coal city community unit school district no web viewpresident hamilton called the meeting of the...

Coal City Community Unit School District #1Board of Education Meeting MinutesAugust 18, 2008

President Hamilton called the meeting of the Board of Education of Coal City Community Unit School District #1 to order at 6:30 p.m. at the Coal City Middle School Community Room. Members answering roll call were Armand Bianchi, Mary Gill, Curtis Grove, Ken Miller, Robert Pogliano and Shawn Hamilton. Board member Mark Jiskra was not in attendance. Superintendent Kent Bugg, Director of Business Services Jason Smith and Karen Vota were also in attendance. Other members of the audience included members of the press Ann Gill, Josette Twait and Peter Krowiak. PLEDGE OF ALLEGIANCE

President Hamilton led the Board of Education and others present in reciting the Pledge of Allegiance.

CLOSED SESSION

Ms. Gill moved and Mr. Miller seconded to go to closed session at 6:30 p.m. for the purpose of considering information regarding the review of closed session minutes; the appointment, employment, compensation, discipline, performance, or dismissal of specific employees; collective negotiating matters, potential sale of property and imminent litigation.

Ayes: Armand Bianchi, Mary Gill, Curtis Grove, Ken Miller, Robert Pogliano, Shawn HamiltonAbsent: Mark JiskraNays:Motion Carried.

When the board returned to open session President Hamilton called the regular meeting to order at 7:00 p.m. with the board members answering roll call present: Armand Bianchi, Mary Gill, Curtis Grove, Ken Miller, Robert Pogliano, Shawn Hamilton. Board member Mark Jiskra was not in attendance.

ACTION AS A RESULT OF CLOSED SESSION

1. Mr. Miller moved and Ms. Gill seconded to accept the resignation of Kimberly Smith, Third grade teacher at the Elementary School and to thank her for her years of service to the district.

Roll Call.Ayes: Ken Miller, Mary Gill, Armand Bianchi, Curtis Grove, Robert Pogliano, Shawn HamiltonNays:Motion Carried.

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2. Ms. Gill moved and Mr. Miller seconded to approve the following extra-curricular assignments:

Freshmen Volleyball Coach – Neal NicholsonMentor – Terry Triner, Shelby SkubicFreshman Class Sponsor – Sara Anderson

Roll Call.Ayes: Mary Gill, Ken Miller, Armand Bianchi, Curtis Grove, Robert Pogliano, Shawn HamiltonNays:Motion Carried.

APPROVAL OF CONSENT AGENDA

Mr. Grove moved and Mr. Bianchi seconded to approve the consent agenda including the minutes and closed session minutes from the regular meeting of July 21, 2008, the Board Study Session of the Whole of August 4, 2008, the June Activity Fund Reports; June Treasurer’s Report, the July Monthly Manual Checks report; the July Payrolls, the August Accounts Payable and the following building usage request:

Group Building Ins. DateCoal City Soccer Club ES Yes August 10, 2008Girl Scouts-Jennifer Painter ES Yes August 08-May 09Girl Scouts-Kathlyne Kreeger ES Yes Sept. 08-May 09

Roll call.Ayes: Curtis Grove, Armand Bianchi, Mary Gill, Ken Miller, Robert Pogliano, Shawn HamiltonNays:Motion Carried.

NOTICES AND COMMUNICATIONS 1. Introduction/acknowledgement of guests. President Hamilton welcomed those in attendance.

ADMINISTRATORS' REPORTS

A. EARLY CHILDHOOD CENTER REPORT

Calender of Events August 14 Open HouseAugust 21 At Risk PreSchool OrientationAugust 25 At Risk PreSchool BeginsAugust 25-29 DIBELS assessment K-1

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PersonnelTwo of our new staff members have name changes:Anna Nygard is now Anna FidaySarah Bielawski is now Sarah Hoffman

Pupil PersonnelAt this time we will be having 8 kindergarten sections, 8 first grade sections, 4 at risk pre-school sections, 2 developmental pre-school sections and 1 developmental Kindergarten

Staff RecognitionStaff has worked in classrooms since July 16th when we were allowed to enter the building. Bulletin boards are being prepared, shelves are being filled, ECC teachers are to be commended for the countless hours they have spent getting ready for August 20th.

