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TRANSCRIPT
ClinicalTrials.govEriko Iwatate, MPH, CIP
07.21.20
Outline - ClinicalTrials.gov
What? Why? Which When? How? Support?
COVID19 Pandemic
CREDIT PHAREXIA
COVID19 PandemicNoncompliance
CREDIT PHAREXIA
COVID19 PandemicNoncompliance
CREDIT PHAREXIA
•2700 (Interventional + observational) trials registered•1500 (Interventional) trials registered•215 trials completed
# of COVID-19 trials on CT.gov
ONLY 1 COVID-19 Trial Reported Results on CT.govAs of July 21, 2020
DOI:https://doi.org/10.1016/S0140-6736(19)33220-9
COVID19 PandemicNoncompliance
$12,103
$12,103US government fines
per day, per trial for any non-compliance
Accessed at http://fdaaa.trialstracker.net/sponsor/university-of-texas-southwestern-medical-center/ on July 2nd, 2020
Watchdog
Watchdog
NIH’s Quality Metrics= “%Success”
Analyzed 70 high volume non-industry organizations ● Organizations with >=15 records
during Jan 2019 - May 2020 included● % Success Range: 33.3% to 95.2%● % Success Median: 60.1%
Top
28 U
nive
rsity
Bot
tom
27
Uni
vers
ity
Median=60.1%
“NIH will withhold clinical trial funding to grantee institutions if the agency is unable to verify adequate registration and results reporting from all trials funded at that institution.”
- Francis Collins, NIH Director
Watchdog
● Compare CT.gov trial record and published article
● Find trials with “outcome switching”● Write letters to the Journal publisher for:
○ Article correction○ Article retraction
Why? Which When? How? Support?What?
ClinicalTrials.govThe largest clinical trial registry & results database run by NIH ● >330,000 registrations
○ UTSW: >700 ● >40,000 posted results
○ UTSW: >130
What? Why? Which? When? How? Support?
Public Site
Protocol Registration & Results Systems (PRS)
Purpose: Disclose key information of clinical trial to general public
Basic function:● Registration● Updates● Results reporting
What? Which When? How? Support?Why?
What? Why? Who? When? How? Support?Which?
Promises to participants
Declaration of Helsinki
Ethical Obligation
Transparency
Scientific Validity
Replicability
Publication bias
EBM for policymakers
Evidence Based
Medicine
FDAAA-801
42 CFR 11
45 CFR 46116(h) (posting of an approved ICF on CT.gov)
21 CFR §50.25(c)(CT.gov statement included in ICF)
Laws
ICMJE policy(registration and data sharing plan)
Publication
Patients
Physicians
Researchers
Granting agencies
Policy Makers
Resource
NIH policyCMS policyNCI policyWHO policy
Funders -Gates foundation-Global Alliance-Wellcome Trust
Reputation(watchdog website FDAAA TrialsTracker)
Other
What? Why? Who? When? How? Support?Which?
Transparency
Scientific Validity
Replicability
Publication bias
EBM for policymakers
Evidence Based
Medicine
Promises to participants
Declaration of Helsinki
Ethical Obligation
FDAAA-801
42 CFR 11
45 CFR 46116(h) (posting of an approved ICF on CT.gov)
21 CFR §50.25(c)(CT.gov statement included in ICF)
Laws
ICMJE policy(registration and data sharing plan)
Publication
Patients
Physicians
Researchers
Granting agencies
Policy Makers
Resource
NIH policyCMS policyNCI policyWHO policy
Funders -Gates foundation-Global Alliance-Wellcome Trust
Reputation(watchdog website FDAAA TrialsTracker)
Other
What? Why? Who? When? How? Support?Which?
FDAAA-801
42 CFR 11
45 CFR 46116(h) (posting of an approved ICF on CT.gov)
21 CFR §50.25(c)(CT.gov statement included in ICF)
Laws
Transparency
Scientific Validity
Replicability
Publication bias
EBM for policymakers
Evidence Based
Medicine
Promises to participants
Declaration of Helsinki
Ethical Obligation
ICMJE policy(registration and data sharing plan)
Publication
Patients
Physicians
Researchers
Granting agencies
Policy Makers
Resource
NIH policyCMS policyNCI policyWHO policy
Funders -Gates foundation-Global Alliance-Wellcome Trust
Reputation(watchdog website FDAAA TrialsTracker)
Other
What? Why? Who? When? How? Support?Which?
