TENDER FOR HVAC UPGRADE FOR THE HEAD OFFICE AND DISTRIBUTION

CENTRE

NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE

HALIFAX, NOVA SCOTIA B3S 1A3

NSLC REFERENCE NO: CN-17-P-14

NSLC Contact: Stephen Bayer Manager – Procurement & Tendering Email: stephen.bayer@myNSLC.com

1. A tender for an HVAC upgrade for the NSLC’s Head Office and Distribution Centre.

A mandatory site meeting will be conducted on Tuesday, August 5, 2014 at 10:00AM at the NSLC’s Head Office, 93 Chain Lake Drive, Bayers Lake Industrial Park.

2. The NSLC Policy is to ensure that all firms interested in becoming

government suppliers shall be given equitable access to contract opportunities, except that consideration may be shown to Atlantic Provinces suppliers, manufacturers and contractors whenever practical and economically feasible to do so, consistent with The Atlantic Procurement Agreement.

3. Tenders must be delivered to the Nova Scotia Liquor Corporation, prior to

the tender closing. Please indicate the NSLC Reference Number on your document and/or envelope.

Mailing/Courier: Nova Scotia Liquor Corporation Address: Attn: Stephen Bayer, Manager, Procurement &

Tendering/Reference No. CN-17-P-14 93 Chain Lake Drive Bayers Lake Business Park Halifax, Nova Scotia B3S 1A3

4. The tender must be submitted in duplicate on form provided herein. These forms must be completely filled out in ink, or typewritten with the signature in longhand, and the completed form shall be without interlineations or erasures. The tender must be addressed to the Nova Scotia Liquor Corporation, at the above address.

5. Inquiries concerning the Specifications are to be directed only to the

attention of: Chris Tretiak, P. Eng., CBCL Limited: Email: ctretiak@cbcl.ca AND to Stephen Bayer, NSLC Procurement & Tendering Manager: Email: stephen.bayer@myNSLC.com Please do not solicit information/clarification from any other NSLC staff, other than Stephen Bayer, regarding this tender document unless the above contact person has specifically directed you to another to respond. The NSLC reserves the right to disqualify any respondent that does not comply with this requirement.

6. Please submit all inquiries in writing to the above no later than three (3) business days prior to the closing date. All NSLC responses will be provided

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via an addendum to this tender. Confirmation of issued addenda can be obtained by checking the tender document as posted on the Public Tenders website at www.gov.ns.ca/tenders.

7. Notification of successful bidder and the return of Certified Cheques or Bid

Bonds will be forwarded to all unsuccessful suppliers immediately after the tender is awarded. Deposit is non-refundable for drawings and/or project manuals.

8. Late quotes received after the closing date and time will be disqualified from competition and returned to the bidder unopened.

9. Tenders will not be accepted by fax or email.

10. Incomplete tender and tenders that fail to comply with the specification

documents will be rejected. Contractors are urged to (1) indicate all areas with which they will not comply and (2) specific terms which they will accept. Rationale for their position will also enhance their proposal.

11. Changes/amendments to Bid Submissions may be accepted by fax

provided the attached NSLC document is completed. Fax must include proper identification by company name, reference number and due date and are received prior to closing date and time. Amendment is to identify change in price only, not revealing the amount of the original bid submitted.

For example your Amendment must state: Change (decrease/or increase) to the original bid excluding HST is $10,000.00. Please use form provided.

12. Bidders should ensure that all calculations and totals are correct. If any

discrepancies/errors are noted in the evaluation process, the unit price will prevail.

13. Bidders expenses for this tender are the sole responsibility of the bidder in

the preparation or presentation of their proposal.

14. The NSLC reserves the right to reject any or all bids. This tender implies no obligation on the NSLC to accept this bid or any bid submitted and has the right to cancel this tender if required.

15. The NSLC reserves the right to cancel the awarded contract with 30 days

written notice if required.

16. All contracts resulting from this tender will be governed under the laws of Nova Scotia.

17. Bidders will be held to have visited the site, and to have informed themselves as to existing conditions and limitations. Tenders shall cover the execution of the whole of the work described in the specifications.