WE WILL BE READY!!!

B. ELEMENTARY SCHOOL REPORT

Calendar of EventsAugust 5/6 RegistrationAugust 15 CCES Orientation – 10:00amAugust 18, 19 Teacher InstituteAugust 20 First Day for Student Attendance – 11:45pm DismissalSeptember 2 PSO Meeting – 6:30pm – CCESSeptember 4 CCES Open House – 6:00-7:30pmSeptember 10 CCES Picture Day

Personnel*We had a late staff resignation in 3rd grade with Kim Smith accepting a 1st grade teaching position in Florida. Kim’s father and mother live in Florida and she wanted to be closer to her family. I will be conducting interviews on Monday, August 11 and will have a recommendation to start the school year with a new 3rd grade teacher.

Staff Recognition*On August 4 and 5, CCES special teachers and reading aides attended training in the area of reading to help prepare for the 2008-09 school year. Ann Zafran provided the training for both days and we had an excellent turnout for the teacher session on August 4th and the reading aide session on August 5. I am very excited about the many different options of support we will have to help our students improve in the area of reading. I also wanted to thank Ann Zafran for all of her work in preparing for and presenting the training to our staff members.

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Summer in Review* We have had a lot of improvements around the CCES building both inside and outside. We have a new entrance and office for the building in the old copy/teacher lunch room along with a new sidewalk to assist parents in getting to the new entrance. With the new office, the old office area becomes the teacher workroom and room 7 is the new staff lunchroom. We have had a lot of work done on the building including a new roof on the gym, PE Office and kitchen. They also did some tuck pointing on the wall of the gymnasium. We have a new piece of playground equipment (Infinity Plus) on the north playground as well as three new basketball hoops for our students as well as new balls for the students to use at recess. We were able to reconfigure our computer lab and use the entire room for the lab and will have a LCD projector in the lab. We will also have presentation carts for the grade levels that include a laptop, document camera and LCD projector. We have gotten all of the teachers moved to their new rooms and we have made a few updates to some rooms to prepare them for their new grade level. I wanted to thank John and his maintenance crew for all of their work over the summer.

*District Registration was held on August 5 and 6 at Coal City Middle School. CCES had 15 new students come in and register during the registration process. We have 7 new 2nd grade and 8 new 3rd grade students who will be starting the school year with us. Erin Billie will have a new student lunch during one of the opening days to help these students transition into their new building and schedule.

*George Hanson, Kim Teague and Charlie Berta are the CCES custodians for 2008-09 and they have been working extremely hard this summer in getting the building ready. They have done an exceptional job of cleaning and the building is looking great to start the school year. The new crew came abroad at the beginning of July and will do a great job for us throughout the school year. I am looking forward to working with them in the 2008-09 school year.

*I recently saw a report that stated ISBE will have the reading and math ISAT tests rescored by the Pearson Company. The report stated that we should be getting the new scores in fall to determine if there were any mistakes during the grading process. I am looking forward to seeing what the new data will tell us about how our students performed on the ISAT.

C. INTERMEDIATE SCHOOL REPORT

Calendar of Events – Mon. Aug. 11 Teacher Induction / Unit Office! Tues. Aug. 12… Teacher Induction / Tour of District!

Wed. Aug. 13 Teacher Induction / Work w/Mentor! Fri. Aug. 15 CCIS Orientation ~ 9:00 a.m.Mon. Aug. 18 Unit #1 Teacher Institute!

Unit #1 School Board Mtg. ~ 7 PM.

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Tues. Aug. 19 CCIS Teacher Institute !Wed. Aug. 20 1st Day of School (Dismissal; 11:35 a.m.). Thur. Aug. 28 CCIS Open House; 6:00 – 7:30 p.m.

Personnel Ms. Carrie Tunucci = New CCIS Spanish Teacher! Ms. Jennifer Morris = New CCIS Music/Band! Mr. Neil Nicholson = New 5th Grade Teacher! Mr. Jason Finkelstein = New CCIS Art Teacher! Mrs. Burgundy Lander = New CCIS Health Aide! Mrs. Melanie Favero = New CCIS Reading Aide! Mrs. Sarah Abrassart = New CCIS Reading Aide!

