COMMITTEES OF THE WHOLE

MEETING HELD ON MONDAY AUGUST 21. 2006 AT 5 P.M.

PRESENT: Deputy Mayor G. R. Dent Councillor M. Credger Councillor M. Dinnissen Councillor D. Plourde -and-Chief Administrative Officer Y. Brousseau Clerk B. Major Public Works Director/CBO Y. Labelle Recreation Director M. Clavelle Treasurer M. Dupont Pool Operator A. Knowles Fire Chief G. Demeules -and-Media: 1 -and-Citizens: 5

ABSENT: Mayor J. C. Caron Councillor M. Riopel Councillor T. Thompson

RECREATION AND CULTURE

1. KAPUSKASING FIGURE SKATING CLUB Committee heard presentation from Marie Dallaire, Treasurer with the Kapuskasing Figure Skating Club, who provided additional information with respect to the Club's request for use of 17 hours per week of ice time and to be charged at a cost of 15 hours per week. The Committee recommended that the Recreation Director undertake an analysis of costs and revenue loss with respect to the request and provide report at the Regular Council meeting.

2. KAPUSKASING GOLDEN AGE CLUB The Committee reviewed correspondence from the Kapuskasing Golden Age Club requesting the use of the auditorium on Mondays and Thursdays for a morning fitness class. The Committee recommended that the request be approved.

3. MOONBEAM ECONOMIC DEVELOPMENT CORPORATION The Committee gave consideration to a request from the Moonbeam Economic Development Corporation to waive the fees associated with the cost of the stage installation and purchase of equipment for the Canada Day celebrations. The Committee recommended that the labour, equipment and overhead equipment components be waived.

4. INFORMATION ITEMS The Committee reviewed the following information items: a) Donat Brousseau Pool Report for July 2006. b) Pool Operator report for the month of July 2006. c) Recreation Director report for the month of July 2006. d) Thank you from the Kapuskasing Indian Friendship Centre. e) Copy of a thank you letter with respect to Kids Day. f) POOL OPERATOR A. KNOWLES informed Committee that the pool

maintenance shutdown has commenced.

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g) COUNCILLOR DENT requested that the Public Library summer weekly closures of Wednesdays, Saturdays and Sunday be reviewed. COUNCILLOR PLOURDE advised that he would present the request at the next Board meeting.

h) COUNCILLOR PLOURDE requested that consideration be given to painting the former outdoor pool by high school art students, similar to what was undertaken at the Civic Centre auditorium. The Committee recommended that the request be approved and Recreation Director M. Clavelle was directed to approach schools about involvement with the project

FINANCE

5. COST STATEMENTS The Committee reviewed the cost statements for all departments to July 31, 2006.

6. CONFLICT OF INTEREST The following potential conflicts of interest were noted: MAYOR CARON with respect to No. 39415, #39572; COUNCILLOR DENT with respect to Cheque No. 39251; COUNCILLOR PLOURDE with respect to Cheque No. 39288 and COUNCILLOR RIOPEL with respect to Cheque Nos. 95718, #39335 and #39558.

7. ACCOUNTS PAYABLE The list of accounts payable, Computer Cheque Register Nos. 39213 to #39665 and Manual Cheque Register Nos. 95712 to #95722 in the amounts of $3,902,606.98 and $197,765.45 are recommended for approval.

8. TAX ARREARS REPORT The tax arrears report for July 31, 2006 is recommended for approval.

9. WRITE-OFFS The write-offs under Section 357.1 of the Municipal Act #2006-11 (taxation year 2006) and #2006-12 (taxation year 2004 and 2005) are recommended for approval.

10. MINISTRY OF TRANSPORTATION The Committee reviewed information from the Ministry of Transportation regarding public transit/gas tax funding and revisions to the gas tax programs whereby municipalities are able to use the funding to support all increased public transportation operating expenditures.

