college application checklist · letters of recommendation, this information will be included in...
TRANSCRIPT
4.19.HCPSS Office of School Counseling.NH
College Application Checklist
Task Timeframe Where
1
☐
Complete the Teacher Information Form This should be completed for each teacher you are asking to write a letter of recommendation. The information on this form will help your teachers write a more personalized letter for you.
June 14, 2019
“About Me”
2
☐
Complete the Counselor Information Form This gives a complete picture of your activities - both in and out of school, your honors and awards, and other information that helps your counselor write a comprehensive letter of recommendation.
June 14, 2019
“About Me”
3
☐
Have your parent/guardian complete the Parent Information Form This is optional but it gives your school counselor additional information from your parent that may assist in writing your letter of recommendation.
June 14, 2019
“About Me”
4 ☐
Add Colleges to the ‘Colleges I Am Thinking About’ List Log onto your Naviance account and add colleges to ‘Colleges I Am Thinking About’ list.
Ongoing
“Colleges”
5 ☐
Complete Waiver of Right to Access Letters of Recommendation The completed form needs to be signed by your parent or guardian. Counselors and teachers will not submit their letters of recommendation without having this form completed in your file.
20 school days prior
to application
deadline
6 ☐
Complete Transcript Request Form 20 days prior to deadline The completed form, which needs to be signed by your parent or guardian, allows the school to send your transcripts to the colleges to which you are applying.
See Deadline
Chart
7
☐
Complete the Teacher Recommendation Request Form and hand it to teachers face-to-face, 20 days prior to deadline Once your teachers receive this, they can use the Teacher Information Form (you have completed on Naviance) to write a letter of recommendation for you. Your teachers will send your letters electronically through Naviance or mail them if necessary. Once your transcript request has been entered by the registrar, you can request specific teachers on the ‘letters of recommendation’ page (see below). Don’t forget to write a thank you note for each teacher who writes a letter of recommendation for you. A new form should be completed and given to teachers if you add more schools.
See Deadline
Chart
8
☐
Invite teachers to complete the letter of recommendation in Naviance Click on the Colleges tab and then ‘letters of recommendation.’ Click the ‘add requests’ button. Select the teacher you would like to write a recommendation for each college from the drop down menu. Repeat for additional teachers. Click the Save button. ARL Teachers will not be on this list – you should discuss with them in person.
20 school days prior
to application
deadline
4.19.HCPSS Office of School Counseling.NH
Task Timeframe Where
9
☐
If you are applying to colleges using the Common Application, log onto the Common Application website and add the colleges listed on your Transcript Request Form. You also must complete the Education section of the Common Application. Watch this video to get more detailed instructions. https://www.commonapp.org/eLearning/Submission.htm.
Once you complete
the Education Section of Common
App
10
☐
If you are applying to colleges using the Common Application, view the video on your Naviance Homepage and complete the Common Application match Watch this video by accessing the links section (left side) of your Naviance homepage – Com App Match Video. This is critical for your counselors and teachers to be able to submit documents on your behalf. Also, go into Colleges I’m Applying to and click on “Unknown” under “Applying via Common App?” to let them know that you intend to apply with the Common Application.
Once you complete
the Education Section of Common
App
11 ☐
Request Test Scores Be Sent To Colleges Colleges want your ACT and SAT scores sent directly from ACT or The College Board. Log on to your account at www.actstudent.org or www.collegeboard.com and follow the instructions to have your scores sent to your list of colleges.
As soon as you finish
testing
12
☐
If you are planning to play a sport in college, register with the NCAA Eligibility Center Go to www.eligibilitycenter.org and click on “New Account” in the upper right hand corner. Once you create an account, you must request an official transcript from the school by adding NCAA to the BLUE Transcript Request Form. Official SAT/ACT scores must also be sent to the NCAA.
Note: When you commit to play a DI or DII sport in your senior year, you must also request a Final Transcript from the Registrar to be sent to the NCAA
Summer 2019
13 ☐
Complete the Free Application for Student Aid (FAFSA) Go to www.fafsa.ed.gov. Complete the form as early as possible after October 1. Money is often awarded on a first come, first serve basis. There are many helpful sites that you can practice completing the form prior to October 1 but make sure you DO NOT pay for any service related to this form. It’s FREE!