Pupil Personnel 2008-2009 CCIS Class Assignments were mailed home on Tuesday, August 12th. 2008-2009 CCIS Orientation took place on Friday, August 15th………Nice Morning! Recognition A BIG “Way to Go” to the entire Unit Office Administration & Staff for navigating a challenging summer (New ECC, Curricular Work, Building & Grounds, Maintenance, Registration, etc..). The CCIS Custodial Staff and student helpers have done an outstanding job in preparing the building for the upcoming school year. The building looks GREAT! Patti Bailey & Carol Talty did a great job preparing CCIS for the registration process. Their efforts are greatly appreciated. Thanks again to all the district secretaries that assisted the IS registration process in Mrs. Bailey’s absence on 8/5 & 8/6.

D. MIDDLE SCHOOL REPORT

Calendar:Aug. 08 MS Band Performance at MS at 6:00Aug. 15 6th Grade and New Student Orientation at 8:00Aug. 22 & 23 Warrior Baseball Invite

Recognition: George Hanson, Mary Swartz, John Whitecoe, Curtis Lackner, Jerry Barham and Denise Esparza have done a great job getting the building ready for the opening of the new school year.

Month in Review: The baseball and softball seasons are underway. The rosters for the teams are as follows:

A Softball: Morgan Carrigan, Britt Crawford, Jessica Shoemaker, Hannah Boresi, Maddie Brewer, Kasie Livingston, Amy Vickers, Elizabeth Jackson, Madison Giordao, Haley Collins, Ashlyn Mason, Megan McClean, Morgan Leopold, Haley Blecha, Emma Manietta, and Hayley Holmes.

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B Softball: Kendall Pirc, Nicole Borgetti, Alicia Matusiak, Brittany Freelon, Mady Bunton, Madalyn Guthrie, Cheyenne Phillips, Hillary Campos, Carly Pavlis, Kali Shugart, Taylor Rice, Natalie Meyer, Emma Washburn, Samantha Spanbauer, Emily Aichele, Carly Seeley, Sarah Skubic, and Taylor Sandeno

A Baseball: Joe Micetich, Mark Norton, Colin Anderson, Terry Blondin, Coltin Manietta, Connor Rice, Coltin Powell, Nate Natyshok, Austin McLuckie, Dylan Hakey, Ryan Krob, Dustin Krob, Ryland Tondini, Neko Cyrkiel, and Jake Aichele.

B Baseball: Zack Scerine, Nick Peters, Brennen Shetina, Nate Chapman, Jordan Koenig, Tor Sandeno, Zach Mellon, Austin Bolker, Tanner Hanley, Alex Wills, Brett Wills, Thomas Youskevtch, Casey Brown, Lane Cowherd, Anthony Hall, and Alex Medina.

C Baseball: Jake Borgra, Tyler Brewer, DJ Budde, Adam Buell, Ricky Collins, Ryan Elliott, Edward Frese, Jake Frost, Cody Jerz, Corey Jurzak, Joey Quinn, Jackson Riley, Jack Scerine, Nick Sirovy, Zach Spesia, and Neil Vickers.

The MS had 17 new students register for the year during Registration.

All staff has been hired. In total, 4 new teachers and one new support staff will be at the MS this year.

E. HIGH SCHOOL REPORT

Calendar of Events: Aug. 4th – Fall Sports Parent Meeting 6:30Aug. 9th and 11th Link Leader Training 8:30-1:30Aug. 12th – Freshman/New Student Orientation 8-12:30 conducted by Link Leader

ProgramAug. 12th – Freshman & New Student/Parent Informational Meeting – 6:00 p.m.Aug. 20th – First day of student attendance 11:55 dismissal

Recognition: Thank you to all of the people who made registration such a success. Sue Blaine and Amy Skubic did a great job preparing CCHS for the process. Their efforts are appreciated. Chad Kelly, Kim Teague, Sherry Martis, Jerry Barham, Lynn Spencer, Lisa Arndt, and Jake Peters have done an excellent job preparing the building for the first day of school.