11 . GORDON COSENS SURVIVAL GROUP The Committee reviewed a sample resolution and report from the Gordon Cosens Survival Group and gave consideration to supporting the resolution. The Committee recommended that the resolution be presented at the next Regular Council meeting.

12. TOWN OF HEARST The Committee gave consideration to a request from the Town of Hearst for resolution support with respect to supporting the study of the Commissioner of Official Languages dated June 2006 entitled Drawing the Line: the impact of readjusting the electoral boundaries on the Official Language Minority Communities. The Committee recommended that the resolution be supported.

13. CITY OF WOODSTOCK AND CITY OF WINDSOR The Committee reviewed information from the City of Woodstock and City of Windsor requesting participation in the challenge to reduce electrical consumption. It was noted that the challenge date has passed.

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14. EUROPEAN HERITAGE WEEK CELEBRATION COMMITTEE The Committee gave consideration to a request from the European Heritage Week Celebration Committee to declare the week of October 9 to 15, 2006 as European Heritage Week. The Committee recommended that the request be approved.

15. TOWN OF SMITH FALLS. The Committee gave consideration to a request from the Town of Smith Falls for resolution support to petition AMO to have the Province undertake a review of the Market value assessment system during cancellation period, or that reassessments for 2006 and 2007 take place as originally planned. It was noted that the Provincial Government is not supportive of the changes.

16. MUNICIPALITY OF SOUTH BRUCE The Committee gave consideration to a request from the Municipality of South Bruce for resolution support to petition the Provincial and Federal Governments to create special funding in perpetuity to secure sustainable long term infrastructure funding and to support the efforts of the Fair funding for Small Communities in Ontario. The Committee recommended the resolution be supported.

17. TOWN OF TECUMSEH The Committee gave consideration to a request from the Town of Tecumseh for resolution support to petition the Federal Government to cancel negotiations for a free trade agreement with Korea and that future agreements require that off-shore markets purchase volumes of vehicles and auto parts from North America. The Committee recommended the resolution be supported.

18. CONTACT NORTH The Committee gave consideration to a request from Contact North for assistance in securing rent free facility in order to provide access to educational opportunities for residents. It was noted that there is no room at the Civic Centre and suggestions are to be shared with the Clerk.

19. INFORMATION ITEMS The Committee reviewed the following information items: a) Premier Dalton McGuinty response with respect to the Ontario forest

industry. b) Population report to July 16, 2006. c) AMCTO Annual meeting report from the Clerk and Treasurer. d) Report from the Clerk and Treasurer for the months of May, June and July,

2006. e) Union Gas Summer issue. f) NeoNet update for June and August 2006. DEPUTY MAYOR DENT advised

that the CD recently distributed to Council outlines information on NeoNet initiatives.

g) Thank you from Moonbeam EDC. h) Thank you from the Horticultural Society. i) Minister of Municipal Affairs and Housing information on summit and

strengthening Ontario's future and country's fiscal arrangements. j) AMO, update on Bill 206 and request for feedback. k) AMO Alert: AMO'S Standing Committee submission on Bill 51 and

Woodstock issues blackout challenge. I) Ministry of Municipal Affairs, 2007 rental increase guideline and copy of

notice for new accounting and reporting requirements. m) Kapuskasing Municipal Airport statistics to June 30, 2006. It was noted that

passenger usage has increased. n) Notice of Fall AMCTO meeting to be hosted in Kapuskasing. CHIEF

ADMINISTRATIVE OFFICER Y. BROUSSEAU was provided approval to pay for the morning coffee breaks during the fall meeting.

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o) Federation of Canadian Municipalities, invitation for comment re: federal investments in municipal infrastructure.

p) Copy of email with respect to Joint Provincial-Municipal Review.

