client workstations for tv content management system gambarajah.pdf · client workstations for tv...
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Client Workstations for TV Content Management System Storage server (12TB) Content Quality x 16 (Level 2)
Network Switch
Creative Content Unit x 6 (Level 1)
Film Censorships x 6 (LG)
Network Switch
Network Switch
Library x 3(LG)
Channel (TV1, TV2, TVi , BES, and Promo) x 5 (Level 1)
Application server Web server
RTM Web
Diagram - 1
W-1
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – SYNDICATION
Page 1 of 7
MODULE 1
MODULE 1 : ONLINE WEB PORTAL AND REGISTATION
Log information of invitees
Content provider upload associated supporting doc (Company profile, certificates, bank statement)
Validate company registration checklist
Pre- Selection of successful company Refer to appendix A
rejected
end
Online Web Portal Supplier register / updates company
details on web portal (company profile)
OK
validate
Start module 1
End Module 1
W-1
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – SYNDICATION
Page 2 of 7
MODULE 2
MODULE 2 : NEED STATMENT AND INVITATION
Display the need statement
Set the limitation period for pitching proposal registration
Set the number of proposal sumbitted
Invite supplier via email
Register the proposals
Manage schedule of pitching appointments based on response from qualified supplier via email
Refer to appendix B
RTM advertises Need Statements
Invitation
Pitching appointments
end
rejected
Validate/limit
OK
Proposal registration on web portal system checking
End Module 2
Start module 2
W-1
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – SYNDICATION
Page 3 of 7
MODULE 3
MODULE 3 : PROPOSAL UPLOADING
Allow content provider to upload their associated supporting documents after log in(Document / Images / videos)
List of titles uploaded
Automatically detects and display information related to the proposal and respective suppliers within the database.
Refer to appendix C
Proposal Uploading on web portal
Start module 3
End Module 3
W-1
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – SYNDICATION
Page 4 of 7
MODULE 4 & MODULE 5
MODULE 4 : PITCHING SESSION EVALUATION
List of titles uploaded for evaluation
Notify the content evaluator via system
Evaluator selection
Download and view content via MP4 media player at workstation
Record the evaluation and accumulated marks (Content for syndication / Pitching presentation for local production)
List, sort and select marks for pre-procurement committee evaluation
Generate pitching session evaluation report Refer to appendix D
OK
MODULE 5 : SELECTION PROCESS
List and record of the titles approved Keep the unselected proposal for re-evaluation Notify the successful supplier via email Record the details(Letter of Intent) Generate report for selection result
Refer to appendix E rejected
(Bank script)
Kept the unselected proposal for re-evaluated (bin/ bank script)
Pitching Session
evaluation end
rejected
Selection Process (Pre-procurement)
Selection Process (Board Approval)
OK
Letter of Intent
Start Module 4
End Module 5
OK
W-1
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – SYNDICATION
Page 5 of 7
MODULE 6
Negotiation Meeting
Acknowledgement
MODULE 6 : ACKNOWLEDGEMENT
List and record of successful supplier
Invite the successful supplier for meeting via email
Record the result from the negotiation meeting
Notify the successful supplier via email
Record the details(Letter of Acceptance) Refer to appendix F
end
rejected
end
rejected
OK
OK
Start Module 6
End Module 6
Letter of Acceptance
W-1
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – SYNDICATION
Page 6 of 7
MODULE 7
Quality Content/ LPF