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F. CURRICULUM REPORT

Department Information:

Social Studies will be starting the textbook cycle during the school year 2008-2009.

A meeting for all department chairs and coordinators was held August 18th. There are 13 chairs/coordinators, 8 are veterans and 5 that are new to the leadership positions that were created in the restructuring of the departments.

Standardized Testing:

The state has found some issues with the scoring of the ISAT assessments. They are asking Pearson to “re-equate and rescore using a more appropriate process,” this will delay the final results being published by the state. We do not know if the scoring issues will affect our scores at this time.

District Improvement Plan:

Curriculum and assessment writing for this cycle have been completed. Standards aligned curricula are completed in mathematics, language arts (reading and writing), science, social studies, foreign language, physical education, health, driver’s education, special education (language arts) and consumer education. Local assessments are completed in mathematics, language arts (reading and writing), science, social studies, special education (language arts) and consumer education. Copies of completed curricula are available for review and adoption.

New teacher orientation was held August 11-13. There were 20 new teachers that took part in the sessions, the agenda was reviewed.

Staff development for the beginning of the year was reviewed.

Reading training was held for teachers and reading aides on August 4th and 5th. There were 22 reading aides trained by Ann Quinzio-Zafran (LA-department coordinator). Ann gave them a basic overview of how children learn to read. She also discussed how teachers use data from assessments and benchmarking to prescribe appropriate learning activities for students. The aides had a chance to try out three of the DIBELS (alphabet recognition, nonsense word fluency and oral reading fluency) probes on each other to get a feel for what benchmarking is and why it is done. Ann also stressed communication with the classroom teacher and differentiated instruction. Linda Klepp also provided support for the training and Travis Johnson helped coordinate the two days of activities.

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Web Site Information: Hits to our site are listed below:

Unit Main

CCHS Main

CCMS Main

CCIS Main

CCES Main

CCECC Main

Vacancy

Board

January

679 3855 2821 885 1163 401 691

February

1170 5905 2890 1310 1722 563 1158

March 858 4371 2647 1161 1243 530 1077April 924 5846 2957 1390 1280 511 1080 19May 885 5129 3433 1308 1154 592 941 77June 606 1304 613 345 509 439 761 47July 917 1834 875 631 896 726 1000 64

G. SUPERINTENDENT’S REPORT

Dr. Bugg reported on:

1. At the July Board meeting, the Board authorized the superintendent to employ personnel as needed to start the school year.

The following people were transferred/employed for the 2008-2009 school year pending satisfactory completion of all state requirements:

Certified Staff1. Jamie Dooley was hired as Band teacher at the HS and 6th Grade Band teacher at the MS2. Jenny Bruno-Doster was hired as Third grade teacher at the ES

Support Staff1. Lisa Arndt transferred from the IS as custodian to the HS as custodian2. Kathy Jiskra transferred from the ECC/ES as library aide to the ECC/ES as Library Resource Center

Supervisor3. Mary Lepic was hired as Reading Aide at the ES.4. Genevieve Holcomb was hired as Reading Aide at the ES.5. Bonnie DeGroot was hired as a Reading Aide at the ECC.

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2. Enclosure A. Registration Summary

3. Superintendent Bugg and Board President Hamilton reminded those in attendance that the Board did not ask the Veteran’s to consider moving the Memorial from its present location in front of the Intermediate School grounds. The school district has always felt honored to have the Memorial on school and will continue to support the local VFW.

DATES TO REMEMBER8/18/2008 Unit Breakfast/Teacher Institute/No Student Attendance8/19/2008 Teacher Institute/No Student Attendance8/20/2008 First Day of Student Attendance/Early Dismissal9/1/2008 Labor Day – No School

SCHOOL PICTURE DATES OPEN HOUSE DATES8/27/08 High School 8/14/08 Early Childhood Center 5:30-8 pm9/04/08 Middle School 8/28/08 Intermediate School 6-7:30 pm9/10/08 Elementary School 9/4/08 Elementary School 6-7:30 pm9/11/08 Intermediate School 9/11/08 Middle School 6-7:30 pm9/16/08 Early Childhood Center