20. OTHER ITEM a) COUNCILLOR DENT enquired about the selling of out of town grown

produce at the Farmers Market and requested that a policy be developed whereby only locally grown produce, from Fauquier to Opasatika, be sold at the Farmers Market, thatthose selling at the Market must be members of the Farmers Market Association and no selling be permitted on the outer Circle. It was noted that produce from a Southern Ontario farm was being sold by a family member who resides in Smooth Rock Falls. The Committee concurred with the request and recommended that Policy will be presented at the Council meeting.

b) COUNCILLOR DENT requested Committee permission to forward correspondence with respect to the cost of gasoline at pumps and letters be circulated to other municipalities requesting that each also forward correspondence. The Committee recommended that the request be approved.

PLANNING

21. TOWN OF POWASSAN The Committee gave consideration to a request from the Town of Powassan for resolution support to petition the Provincial Government to review lottery licencing regulations. The Committee recommended that the resolution be supported.

22. LICENCING The Committee gave consideration to the following requests: a) Kelly Vachon, 4 Elm Street, requesting permission to operate a home child

care provider service and to utilize 90% of the main level of her home for this purpose. The Committee recommended that the request will be referred to the Kapuskasing and District Planning Board as a zoning by-law amendment will be required.

b) Maurice Cote requesting a pro-rated business permit for window washing. Committee indicated that the work is being undertaken all year. The Committee recommended that the request be denied.

c) Independent Auction Services Inc., requesting a Hawkers and Pedlars licence to hold an auction. The Committee recommended that the request be approved.

23. BLUEBIRD TAXI The Committee reviewed correspondence from Bluebird Taxi requesting that Council gave consideration before extending approval to the operation of another taxi stand. Committee noted that the current by-law does not provide for a limitation and directed staff to enquire with other municipalities to determine which ones incorporate limitations. Committee also requested that letter be sent to taxi companies advising that there is to be no smoking in taxi vehicles.

24. TOWNSHIP OF STORMONT The Committee gave consideration to a request from the Township of Stormont for resolution support to petition the Provincial Government to implement legislation to prohibit cosmetic pesticide use in the Province. The Committee recommended that the resolution be supported.

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25. ZONING BY-LAW AMENDMENT The Committee reviewed the notice and staff report pertaining to Zoning By-Law Amendment No. ZBLA-03-06 from Gerald and Pauline Roy for the re-zoning of land from a Rural Non-Residential Use Zone to a Rural Zone in order to permit the construction of a residence/seasonal dwelling. Minutes of the Public Meeting and Regular Kapuskasing and District Planning Board were reviewed. In attendance was the applicant G. Roy who provided additional details with respectto the amendment. The Committee recommended that the amendment be approved conditional upon installation of an approved sewage disposal system on the new and existing sites and the landowners be informed that the municipality does not provide public road access.

26 . APPLICATION FOR CONSENT The Committee reviewed Application for Consent No. B5/06 from DND Inc., with respect to 97 Brunetville Road, an application to create a new lot. Committee was informed that the property is being sold to Tim Horton's and construction on the new site will commence this week. The Committee recommended that the Application be approved.

27. INFORMATION ITEMS The Committee reviewed the following information item(s): a) Building Permits Report ending July 31, 2006. b) By-Law Enforcement Report for the month of July 2006. c) Ministry of Agriculture, Food and Rural Affairs advising of amendments to the

Nutrient Management Regulations. d) AMO Alert: Regulatory amendments to the EPA and EAA. e) Report for the month of June from the Economic Development Officer. f) Report from the EDO on the Biotechnology and Bioprocessing conference

held in Toronto. g) Minutes of the Kapuskasing and District Planning Board meeting held July

26, 2006. h) Minutes of Public meeting re: Zoning By-Law Amendment No. ZBLA-03-06

held July 26, 2006. i) By-law Enforcement report for July 2006.

PROTECTIVE SERVICES

28. JENNIFER LANDRIAULT The Committee reviewed a request from Jennifer Landriault, 24 Dallyn requesting that the parking meters in front of the building at 24 Dallyn be removed to permit parking for tenants. The Committee recommended that the request be denied.