Technical QC
(High Resolution)
MODULE 7 : CONTENT EVALUATION
List and record successful titles approved Notify the content evaluator via email Download and view content via MP4 media player
at workstation Marking, grading and reporting via email Notify the supplier via email for:
i.Corrections ii.Request for High Resolution copy for technical evaluation
Generate content evaluation report
Refer to appendix G
Rejected (edit 3 times)
OK
Library Depository
TX
Start Module 7
OK
End Module 7
end
end
Uploading (Low Resolution)
Receive Hard Disc (Physical Copy)
W-1
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – SYNDICATION
Page 7 of 7
MODULE 8 & MODULE 9
LAD
Monitoring
MODULE 8 : PAYMENT
Record the payment
Calculate the budget details
List of titles has been paid and to be paid
for budget allocation of each titles
Calculate the LAD (Liquidated and Ascertained Damages)
Customise the payment report
Refer to appendix H
MODULE 9 : MONITORING AND REPORTING
Monitor contract period
Tabulating and sorting
Update asset information for library depository
Create report into Microsoft Office and PDF file Refer to appendix I
Start Module 8
End Module 9
Payment
process end
OK
W-2
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – LOCAL
Page 1 of 7
MODULE 1
MODULE 1 : ONLINE WEB PORTAL AND REGISTATION
Log information of invitees
Content provider upload associated supporting doc (Company profile, certificates, bank statement)
Validate company registration checklist
Pre- Selection of successful company Refer to appendix A
rejected
end
Online Web Portal Supplier register / updates company
details on web portal (company profile)
OK
validate
Start module 1
End Module 1
W-2
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – LOCAL
Page 2 of 7
MODULE 2
MODULE 2 : NEED STATMENT AND INVITATION
Display the need statement
Set the limitation period for pitching proposal registration
Set the number of proposal sumbitted
Invite supplier via email
Register the proposals
Manage schedule of pitching appointments based on response from qualified supplier via email
Refer to appendix B
RTM advertises Need Statements
Invitation
Pitching appointments
end
rejected
Validate/limit
OK
Proposal registration on web portal system checking
End Module 2
Start module 2
W-2
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – LOCAL
Page 3 of 7
MODULE 3
MODULE 3 : PROPOSAL UPLOADING
Allow content provider to upload their associated supporting documents after log in(Document / Images / videos)
List of titles uploaded
Automatically detects and display information related to the proposal and respective suppliers within the database.
Refer to appendix C
Proposal Uploading on web portal
Start module 3
End Module 3
W-2
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – LOCAL
Page 4 of 7
MODULE 4 & MODULE 5
MODULE 4 : PITCHING SESSION EVALUATION
List of titles uploaded for evaluation
Notify the content evaluator via system
Evaluator selection
Download and view content via MP4 media player at workstation
Record the evaluation and accumulated marks (Content for syndication / Pitching presentation for local production)
List, sort and select marks for pre-procurement committee evaluation
Generate pitching session evaluation report Refer to appendix D
OK
MODULE 5 : SELECTION PROCESS
List and record of the titles approved Keep the unselected proposal for re-evaluation Notify the successful supplier via email Record the details(Letter of Intent) Generate report for selection result
Refer to appendix E rejected
(Bank script)
Kept the unselected proposal for re-evaluated (bin/ bank script)
Pitching Session
evaluation end
rejected
Selection Process (Pre-procurement)