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18. The NSLC reserves the right to contact bidders for the purpose of clarifying information included in the proposal prior to making a final decision or recommendation.

19. The successful Bidder shall enter into an agreement using N.S.L.C. Work

Order or C.C.D.C. Document 2. Within four (4) days of the opening of the tender to be supplied by the Bidder unless otherwise agreed upon. The security deposit herein called for shall be forfeited should the Contractor fail to sign the contract within fifteen (15) days.

20. If work is either directly or indirectly delayed or stopped for a period which in

the opinion of the NSLC, acting reasonably, is likely to continue so as to substantially prevent, hinder or delay the timely completion of the contract and such delay or stoppage is caused;

a. by fire, flood, elements of nature or acts of God; b. by acts of war, terrorism, riots, civil disorders or reasonable apprehension of

such; c. by labour disputes, strikes, or lock outs; d. under an order of any court, or other public authority, through no act or

fault of the contractor or anyone employed by him/her; or e. by other similar cause beyond the reasonable control of either party (but not

including financial difficulties or insolvency; and such delay could not have been prevented by reasonable precautions and could not be circumvented by the non-performing party through the use of alternate sources, work around plans or other means, either party may, upon providing three days’ notice to the other, terminate the contract. In such case, the contractor may recover from the Corporation payment for all work executed and reasonable profit for that work.

21. The Bidder shall include in his tender a list of all firms which it is intended

shall act as sub-contractors for portions of the work. All sub-contractors are subject to the approval of the NSLC, and there shall be no change of sub-contractors after the signing of the contract unless written approval is received from the NSLC.

22. Each tender shall be accompanied by a Certified Cheque payable without

recourse to the Nova Scotia Liquor Corporation or by Bid Bond, for not less than ten percent (10%) of the amount of the Tender, covering the faithful performance of the contract and payment of all obligations arising from the contract. The certified cheque or bond of the successful bidder shall be returned upon receipt of the satisfactory Performance Bond and Labour and Materials Payment Bond as specified hereinafter in Clause 27, unless certified cheque or bid bond is retained as performance bond. For this reason, tenders will not be accepted by fax or email.

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23. Insurance shall be placed by the Contractor in accordance with the General

Conditions.

24. The contractor and all Sub-contractors shall pay fair wages, and shall pay rates of wages and allowances to the various classes of labour not less favorable than those prevailing in the area where the work is being performed. The Contractor shall comply with all laws and regulations in any way affecting those engaged or employed upon or in the conduct of the Works. The Contractor shall protect and save harmless the Owner from and against all claims or demands arising out of or based on the violation of any such laws or regulations.

25. The percentage of holdback on all payments shall be 10 percent for lien

purposes. The NSLC reserves the right to withhold additional holdback amounts for work not completed as required in the bid documents.

26. The Contractor shall indicate on his tender form that he has based his prices on the specifications and all addenda issued during this course of tendering. He shall also assure himself that he has, in his possession at the time of tendering, all addenda that have been issued.

27. For projects greater than $100,000 in value, the Contractor will be required to furnish a Labour and Material Payment Bond (50%) and Performance Bond (50%) which will total 100% of the Contract amount. These securities will cover the faithful performance of the contract, including all warranty claims after the final payment, and the payment of all obligations arising under the Contract, in such a form as the NSLC may prescribe and with such sureties as they may approve. All costs in the tender price, and these Bonds are to be maintained for a period of six (6) months beyond date of substantial completion. For projects less than $100,000.00, a cash security of 10% may be retained as a Performance Bond. For contractors who cannot obtain bonding, the owner, at his discretion, may request an additional cash security of 10% of the contract amount. This performance security of 10% will then be released progressively as the contract reaches completion. A warranty of 2 ½% will be retained for 45 days after substantial completion.

28. The Contractor must provide a Statutory Declaration, properly notarized stating that there are no Mechanics Liens registered against the job and that all accounts have been paid in full, before certifying final payment including holdback monies.