H. SPECIAL EDUCATION COOPERATIVE REPORT

Mr. Pogliano reported:

1. The GCSEC new employee in-service was held on Monday, August 4th.

2. The GCSEC opening workshop for certified staff was held on Tuesday, August 5th.

3. The GCSEC opening workshop for non-certified staff was held on Wednesday, August 6th.

4. An in-service training for member district administrators will be held on September 10th from 9:00-10:30 a.m.

5. The annual Governing Board Meeting will be held on Tuesday, August 19th beginning with a dinner at 5:30 p.m.

6. Camp Math was held at the cooperative from June 23 through June 27 and 56 students attended the camp.

7. Camp Read was held from July 28 through August 8 and 58 students attended this intensive reading program.

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8. Approved expanding the current part-time bookkeeping position from a .7 to a 1.0 position.

9. Dr. Bugg provided a report on the work of the “Decentralization Committee”.

10. Accepted the resignations of the following staff members Robin Wink Classroom InstructorTiffany Nelson Classroom InstructorKelly Plese Classroom InstructorKim Freiberg Classroom InstructorBarbara Brockett Program Assistant

11. Approved the employment of the following staff members Trinity Saelens Classroom InstructorJan Oldham Classroom InstructorSelena Kujawa Classroom InstructorJennifer Ternes Classroom InstructorJean Ann Carter Reading Specialist for 120 day contractChristy Ely BookkeeperBrenda Montgomery SecretaryJanna Rezabek Program Coordinator

12. Approved the termination of employment for Angela Peterson, program assistant, for the 2008-2009 school year.

I. GRUNDY AREA VOCATIONAL CENTER REPORT

Mr. Hamilton reported:

1. The Board discussed students attendance issues at GAVC and how best to address the problem. It was determined that student attendance would be best handled at the district level.

2. GAVC closed on Project House 19 on July 21, 2008.

3. Learned that technology teacher, Howard Whitney, will be retiring at the conclusion of the 2008-2009 school year.

4. Director Copes reported that GAVC should be ready to add Fire Science as a course offering for the 2009-2010 school year.

5. Approved the FY09 budget hearing for August 28, 2008 at 5:45 p.m.

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6. Accepted the resignation of Health Occupations Clinical Assistant, Ann Spika.

7. Approved the hiring of Tiffin Misener as the Early Bird Assistant for the 2008-2009 school year.

J. COMMITTEE-TEAM REPORT

2008 Summer School Report

The 2008 summer school program was very successful. Thirty-three students attended this year’s program. Kindergarten through fourth grade was housed at the intermediate school. Fifth through eighth grade was held at the middle school. Students in grades K-4 attended summer school voluntarily or were referred by their regular classroom teacher. This year, 106 students were referred for K-4 summer school. All subject areas were taught with an emphasis put on skills identified by each student’s regular classroom teacher as being deficient. (80 Referrals in 2006; 53 attended) (120 Referrals in 2007; 43 attended) (106 Referrals in 2008; 33 attended) Students in grades 5-8 attended mandatory summer school (1 voluntary student).These students had to pass the summer coursework to advance to the next grade.One 8th grader was presented her CCMS Diploma on Friday, June 27th. The teaching staff did an excellent job this year. Teachers were very flexible and helped to create a classroom environment where students could be successful. There were no additional aides hired to assist with the 2008 summer program. The secretary was very efficient in relaying messages, giving directions, and answering questions on behalf of the district. This professionalism is noteworthy and district administrators relied heavily on these communications when not in one building or the other. The custodial staff also needs to be commended for being flexible with their summer cleaning schedule and for helping prepare appropriate areas in each building. The Grundy County Special Education Cooperative conducted summer school in tandem with the Unit #1 summer school. The Cooperative used two preschool rooms upstairs @ CCIS. Both programs ran very smoothly this year. CCIS will house other New Grundy County Special Education Programs this summer. Camp Math was conducted from June 23rd to June 27th for students in grades 1 – 8. Camp Read is slated for July 28thto August 8th for students in grades 1 – 8.