Begin on October 1,
2019 fafsa.ed.gov
14
☐
If applicable, complete the CSS Profile. The CSS/Financial Aid
PROFILE (often written as CSS PROFILE), short for the College Scholarship Service PROFILE, is an application distributed by the College Board in the United States allowing college students to apply for financial aid. Approximately 300 colleges participate.
At least two weeks before the earliest college or
scholarship priority
application date you need
to meet
www.collegeboard.org
15 ☐ Submit applications by the deadline dates posted by the college
Varies College Website
16 ☐
Complete Senior Survey and Information Report so the registrar can send out a final transcript to your college This survey will be completed in your English 12 class just before graduation in May. Congratulations!!!! You are now officially finished with the college application process.
Spring 2020
4.19.HCPSS Office of School Counseling.NH
IMPORTANT INFORMATION FOR YOUR COLLEGE APPLICATIONS
School Address: 8700 Old Annapolis Road Ellicott City, MD 21043
School CEEB Code: 210510
School Phone #: (410) 313-2871
School Fax #: (410) 203-1509
Counselors: Mr. David Glenn (A-C) [email protected]
Mrs. Melody Green-Lewis (D-H) [email protected]
Mrs. Sonya Sutter (I-Mo) [email protected]
Ms. Alexis Pappadeas (Mu-Se) [email protected]
Ms. Jillian Hoffman (Sh-Z) [email protected]
Registrars:
Ms. Nicole Nicholson (A-K) [email protected]
Mrs. Katelyn Trinite (L-Z) [email protected]
Transcript Requests will be accepted beginning Monday, September 9th
, 2019.
Students should drop forms off to the Registrar’s Office located in Student Services anytime between 7:30am
and 2:30pm.
REMEMBER: You are responsible for requesting your SAT and ACT scores. They must be sent directly from
College Board and ACT to the colleges.
www.collegeboard.org for your SAT scores
www.actstudent.org for your ACT scores
Are you planning to play a sport in college? Have you registered with the NCAA Clearinghouse?
https://web3.ncaa.org/ecwr3/ *You will need to request a transcript from the Registrar.*
4.19.HCPSS Office of School Counseling.NH
Recommendation Letter and Transcript Request Due Dates Class of 2020
Please note that these dates are the last possible day to make your requests.
Requests that are received later than the recommended due dates may not be ready by the college deadlines. You may have college deadlines other than the ones listed here – below are the most common. Look at your calendar and count 20 school days back from the college deadline - DO NOT count holidays, weekends or HCPSS “schools closed for students” days - to find the due date for your transcript and letter requests. The 20 school days is a courtesy given to the teachers and counselors so they can do the best job possible on your letter of recommendation.
♦ Remember you DO NOT have to wait until these deadlines.
The earlier your requests are made, the smoother the process will be!
College Deadline Last date student can turn in requests October 15, 2019 September 12, 2019
November 1, 2019 October 2, 2019 November 15, 2019 October 17, 2019
December 1, 2019 October 30, 2019
December 15, 2019 November 13, 2019 *January 1, 2020 (December 18, 2019) *November 22, 2019
January 15, 2020 December 6, 2019 February 1, 2020 January 2, 2020
February 15, 2020 January 16, 2020 March 1, 2020 January 31, 2020
April 1, 2020 March 4, 2020
May 1, 2020 March 25, 2020
*Due to this deadline being during Winter Break, requests must be made in 20 days prior to the last school day before the Break (shown next to deadline) as opposed to the deadline. Note: Mid-Year Reports will be submitted no later than February 25, 2020.
4.19.HCPSS Office of School Counseling.NH
*Consult your application or Naviance to confirm type and match to deadline date: EA=Early Action (usually non-binding) ED=Early Decision (usually binding)
Transcript/Student Records Request
Student Name: Date of Birth: ____/____/____
Phone: ( ) Counselor:
E-Mail Address: Graduation Year:
Teachers Writing Your Letters of Recommendation:
College/University, Armed Forces, Scholarship, Employer, Trade/Technical School, NCAA, Internship Program, Other (List below)
City in which College is Located
Application Deadline
Date
Application Deadline Type*
(EA, ED, Priority, Regular,
Rolling, etc.)