ICMJE policy(registration and data sharing plan)
Publication
Transparency
Scientific Validity
Replicability
Publication bias
EBM for policymakers
Evidence Based
Medicine
FDAAA-801
42 CFR 11
45 CFR 46116(h) (posting of an approved ICF on CT.gov)
21 CFR §50.25(c)(CT.gov statement included in ICF)
Laws
Promises to participants
Declaration of Helsinki
Ethical Obligation
Patients
Physicians
Researchers
Granting agencies
Policy Makers
Resource
NIH policyCMS policyNCI policyWHO policy
Funders -Gates foundation-Global Alliance-Wellcome Trust
Reputation(watchdog website FDAAA TrialsTracker)
Other
What? Why? Who? When? How? Support?Which?
Patients
Physicians
Researchers
Granting agencies
Policy Makers
Resource
Transparency
Scientific Validity
Replicability
Publication bias
EBM for policymakers
Evidence Based
Medicine
FDAAA-801
42 CFR 11
45 CFR 46116(h) (posting of an approved ICF on CT.gov)
21 CFR §50.25(c)(CT.gov statement included in ICF)
Laws
ICMJE policy(registration and data sharing plan)
Publication
Promises to participants
Declaration of Helsinki
Ethical Obligation
NIH policyCMS policyNCI policyWHO policy
Funders -Gates foundation-Global Alliance-Wellcome Trust
Reputation(watchdog website FDAAA TrialsTracker)
Other
What? Why? Who? When? How? Support?Which?
NIH policyCMS policyNCI policyWHO policy
Funders -Gates foundation-Global Alliance-Wellcome Trust
Reputation(watchdog website FDAAA TrialsTracker)
Other
Transparency
Scientific Validity
Replicability
Publication bias
EBM for policymakers
Evidence Based
Medicine
FDAAA-801
42 CFR 11
45 CFR 46116(h) (posting of an approved ICF on CT.gov)
21 CFR §50.25(c)(CT.gov statement included in ICF)
Laws
ICMJE policy(registration and data sharing plan)
Publication
Patients
Physicians
Researchers
Granting agencies
Policy Makers
Resource
Promises to participants
Declaration of Helsinki
Ethical Obligation
What? Why? Who? When? How? Support?
Ethical Obligation
Transparency
Scientific Validity
Replicability
Publication bias
EBM for policymakers
Evidence Based
Medicine
FDAAA-801
42 CFR 11
45 CFR 46116(h) (posting of an approved ICF on CT.gov)
21 CFR §50.25(c)(CT.gov statement included in ICF)
Laws
ICMJE policy(registration and data sharing plan)
Publication
Patients
Physicians
Researchers
Granting agencies
Policy Makers
Resource
NIH policyCMS policyNCI policyWHO policy
Funders -Gates foundation-Global Alliance-Wellcome Trust
Reputation(watchdog website FDAAA TrialsTracker)
Other
Which?
Promises to participants
Declaration of Helsinki
What? Why? When? How? Support?Which?
First Things First….. Is the study a clinical trial?NIH clinical trial definition: A research study in which one or more human subjects are prospectively assigned to one or more interventions (which may include placebo or other control) to evaluate the effects of those interventions on health-related biomedical or behavioral outcomes
FDA clinical trial definition: A clinical investigation or a clinical study in which human subject(s) are prospectively assigned, according to a protocol, to one or more interventions (or no intervention) to evaluate the effect(s) of the intervention(s) on biomedical or health-related outcomes
ICMJE clinical trial definition: Any research study that prospectively assignshuman participants or groups of humans to one or more health-related interventions (include drugs, surgical procedures, devices, behavioral treatments, dietary interventions, and process-of-care changes) to evaluate the effects on health outcome
First Things First….. Is the study a clinical trial?In general*, you answer “Yes” to all questions, then it is a clinical trial
● Does the study involve human participants?
● Are the participants prospectively assigned to an intervention?
● Is the study designed to evaluate the effect of the intervention on the participants?
