses from sites and transport through the Safeguard system.

Ensure duty of care records are kept up to date

To maintain clear and accurate records in order to monitor the successful delivery of the Contract and to provide evidence on compliance to legislation and the Contract requirements; responsible for the monthly reporting of these key performance indicators

Manage the telephone system

Help to manage and update the Site Filing Systems

Arrange meetings as and when required, arrange site events, book venues, transport, accommodation and travel as and when necessary

Manage the stationery ordering and stock control. Order PPE for site staff and ensure appropriate records are kept. Assist in the management of the offices and ensure that a professional impression is made at all times

Help and assist with visitors to site

Occasional responsibility for control of contractors on site

Assist with raising and receipting purchase orders for using the Proactis system

Submit weekly and monthly payroll information

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Support with invoicing queries and data queries from the customer

Qualifications and Experience (preferred)

Previous administration experience essential, preferably in a highly regulated environment

A good working knowledge of Microsoft packages such as Outlook, Excel and Word; competent at collating information to produce reports

Experience with managing purchase order systems

Demonstrable skills in achieving demanding work requirements and ensuring contract needs are met.

Able to prioritise tasks to maximise operational efficiencies and make the best use of available resources

Personal Qualities

Self-motivated

Commitment and determination to meet personal objectives. Strong drive and resilience

Proven ability to be able to organise one’s self and others with an ability to meet deadlines

A professional approach, with strong people skills capable of developing

Ability to re-evaluate priorities, responding quickly and positively, change is imperative

Performance driven, with the ability to deliver added value in the improvement of operational performance

Sufficiently resilient and robust to effectively manage third parties

Excellent communication and interpersonal skills

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