SUMMER SCHOOL POPULATION Teacher Grade # of students Mrs. Stewart K 6 Mrs. Togliatti 1 6 Mrs. Gens 2 7 Mrs. Hennessy 3 4

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Ms. Hamilton 4 7 Ms. Zomboracz 5-8 (all passed!) 3 (1 diploma given!) ( 2 – 7 th; 1 – 8th)

Secretary: Sue Blaine Principal: K-8 Robert Brovont CCHS Admin. Chris Spencer (Math & Physical Science)

CCHS offered two summer sessions for credit recovery:

For Session #1 we housed 13 students for Summer School (1 student dismissed/attendance). 6 students took credit recovery for Algebra 1B and 6 students took Physical Science. We currently have 21 students signed up for Session #2 which will run from July 7th – July 29th. During Session #2 we are hoping to have Algebra 1B, Physical Science and English I. Session #1 consisted of material covered during the first semester of the year and session #2 will consist of material covered during second semester. K-8 Recommendations:- Discontinue present summer school format of teacher referral and open-ended enrollment. Utilize district software to identify those students that need math and reading intervention services. Those students that are performing below expectations would be invited/enrolled in specific courses designed to reinforce important learning objectives. This student population would include RtI students, underachieving subgroup students (poverty, etc..), and those students identified by district software as needing intervention. This targeted assistance would be an improvement over the catch-all summer school classroom. Finally, each specific school K-8 should house their own summer program. Each building principal would plan and execute summer school. K-8 summer school should be coordinated with the first CCHS Credit Recovery Session annually (family courtesy/vacations).

CCHS Recommendations:Continue to offer credit recovery opportunities each summer.Specific course failure rates will determine annual offerings.

Second Session

Secretary: Sue BlaineCCHS Admin. Chris Spencer (Math, Physical Science & English Offering @ CCMS)

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CCHS offered three courses for the second session of summer school, but due to lack of numbers we were only able to offer 2 of these classes. There were three students that signed up for English I but we did not have enough for this class, so all three took Physical Science instead. For Session #2 we housed 18 students for Summer School. 5 students took credit recovery for Algebra 1B and 13 students took Physical Science. Session #2 consisted of material covered during second semester. All 18 students passed and received credit for the course they were enrolled in.

COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) Mr. and Mrs. Marino, 5220 N. Dresden Road, Morris, addressed the Board regarding the try-out procedures for the Middle School baseball and basketball programs. Dr. Bugg will bring the matter to the policy committee.

OLD BUSINESS

A. DISCUSSION/ACTION ON REFERENDUM BOND RESOLUTION

On March 21, 2006, the community successfully passed a $45 million dollar bond issue to build an early childhood center and to pay for additions and improvements to the existing Middle and High School buildings. The district’s financial advisor, Elizabeth Hennessey, has been working on the issuance of $23,000,000 General Obligation School Building Bonds as authorized by the referendum. Additionally, she has been working on refunding a portion of the General Obligation School Bonds, Series 2006, in order to restructure the debt burden of the district. The Board reviewed resolutions that will authorize the Board President and School Treasurer to sign the bond purchase agreement and close the transaction without further Board action, enabling the district to strike the market at the most opportune time for tax savings.

1. Ms. Gill moved and Mr. Grove seconded to adopt the resolution providing for the issue of not to exceed $36,000,000 General Obligation School Bonds of Community Unit School District Number 1, Grundy and Will Counties, Illinois, and for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, as presented and to waive the reading of the resolution.

Roll Call.Ayes: Mary Gill, Curtis Grove, Armand Bianchi, Ken Miller, Robert Pogliano, Shawn HamiltonNays:Motion Carried.

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2. Mr. Miller moved and Mr. Bianchi seconded to adopt the resolution authorizing and directing the execution of an Escrow Agreement in connection with the issue of General Obligation School Bonds of Community Unit School District Number 1, Grundy and Will Counties, Illinois, as presented.

Roll Call.Ayes: Ken Miller, Armand Bianchi, Mary Gill, Curtis Grove, Robert Pogliano, Shawn HamiltonNays:Motion Carried.