29. Product

i. Where a Bid Document stipulates a particular product, alternatives may be considered by the Owner, noting that the

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Owner has a set standard in place for this work. Please complete the details in the space provided on the Bid Form that follows; alternates will not be accepted post tender unless otherwise agreed upon.

ii. When a request in writing to substitute a product is made, the

Owner may approve the substitution as an equal and will issue instructions in an addendum to the bidders. Written requests for alternatives must be submitted at least three (3) days before tender closing and must include all data necessary to prove equivalency of proposed product to meet the requirements of the specified product including, but not limited to, product descriptions, performance criteria, test data, installation instructions, standards’ certification and sample guarantee/warranty forms.

iii. Where bidders choose to submit alternatives to products and

methods specified, the description of such alternatives shall be entered on the Tender Form in the space provided. Please ensure you state the costs associated to these alternatives. You may submit as an option costing as well as the original costing for products we are seeking in this RFP. This will provide us with the comparative pricing. These alternatives shall not form part of the base bid.

iv. In submission of alternatives the bidders shall include in their

tender allowances for changes required in the work to accommodate such alternatives. Later claims by the bidders for an addition to the Contract Price because of changes in the work necessitated by use of alternatives shall not be considered.

30. Tenders must include the cost of all Permits and fees.

31. The NSLC will require, prior to issue of a Certificate of Total Completion, a

Certificate of Release issued by the Workmen’s Compensation Board: .1 Prior to issue of a Certificate of Total Completion, the Contractor must:

.1 Have a Certificate of Recognition issued jointly by the Workers’ Compensation Board of Nova Scotia (WCB) and an occupational health and safety organization approved by the WCB; or

.2 Be in the process of qualifying for the Certificate of Recognition from an occupational health and safety organization approved by the WCB.

.2 Before work on the project commences, the contracted party must have had the sponsoring occupational health and safety organization submit a Letter of Good Standing to the NSLC Representative.

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.3 Before work on the project commences, the contracted party must

ensure that all of its employees who will be working on the project have received appropriate training and are competent to perform the work required.

.4 Provide coordination with the NSLC to ensure safety for NSLC employees

and customers.

32. The Contractor will not be allowed to begin work on this site until advised by the NSLC.

33. Vendors must submit proof, prior to contract award, of their Certificate

of Recognition issued jointly by the Nova Scotia Construction Safety Association and the Province of Nova Scotia Department of Labour, or a valid Letter of Good Standing from an occupational health and safety organization approved by Nova Scotia Transportation and Public Works indicating the Contractor is in the process of qualifying for the Certificate of Recognition. Failure to supply this certificate will result in automatic disqualification of the tender submission.

34. The NSLC reserves the right to ensure the work is being completed to its standards as provided in the documents.

35. The NSLC reserves the right not to award to any bidder based on past performance with the NSLC.

36. Contractors are to provide a written warranty on all materials and

workmanship for a minimum one (1) year period from the date of contract completion.

37. Bid Evaluation Criteria

Compliance with the Bid Documents Pass/Fail

Price 80%

Schedule 20%

Total 100%

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NOVA SCOTIA LIQUOR CORPORATION BID FORM-HVAC UPGRADE

NSLC Reference No: CN-17-P-14 HVAC Upgrade for the NSLC’s Head Office and Distribution Centre, as per tender specifications and drawings.

SUBMITTED BY:

The undersigned Bidder agrees to provide all necessary labour, permits (if required), equipment, tools, travel, shop drawings, site supervision, incidentals and other means of cleaning, and any deficiency related work associated with the timely completion of this project as specified in accordance with the Contract and agrees to accept, therefore as payment in full, the Contract Price for the NSLC’s Head Office and Distribution Centre. The undersigned Bidder is not obligated to bid for all four (4) of the works, with this tender and all submissions will be considered. The NSLC will award to the best scoring bid for each of the four (4) works for pricing and schedule. The Bidder agrees, within four (4) days of notification of acceptance, to enter into a Contract between the NSLC and Contractor, and provide the contract security as specified. (As per Specifications) in Canadian funds, excluding H.S.T.

1. Rooftop Equipment Removals

Cost $_________

Note: this work will need to be coordinated with the roofing contractor for removals. This work is anticipated to start late August and acceptance of the schedule proposed by the roofing contractor will be a condition for award of this work.

