college action project worksheet for cap projects june 16 ... · 2 | p a g e *the goals has been...

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College Action Project Worksheet for CAP Projects – June 16, 2017

Update

CAP 1.3.3 Provide additional student support for Latino students Team Leader: Marisol Blanco 1. CAP Team Members

Brune Garcia - Service and Technology Coordinator - Student Life-

Domingo Hernandez-Gomez - Director- Center for Equity and Inclusion

Elino Cortes-Figuereo - Accuplacer Coordinator - Enrollment Center -

Francisco Ramirez - Admissions and Enrollment Coordinator - Enrollment Center-

Jose Mora- Enrollment Center Support Professional - Enrollment Center -

Lydia Cruz – Coordinator for Adjunct Faculty and FMLA.

Marisol Blanco – Associate Director - College Success Center-

Melissa Polanco- Nunez- APSS to Associate Dean of Faculty Evaluation and Hiring & Adjunct faculty for CLS 100 [New]

Rafael Pastrano - Educational Support Professional - Distance Learning -

Rolando Bocanegra - Student Success Coach- College Success Center-

Sonya Hernandez- Adjunct faculty for CLS 100-

Student member- the team is working to identify a student representative

2. Describe the purpose of this project including a description of the associated activities. (100

words or fewer)

The purpose of this project is to assist Latino students in achieving their educational goals by providing additional support. The project seeks to maximize resources currently available to them and create new ones. This project also seeks to foster a strong sense of belonging and community among Latino students by affirming, honoring, and incorporating Latino culture into its activities. Some of the associated activities include continuation of CLS 100 recruitment and monitoring, implementation of the student engagement activities (i.e., Winter semester engagement event for families, cultural events), increased support with the annual Latino Youth Conference, a Latino graduation celebration, and maintenance and updating of resources (i.e., marketing materials, Spanish website). *The purpose has been updated from 2015-2016 to reflect priorities for the 2016-2017 year 3. Describe the goals of this Action Project (in 100 words or fewer)

Increase engagement of Latino students.

Enhance the sense of belonging and community among Latino students

Increase enrollment, persistence, and graduation rate of Latino students

Increase the persistence and course success rate of Latino students participating in CLS 100/ learning communities.

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*The goals has been updated from 2015-2016 to reflect priorities for the 2016-2017 year The following activities and initiatives will support these goals:

CLS 100- continue promotion, recruitment, enrollment, and monitoring of the CLS

100-Latino sections. (These sections are designed to meet the needs of our Latino

students which include addressing affective or non-cognitive skills such as identity,

culture, and civics, culturally responsive teaching and highly engaging pedagogy.)

Student Engagement Activities o Coordinate and implement a welcoming event for both returning and new

students during Winter 2017 o Coordinate and implement a Latino Graduation Celebration o Coordinate additional activities and events for students o Promote, support, and collaborate on Hispanic Student Organization

events/activities

Actively support the annual Latino Youth Conference

Support external opportunities

Continue community collaborations

Resource development and maintenance (marketing materials, Spanish website, translated documents)

Provide ongoing academic student support (from key staff members in the following areas: Admissions, testing, FastTrack, advising, tutoring, Financial aid, CLS 100, mentoring, ESL support, and transportation assistance).

4. What measureable criteria will be used to determine this project’s success?

Number of students enrolling in CLS 100

Number of students attending engagement activities offered by the Latino team

Enrollment, persistence, and graduation rate of Latino students

5. Please provide the results of your lead measures to date (either tables or charts) The CAP team has engaged in the following activities: CLS 100: Fifty-eight students were recruited for the Fall 2015 semester. All students were able to

complete MyDegreePath lesson. Eighty-Nine point six percent (89.6%) earned a grade of C or

better. Seventy-Nine point three percent (79.3%) enrolled for the Winter 2016 semester (some

did not enroll for Winter due to financial challenges, especially our DACA/Undocumented

students).

Retention Rates for Latino CLS 100 Fall 2015 Cohort (Graph below):

Of the 58 students who enrolled in the three sections of Latino CLS 100 in Fall 2015, seventy-nine percent (79%) enrolled in Winter 2016.