Are you using the Common
App? (Y or N)
Do you need a Counselor Letter
of Recommendation
(Y or N)
For OFFICE USE Only
Electronic Submission or Mailed
Date
Date of Request: Paid?
Release of Student Records The law requires that schools receive written permission signed by the parent/guardian before transcripts, including mid- year reports and other student records can be released to a third party. I give approval to have transcripts and other student records sent by U.S. Mail or transmitted electronically to those listed above when a request to do so is made by my son/daughter. Signature of Parent/Guardian: Date: ____/____/____ Student Signature: Date: ____/____/____ Fees: Current Students: first 3 transcripts: no cost; additional transcripts (4+): $2 each, payable at the time of request. Graduates: $4 per transcript Please allow 20 school days to process transcript requests.
4.19.HCPSS Office of School Counseling.NH
Colleges and universities prefer that teacher evaluations and recommendations be confidential.
Colleges generally believe that recommendations written with this understanding are more candid and
honest. Therefore, those recommendations have more validity and carry more weight in the
admissions process than recommendations that parents and students can access.
In light of this, we request that all students/parents requesting letters of recommendation complete and
return the waiver form below to the counseling office. If you choose not to waive your right to access
letters of recommendation, this information will be included in the counselor’s letter.
Waiver of Right to Access School/Teacher Letters of
Recommendation
We request that school employee(s) at High School complete a
letter of recommendation(s) and/or other evaluations associated with my/my child’s college application.
We authorize the release of student information in this letter and other application forms.
We do waive our rights We do not waive our rights
to examine or obtain a copy of the letter(s), rating sheets, and other evaluations.
Printed Name of Student Student Signature Date
Printed Name of Parent/Guardian Parent/Guardian Signature Date
2.15. HCPSS Office of School Counseling and Related Services.LB
4.19.HCPSS Office of School Counseling.NH
TEACHER RECOMMENDATION REQUEST Student Name: Teacher Name: _______________________________
Name of College/University Application
Deadline Date
Do you need the letter mailed? (Write Y if your college has a stamp icon
(Naviance)
Are you using the Common Application?
(Y or N)
For Teacher Use: Date Letter Sent
Teachers: Don’t forget to complete Teacher Common Application Form prior to letter being submitted.
Release of Student Records The law requires that schools receive written permission signed by the parent/guardian before transcripts and other student records can be released
to a third party. I have completed the Wavier of Right to Access Teacher Letters of Recommendation Form and have ☐ waived my rights ☐ not
waived my rights to examine a copy of the letter. I give approval to have transcripts and other student records sent by U.S. Mail or transmitted
electronically to those listed above when a request to do so is made by my son/daughter.
Signature of Parent/Guardian: _____________________________________________________________________ Date: _____/_____/_____ Student Signature: _______________________________________________________________________________ Date: _____/_____/_____
4.19.HCPSS Office of School Counseling.NH
TEACHER RECOMMENDATION REQUEST
Student Name: Teacher Name: _______________________________
Name of College/University Application
Deadline Date
Do you need the letter mailed? (Write Y if your college has a stamp icon
(Naviance)
Are you using the Common Application?
(Y or N)
For Teacher Use: Date Letter Sent
Teachers: Don’t forget to complete Teacher Common Application Form prior to letter being submitted.
Release of Student Records The law requires that schools receive written permission signed by the parent/guardian before transcripts and other student records can be released
to a third party. I have completed the Wavier of Right to Access Teacher Letters of Recommendation Form and have ☐ waived my rights ☐ not
waived my rights to examine a copy of the letter. I give approval to have transcripts and other student records sent by U.S. Mail or transmitted
electronically to those listed above when a request to do so is made by my son/daughter.
Signature of Parent/Guardian: _____________________________________________________________________ Date: _____/_____/_____ Student Signature: _______________________________________________________________________________ Date: _____/_____/_____