NEW BUSINESS

A. DISCUSSION/ACTION ON MOVING CLOSED SESSION MINUTES TO OPEN SESSION

Twice each year, the district must review the closed session minutes and open those minutes to the public, which no longer contain information that needs to be kept closed. Attorney Wharrie reviewed the closed session minutes and prepared a list of those minutes, which could be made open to the public. Board President Hamilton also reviewed the minutes and recommends the following be open to the public:July 7, 2008; June 16, 2008; May 19, 2008; May 5, 2008; April 21, 2008; April 7, 2008 Session 2; April 7, 2008 Session 1; March 17, 2008; March 4, 2008 Session 2; February 19, 2008; February 4, 2008 Session 2; January 22, 2008; January 7, 2008 Session 2; January 7, 2008 Session 1; December 17, 2007; November 19, 2007; November 5, 2007; October 1, 2007; September 17, 2007; August 6, 2007; July 16, 2007; July 2, 2007; June 6, 2005

Ms. Gill moved and Mr. Miller seconded to approve moving the following closed session minutes to open session for public inspection: July 7, 2008; June 16, 2008; May 19, 2008; May 5, 2008; April 21, 2008; April 7, 2008 Session 2; April 7, 2008 Session 1; March 17, 2008; March 4, 2008 Session 2; February 19, 2008; February 4, 2008 Session 2; January 22, 2008; January 7, 2008 Session 2; January 7, 2008 Session 1; December 17, 2007; November 19, 2007; November 5, 2007; October 1, 2007; September 17, 2007; August 6, 2007; July 16, 2007; July 2, 2007; June 6, 2005


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B. DISCUSSION/ACTION ON DESTRUCTION OF CLOSED SESSION MEETING AUDIO RECORDINGS

All public bodies keep verbatim records of all their closed meetings in the form of an audio (or video) recording. The verbatim record may be destroyed, without notification, no less than 18 months after the completion of the meeting record but only after the Board approves the destruction of a particular recording and the Board has approved written minutes of the closed meeting. The following recordings meet both requirements: July 17, 2006, August 7, 2006, August 21, 2006, September 5, 2006, September 18, 2006, October 2, 2006, October 16, 2006, November 6, 2006, November 20, 2006, December 4, 2006, December 18, 2006

Mr. Bianchi moved and Mr. Grove seconded to approve the destruction of the following closed meeting audio recordings: July 17, 2006, August 7, 2006, August 21, 2006, September 5, 2006, September 18, 2006, October 2, 2006, October 16, 2006, November 6, 2006, November 20, 2006, December 4, 2006, December 18, 2006

Roll Call.Ayes: Armand Bianchi, Curtis Grove, Mary Gill, Ken Miller, Robert Pogliano, Shawn HamiltonNays:Motion Carried.

C. DISCUSSION/ACTION ON BROADCASTING ATHLETIC EVENTS

Each year we receive several requests from radio stations to broadcast high school athletic events. In order to avoid timing problems and unnecessary Board level action, we would ask for authorization for the High School Athletic Director and the High School Principal to approve these requests for the 2008-2009 school year.

Mr. Miller moved and Mr. Pogliano seconded to authorize the High School Athletic Director and High School Principal to approve radio stations’ broadcasting privileges for athletic events for the 2008-2009 school year. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

D. DISCUSSION/ACTION ON 2008-2009 GOLF FACILITY

Athletic Director Hutchings is recommending an agreement with Cinder Ridge Facility for the 2008-2009 school year. The prices remain the same as last year for practices ($15 for 18 holes walking and $7.50 for 9 holes walking outside scheduled practices) and matches ($1,000 for 3 matches, with $200 charge for each additional match). Team members are entitled to a discount rate of $3 for a large bucket of balls.

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Ms. Gill moved and Mr. Miller seconded to approve using Cinder Ridge Golf Facility for the 2008-2009 school year per the terms outlined in the letter of agreement.


E. DISCUSSION/ACTION ON CONTINUING DISCLOSURE UNDERTAKING

A Federal requirement for school districts with outstanding bond debt is that each district must provide a “Continuing Disclosure” report to certain repositories. The proposal from William Blair and Company to provide this report for the district at a cost of $2,750 was reviewed by the Board.

Mr. Pogliano moved and Mr. Grove seconded to accept the proposal from William Blair & Company to provide the District with the annual Continuing Disclosure report at a cost of $2,750.

