club officer roles unplugged
TRANSCRIPT
Club Officer Roles UnpluggedEducationalJuly 2015
Speaker: Coach Carole
278
Welcome to Indigo Valley Speakers
District 73 – Area North 29Club in Formation: No. 04386183
President: Carole McCulloch VP Membership: Elizabeth Mourik Secretary: Vicki Berry
Meetings: 1st Wed of month online (here) 3rd Wed of month Yackandandah Community Centre
Website: http://indigovalley.easy-speak.org
Introduction to our Online Educationals
Current Schedule: July: Club Officer Roles Unplugged August: How to manage your Club Success Plan September: How Good is Your Club
What Educationals for these months? October: ? November: ? December: ?
Your Choice
Club Officer Roles Unplugged:Preparation
• Do you have your handbook?• Have you had a handover?• Were you inducted?• Do you have your badge?• Do you know about meetings?• What else should you do?
1
Club Officer Roles Unplugged:Getting Started
• Organise your club officer folder.
• Agendas, Minutes, Notes• Club Officer Handbook, Calendar• Club Success Plan
• Download and store your files in Dropbox or a USB.
• Templates, Forms• Charts, Flyers
1
Club Officer Roles Unplugged:Planning Ahead
• Download your own copy.
• https://www.toastmasters.org/~/media/549134EFA75548B6928C43B6BAAFE433.ashx
1
Starting your Plan
1
Working toward DCP
1
Club Officer Roles Unplugged:When You Are the ….
• Understand your role • Read about the other team roles!
1
Club Officer Roles Unplugged:What is your favourite tip?
1
Club Officer Roles Unplugged:Tips for Training Online
1. Use of questionnaires for each role.
• Read and answer prior to training• Share answers in discussion forum
• Sample questionnaire for VPEs
2. Create one slide with your favourite tips.
• Upload for an impromptu speech• Upload to the cloud for sharing with
others1
Shared File
Vice President Education
Club Officer Training
www.toastmasters.org
VPE Roles, Tasks and Responsibilities
Roles for Club Meetings Tasks outside the Club
Meeting Executive Committee
Responsibilities
How to use easy-Speak
www.toastmasters.org
Before Club Meetings Upon Arrival at Club
Meetings During Club Meetings After Club Meetings Using easy-Speak
Club Meeting Roles and Tasks
www.toastmasters.org
Assist members to set goals (Goals Chart)
Review scheduled roles (Roles by Meeting)
Schedule education sessions Eg The Successful Club Series (Item 289)
Create meeting agenda and assign roles and schedule speeches according to member requests (Sign up Sheets)
Send meeting emails (Emails 1 and 5)
Have a backup plan for last minute changes
1. Before Club Meetings
www.toastmasters.org
Offer support to Toastmaster (Detailed Agenda)
Verify assigned members have arrived and are prepared for assigned roles
Remind members to provide manual to their evaluator
Greet guests and visitors (Add to User List)
Inform Topicsmaster of any guests willing to participate
2. Arrival at Club Meetings
www.toastmasters.org
Initial project completion records Recognize members for achievements Preside over meeting when necessary Answer education program or speech
contest questions easy-Speak Tutorials
Distribute and follow up on Sign Up Sheets
Ensure members fill out award applications
3. During Club Meetings
www.toastmasters.org
• Complete role and speech records Agenda Close
• Assign roles and schedule requested speeches for next meeting Create Meeting
• Notify President of upcoming or achieved awards
• Submit Award applications to TI in Club Central
• Contact members via Club Mass Email for follow-up
4. After Club Meetings
www.toastmasters.org
Plan club meeting agendas Agenda Templates
Promote participation in the education program Speech Requests, Goals and Progress Charts
Orient new members easy-Speak Overview
Encourage new members to participate in roles and Ice Breaker asap
Assign a mentor or liaise with Mentor Leader
Outside the Club Meeting
www.toastmasters.org
Prepare and present education program reports
Provide updates on member education progress Club Communication and Leadership Charts
Share information on upcoming speech contests
VPE Executive Committee Tasks
www.toastmasters.org
How will you fulfill this responsibility? When will each action need to be
completed? Who is available to help you? What materials and resources can you use?
VPE Action Plan
Create an action plan
www.toastmasters.org
Attend district-sponsored club-officer training program
Read materials Arrange handover with the outgoing vice
president education Invite 1-3 members to serve on education
committee Meet with each member to discuss educational
goals
VPE Training
Club Officer Roles Unplugged:Where to from here?
1
Conclusion
Good luck happenswhen preparednessmeets opportunity. – Anon
10
Questions?