● Is the effect being evaluated a health-related biomedical or behavioral outcome?
*Pediatric postmarket surveillance of FDA regulated device product (which does not meet the definition of clinical trials) require registration and result reporting
Registration● PI is IND/IDE holder ● FDA Applicable Clinical Trials● Funded by NIH ● Required by funding agency● Required by CMS ● Required by Journal
What? Why? Which? When How? Support?
Which trials need to be registered and results reported?Results posting● PI is IND/IDE holder ● FDA Applicable Clinical Trials● Funded by NIH ● Required by funding agency● Required by CMS ● Required by Journal
Registration● PI is IND/IDE holder ● FDA Applicable Clinical Trials● Funded by NIH ● Required by funding agency● Required by CMS ● Required by Journal
What? Why? Which? When How? Support?
Which trials need to be registered and results reported?Results posting● PI is IND/IDE holder ● FDA Applicable Clinical Trials● Funded by NIH ● Required by funding agency● Required by CMS ● Required by Journal
One trial, One CT.gov recordMulti-site trials registered only once, not by individual sites.
Generally, industry sponsored trials do not need to be registered by UTSW PIPI must coordinate with all collaborators before registering trial!
What? Why? Which? When How? Support?
Key clinical trial requirementsRequirement Trial Phase Type Effective on
Registration Results
Applicable Clinical Trials(ACTs)
Not Phase 1 or small feasibility studies
Drugs, biological and devices regulated by the FDA. Results: Only approved, licensed, cleared product
Primary completion date on or after 12/26/2007
Registration Results
Applicable Clinical Trials(ACTs)
Not Phase 1 or small feasibility studies
Drugs, biological and devices regulated by the FDA.Results: Unapproved, approved, licenced, cleared product
Primary completion date on or after 01/18/2017
Registration Results
Clinical trials funded in whole or in part by the NIH
All All interventional trials (e.g., including behavioral intervention)
Activated for accrual on or after 01/18/2017
Results or Journal publication
Covered trial funded in whole or in part by NCI
All All except for observational
RegistrationData sharing plan
Clinical trials to be published in Journal follows ICMJE recommendation
All All July 1st 2005
FDAAA-801
Final Rule42 CFR Part 11
NIH policy
NCI policy
ICMJE policy
What? Why? Which How?When? Support?
Registration
FDAAA-801 & Final Rule Within 21 days of enrollment
NIH Within 21 days of enrollment
NCI Within 21 days of enrollment
CMS NCT number at the time of claim
ICMJE Before enrollment
UTSW At the time of eIRB study submission
What? Why? Which? When? How? Support?
When must trial be registered and results submitted?
Registration
FDAAA-801 & Final Rule Within 21 days of enrollment
NIH Within 21 days of enrollment
NCI Within 21 days of enrollment
CMS NCT number at the time of claim
ICMJE Before enrollment
UTSW At the time of eIRB study submission
What? Why? Which? When? How? Support?
When must trial be registered and results submitted?
“Thank you for submitting your manuscript….to the New England Journal of Medicine.
The International Committee of Medical Journal Editors (ICMJE), and therefore our journal, requires that all clinical trials be registered in a publicly searchable registry before submission for publication. As you did not register your study before the first patient was enrolled, or because it was entered into a registry before that registry was publicly searchable, we are returning it to you without further consideration”
From the editors at NEJM in response to a manuscript submission
Registration Results Posting
FDAAA-801 & Final Rule Within 21 days of enrollment
Within 12 months of primary completion date
NIH Within 21 days of enrollment
Within 12 months of primary completion date
NCI Within 21 days of enrollment
Within 12 months of primary completion date
CMS NCT number at the time of claim
ICMJE Before enrollment
UTSW At the time of eIRB study submission
Within 12 months of primary completion date
What? Why? Which? When? How? Support?
When must trial be registered and results submitted?