Selection Process (Board Approval)
OK
Letter of Intent
Start Module 4
End Module 5
OK
W-2
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – LOCAL
Page 5 of 7
MODULE 6
Production Meeting
Acknowledgement
MODULE 6 : ACKNOWLEDGEMENT
List and record of successful supplier
Invite the successful supplier for meeting via email
Record the result from the production meeting
Notify the successful supplier via email
Record the details(Letter of Acceptance) Refer to appendix F
end
rejected
end
rejected
OK
OK
Start Module 6
End Module 6
Letter of Acceptance
W-2
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – LOCAL
Page 6 of 7
MODULE 7
Quality Content/ LPF
Technical QC
(High Resolution)
MODULE 7 : CONTENT EVALUATION
List and record successful titles approved Notify the content evaluator via email Download and view content via MP4 media player
at workstation Marking, grading and reporting via email Notify the supplier via email for:
i.Corrections ii.Request for High Resolution copy for technical evaluation
Generate content evaluation report
Refer to appendix G
Rejected (edit 3 times)
OK
Library Depository
TX
Start Module 7
OK
End Module 7
end
end
Uploading (Low Resolution)
Receive Hard Disc (Physical Copy)
W-2
TV CONTENT MANAGEMENT SYSTEM WORKFLOW PROCESS – LOCAL
Page 7 of 7
MODULE 8 & MODULE 9
LAD
Monitoring
MODULE 8 : PAYMENT
Record the payment
Calculate the budget details
List of titles has been paid and to be paid
for budget allocation of each titles
Calculate the LAD (Liquidated and Ascertained Damages)
Customise the payment report
Refer to appendix H
MODULE 9 : MONITORING AND REPORTING
Monitor contract period
Tabulating and sorting
Update asset information for library depository
Create report into Microsoft Office and PDF file Refer to appendix I
Start Module 8
End Module 9
Payment
process end
OK
Page 1 of 1
APPENDIX A
MODULE 1 : ONLINE WEB PORTAL AND REGISTRATION GUI
Data field Requirements
A. Company Profile
a. Company
Text (Allow user to update the profile information)
b. Address
c. Telephone / Fax No
d. Email
e. Company Status
f. Board of Directors
g. Experiences Text (List of experience for the past 2 years from registration date)
h. Latest Audit Report / date Image (Attachment report PDF) / dd-mm-yyyy
i. Paid-up capital (RM)
Text (Alphanumeric)
Image (Attachment bank statement PDF)
B. Certificates:
a. Ministry Of Finance Certificate (MOF) No
Validate by date Image (Attachment certificate PDF)
b. Expiry Date (MOF) Certificate
c. KKMM Registration Certificate
d. Expiry Date (KKMM) Certificate
e. FINAS Certificate No
f. Expiry Date (FINAS) Certificate
C. Bank Statement
a. No.Akaun Bank
Image (Attachment certificate PDF)
b. Nama Bank
c. Cawangan Bank
Page 1 of 1
APPENDIX B
MODULE 2 : NEED STATEMENTS AND INVITATION GUI
Data field Requirements
1. Display the need statement
i. Program Type Combo Box (Syndication / Local Production)
ii. Category Combo Box (Movie, Drama)
iii. Category Code Combo Box (ANM, DKT, MGZ)
iv. No. Of Episode Auto Generate
v. Type / Genre / Format Text (Alphanumeric)
vi. Duration Combo Box (Animation,Documentary, Magazine)
vii. Language Hours / Minutes
viii. Theme Combo Box (Malay, Hindi, Cantonese)
ix. Program Concept Combo Box (Family, Father’s Day, Mother’s Day)
2. Set the limitation period for pitching proposal registration
Date (dd-mm-yyyy) :
3. Set the limitation number of the proposal submitted
Set the date for the pitching registration period
4. Invite supplier to register the proposal via email
Number
5. Register the proposals for pitching Text (Email)
6. Manage schedule for pitching appointments based on response from qualified supplier via email
Text
Page 1 of 2
APPENDIX C‐i