Roll Call.Ayes: Robert Pogliano, Curtis Grove, Armand Bianchi, Mary Gill, Ken Miller, Shawn HamiltonNays:Motion Carried.

F. DISCUSSION/ACTION ON THREE RIVERS EDUCATION PARTNERSHIP MEMBERSHIP

Annual dues for membership in the Three Rivers Education Partnership for the 2008-2009 school year are due for renewal. This organization provides programs that address the critical issues facing education and the belief that educational opportunities are imperative for preparing today’s youth to be tomorrow’s leaders

Ms. Gill moved and Mr. Miller seconded to approve the annual 2008-2009 membership in the Three Rivers Education Partnership in the amount of $535.


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G. DISCUSSION/ACTION ON APPROVAL OF VALIDATED CURRICULUM

Curriculum and assessment writing for this cycle have been completed. Standards aligned curricula are completed in mathematics, language arts (reading and writing), science, social studies, foreign language, physical education, health, driver’s education, special education (language arts) and consumer education. Local assessments are completed in mathematics, language arts (reading and writing), science, social studies, special education (language arts) and consumer education. Copies of completed curricula were reviewed by the Board and are ready for adoption.Mr. Grove moved and Mr. Miller seconded to approve the final copy of the formal curriculum for Social Studies and other curricula as presented.

Roll Call.Ayes: Curtis Grove, Ken Miller, Armand Bianchi, Mary Gill, Robert Pogliano, Shawn HamiltonNays:Motion Carried.

H. DISCUSSION/ACTION ON STUDENT INTERN AT THE MIDDLE SCHOOL

Principal Perucca made a recommendation to place Kailee Marketti, a student from the University of St. Francis, with Cealy Depersia. Ms. Marketti will be working with the social worker and counselor at the Middle School during the fall semester of 2008.

Mr. Pogliano moved and Ms. Gill seconded to approve the placement of student intern Kailee Marketti, with Cealy DePersia at the Middle School during the fall semester of 2008, pending satisfactory completion of all state requirements. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

I. DISCUSSION/ACTION ON TUITION STUDENT

Last year, a request to approve one Out-of-District child to attend Coal City Schools was approved. The parents are requesting for the same student to attend Coal City Schools again this year. The tuition cost for 2008-2009 is $7,994.

Ms. Gill moved and Mr. Grove seconded to approve the out of district request for student #2011312 to attend the Coal City Community Unit School District #1 on a tuition basis for the 2008-2009 school year as per the state guidelines. President Hamilton asked if there was any opposition to the motion, hearing none, considers the motion approved.

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J. DISCUSSION ON PUPIL TRANSPORTATION REPORT

The Annual Claim for Pupil Transportation Reimbursements report is completed and submitted to the Illinois State Board of Education at the end of each school year. The report shows that the district spent $773,599 to transport regular education students, $232,072 to transport vocational pupils, and $840,443 to transport special education students. The non-reimbursable transportation costs ($120,153) are primarily costs to transport students to athletic events. The district can expect to receive State reimbursements as follows:

Regular transportation of students in the amount of approximately $533,756.20 Vocational student transportation in the amount of approximately $185,709.60 Special education student transportation in the amount of $672,354.40

OPEN FOR ITEMS NOT KNOWN AT AGENDA PREPARATION TIME

New Police Chief Keith Hefner was present to introduce himself to the Board.

COMMUNICATIONS FROM THE FLOOR

1. In regard to agenda items – none.

2. In general (Limited to 5 minutes per person.) – none.

BOARD STUDY SESSION OF THE WHOLE DATE: September 2, 2008 @ 6 P.M.

NEXT REGULAR MEETING DATE: September 15, 2008 @ 6:30 P.M.

ADJOURNMENT

Ms. Gill moved and Mr. Bianchi seconded to adjourn at 7:52 p.m. the meeting. President Hamilton asked if there was any opposition to the motion, hearing none considers the motion approved.

____________________________Shawn Hamilton, President

___________________________Mary Gill, Secretary

2008-2009Page 39

coal city community unit school district no web viewpresident hamilton called the meeting of the...

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