coming soon to your local wic agency!

COMING SOON TO YOUR LOCAL WIC AGENCY!

MOWINS MARK DAVIS-CUSTOMER SERVICE MANAGER [email protected]

LARRY RUTLEDGE-PROJECT COORDINATOR [email protected]

mailto:[email protected]

mailto:[email protected]

Welcome - Introductions Welcome!

Administrative Details

Introductions:

Your nameYour agency, what you do thereOne thing you hope the new system will do differently or better than HANDS

Review agendaFeedback Form

State Agency Models - SAM“Build Once, replicate many times”

All USDA WIC SAMS will have the following features:

Modern web technology- Windows features- drop down menus, etc

Standard WIC data elements

Open system architecture

Modular components

Compliance with federal policy and regulations

State Agency Models - SAMThere are three SAMs

Mountain Plains States’ Consortium- Colorado, Wyoming and Utah

Crossroads in the Mid-Atlantic and Southeast Regions- North Carolina, Alabama, Virginia and West Virginia

Successful Partners in Reaching innovative Technology (Spirit)- 13 Indian Tribal Organizations in Oklahoma and New Mexico

Missouri WIC SAM Grant Application

Covansys came to Jefferson City on April 13, 2007 to show demonstration of SPIRIT for steering committee and other state WIC and ITSD staff

Submitted grant on June 15, 2007

Grant was approved on September 13, 2007!!!

Missouri WIC Information Network System (MOWINS) Transfer of SPIRIT

MOWINS is tentative namePending approval of the Steering Committee

MOWINS Steering Committee

Oversees implementation of new data system Members

LWPs- Jim Wheaton, Truman Medical Center, Jan Glaze, Jefferson- Franklin Community Action Corp., Connie Agler, Randolph County Health Dept., Rhonda Breitenbecher, Johnson County Community Health Services

DHSS- Lyn Konstant, Mark Davis, Larry Rutledge, Perry Mathes, Division of Community and Public Health, Linda Cade, Division of Administration, Paula Peters, ITSD

Missouri Grocers Association- Dan Shaul

MOWINS – IMPORTANT DATES WIC UPDATES & TRIP TO OK OCTOBER 2007 IMPLEMENTATION CONTRACTOR FEBRUARY 2008 QA CONTRACTOR FEBRUARY 2008 NEW EQUIPMENT INSTALLS LATE 2008 POLICY CHANGES 2008-2009 END USER TRAINING LATE 2008 USER ACCEPTANCE TESTING SEPT-OCT 2008 PILOT TESTING NOVEMBER 2008 STATEWIDE IMPLEMENTATION MARCH 2009

Characteristics of SPIRIT SystemWeb- based with Windows features

Graphical User Interface

Tabs, drop down menus

Paperless

Included in application:

Scheduling software

Income determination

Growth charts

Included in Application (cont.)Designated local agency staff can determine which screens staff have access to

System access log for local agencies

Specify up to 6 state-agency defined and 6 local agency-defined questions per participant for survey purposes

Microsoft Office is used to generate letters and other applications (e.g., could send letter to participants who missed appointments)

From Chickasaw Times August 2007 Article

The new SPIRIT system will benefit WIC participants by enabling WIC to adopt a paperless system that uses electronic signatures and scanning applications. This should mean less time on paperwork and more time with clients. The SPIRIT system will reduce client wait time. The new system also increases accuracy and reduces the risk of errors. SPIRIT has resulted in an overall streamlined operation of the WIC program.

The SPIRIT software is creating buzz among WIC agencies across the nation. According to Melinda Newport, the Chickasaw Nation has already been contacted by many states for additional information or on-site visits to experience this new software.