MODULE 3 : PROPOSAL UPLOADING GUI FOR SYNDICATION
Data field Requirements
A. Allow content provider to upload their associated supporting documents after log in, requested by RTM
1. Content Proposal
i. Title Text
ii. Category Combo Box (Movie, Drama)
iii. Category Code i. Combo Box (ANM, DKT,
MGZ) ii. Auto Generate
iii. Episode Text
iv. Duration Hours / Minutes
v. Language Combo Box (Malay, Hindi, Mandarin)
vi. Year of Production Combo Box (yyyy)
vii. Country Combo Box
viii. Offer Price (RM) Number
ix. Actor/Actress Text
x. Synopsis Text (Not More Than 500 Words)
xi. Remarks Text (Award Received)
xii. Broadcast Rights
Text (Name Of Broadcast Owner)
Text (Period Of Broadcast Right )
Image (Attach Authorize Letter In PDF Format)
2. Screener And Finished Product MP4 Format
3. Script PDF Format
4. Trailer / Still Photo / Promo i. Trailer/Promo MP4 Format ii. Still Photo JPEG Format
Page 2 of 2
APPENDIX C‐ii
MODULE 3 : PROPOSAL UPLOADING GUI FOR LOCAL PRODUCTION
Data field Requirements
A. Allow content provider to upload their associated supporting documents after log in, requested by RTM
1. Content Proposal
i. Title Text
ii. Category Combo Box (Movie, Drama)
iii. Category Code i. Combo Box (ANM, DKT,
MGZ) ii. Auto Generate
iii. Episode Text
iv. Duration Hours / Minutes
v. Offer Price (RM) Number
vi. Language Combo Box (Malay, Hindi, Mandarin)
vii. Theme Combo Box (Family, Father’s Day, Mother’s Day)
viii. Program Concept Text (Not More Than 200 Words)
ix. Synopsis Text (Not More Than 500 Words)
2. Multimedia Presentation Storyboard MP4 Format (Presentation)
3. Trailer / Still Photo / Promo i. Trailer / Promo MP4
Format ii. Still Photo JPEG Format
Page 1 of 2
APPENDIX D-i
MODULE 4 : PITCHING SESSION EVALUATION FOR SYNDICATION GUI
Data field Requirements
1. List of titles uploaded for evaluation Combo Box (Movie, Drama)
2. Notify the content evaluator via email Text (Email)
3. Evaluator selection Combo Box (List Of Evaluators)
4. Download and content viewing Download and view content via windows media player at workstation with MP4 format
5. Record the evaluation and marks of content and pitching
i. Needs Statement Requirement Combo Box (Yes / No)
ii. Evaluation 1 - Genre And Theme Text , Marks (%)
iii. Evaluation 2 - Actor/Actress, Commercial Value
Text , Marks (%)
iv. Evaluation 3 - Subject, Plot, Cinematography
Text , Marks (%)
v. Commercial Value Combo Box (Yes / No)
vi. Remarks Text (Not More Than 200 Words)
6. List , sort and select total marks for pre-procurement committee evaluation
Text (auto sorting from the highest marks to the lowest marks)
Marks 80% and above will be forwarded for the next stage
Mark 79% and below will be remain in the storage
7. Generate pitching session evaluation report for daily, monthly and yearly
Text (Selection by category, title, date of evaluation, accumulated marks in PDF format)
Page 2 of 2
APPENDIX D-ii
MODULE 4 : PITCHING SESSION EVALUATION FOR LOCAL PRODUCTION GUI
Data field Requirements
1. List of titles uploaded for evaluation Combo Box (Movie, Drama)
2. Notify the content evaluator via email Text (Email)
3. Evaluator selection Combo Box (List Of Evaluators)
4. Download and content viewing Download and view content via windows media player at workstation with MP4 format
5. Record the evaluation and accumulated marks of content and pitching
i. Three (3) evaluators - subject matter/treatment/approach /style
Sum of the accumulated for Marks, Result, Remarks
6. List , sort and select total marks for pre-procurement committee evaluation
Text (auto sorting from the highest marks to the lowest marks)
Marks 80% and above will be forwarded for the next stage
Mark 79% and below will be remain in the storage