Sixty two percent (62%) of Fall 2015 Latino CLS 100 students are currently enrolled for Fall 2016.

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Fall 2015 to Fall 2016 retention rate for the Latino CLS 100 students is higher (62%) compared to that of all FTIAC students in CLS 100 (54%).

2016-2017:

Recruitment and enrollment in Latino CLS 100 will continue this year. For Fall 2016, there are currently two sections of Latino CLS 100. There are currently 40 students enrolled. The CAP team will continue to monitor and support these students. Planning for Winter 2017 Latino CLS 100 is underway. Eligible students have been identified and sections have been requested.

Student Engagement Activities: The CAP team implemented several engagement opportunities for students throughout the 2015-2016 year. Some of these include:

Conectate (Fall 2015): a welcoming event to connect FTIAC Latino students and their families to staff and resources at GRCC.

Dia de los Muertos/ Day of the Dead Celebration (Fall 2015): a Day of the Day altar and celebration took place at the College Success Center on November 2, 2015. Students, staff, and faculty dropped by and enjoyed music, food, and conversation about the significance of this celebration.

Dia de La Mujer Conference at MSU (Winter 2016): coordinated logistics to take a group of Latina students to East Lansing for the conference in April 2016. Covered registration costs and provided $10 gas cards for students.

62.07%

54%

50.00%

52.00%

54.00%

56.00%

58.00%

60.00%

62.00%

64.00%

Fall 2015 to Fall 2016 Retention

CLS 100 Retention

Latino CLS 100 All CLS 100

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Supported activities hosted by the Hispanic Student Organization (HSO) (ongoing)- Thanksgiving Celebration, Valentine’s Day celebration/dance, USHLI conference attendance, Winter holiday celebration, etc.

2016-2017:

Welcoming event for both returning and new students during Winter 2017 o The CAP team is currently working to identify a date for this event

Promote, support, and collaborate on Hispanic Student Organization events/activities

o The CAP team has confirmed their participation in a handful of the fundraising events that HSO is hosting this October and November to raise money to attend the annual United States Hispanic Leadership Institute in Chicago.

Day of the Dead Celebration: Tuesday, November 2, 2017 o Altar will be set up at Center for Equity and Inclusion o Altar set up will be Friday, October 21st and will be on display until Friday,

November 5th

Provided staff support to Undocumented/DACAmented peer support group formed

by GRCC students- September 22, 3pm-4:30pm

Resource Development:

Translated documents: The team is coordinating a massive translation effort concentrating on Financial Aid and Scholarships. The GRCC Foundation Scholarship Handbook is being translated to Spanish (42 page document).

Marketing materials: The team distributed more materials in the community promoting our services and support to Latino students.

DACA/Undocumented Guide: The team developed this guide as a resource for students. 2016-2017:

Translated documents: The GRCC Foundation Scholarship Handbook is almost completely translated to Spanish. Once the index is translated, this project will be completed.

Marketing materials are currently being updated to align with the new efforts and activities that the CAP team will be prioritizing this year.

DACA/Undocumented Guide: the guide is currently being updated and prepared for printing for this year.

Support external opportunities 2016-2017:

The CAP team has promoted and supported the following activities so far: o Bi-lingual College Fair: October 13, 6:30pm-8pm at Cesar Chavez Elementary

(along with Admissions counselor)

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o The CAP team actively promoted the Hispanic/Latino Commission of Michigan Scholarship to all Latino students currently enrolled. Student interest was high. Sonya Hernandez, who teaches a Latino CLS 100 class and is a member of the CAP team, also serves as a Commissioner and confirmed that the number of applications from GRCC students reached an all-time high this year.

Continue community collaborations: 2016-2017:

The CAP team has a strong collaboration with the West Michigan Hispanic Chamber of Commerce. We will be supporting two events in November. The first will be the Career Fair Workshop Event on November 7th from 6pm-8pm. GRCC will be hosting the event in the ATC. This event will be primarily for GRCC students. It will offer four presentations (networking, branding, social media & resume critiquing, and interviewing). These workshops will serve to prepare students for a second event, the Latino Career Fair. The Career Fair will be November 10th at the DeVos Place. The CAP team will actively promote and support these efforts.

