club sports adopts org sync.....the journey
DESCRIPTION
Club Sports has adopted Org Sync as a web based platform. It's been much like a Star Trek adventure, but we are seeing improved efficiencies in business operations and communication capabilities.TRANSCRIPT
Club Sports
A journey on the Starship Club Sports…..
The story of the PROCESS is a longer one.
A story for another day, since in the process of change….
Club Sports
Club Sports program supports the mission of the Erb Memorial Union by:
Providing an athletic opportunity which supports social, physical and professional growth, which contributes to the overall educational package of students.
Play alot…...
Win alot…
Drive around alot..
Get injured (sometimes)…
48 active clubs1100 student participants312 events (75% away)280,000 miles driven in motor pool vehicles68 destinations nationwide
Club Sports
What does this kind and volume of activity produce??
Club Sports Operations Summary---
1100+ member registration forms processed annually200 events per year….with related forms1000+ financial forms processed200 vehicle request forms processed100 facility request forms processed
What is ORG SYNC?OrgSync facilitates engagement by connecting your students to organizations, departments, and programs.
It’s web-hosted platform creates an online community for your campus, and helps units across your institution improve communication, information sharing, collaboration and reporting with an online tool students want to use. (Org Sync)
Operational Impact….
1. Manage our intake and workflow more efficiently.
2. Becoming a “paper-lesser” office.
3. Support students with easily accessible, and shareable resources.
4. Creating longer term capability to collect valuable assessment data (both operationally, and co-curricular reporting. )
But most importantly……
Student Experience….
1. Communication Features
2. Helps us be more efficient and strategic in communication to students.
3. Event features post directly to Twitter and Facebook.
4. Creating more room for true learning.
Org Sync Feature Tour
Once a user creates an Org Sync profile…
UO has 2 “Umbrella Portals”
UO’s 2 umbrella portals are listed on the left side of the Community Home page
Every club sport manages their own portal. Portal is a word used to describe the workspace each organization is provided in order to manage members, share content, and communicate with one another.
“portals”
Umbrella portals are like the
USS Enterprise. Everything is
controlled fro
m the UMBRELLA
PORTAL..
Back to the Community Home Page…
Club Sports Officer Portal-student view
FILE DEMO
From the Club Officer Portal…students can access files and forms…
All features are accessible on on the left side of each portal
I want to learn the budget basics!
Easy to share files on social media and through email links!
ImpactOur operations has moved to an electronic e-file system
FORM DEMO
Org Sync Feature 2---Forms—Student View
Org Sync Feature 2---Forms—Student View
Org Sync Feature 2---Forms—Student View
Org Sync Feature #2 -Forms—Admin View
Org Sync Feature # 2 Forms—Admin View
Org Sync Feature #2-Forms-Admin View
Student receives a customized message…
EVENTS DEMO
Org Sync Feature #3 -Events—Student View
Org Sync Feature #3 -Events—Student View
Org Sync Feature #3 -Events—Student View
Org Sync Feature #3 -Forms—Admin View
Org Sync Feature #3 -Forms—Admin View
Org Sync Feature #3 -Forms—Admin View
Org Sync Feature #3 -Forms—Admin View
Org Sync Feature #3 -Forms—Admin View
Events can be easily shared!
IMPACT
Club Sports is able to integrate a social media plan into our daily business operations.
Club Sports has created an event intake process.
IMPACTStudents do not have to fill out paper forms.We don’t have to file forms.
Improved efficiency allows staff and students to:
Spend more time focusing on leadership development, relationships, event planning,
But, it will be an easier move!!
An emptier file cabinet will be easier to move during the renovation!
In summary, Org Sync is
1. Make forms and resources electronically available online to students.
2. Manage internal workflow—intake and processing.
3. Align program operations that support longer term assessment capacity.
Providing Club Sports the ability to…
Takeaways---1. The journey doesn’t end. Org Sync is a constant with us. We
continue to make mistakes, we continue to learn more about the capabilities of this system. But, overall, we have managed to successfully incorporate Org Sync into our daily business.
2. Please consider creating an account for yourself by signing up at www.OrgSync .com.
3. You are invited to “Join” the Club Sports Leadership” portal and fill out some forms to test it out! Don’t be shy, you won’t break it!