Registration Results Posting Consequences
FDAAA-801 & Final Rule Within 21 days of enrollment
Within 12 months of primary completion date
Civil or criminal judicial actionsCivil penalties ($12,103/day)Loss of HHS funding
NIH Within 21 days of enrollment
Within 12 months of primary completion date
Loss of NIH funding
NCI Within 21 days of enrollment
Within 12 months of primary completion date
Loss of NCI funding
CMS NCT number at the time of claim
Claims will not be paid
ICMJE Before enrollment Refusal to publish
UTSW At the time of eIRB study submission
Within 12 months of primary completion date
Hold Coverage Analysis FinalizationHold Study Activation (Greenlight)
Consequences for noncompliance
What? Why? Which? When? How? Support?
“Registration and results posting are scientific task rather than administrative task.”- Deborah Zarin, MD, Former Director of CT.gov at NIH
Things to remember…& recommendation1
“Registration and results posting are scientific task rather than administrative task.”- Deborah Zarin, MD, Former Director of CT.gov at NIH
Things to remember…& recommendation1
Registration takes up to 10 hours Review cycle up to 7 daysReviewer comments MUST addressed within 15 calendar daysRecommendations: ● Initiate prior to eIRB study submission● PI/Co-I to complete “Outcome Measure Module” and “Arms/Intervention Module ● PI, Co-I, or designated member of the Study Team to do the rest
2
“Registration and results posting are scientific task rather than administrative task.”- Deborah Zarin, MD, Former Director of CT.gov at NIH
Things to remember…& recommendation1
Registration takes up to 10 hours Review cycle up to 7 daysReviewer comments MUST addressed within 15 calendar daysRecommendations: ● Initiate prior to eIRB study submission● PI/Co-I to complete “Outcome Measure Module” and “Arms/Intervention Module ● PI, Co-I, or designated member of the Study Team to do the rest
2
Results posting takes up to 50 hours (depends on the complexity)Review cycle up to 30 daysReviewer comments MUST addressed within 25 calendar daysRecommendations: ● Enter results 3-4 months before due date● PI or Biostatistician to do results posting
2
Results due within 12 months of primary completion date
“Verification”(Continuing Review)
“Updates/Correction”(Modification)
FDAAA-801 Not less than once every 12 months(even no changes)
Within 30 calendar days after changes of:- Overall recruitment status - Actual primary completion date
Final Rule Not less than once every 12 months(even no changes)
Within 15 calendar days after changes of:- Device approval/clearance status- Actual primary completion dateWithin 30 calendar days after changes of:
When must ACTs information be verified or updated?
What? Why? Which? When? How? Support?
-primary completion date-study start date-intervention name-availability expanded access-expanded access status/type-individual site status
-IRB status -responsible party and/or contact information-overall recruitment status -Protocol changes that impact registration information
eIRB and CT.gov clinical trial timelineStage of Trial
Bef
ore
Tria
lD
urin
g Tr
ial
Afte
r Tria
leIRB CT.gov
Request access to eResearch
Register trial in Velos
Trial Initiation
Trial CompletionData Analysis
Publication
Protocol Amendments
Trial pushed to eIRB, submit trial in eIRB,
address ER/Board stipulations
Annual record verification● Record verification date● Recruitment status● Completion date
Posting approved unsigned ICF
Results submission● Protocol● Statistical Analysis Plan
Time
Register, release (submit), address PRS reviewer’s comments,obtain NCT#
Modification
Trial approval
Continuing review
Notice of study closure
Obtain PRS account ID
Update Record
Trial approval/public
What? Why? Which? When? How? Support?
eIRB and CT.gov clinical trial timelineStage of Trial
Bef
ore
Tria
lD
urin
g Tr
ial
Afte
r Tria
leIRB CT.gov
Request access to eResearch
Register trial in Velos
Trial Initiation
Trial CompletionData Analysis
Publication
Protocol Amendments
Trial pushed to eIRB, submit trial in eIRB,
address ER/Board stipulations
Annual record verification● Record verification date● Recruitment status● Completion date
Posting approved unsigned ICF
Results submission● Protocol● Statistical Analysis Plan
Time
Register, release (submit), address PRS reviewer’s comments,obtain NCT#
Modification
Trial approval
Continuing review
Notice of study closure
Obtain PRS account ID
Update Record
Trial approval/public
What? Why? Which? When? How? Support?
What? Why? Which When? How? Support?