Hispanic Center of West Michigan: Two CAP team members are confirmed to attend a Parent Night at the Center on November 16th. They will be meeting with families to discuss support and resources available to Latino, Undocumented, and/or DACAmented students.

Provide ongoing academic student support 2016-2017:

The CAP team will be launching an email campaign during the week of October 24 to all Latino students currently enrolled. The purpose of the email will be to check-in with students and provide assistance or referrals to the various service areas and resources available on campus to ensure a successful Fall semester. A Blackboard group has been created in order to communicate with students this semester, as well.

A.L.A.S. Mentoring Program The Assisting Latinos to Achieve and Succeed (ALAS) Mentoring Program was piloted during the Winter 2016 semester. Program design and development took place during the Fall 2015 semester, including identifying the application and matching process for mentors and mentees and training and orientation development and delivery. There were 18 active mentor/mentee pairs. Several activities were implemented in support of the ALAS program, including:

Training/Orientation for the mentors and mentees

“La Platica” series: 3 separate events in which speakers shared strategies for success

Routine check-ins with both mentors and mentees

Engagement activities for participants (luncheons, vision board activity, etc.) 2016-2017:

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The A.L.A.S. Mentoring Program will not be implemented this year due to a lack of resources (time, personnel to coordinate logistics, etc.) which made it challenging for the CAP team to fully engage both mentors and mentees throughout the Winter 2016 semester. “La Platica” speaker series will also be discontinued.

Enrollment and Retention Data: The data illustrated in the graphs that follow indicate gains in both enrollment and retention of our Latino student population. Not only are more Latino students enrolling at GRCC than ever before, but more are returning semester to semester and year to year. Fall Enrollment:

Latino student enrollment increased to 1,807 and made up 12.5 percent of the total population.

Minority students make up 28.6% of our student population. Latinos are the largest minority group on campus.

2013 2014 2015 2016

Hispanic 1,386 1,551 1,498 1,807

8.34%

9.87%10.03%

12.50%

Latino Fall Enrollment

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One-year retention of Latino students:

Not only are more Latinos enrolling at GRCC than ever before, but they’re returning from semester to semester.

There has been a continued increase in Latino one-year retention rates (Fall to Fall) over the years. Fall 2012 to Fall 2013 retention was 44% compared to 54.3% from Fall 2015 to Fall 2016.

One year retention rate for Latino FTIAC students from Fall 2015 returning for Fall 2016 (54%) is higher compared to the retention rate for all FTIAC students (53%).

6. What Indicators of Success will this project most likely impact? Please indicate whether the project will directly or indirectly impact the measure. 1. Persistence rate (fall to winter) (Directly) 2. Completion (150% graduation rate) for first time/full time students (Directly) 3. Retention rate (fall to fall for first time, degree-seeking students) (Directly)

7. What personnel resources will be required to deliver the project successfully?

FA12 to FA13 FA13 to FA14 FA14 to FA15 FA15 to FA16

Latino FTIAC 44.9 47.4 52.1 54.3

All FTIAC 50.3 50.9 50.4 53.3

0

10

20

30

40

50

60

Retention Rates for Latino FTIAC Students

Latino FTIAC All FTIAC Linear (Latino FTIAC)

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While CAP team members will be very involved in executing this project, support from the

following will be necessary:

• Faculty members (for CLS 100)

• Advisors, Success Coaches, Counselors, Financial Aid/Scholarships, Tutors (to provide

support to students as needed)

Communications (marketing materials and website

Woodrick Center for Equity and Inclusion

Institutional Research

Records

External partners/community members

A contingency Latino Student Support employee to assist with coordination and

implementation needs

8. What additional resources will be required to develop and/or sustain the project?

Category Cost Explanation (one time or recurring) Which budget will cover these costs?

