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Greenbriar OceanaireRoads & Grounds Committee

Spring 2011 Meeting

Good bye Winter

Hello Spring

Agenda Introductions Vision Statement Zone Listing Committee Duties Define Property Boundaries Town Responsibilities Resident Responsibilities Problem Reporting Procedures Property Manager (Jim Ritter) DTE Presentation Billy Casper Golf Summary Q&A (at the conclusion of the presentations)

IntroductionsCommittee Members

Matt Mazza - Chairman Gerry Medvigy - Vice-Chairman (Community Zone 6) Roger Zimany - Secretary (Community Zone 2) Dan Trivino- Committee Person (Community Zone 4) John Gonclaves- Committee Person (Community Zone 3) Jack Mull- Committee Person (Community Zone 1) Jim Macaluso- Committee Person (Community Zone 5)

Community Manager Jim Ritter

Contractors DTE – Jack Nascimento - Landscaping & Snow Removal Casper Golf – Mike Tardogno – Golf course and Common Grounds

management

Vision Statement

Preserve and enhance the natural beauty of our community by maintaining the common grounds, ponds and basins.

Road and GroundsSub-committee Zones

Zone 1 - Jack Mull Zone 2 - Roger Zimany Zone 3 - John GoncalvesStreet Street Street

Avalon Way Bradley Beach Way Cape May Court

Belmar Blvd. Chadwick Court Harvey Cedar Lane

Loch Arbor Court Eagleswood Drive Mantoloking Lane

Longport Court Sea Girt Lane Margate Way

Rumson Court Strathmere Street Millstone Way

Seabright Way

Stone Harbor Way

Zone 4 - Dan Trivino Zone 5 – Jim Macaluso Zone 6 - Gerry MedvigyStreet Street Street

Deal Ln Brigantine Blvd Pancoast Road

Lavallette Land Pt. Pleasant Drive

Manasquan Road Ocean Grove Lane

Spring Lake Blvd

Committee Duties

Monthly meetings to review new and existing Resident Service Requests.

Status reviews with representatives from the Board of Directors, Prime Management, Lennar, Down to Earth and Billy Casper Golf.

Review specifications of new contracts, existing contracts and contract modifications for revisions that may be required.

Provide monthly report to the Board of Directors. Provide a monthly update of our activities in the Beacon.

Property Boundaries

Common Grounds are owned by the GOCA.All Common Grounds, tree lines, plantings and grasses, ponds and basins are defined to the State and local governments by the Public Offering Statement (POS).Resident Properties are defined by the individual lot site plan.

Growth within the tree lines must not be disturbed. Any removal of trees and/or plants is an action that can be prosecuted by the town or state.

Violations of these rules expose the association to fines. For example, the Mountain Laurel is a protected species. Removal or damage to them could

subject GOCA to a $500 fine, per plant!

Example of Mountain Laurel

Waretown Garbage and Recycling

Branches are collected first and third Thursday of each month. No leaves, grass or sod is to be put into the trash or recycling.

Metal garbage is collected on the second and fourth Thursday of each month

Computers and Electronics as well as automobile and marine batteries are also collected each month.

Payment stickers are required for pick up of Freon and Propane tanks at a cost of $10 for Freon and $5 for propane.

Residents must call the township at 609-693-3302, extension 221, to schedule pick up of any of the above items.

Resident ResponsibilitiesIrrigation

Appropriate watering Clearing around sprinkler heads Area coverage

Fertilization is not the resident’s responsibility, it is done by DTE.

Secure Garbage and Recycling containers

Check List for Irrigation System

Either you or your contractor should check for: Leaks in the system or valves. Rain Sensor – Is it working? Proper coverage; no missed areas. Correct cycle time. For example, more time per

zone in summer, less in spring and fall. Learn how to set your clock to adjust cycle time Keep the grass and sand cleared from around your

sprinkler head.

Problem Reporting Proceduresand

Process

Resident Service Form Process

Resident submits form (RSF) Service Form assigned a control number and is distributed to R&G R&G committee member:

Receives and reviews RSF Meets with resident as required Determines actions required Returns form to Management office with recommendations

Management office forwards action item to responsible party. R&G tracks resolution R&G discusses resolution with resident, then closes RSF complaint