CMS Bureau of Property ManagementState Surplus Property

Recycling & Scrap ElectronicsChip Gass, I-Cycle Coordinator

on behalf of Curtis A. Howard, Administrator

Digital Dump: Toxic Trade

The High Tech Trashing of our World

Digital Dump: Where we came in…

In October 2005, the Basel Action Network, an environmental watchdog group, contacted CMS State Surplus about discarded electronics found in Lagos Nigeria, Africa

•CMS was notified of the release of a news breaking photo-documentary

•Blistering report documented evidence of computers owned by the State of Illinois being found burning in a roadside ditch

•12 State agency assets belonging to seven (7) agencies, among these:

•IDOT, DNR, IDES, ISP, DHS, and others

Turning the Tide on Toxic Technology

CMS State Surplus took the initiative to mitigate the social and environmental impact of the “digital dump” and formulated a comprehensive plan to ensure the environmentally-friendly disposal of the state’s discarded electronics

Key Objectives:

•Compliance with P.A. 93-0306 removal of sensitive information from hard drives

•Environmentally responsible disposal of obsolete IT technology

Turning the Tide on Toxic Technology

In 2006, 14 companies across the nation responded to the state’s solicitation to identify a qualified vendor to provide “one-stop-shopping” to meet identified objectives

Outcome:

Creation of a master contract to provide the following services:

•Collection and Transportation•Data collecting device wiped

•Data preservation, if required•Certification of erasure•Diagnosis•Repair•Redeploy•Certification of recycling

Turning the Tide on Toxic Technology

Result:

By policy of the Director, effective July 1, 2007, CMS State Surplus Property no longer accepts scrap computers, printers, fax machines, copiers, etc., at its central warehouse.

CMS concludes evaluation of master contract RFP and

posts award

September 2006

Director of CMS executes final contract for data wiping and recycling

January 2007

Director of CMS notifies agencies, boards, commissions

and universities

July 1, 2007

Governor Announces Executive Order #12 requiring Electronics Recycling

October 2006

CMS State Surplus Property is first division to

begin recycling

April 2007

Turning the Tide on Toxic Technology

ELECTRONIC EQUIPMENT ACCEPTED UNDER MASTER AGREEMENT

ELECTRONIC EQUIPMENT ACCEPTED UNDER MASTER AGREEMENT

• LAPTOPS• DESKTOPS• SERVERS• MONITORS (CRT & LCD)• PDA’S (Palm/Blackberry)• PRINTERS• DIGITAL CAMERAS• MID-RANGE/MAIN FRAMES• KEYBOARDS, MICE,

CABLES• FAX MACHINES

• TAPE DRIVES• MEDIA• PROJECTORS• PHONE SYSTEMS• PHONES INCL. CELL• HUBS/SWITCHES/ROUTERS• STORAGE DEVICES• SCANNERS – Bar code• TVs• COPIERS• VCRs

Turning the Tide on Toxic Technology

ELECTRONIC EQUIPMENT NOT ACCEPTED UNDER MASTER AGREEMENT

ELECTRONIC EQUIPMENT NOT ACCEPTED UNDER MASTER AGREEMENT

•ELECTRONIC MEDICAL EQUIPMENT•TESTING EQUIPMENT•MAIL ROOM EQUIPMENT

AND…ANY NON-ELECTRONIC EQUIPMENT OR ANYTHING NOT LISTED PREVIOUSLY!

Turning the Tide on Toxic TechnologyThe state’s recycling vendor, Sipi Metals, Inc., in Chicago is one of only two vendors that have signed BAN’s “Pledge of True Stewardship,” attesting to responsible recycling

Examples of sorting process

Turning the Tide on Toxic Technology

Examples of Sipi Metal’s shredding process

Examples of Sipi Metal’s sampling process

Turning the Tide on Toxic Technology

Examples of Sipi Metal’s melting process for reuse

Turning the Tide on Toxic Technology

Net Effect since April 1, 2007:

After decades of selling the state’s obsolete electronic scrap to unscrupulous bidders at public auction, CMS has positioned itself to ensure compliance with environmentally sound recycling practices.

No. of Assets Recycled Tons of Recycled Content

6,137 67 Tons

67 Tons of plastics, metals, glass, etc., were kept from Illinois landfills since April, 2007

I-CYCLE: Program Expansion

I-Cycle is governed by the 1986 Solid Waste Management Act

This year, CMS proposed to the Lt. Governor’s Green Council the retooling of the I-Cycle program to take advantage of the Executive Order consolidating state-owned and leased facilities.

CMS Proposed:

•Updating and amending the 20-yr-old governing legislation

•Issuing a statewide Request for Information (RFI) for a public/private partnership of state government’s recycling activities

•Creation of a new division to consolidation the various programs: recycling, green buildings:LEEDs, fleet, and procurement duties and responsibilities under one division within CMS Property Management/Facilities

I-CYCLE: New Program Initiatives

August 13, 2007 Illinois General Assembly passed P.A. 95-0104 amending the Government Buildings Energy Cost Reduction Act of 1991 to provide for the installation of Energy Star labeled lighting.

In November, CMS issued a solicitation to provide the State of Illinois and interested local governmental management, pick up and transportation, processing of fluorescent, high intensity discharge, neon and incandescent lamps; PCB and non-PCB lamp ballasts.

• Includes 614 state-owned and leased facilities

• 14.2 million sq. ft. of building space.

(excludes entities not consolidated: Illinois universities, toll highway, mental health

and correctional facilities)

I-CYCLE: Emerging Issues

• The State Records Commission is considering adopting into their rules and regulations a new system for destroying documents that deal with sensitive and confidential matters, e.g., social security numbers.

• High security straight-cut paper shredders will become obsolete such the one used by Illinois Department of Revenue, at the Willard Ice Building in Springfield. This shredder is the largest producing approximately 85 ton of shredded content monthly.

• The trend for shredding has impacted I-Cycle in recent years resulting in a decline in mixed paper content historically found in the I-Cycle containers. Agencies, for security reasons are outsourcing shredding, therefore reducing the volume of paper typically found in mixed content.

Q & A follows this panel’s presentation

Next up: Green Buildings