Supplies $5,000 (estimated)

Office supplies (postage, etc.), advertising/marketing materials, translation services, incentives for student engagement activities, certificates and

College Success Center (SLT Budget Request)

Training $3,000 (estimated)

Training for staff and student (conference attendance, on-campus speakers/training)

College Success Center (request for SLT)

Other $12,000 (estimated)

Food/refreshments for the multiple engagement activities (including the Winter semester student and family welcoming event and the Latino Graduation Celebration), parking passes for event participants, etc.

College Success Center (request for SLT)

9. Will this project require any additional budget dollars for the 2016-2017 academic year that have not already been secured? ___NO _X_Yes* *However, funding request to SLT will be submitted in October.

10. Provide a work plan for this project: Updated this section

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Month Activity Person Responsible

Status as of June 2017

August, 2016

Recruit and register students for Fall CLS 100 sections

Monitor and support Fall CLS 100

First team meeting to plan for 2016-2017 year

All 40 students enrolled in Fall 2016 CLS 100 (2 sections)

September, 2016

Team meeting to set goals and priorities for 2016-2017

Monitoring and supporting Fall CLS 100

Support student organized programming/activities

Promote external opportunities (see note below)

Marisol Blanco All

The team met to discuss priorities and goals for the 2016-2017 year:

Identified activities that CAP would not be able to continue into 2016-2017 year due to lack of resources (ALAS mentoring program and “La Platica” lecture series”)

Provided staff support to Undocumented/DACAmented peer support group formed by GRCC students- September 22, 3pm-4:30pm

Promoted external opportunities: Hispanic/Latino Commission of Michigan Scholarship

October, 2016

Continue to discuss CAP priorities/goals for the CAP


Planning of student activities- Day of the Dead Celebration (October 21-November 4)

Mid-semester communication to students to check-in and connect them to

Marisol All

Solidified goals and activities for the 2016-2017 year.

Planned Day of the Dead celebration- main event is scheduled for November 2 at the Center for Equity and Inclusion

Blackboard group was created (includes all currently enrolled Latino students) to send announcements and emails to students

Community Engagement Activity: Team member

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tutoring, advising, etc.

Update marketing materials and Spanish website

Identify students for Winter 2017 CLS 100 classes

Promote external opportunities (see note below)

Academic Student Support (see note below)

Support HSO hosted events/activities

(Marisol) participated in the Bi-lingual College Fair on October 13, 6:30pm-8pm (along with Admissions)

Supported in promotion of HSO hosted events/activities

Prospective Winter CLS 100 students have been identified. However, due to low number, Latino sections of CLS 100 would not be offered Winter 2017.

Made some progress on updating marketing materials. However, these were not finalized.

November, 2016


Recruitment for Winter CLS 100

Day of the Dead celebration- November 2 at the Center for Equity and Inclusion

Establish a calendar of events for the year, including date for Latino Graduation Celebration

Identify how the CAP team will support the Latino Youth Conference

Promote and support external opportunities (see note below)


Develop assessment tool (survey) to evaluate engagement activities

Marisol All

Hosted 2nd annual Day of the Dead celebration on November 2. The event took place at the Woodrick Center for Equity and Inclusion from 9am to 4:30pm. While the event was intentionally promoted to Latino students; student attendance was diverse. Refreshments were provided (tamales, horchata, hibiscus tea, authentic Latino candies, and pan dulce/Mexican pastries). "Dia de los Muertos" is a holiday celebrated in Mexico (and many other countries) that honors family and friends who have passed on. An altar was set up at the Center for Equity and Inclusion. Over 50 students, staff, and faculty attended the event throughout the day. Several students (at least 7) stopped by the Center for Equity and Inclusion after the event to inquire about Latino student support (including resources for undocumented/DACAmented

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students). The event was very successful. We hope to continue hosting this event every year.

Monitored and supported Fall CLS 100

Supported and promoted HSO hosted events and activities, including fundraising efforts for HSO student participation in the United States Hispanic Leadership Institute (USHLI) in February.