Exclusions, if any, from the work to be completed by others and not part of this work: _____________________________________________________

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2. Security Office Air Conditioning

Cost $_________

Proposed duration for the work including lead time orders, shop drawing reviews, fabrication, shipping and installation. __________ days from award.

Proposed duration on site for the installation work. ________ days on site.

Exclusions if any from the work to be completed by others and not part of this work: _____________________________________________________

3. Vestibule Heater and Air Curtain

Cost $_________

Proposed duration for the work including lead time orders, shop drawing reviews, fabrication, shipping and installation. __________ days from award.

Proposed duration on site for the installation work. ________ days on site.

Exclusions if any from the work to be completed by others and not part of this work: _____________________________________________________

4. Boardroom Air Conditioner

Cost $_________

Proposed duration for the work including lead time orders, shop drawing reviews, fabrication, shipping and installation. __________ days from award.

Proposed duration on site for the installation work. ________ days on site.

Exclusions if any from the work to be completed by others and not part of this work: _____________________________________________________

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ALTERNATIVE OPTION/PRODUCT(S) PROPOSED (IF APPLICABLE):

The undersigned Bidder agrees if awarded the Contract on this Bid to commence and complete the Work for the duration of time specified in the bid documents.

1. The Bidder agrees that he has:

.1 Carefully examined the site of the work described herein; become familiar with local conditions and the character and the extent of the work; carefully examined every part of the proposed Contract and thoroughly understands its stipulations, requirements and provisions.

.2 Determined the quality and quantity of materials required; investigated the location and determined the source of supply of the material required; investigated labour conditions; and has arranged for the continuous prosecution of the work herein described.

.3 Noted that the Harmonized Sales Tax is excluded from this Contact Price.

2. The NSLC agrees to examine this Bid and in consideration, therefore, the Bidder hereby agrees not to revoke this Bid:

.1 until some other Bidder has entered into the Contract with the NSLC for the performance of the work and the supply of the materials specified in the notice inviting Bids or in the Instructions to Bidders, or

.2 until twenty (20) days after the time fixed in the Instructions to Bidders for receiving Bids has expired,

Whichever first occurs; provided, however, that the Bidder may revoke this Bid at any time before the closing time and date fixed in the Instructions to Bidders.

3. The Bidder hereby agrees to be bound by the award of the Contract and if

awarded the Contract on this Bid to execute the required Contract commencing on the stipulated date.

4. The Bidder hereby acknowledges receipt of the following addenda:

ADDENDUM NO. DATED NUMBER OF PAGES

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The Bidder has listed the Sub-contractors they will use for trades, reserving the right to substitute should any sub-contractor withdraw his Tender or become bankrupt; substitutions are subject to the NSLC’s approval. Sub-Contractor Trade Price ___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

The Bidder recognizes the NSLC's right to accept any Tender, or to reject any or all Tenders, also the NSLC's right to substitute any Sub-contractor after adjusting the contract price with the Contractor. The undersigned Bidder declares that this Bid is made without connection with any other person(s) submitting Bids for the same work and is in all respects fair and without collusion or fraud. Dated this day of , 2014 Bidder’s Name (please print) Bidder’s Signature Company Address Telephone Number Fax Number Email ____________________________

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NOVA SCOTIA LIQUOR CORPORATION

AMENDMENT TO BID SUBMISSION

Please fax this form to the Nova Scotia Liquor Corporation before the tender

closing date and time. Allow a minimum of 15 minutes prior to closing for

transmission time as there may be a back log and your submission may be

received after the acceptable time frame.

Fax: (902) 450-6007

Date & Time:_____________________________________

Company:__________________________________________________________

Re: Tender # CN-17-P-14

Number of Pages: __________

MESSAGE:

With reference to the above mentioned project, please adjust our sealed tender as

follows:

INCREASE BY: $___________________ to the lump sum

OR

DECREASE BY: $___________________ to the lump sum

No tax portion is required.

OFFICIAL SIGNATURE: __________________________________________

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