Cobb CountyNon-Profit

Grant ProcessFY 15/16

Agenda

Welcome- Karen Carter, Cobb Community Collaborative

Background/Budget- Buddy Tesar/Mary Anna Gunther, Cobb County Government Finance Department (Slides 3-7)

Collaborative Role/Process- Karen Carter (Slides 8-15)

Funding Guidelines/Application Review- Lee Freeman- Smith, Chair-Elect (Slides 16-18)

Questions- All

2

Background

Cobb County Board of Commissioners utilizes Cobb Community Collaborative

Collaborative uses members with expertise in the area of non-profit service to make recommendations

Cobb County Board of Commissioners makes the final recommendations

3

Biennial Budget

• Two years budgeted

• Only one adopted each year

• Mismanagement of the first year’s funding could result in forfeiting the second year funding

4

Funding Source

• Part of General Fund Budget for FY 15/16

• Contingent on available funding based on anticipated revenues & expenditures for the County

5

Funds DisbursedAdopted Budgets

6

Funds Available FY 15/16

• FY 15/16- Approximately $900,000• The Cobb County Board Of Commissioners has the

duty of approving the FY 15/16 Biennial Budget

• A substantially final estimate for the FY15/16 Non Profit Grant award is determined in early spring.

7

Collaborative Role• Coordinate Grant Application & Funding Process• Application will be available on website at

www.cobbcollaborative.org• Questions should be submitted by email to Karen Carter at

kcarter@cobbcollaborative.org• Responses to all questions will be compiled and posted on

website• Peer Review Teams will be recruited, trained and mobilized

in April for May reviews• Peer Review Process depends on Collaborative member

participation • Current grantees are expected to provide at least 1

Executive, Program, Finance or Development Director for Peer Review Teams

8

Requirements

• Application must be complete with required attachments

• Must meet a Human Services Need

• Must serve individuals in Cobb County

9

Summary of Process

• Grant applications are submitted

• Reviewed by Peer Review Teams and rating forms completed

• Site evaluation completed for ALL applicants in April - May

10

Summary of Process

• Peer Evaluation Committee (PEC) makes Funding Recommendations

• CCC Board of Directors votes

• Recommended allocations are submitted to Board of Commissioners

• Final decisions are made by the Cobb County Board of Commissioners

11

Recommendations

Organization Review – 25

Program/Project Review - 45

Site Visit Evaluation - 30

Total Possible Points - 100

Note: FY 13/14 Total Funded Score was 95

12

New for FY 15/16

• Revised application/guide/criteria forms

• Minimum amount requested will be $10,000

• Maximum amount requested may not exceed 20% of your organization’s Cobb County operating budget

• Total grant request may not exceed 20% of organization’s total budget 13

Reminder

• Final Reimbursements Due (10/9/15 & 10/7/16)

• Funding will not roll forward to new fiscal year

• Reimbursement instructions will be sent with grant contract

14

Eligibility• Turn in completed application and

attachment materials by 12pm on March 31, 2014 12pm on March 31, 2014

• Non-profit organization providing human services to Cobb County residents

• Obtain a score of at least 80 points on 100 point scale (Program/Project Review total possible points (45), Organization Review total possible points (25), and Site Visit Evaluation total possible points (30) combined)

Note: FY 13/14 Total Funded Score was 9515

Funding Guidelines• Minimum amount requested must be at least $10,000

• May not exceed 20% organization’s Cobb County budget

• 3 designated pots of money corresponding with the 3 priority areas: Basic Needs Education/Employment Public Safety/Legal System/Crime Prevention

• Each priority area has a set of mandatory outcomes and indicators. Applicants must choose at least one mandatory outcome and one mandatory indicator.

• All applicants must attend one of the mandatory trainings and provide the original and signed Certificate of Attendance.

• Approximately $900,000 available16

Application Review• Instruction Guide contains question by question

directions

• Program/Project Rating Criteria and Organization Review Forms are included in the instruction guide

• Site Visit Evaluation Rating Form is included in the Instruction Guide

• Your organization and site visit score will be added to your program/project score for each priority area for which you are applying

17

Application Review

Part I: Applicant Information (questions #1-9 on pgs. 1-2)

Part II: Organization Information (questions #10-15 on pgs. 2-3)

Part III: Program Information (questions #16 – 22 on pgs. 4-5)

Program Outcome Model Outcome Measurement Framework Mandatory Outcomes and Indicators

Part IV: Financial Information (pg. 6)

Part V: Attachments (pg. 7)

Authorized Signatures (pg. 7)

18

Questions

19