commissions and the commission of the year award association of florida colleges annual convention...
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Commissionsand the
Commission of the Year Award
Association of Florida Colleges Annual ConventionNovember, 2012Presented by Dr. Christina Will, VP for Commissions
2013 Leadership Conference
Purpose of a Commission Provide professional development and
networking opportunities for members
o Biggest personal benefit/ROI of membership
Serve as AFC information & advocacy
resource
Provide leadership experience for
Commission Board members
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Commission Requirements
Fill all Commission Board positions Have at least one Commission Board
meeting in addition to the one held at Convention (2 total)
Host at least one professional development conference
Award an Exemplary Practice o This is the Commission’s Convention session
offeringo Other Convention sessions are selected by AFC
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Commission Requirements
Maintain a presence on the AFC web site Communicate with Commission members Comply with AFC’s Standing Rule IV as
provided in the Leadership Manual
Failure to meet Commission requirements for 2 years will place the Commission on provisional status. After 3 years on provisional status the Commission will be decommissioned.
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Role of Chair
Direct overall operation of the Commissiono Communication and promotiono Documentationo Professional development and exemplary
practiceso Finances
Recruit Commission Board memberso Let them help you
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How to Get It All Done
Use the End of Year Report/Commission of the Year Nomination Form as a guide
Make a to-do list for the year
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To Do:
Attend the Board of Directors meetings BOD meeting attendance
o Send Chair-elect if you cannot attend Remaining 2013 meeting dates:
o July 10 in Cape Coral – The Membership Conference follows
o September 13 in Miramar – Tentative date! Convention planning meeting
o November 12 in Miramar – Convention follows
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To Do:
Keep the BOD informed Report required for each BOD meeting
o 4 per year plus End of Year Report Watch for email from Tina Ingramm for written
report deadline – week or two before meetingo Email Tina written report for posting to web
At the meeting, give a 2 minute summary of the reporto Attendees should print the report from the web
Send me a copy of the report if you or the Chair-elect cannot attend and I will present the summary
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To Do:
Plan the Spring Conference AFC’s Conference Guidelines Joint Spring Conference: May 16-17, 2013 at Lakewood
Ranch Campus at State College of Florida, Sarasota o Administration, Communications, Career and Professional
Employees, Faculty, Healthcare Education, Institutional Effectiveness-Planning & Professional Development, Instructional Innovation?, Equity?, Learning Resources, Occupational and Workforce Education, and Technology
Student Development: May 14 – 16, 2013 at Pasco-Hernando
Region Conferences: March 21, April 5, April 12, April 19
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To Do:
Coordinate the Exemplary Practice Award Start now Application & rubric Judges Call for applicants
o Contact members, Chairs, Chapter Presidents Award – Check? Plaque?
o Eileen can help if AFC handles Commission finances
Winner presents at Convention
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To Do:
Ensure the Commission has written bylaws, a mission statement, and objectives Review the Commission’s bylaws annually
o Have the bylaws approved by membership Review the Commission’s mission
o Have the mission approved/re-affirmed by membership Draft annual objectives – Convention Business
Meetingo Involve Commission Board memberso Tie objectives to Commission and AFC missionso Complete Operational Plan (link on AFC site)
Post all on web
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To Do:
Hold Commission Board meetings At least 1 in addition to meeting at
Convention Meetings do not have to be in-person
o Conference callso www.freeconferencecall.como Suncom Meet Me
o Elluminate Have a written agenda Keep minutes
o Consider posting on web
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To Do:
Plan Commission’s Convention activities Submit your Exemplary Practice winner to Marsha
o Program description, head shot(s), equipment/internet needs
o Be prepared to supply laptop & projector Request time slot for annual Commission meeting Request a table for fundraising/membership
(optional) All of the above are done via web form Submit roster of 2014 officers to AFC
o Done in-person at Convention MEET THE DEADLINES
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To Do:
Keep members informed, promote the Commission Email blasts to members
o Newslettero “State of the Commission” email
Commission page and circle on AFC web siteo Visible to allo A circle has been made for each Commission
Articles in Currento Submit items to Tina Ingrammo 2013 Deadlines: January 31, May 1, July 21,
September 13, November 8
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To Do:
Submit Year End Report/Commission of the Year Award Form serves as year-end report to BOD Form is online as a Word document Covers October 1, 2012 – September 30, 2013
o Get information from current Chairo Check the Commission web site, last Board report
Submit to Awards Committee Chair for consideration no less than 2 weeks before Convention
Winner(s) announced at Convention
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Contacts at AFC
Adrienne Bryant [email protected] Membership & web site
Marsha Kiner [email protected] Convention, AFC protocols
Tina Ingramm [email protected] Board reports & Current submissions
Eileen Johnson [email protected] Financials, event registration
Michael Brawer [email protected] Organizational or legislative concerns
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Contact me
Dr. Christina WillV.P. for Commissions
(904) [email protected]
“Connect” with me at www.myafchome.org
Visit www.myafchome.org/commissionsJoin the Commission Chair circle