Communications/Secretary

Kimberly (Kim) L. Hull, PHR VA SHRM 2014 State Conference Co-Chair Central Virginia SHRM Chapter

C. Denise Henderson, PHR, GPHR VA SHRM Technology Director Dulles SHRM Chapter

Provide a forum for open discussion Share best practices from each chapter Understand SHRM expectations Identify what the Virginia State Council can

provide for you Set goals for 2012

… with members and members-at-large… with other chapters

◦ Chapter website◦ Newsletter – electronic or print◦ Mailings – postcards, invitations◦ Chamber of Commerce◦ Call local businesses (divide & conquer)◦ TV/Radio◦ Email – distribution lists, at-large blasts◦ Social media◦ Scrolling PowerPoint at meetings◦ Announcements at meetings◦ Table notices◦ When you send your meeting survey, provide a link

to a relevant article pertaining to your meeting

◦ Email your big events to other chapters’ leaders◦ Cross post/announce other chapters’ events◦ Join the State Council LinkedIn group◦ Attend State Council meetings and network◦ Hold joint events◦ Hold district meetings quarterly with key

leadership◦ Attend another chapter’s meetings occasionally◦ Exchange contact information here!

Send an article or link to an article that relates to your chapter’s most recent meeting◦ Meeting on Employee Engagement, include an article

that further educates your members (and those that didn’t attend)

Consider creating a local listserv for HR professionals in your area or line of business

Hold a monthly discussion group – for free Ask experts to send you monthly articles to

share with your members – for free

Get involved in the community and give members an opportunity to help◦ Job fair, interview training, assist non-profits,

teach a class, serve on a panel, speak at a Chamber event

Consider having a board member attend all Chamber of Commerce meetings◦ This gets the HR voice heard and can have

multiple positive results

Have a good idea – share it with your fellow chapters through emails or a phone call

Check out Ben Eubanks’ Rock Your Chapter e-book (it’s free!)

http://upstarthr.com/wp-content/uploads/2010/11/Rock-Your-Chapter.pdf

◦ Minutes – decide how you will retain and share with your members

◦ Maintain chapter by-laws and amendments◦ Keep board officer list updated

Confirm active SHRM membership, if applicable◦ Document storage – print and online storage

Key Documents like ratified by-laws Aged materials – minutes, board job descriptions,

financial reports, goals, etc.

Chapter Volunteer Resources

http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/default.aspx

Be sure to use the correct authorized SHRM logos. They can be found at

http://www.shrm.org/Communities/VolunteerResources/graphicsguide/Pages/default.aspx

E-blasts are available to 100% chapters. (Chapters which 100% of their local members are also members of SHRM.)

E-blasts are also available for Super Mega chapters.

http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/CHAPRcommunic.aspx

You can request addresses by zip code from your regional area coordinator (Crystal).

This is useful in membership campaigns – like mailing postcards. ◦ Example: on one side, list an upcoming event and

how to attend, on the other, list your website, how to join and benefits of membership.

Whenever you print documents, you need to have the SHRM affiliate of logo- and it’s needs to be the current logo. ◦ Example: receipts at chapter meetings, flyers,

newsletters, your website, press releases (whenever possible).

The SHRM National website, www.shrm.org, has articles that you can include in your newsletters. You can find these in the Communication/Marketing tool kit under volunteer leader resource guide.

For personal benefit, SHRM national also has articles you can use in your company newsletters or for management or employee training also.

SHRM Newsletter Article #3“Managing Smart: Teaching Line Managers how to Supervise” Managing Smart is a unique service available to members of SHRM. Every quarter, a new collection of articles is provided that can help your company's line managers supervise their staffs effectively—and legally.

This online newsletter features authoritative advice from SHRM about communicating with, training, rewarding and motivating employees, complying with employment laws and many, many other hands-on duties managers face on a daily basis. Past issues are archived, so you have access to all the articles since 2000.Best of all, as a member of SHRM, you are authorized to distribute copies, excerpts or e-mails of the newsletter for educational purposes internally within your organization. Topics of articles include performance appraisals, wage and hour regulations, motivating employees, diversity, retention, and many others. Each document is also available in MS-Word, which you can download and drop into your company newsletter. To access this service on behalf of your company, you must be a member of SHRM. If you are not a member, and would like to learn more about the benefits of SHRM, please visit our membership information section.

Read more about Managing Smart at http://www.shrm.org/TemplatesTools/Samples/SupervisoryNewsletter/Pages/default.aspx

www.novashrm.org – has a .pdf style newsletter, can be emailed, also available online

www.dullesshrm.org – has tried several styles – word, .pdf, online, email, etc.

www.hrshrm.org - has articles online

www.richmondshrm.org – has articles online, interesting layout

SHRM provides resources in how to establish your chapters website and to make it work for your members and potential members.

SHRM can also provide a free standardized website

This is not a complete list of companies that offer low-cost or free web space.

AngelFire: http://angelfire.lycos.com/

BraveNet: http://www.bravenet.com/

DotEasy: http://www.doteasy.com/

FortuneCity: http://www.fortunecity.com/

FreeServers: http://www.freeservers.com/

InfoTeam Internet Solutions: http://www.infoteam.com/nonprofit/

NetFirms: http://www.netfirms.com/

Try to get sponsors to advertise for set periods of time. This will

help fund the cost of your website creation/maintenance.

Shenandoah Valley www.svshrm.org Roanoke Valley – www.rvshrm.org Southside – www.ssvashrm.org Hampton Roads – www.hrshrm.org Richmond – www.richmondshrm.org

All chapter websites are listed on the Virginia SHRM State Council website

Main Site: www.shrmva.org

You can find our vision, guiding principles and mission of the Virginia SHRM State Council

Virginia Human Resources Today magazine

State Council Members Virginia SHRM Chapters And lots of other resources!

Post ½ day or longer chapter events. Go to: http://shrmva.org/chapterevents.aspx

Media ideas or help setting up website or social media groups

Have questions? You can reach out to a Council Officer or Director. http://shrmva.org/councilleadership.aspx

Follow us on our Twitter feed at: Twitter.com/shrmva

Link to us at LinkedIn: Virginia SHRM State Council

Link to our subgroup in LinkedIn: Virginia SHRM Student Chapters

Friend us on Facebook at: Facebook.com/shrmva

SHRM Affiliate Program for Excellence (SHAPE)

SHAPE focuses more on strategic objectives

Use SHAPE workbook for goal setting and tracking activities

Report due by January 31, 2013

Award levels changed to Bronze, Silver, Gold, and Platinum

Financial support payments will still be awarded

For more information: http://www.shrm.org/Communities/VolunteerResources/Pages/default.aspx

Establish website within 1 year Publish a newsletter quarterly Issue press releases monthly Establish an online document storage site

within 6 months Create a how-to binder for each board

position before the following year’s officer transition meeting

Establish social media for your chapter – or yourself within three months

Hold at least one joint event annually Hold a joint board meeting annually Elect a Media Director Form a social media committee

◦ Utilize tools that allow multiple users to post Utilize State Council for emails to other

chapters’ leaders