Trial registration and results system workflowDetermine whether trial requires
registration / result posting
Decide Record Owner &Responsible Party (PI)
Obtain Protocol Registration and Results System (PRS) account
Log in to PRS
Create a new recordEnter study information
PI Approve/Release (submit) record to CT.gov for PRS review
CT.gov PRS review
Address requested changes within 15 calendar days
Record is public
Keep record up to date
Enter results if required PI Approve/Release
to CT.gov for PRS review
CT.gov PRS review
Address requested changeswithin 25 calendar days
Results are public
What? Why? Which? When? How? Support?
UTSW ClinicalTrials.gov Program
What? Why? Which? When? How? Support?
Research team-Regulatory guidance-Determination of ACTs
CT.gov processes-PRS Navigation-Registration-Result posting-Updates-ICF posting
ProvideTraining
Assist with user account creation
Assist PRS navigation during registration
Assist with resolving PRS reviewer comments*scientific inquiry must be addressed by investigators
Assist with Registration
Send annual record verification reminders
Assist PRS navigation during record updates
Assist with Updates
Send results reporting reminders
Assist PRS navigation during result reporting
Assist with resolving PRS reviewer comments*scientific inquiry must be addressed by investigators
Assist with Results
Generate monthly compliance metric:# problem records# late results # published# pending PRS reviews
Generate Metric
Develop policy, guidance, checklist(s)
Add CT.gov section in eIRB, develop “Form-CT.gov”
Assist with record transfer
Assist with problem records
One-on-one guidance /office hour
Other
UTSW ClinicalTrials.gov Program (under construction)
What? Why? Which? When? How? Support?
Communication ProcessEmail/Phone PI/
Record Owner
Access List Members
Dept Research Manager / Dept. PRS Administrator
HRPP(IRB) Director
Division Director or Department Chair
Vice Provost Dean of Research
Stage #1
Stage #2
Stage #3
Stage #4
Take Home Message and Homework….
● Request a PRS User Account for PI and anyone helping
Send following information to [email protected]
● Name ● Username (UTSW ID that is assigned)● Email address● Department
● Request a PRS User Account for PI and anyone helping ● Make PI the Responsible Party (for existing study records)● Add research staff in “Access List”● Mark your calendar for results posting and annual update!● Review flow chart● Review selected resources on next slide
Take Home Message and Homework….
Take Home Message and Homework….
● Request a PRS User Account for PI and anyone helping ● Make PI the Responsible Party (for existing study records)● Add research staff in “Access List”
● Add research staff in “Access List”● Mark your calendar for results posting and annual update!● Review flow chart● Review selected resources on next Slide
Take Home Message and Homework….
● Request a PRS User Account for PI and anyone helping ● Make PI the Responsible Party (for existing study records)● Add research staff in “Access List”● Mark your calendar for results
posting and annual update!● Review flow chart● Review selected resources on next slide● Ask if you have questions! [email protected]
Take Home Message and Homework….
● Request a PRS User Account for PI and anyone helping ● Make PI the Responsible Party (for existing study records)● Add research staff in “Access List”● Mark your calendar for results
posting and annual update!● Review flow chart ● Review selected resources on next slide● Ask if you have questions!
Take Home Message and Homework….
● Request a PRS User Account for PI and anyone helping ● Make PI the Responsible Party (for existing study records)● Add research staff in “Access List”● Mark your calendar for results
posting and annual update!● Review flow chart ● Review selected resources on next slide● Ask if you have questions! [email protected]
Selected List of Resources● CT.gov Submit Studies Page
○ https://clinicaltrials.gov/ct2/manage-recs/submit-study● PRS User’s Guide
○ https://prsinfo.clinicaltrials.gov/prs-users-guide.html● PRS Guided Tutorials
○ https://prsinfo.clinicaltrials.gov/tutorial/content4/index.html#/● Data Element Definition Documents, Templates and Checklists
○ https://clinicaltrials.gov/ct2/manage-recs/resources#DataElement● Results Quality Control Review Criteria
○ https://prsinfo.clinicaltrials.gov/ResultsDetailedReviewItems.pdf
Contact Person for CT.gov Related Issues
What? Why? Which? When? How? Support?
Eriko Iwatate [email protected]
Susan Patridge [email protected]
Victoria Brown [email protected]
Eriko Iwatate [email protected]
Eriko Iwatate [email protected]