Promoted and supported external opportunities:

Latino Career Fair on November 7: GRCC hosted a series of workshops for students to prepare for the Latino Job Fair

Latino Job Fair: November 10th at DeVos Place. We promoted this opportunity hosted by the West Michigan Hispanic Chamber of Commerce.

Hispanic Center’s Parent Night on November 16 (6pm-8pm): three team members (Marisol, Francisco, and Jose) assisted Latino students and families with FAFSA completion.

Identified professional development opportunities for team members to participate including the following: o Preparate Conference in

April o NASPA Conference in March o United States Hispanic

Leadership Institute in February

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Used blackboard as a communication tool to promote opportunities, provide important

Confirmed with the Latino Youth Conference steering committee that the CAP team would actively support its volunteer recruitment efforts. The CAP team will promote the conference to its students and recruit Latino students to volunteer. CAP team members will also support the conference this year as volunteers.

December, 2016



Planning/coordinating for student engagement activities


Support Latino Youth Conference Planning Committee

Planning for Spring Graduation Celebration

Marisol All

Monitored and supported Fall CLS 100 Latino sections. CAP team member visited class to promote opportunities and support resources available.

Used blackboard as a communication tool to promote opportunities, provide important information and reminders about the Winter semester (i.e., tuition due dates, academic advising options, GRCC Foundation scholarship information).

Planned student engagement activities: Latino Graduation Celebration and Conectate Event

CAP team confirmed that we would be moving forward with coordinating two New Student Orientation sessions in Spanish. The team began planning these sessions and

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identified dates: o Lakeshore: May 23 o Grand Rapids: June

28

Student Support Activity: Implemented a call campaign to about 700 Latino students who were not yet enrolled for the Winter 2017 semester.

January, 2017


Monitoring and supporting Winter CLS 100

Implement Student Engagement Event: welcoming event for both new and returning students (and their families)



Support Latino Youth Conference Planning Committee


Marisol All

Student Support Activity: Wrapped up the call campaign to students not yet enrolled in W17 courses. This initiative was not as successful as we had hoped; not all staff was able to complete the calls due to when the campaign was launched. Many were on vacation or were supporting other enrollment efforts within their respective departments. We will be considering to implement something like this in the future, but launching it earlier on.

Planned student engagement activities: Latino Graduation Celebration, Conectate Event, and Spanish New Student Orientation sessions

Confirmed support to HSO students attending the United States Hispanic Leadership Institute (USHLI) in February. The CAP will provide dinner during one of the evenings.

February, 2017


Support Latino Youth

Marisol All

Planned student engagement activities: Latino Graduation Celebration, Dia de la Mujer Conference

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Conference Planning Committee




registration/sponsorship for Latina students, and Spanish New Student Orientation sessions

Hosted welcoming event for both new and returning students (and their families- Conectate Event on Saturday, February 11 (12pm- 2pm). The purpose of "Conectate" was to connect our Latino students with Latino staff at the College and all the resources we have for them. The event consisted of lunch, a small resource fair (including information on Latino student support resources, information on the Latino Youth Conference, Woodrick Center for Equity and Inclusion, Academic Support and Tutoring, BeNice, and Financial and Scholarships), and a presentation on Latino student support services and resources available on campus. Each student received a “Somos GRCC” (We are GRCC) t-shirt. The event was extremely successful with approximately 130 in attendance (including at least 54 students). The CAP team received very positive feedback from students, families, and staff.

Provided student support and promoted opportunities: completed email campaign to all Winter 2017 enrolled students on February 2. The purpose of this initiative was to inform W17 Latino students of

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the Latino student support and resources that are available on campus and to encourage them to connect with the Latino Student Support team throughout the semester.

CAP provided support to HSO students attending the United States Hispanic Leadership Institute (provided dinner during evening that a meal was not provided through the conference). One CAP team member also attended as a chaperone with the small group of students.

Planned Latino Youth Conference Volunteer orientation sessions and coordinated volunteer recruitment efforts.

March, 2017 Latino Youth Conference- March 7, 2017





Marisol All

The CAP team supported the Latino Youth Conference more extensively this year than previously. CAP team members supported the conference as volunteer and one team member (Marisol) served as co-coordinator of volunteers on the steering committee.