7. Generate pitching session evaluation report for daily, monthly and yearly
Text (Selection by category, title, date of evaluation, accumulated marks in PDF format)
Page 1 of 1
APPENDIX E
MODULE 5 : SELECTION PROCESS FOR SYNDICATION AND LOCAL PRODUCTION GUI
Data field Requirements
1. List and record of the titles approved Combo Box (Syndication, Local Production)
i. Date of Approval Meetings
Date (dd-mm-yyyy) : i. Technical Committee
Meeting ii. Pre – LPA Meeting
iii. Lembaga Perolehan A Meeting (LPA)
iv. Channel Combo Box
2. Keep the unselected proposal for re-evaluation
Combo Box
3. Supplier notification (Letter Of Intent) via email
Text (Email)
4. Record the details of letter (Letter of Intent)
Date (dd-mm-yyyy) : i. Letter of Intent (Issued)
ii. Letter Of Intent (Accepted)
Text i. Letter Of Intent reference
number
5. Generate report for selection result
Text (Selection by category, title, date of approval, supplier in Microsoft Office and PDF format)
Page 1 of 2
APPENDIX F-i
MODULE 6 : ACKNOWLEDGEMENT FOR SYNDICATION GUI
Data field Requirements
1. List all successful suppliers
i. Supplier Combo Box
ii. Category Combo Box (Movie, Drama)
iii. Title Text
2. Invite the successful supplier via email for price negotiation
Notification to the successful supplier by email
3. Record of price negotiation result
Date (dd-mm-yyyy) : i. Date Of Broadcast Right
ii. Date Of Negotiation iii. Delivery Period
Text (Alphanumeric) i. Offer Price
ii. Negotation Price iii. Episode
4. Notify successful supplier via email (Letter of Acceptance)
Text (Email)
5. Record the details of letter (Letter of Acceptance)
Date (dd-mm-yyyy) : i. Date Of Letter Issued
ii. Date Of Letter Acceptance
Text i. Reference Number (Letter
Of Acceptance)
6. Generate report for selection result
Text (Selection by category, title, date of evaluation, accumulated marks in PDF format)
Page 2 of 2
APPENDIX F-ii
MODULE 6 : ACKNOWLEDGEMENT FOR LOCAL PRODUCTION GUI
Data field Requirements
1. List all successful suppliers
i. Supplier Combo Box
ii. Category Combo Box (Movie, Drama)
iii. Title Text
2. Invite the successful supplier via email for production meeting
Notification to the successful supplier by email
3. Record of production meeting result
Date (dd-mm-yyyy) : i. Date Of production
meeting ii. Delivery Period
Text Production Meeting Result
4. Notify successful supplier via email (Letter of Acceptance)
Text (Email)
5. Record the details of letter (Letter of Acceptance)
Date (dd-mm-yyyy) : i. Date Of Letter Issued
ii. Date Of Letter Acceptance
Text i. Reference Number (Letter
Of Acceptance)
6. Generate report for selection result
Text (Selection by category, title, date of evaluation, accumulated marks in PDF format)
Page 1 of 1
APPENDIX G
MODULE 7 : CONTENT EVALUATION FOR SYNDICATION AND LOCAL PRODUCTION GUI
Data field Requirements
1. List and record successful titles approved
i. Category Combo Box (Movie, Drama)
ii. Title Text
iii. Episode Number
2. Content evaluator notification Notify Via Email
3. Content downloading and content viewing
Via MP4 Media Player
4. Marking, grading and reporting via email on content evaluation
Combo Box (Content Evaluator, Lembaga Penapisan Filem, Technical QC)
i. Grading
Evaluator 1
Evaluator 2
Evaluator 3
Text
ii. Marks (Accumulated) Number, Marks (%)
iii. Treatment Text
iv. Cinematography Text
v. Evaluation Comment Text
vi. Result
Text i. Content Evaluation
ii. Lembaga Penapisan Filem (LPF)
iii. Content And Techical QC
iv. Date of Evaluation
Date (dd-mm-yyyy) : i. Content Evaluation
ii. Lembaga Penapisan Filem (LPF)
iii. Content And Techical QC
5. Notify the supplier for : i. Corrections
ii. Request for high resolution copy for Technical Evaluation