Participant Management Enrollment

MOWINS

Prescreening Applicants Collection of Basic Demographic

Information

MOWINS – Participant Management - Enrollment


Information Verify Income Eligibility

MOWINS– Participant Management - Enrollment


Information Verify Income Eligibility Check for Potential Dual

Participation



Information Verify Income Eligibility Check for Potential Dual

Participation Schedule Appointments


Certification – Gathering the Required Information

Demographics


Verify Proof of ID and Residency

Verify Income Eligibility (collect one or more income sources)


Demographics Health Information


Auto determination of LMP or Expected delivery date (Pregnancy)

CDC data collection (multi vitamin consumption/smoking/alcohol)


Demographics Health Information HT/WT/Blood


Auto calculation of Body Mass Index

Certification – Gatheringthe Required Information

Demographics Health Information HT/WT/Blood Growth Grid

MOWINS – Participant Management - Enrollment


Demographics Health Information HT/WT/Blood Growth Grid Referrals



Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA



Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA Nutrition Education


Primary topics per WIC Category

Must Discuss” topics are pre-selected“


Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA Nutrition Education Risk Factors


Automatically Assigned Risk Factors

Auto indication of High Risk based on RF assigned


Demographics Health Information HT/WT/Blood Growth Grid Referrals VENA Nutrition Education Risk Factors Determining Suggested Food

Prescriptions


Default package assigned based on

Risk/Priority

Multi Milk selection (indicated balance remaining)

Customize Food Prescriptions

Completing the Certification Auto assignment of Priority


Completing the Certification Auto assignment of Priority Determination of Certification

Period




Period Electronic Signature for Rights

and Responsibility



Period Electronic Signature for Rights

and Responsibility E-signature for FI issue

MOWINS– Participant Management Enrollment Wrap-up

Prescreening Applicants Collection of Basic Demographic Information Verify Income Eligibility Check for Potential Dual Participation Schedule Appointments


Demographics Health Information HT/WT/Blood Growth Grids Referrals VENA Nutrition Education Risk Factors Determining Suggested Food Prescriptions

Completing the Certification Auto assignment of Priority Determination of Certification Period Electronic Signature for Rights and

Responsibility Check Issuance (E-signature for check

issuance)

Participant Management Enrollment Monitoring

MOWINS

Change Demographic information Modify Address and Telephone

Information Participant Name Changes

MOWINS– Participant Management Monitoring

Modify Address and Telephone Information

Participant Name Changes

Modify Food Prescriptions Replace Formula Modify package quantities

MOWINS–Participant Management Monitoring

Modify package quantities

Replace Formula

Benefits Issuance Checks


Benefits Issuance Checks Configurable distribution rules

for each food item



for each food item Electronic signature capture


Benefits Issuance Checks Configurable distribution rules for

each food item Electronic signature capture Issue benefits for entire household


Benefits Issuance Checks Configurable distribution rules for

each food item Electronic signature capture Issue benefits for entire household Cycle adjustment


Cycle Adjust Household Members


for each food item Electronic signature capture Issue benefits for entire household Cycle adjustment Complete Issuance History



for each food item Electronic signature capture Issue benefits for entire household Cycle adjustment Complete Issuance History Display check details



for each food item Electronic signature capture Issue benefits for entire household Cycle adjustment Complete Issuance History Display check details Voids


View Appointment History


Provide Nutrition Education


Breast pump and Supplies Issuance


MICR PRINTERS

MOWINS– Features/Technology

SIGNATURE PAD

MOWINS– Features/Technology

SCANNER

MOWINS– Features/Technology Canon CanoScan 600F

Main Specifications

Product Description Canon CanoScan LiDE 600F - flatbed scanner

Device Type Flatbed scanner - desktop

Max Supported Media Size 8.5 in x 11.7 in

Dimensions (WxDxH) 11.3 in x 16.1 in x 1.7 in

Weight 5.7 lbs

Input Type Color

Resolution 16-bit (64K gray levels) / 48-bit color

External Resolution 8-bit (256 gray levels) / 48-bit color

Optical Resolution 4800 dpi x 9600 dpi

Interpolated Resolution 19200 dpi x 19200 dpi

Max Document Size 8.5 in (Letter A Size) x 11.7 in (A4)

Supported Media Type Plain paper, bulk objects (such as books), film

Media Feeder Type Manual load

Interface Type Hi-Speed USB

System Requirements Microsoft Windows 98/ME/2000/XP, Apple MacOS X 10.2 - 10.2.6, Apple MacOS X 10.4.x