Marisol coordinated (and the CAP co-sponsored) two Latino Youth Conference volunteer orientation sessions. The goal of these sessions was to confirm volunteers for the conference and delegate assignments to each volunteer. Each volunteer received an information folder, conference volunteer t-shirt, and lunch/dinner.

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o March 6, 12pm-1:30pm o March 6, 5:30pm-7pm

Promoted and supported external opportunities: o Cesar Chavez social justice

activities, including the annual march

o Young Women Strong Leaders Conference on March 24th

o Dia de la Mujer conference on April 8th.

April, 2017 Host Spring Graduation Celebration Event





Marisol All

CAP team met weekly to plan the Latino Graduation Celebration (meeting dates: April 5, April 13, April 20)

Hosted Graduation Cap Decorating event on April 18 (10am-1pm). Decorating supplies and a pizza lunch was provided. Over 140 graduates (Fall 2016, Winter 2017, and Summer 2017) were invited, and five students participated.

The CAP team successfully hosted GRCC’s first annual Latino Graduation Celebration on Friday, April 21 (6pm-8pm). Fall 2016, Winter 2017, and Summer 2017 graduating students, along with their friends and families, were invited to celebrate their accomplishments dinner, deserts, and a certificate ceremony. A graduating student served as the master of ceremony and each student was allowed a few minutes during the ceremony to say a few words. 18 graduating students participated

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and approximately 120 people were in attendance.

Promoted and supported external opportunities: o Dia de la Mujer Conference in

East Lansing, MI on April 8. The conference consists of a series of workshops focusing on education, health, political, inter-personal relationships, culture, personal development, and self-empowerment for Latinas of all ages and backgrounds. This is the third year that the CAP supports students with the cost of the registration (approximately $15/student). We had the highest participation this year with 24 students. Two CAP team members also attended as “chaperones” (Marisol Blanco and Azusena Nevares)

May, 2017 Evaluate student participation and engagement in activities

Marisol All

The team debriefed each event/initiative that was implemented during team meetings following the activities. The team attempted to meet at least monthly. This activity will be ongoing throughout the summer.

Planned/coordinated student engagement activities: New Student Orientations (NSO) in Spanish (both at Midtown and Grand Rapids) o Team worked with Evan

Macklin and various others involved with NSO to coordinate these orientation sessions in Spanish.

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o Team decided to cancel the Lakeshore Spanish orientation scheduled for May 23 due to low student registration (3 students).

June, 2017 Planning for Spanish Orientation that will be offered in Grand Rapids on June 28.

Marisol All

Team will be meeting the week of June 19 to finalize details for the Grand Rapids Spanish New Student Orientation scheduled for June 28th.

July 2017 Evaluate student participation and engagement in activities from 2016-17

Plan for 2017-2018 year, including identifying activities which will continue from 2016-17 o Revisit activities or

initiatives not completed in 2016-17

o Develop a calendar of events for 2017-18 year

o Discuss Hispanic Heritage Month opportunities

o Consider hosting an event for Latino students and their families before Raider Rally

Recruit and register

students for Fall CLS

100 section(s)

Marisol All

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August, 2017 Recruit and register students for Fall CLS 100 section(s)

Plan for 2017-2018 year, including identifying activities which will continue from 2016-17 o Revisit activities or

initiatives not completed in 2016-17

o Develop a calendar of events for 2017-18 year

o Discuss Hispanic Heritage Month opportunities

o Consider hosting an event for Latino students and their families before Raider Rally

Marisol All

September, 2017

Monitor and support Fall CLS 100 Latino section(s)

Support student organized programming/activities

Promote external opportunities

Marisol All

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1. Will this CAP continue into the 2017-18 academic year?

_X__ Yes

___ No. If no, you must complete a Closing a CAP form and present it to Dean’s

Council. (You can request a copy of this form from Donna).

college action project worksheet for cap projects june 16 ... · 2 | p a g e *the goals has been...

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