29. COUNTY OF WOOLWICH The Committee gave consideration to a request from the County of Woolwich for resolution support to petition the Provincial Government to include volunteer firefighters in the amendment to the Workplace Safety and Insurance Act, 1997. The Committee recommended that the resolution be supported.

30. INFORMATION ITEMS The Committee reviewed the following information items: a) Copy of letter sent by City of Brampton to Honourable Donna Cansfield with

respect to School crossing guards. b) Ministry of Community Safety and Correctional Services regarding the

Emergency Management Statute Law Amendment Act, 2006. c) Thank you from Blue Bird Bus Lines. d) Fire Chief's report for July 2006. e) Kapuskasing Communication Centre Calls for July, 2006. f) Kapuskasing Fire Department Fire Report for July, 2006.

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g) Fire Department Monthly Activity Attendance Report for July, 2006. h) Parking ticket report for July, 2006. It was noted that the parking meter

issuance of tickets has decreased due to no parking meter enforcement on Friday nights/Saturdays and the Festival. The Committee requested that an evaluation of costs/savings be undertaken and reported to Committee and that advertisements be placed to inform the public that parking meter enforcement will commence on September 1 ,2006.

31. OTHER ITEM COUNCILLOR PLOURDE advised Committee that he has received a complaint with respect to the garage located at the boat launch/artifact site, that it is being utilized by young people, is a fire hazard and recommended that it be removed for safety reasons. It was noted that the artifact site is to be completed by winter with additional placement of artifacts. The Committee recommended that the request be referred to the partners associated with the project.

PUBLIC WORKS

32. WATER TREATMENT PLANT OPERATOR TRAINING The Committee gave consideration to a request to have 3 water treatment plant operators attend the Preventing Waterborne Illnesses training in Timmins on September 13, 2006 and to have one attend the Lab Management and Water Analysis training in Sudbury on September 11, 2006. The Committee recommended that the request be approved.

33. INFORMATION ITEMS The Committee reviewed the following information item(s): a) AMO: Letter supporting Best Practice Team Project. b) Ministry of the Environment Release, Government gives municipalities the

tools to keep more waste out of landfills. c) Public Works Director's report for July, 2006

34. OTHER ITEM COUNCILLOR CREDGER enquired by the centralization of the recycling bins. Committee was informed that no funds are available in the budget this year and recommended that improved public education be undertaken. It was indicated that in some communities centralized recycling has not been successful and at this time it is not possible to increase the number of times each week the recycled bins are emptied.

HEALTH

35. HEALTH AND SAFETY MANUAL The Committee reviewed the Health and Safety Procedure and Policy Manual and gave consideration to approving the same by means of by-law at the next Regular Council meeting. The Committee recommended that the by-law be presented for three readings at the next Council meeting.

36. MEDICAL SPECIALIST OFFICE BUILDING The Committee reviewed correspondence from the City of Timmins regarding the Medical Special Office building and give consideration to forwarding the annual contribution of $14,133.33. The Committee recommended that the request be approved.

37. INFORMATION ITEMS The Committee reviewed the following information item(s): a) Minutes of the Cochrane DSSAB meeting held on June 22, 2006.

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b) Minutes of the Kapuskasing and District Professional Health Care Recruitment and Retention Committee meeting held on April 27, 2006.

c) Minutes of the Joint Health and Safety Committee meetings of June 14 and August 9, 2006.

d) Ministry of Natural Resources notice of the annual wildlife rabies control operations.

e) Ministry of Health and Long-Term Care advising of additional funding and more specifically that the Golden Age Centre will receive a one-time grant equivalent to 1.5% of the annual ministry subsidy.

f) PAIRO advising of the creation of a new HHR employment portal for province­wide job listings and request to review existing website to ensure it reflects what the community to offer healthcare professionals.

g) AMO Alert: AMO responds to The Public Health Capacity Review Committee's Final report.

38. ADJOURNMENT The meeting adjourned at 6:30 p.m.

&J~~~ CLERK 7