Manufacturer Warranty 1 year warranty

DEMONSTRATION Signature pad Printer Scanner

MOWINS

BREAK

MOWINS

QUESTIONS

MOWINS

Vendor Management Vendor Authorization

MOWINS

Vendor Authorization

MOWINS– Vendor Management Peer Group Designation

Vendor Authorization Vendor Application Waiting List

MOWINS – Vendor Management

Vendor Authorization Vendor Application Waiting List Application Wizard

MOWINS– Vendor Management

Vendor Authorization Vendor Application Waiting List Application Wizard Stamp Issuance


Vendor Authorization Vendor Application Waiting List Application Wizard Stamp Issuance New Vendor Training


Vendor Authorization Vendor Application Waiting List Application Wizard Stamp Issuance New Vendor Training Send Letters of Notification



Vendor Monitoring Monitoring Visits

Vendor Monitoring Monitoring Visits Violations


Sanction Points

Vendor Monitoring Monitoring Visits Violations Vendor Training


Vendor Monitoring Monitoring Visits Violations Vendor Training Compliance buys

(Secret Shopper)



(Secret Shopper) Stamp Replacement



(Secret Shopper) Stamp Replacement Redemption totals



(Secret Shopper) Stamp Replacement Redemption totals High Risk Reporting


The Integrity Profile Calculated TIP reporting


Online Vendor Price Survey


Managing Funds and Budgets Fund, Financial Accounts and

Natural Accounts

MOWINS– Financial Management

Managing Funds and Budgets Fund, Financial Accounts and

Natural Accounts General Journal Entries


Rebates Manufacturer Agreement

Maintenance



Maintenance Rebate Amount designation

by product



Maintenance Rebate Amount designation by

product Rebate Invoicing


Financial Reporting (FNS 798) Participation/Obligation/Rebate

Projections


Capture Estimated Caseload by Clinic

MOWINS– Caseload Management


Participation Reporting



Participation Reporting Enrollment Reporting



Participation Reporting Enrollment Reporting Duplicate Participation

Investigation


Creation of Custom Ad Hoc Reports

MOWINS– Ad Hoc Reporting

Creation of Custom Ad Hoc Reports Reusability of Custom Reports


User Defined Reports

Creation of Custom Ad Hoc Reports Reusability of Custom Reports Ability to save as Excel or HTML


MOWINS– WIC Health Surveillance

Collection of all USDA Participant Characteristics, CDC Pregnancy Nutrition Surveillance System (PNSS), and CDC Pediatric Nutrition Surveillance System (PedNSS) data sets

Automatic generation of objective risk factors based on entered health information for certification

Transmission of WIC Characteristics file to USDA according to USDA requirements

Transmission of PNSS and PedNSS files to CDC according to CDC requirements

Generation of WIC Participant and Program Characteristics 2006 (PC2006) file

Web -based Smart Client Technology .NET – Java Capability

MOWINS– Additional Features/Technology

Web -based Smart Client Technology .NET – Java Capability Online/Offline Capability

Data Synchronization

MOWINS– Additional Features/Technology

MOWINS

Participant Management Vendor Management Financial Management Caseload Management Ad Hoc Reporting WIC Health Surveillance Additional

Features/Technology

MOWINS – IMPORTANT DATES

WIC UPDATES & TRIP TO OK OCTOBER 2007 IMPLEMENTATION CONTRACTOR FEBRUARY 2008 QA CONTRACTOR FEBRUARY 2008 NEW EQUIPMENT INSTALLS LATE 2008 POLICY CHANGES 2008-2009 END USER TRAINING LATE 2008 USER ACCEPTANCE TESTING SEPT-OCT 2008 PILOT TESTING NOVEMBER 2008 STATEWIDE IMPLEMENTATION MARCH 2009

Questions Please complete feedback

form

MOWINS

MOWINS MOWINS THANKS TO ALL OF YOU!THANKS TO ALL OF YOU!

coming soon to your local wic agency!

Documents

local wic agency

new system

state wic

articlethe new spirit

wic participants

wic program

demonstration of spirit

spirit software