Notify Via Email
6. Generate content evaluation report for daily, monthly and yearly
Generate Report In PDF Format
Page 1 of 2
APPENDIX H
MODULE 8 : PAYMENT GUI
Data field Requirements
1. Record the payment
i. Type of acquisition Combo Box (Direct Deal, Contract)
ii. Invoice No Text
iii. Invoice Date dd-mm-yyyy
iv. Local Order No Text
v. Delivery Order No Text
vi. Delivery Order Date dd-mm-yyyy
vii. Title Text
viii. Category Combo Box (Movie, Drama)
ix. Category Code Combo Box (ANM, DKT, MGZ) (Auto Generate)
x. Asset Category Default (Rights)
xi. Sub-Category Combo Box (Audio, Audio Visual, Audio Visual)
xii. Type / Genre / format Combo Box (Animation, Documentary, Magazine)
xiii. Episode Text
xiv. Duration Hours / Minutes / Second
xv. Price Text (Alphanumeric)
xvi. Budget Combo Box (Budget ABM, Budget Pembangunan)
2. Calculate the budget for budget spent, current remaining budget and total spending
Calculation i. Total Budget
ii. Budget Spent iii. Remaining Budget iv. Total Spend
3. List of titles has been paid and to be paid for budget allocation for each titles
Text
Page 2 of 2
4. Calculate the LAD (Liquidated and Ascertained Damages)
Calculation i. LAD (Liquidated and
Ascertained Damages) calculation formula
= number of late days 365 day x Base Lending Rate (BLR) x Contract Value
ii. Number of late days from the contract expiry date
5. Customize the payment report
Combo Box (TV1, TV2, TVi, BES) i. Syndication
ii. Local Production iii. Bumiputera/Non
Bumiputera iv. Date (Letter Of Intend) v. Date
(Letter Of Acceptance) vi. Total Hours
vii. Total Price Offered viii. Total Price Paid
ix. GST x. Title
xi. Category xii. Episode
xiii. Date (Quality Control Approved)
xiv. Date (Transmission)
Page 1 of 3
APPENDIX I
MODULE 9 : MONITORING AND REPORTING GUI
Data field Requirements
1. Monitor contract period for every title:
i. Date of Contract dd-mm-yyyy
ii. Contract Expiry Date
i. dd-mm-yyyy ii. Text
(Contract expiry date and notify the supplier at least 30 days before contract expired via email)
iii. Bond Value
i. Bond Value Calculation Formula:
2.5% of the procurement value worth RM200K-RM500
5% of the procurement value worth RM500k and above
ii. Submission Date
(dd-mm-yyyy) iii. Notify the supplier of bond
reminder 30 days after contract started via email
iv. Production Timeline a. Local Production
Date / Days i. Pre Production
ii. Production iii. Post Production iv. Content Evaluation v. Lembaga Penapisan Filem
(LPF) Evaluation vi. Technical Evaluation
vii. Payment viii. Total Number Of Days
Completed
b. Syndication
Date / Days i. Content Evaluation
ii. Lembaga Penapisan Filem (LPF) Evaluation
iii. Technical Evaluation iv. Payment v. Total Number Of Days
Completed
Page 2 of 3
vi. Tracking Assets By Location Location / Date
2. Tabulating and sorting any specific information needed for contract documentation and intangible assets
a) Information needed for contract documentation as follows: i. Supplier Name
ii. Tittle iii. Category iv. Type/ Genre/ Format v. Episode
vi. Duration vii. Media Format
viii. Contract Period ix. Contract Value x. Contract Reference
Number xi. GST
xii. Broadcast Rights / Intellectual Properties
xiii. Letter Of Intent Reference Number
xiv. Letter Of Acceptance Reference Number
b) Date as the following:
i. Meeting Approval ii. Negotiation
iii. Production Meeting iv. Letter Of Intent (Issued) v. Letter Of Intent
(Accepted) vi. Letter Of Acceptance
(Issued) vii. Letter Of Acceptance
(Accepted) viii. Contract
ix. Content of delivery timeline status for local production
x. Uploading the finished product status for syndication
xi. Content and technical QC report
xii. Lembaga Penapisan Filem (LPF) report