click to edit master subtitle style budget vote and strategic plan hearing 15 march 2011 portfolio...

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Budget Vote and Strategic Plan Hearing

15 March 2011Portfolio Committee on PoliceV119, Old Assembly Building Parliament, CAPE TOWN9:30

1. Introduction by the Executive Director: Mr F Beukman

2. Financial Management: Ms L Cwele

3. Programme 1: Mr E Valoyi

4. Programme 2: Mr T Tshabalala

5. New Programme 2: Mr M Sesoko

6. Programme 3: Ms N Mbuli

7. New Programme 3: Mr T Leholo

8. Closure

Index of Presentations

22


MR F BEUKMANEXECUTIVE DIRECTOR

INTRODUCTION

1. ICD STRATEGIC PLAN 2011-2016

2. ICD ANNUAL PERFORMANCE PLAN 2011-2012

3. ESTIMATES OF NATIONAL EXPENDITURE 2011

VOTE 23

Budget summary : MTEF Baseline – 2011/ 2014

Introduction by Executive Director

Mr F Beukman

44

2011/12 2012/13 2013/14

R 151 600 000 R 160 979 000 R 170 355 000

AimThe aim of the Independent Complaints Directorate (ICD) is to ensure independent

oversight over the South African Police Service (SAPS) and the municipal police services, and to conduct independent and impartial investigations of identified criminal offences allegedly committed by members of the SAPS and the municipal police services, and make appropriate recommendations.

Strategic Overview New name, organisational structure and legislative

framework Programme reorganisation Focus over the medium term


(continue)

55

4. STRATEGIC OUTCOME-ORIENTED GOALS OF THE DIRECTORATE FOR 2011-2016

• Conduct effective and impartial investigations• Combat corruption and systemic corruption within the SAPS and

the municipal police services• Cooperate with the civilian secretariat for the police service• Develop and promote public awareness of the directorate’s

functions• Develop policy, reporting frameworks and standard operating

procedures to regulate investigations• Ensure corporate governance• Ensure effective financial management


(continue)

66

5. FOCUS AREAS

• Compliance to legislative prescripts, rules, regulations and policies

• Monitoring and evaluation of performance• Case-flow management system• Investigators training• Implementation of the IPID Act and Regulations

6. CHALLENGES


(continue)

77

7. PRIORITIES FOR ADJUSTMENT ESTIMATES

October 2011

• Appointment of 9 x Provincial Heads•Establishment of Corporate Governance Unit•Strengthening Executive Support


(continue)

88


MS L CWELECHIEF FINANCIAL OFFICER

Financial Management

Budget Projections: Proposed Budgetary Baseline Allocations for the Medium Term Expenditure Framework (2011 – 2014)

Budget Breakdown per Programme: 2011/12 – 2013/2014

Percentage increase of the baseline, per Programme:

2010/11 – 2013/14

Historic Comparison : Budgetary Breakdown and staff structure, per Programme (2010/11 and 2011/12)

Index of Presentation

1010

Per Economic Classification: Breakdown of allocation for the financial years – 2010/11 and 2011/12

Per Programme, per Economic Classification: Allocation breakdown for the financial years: 2010/11 and 2011/12

Budgetary increases: from 2006/07 to 2013/14

Conclusion

Index of presentation

(continue)

1111

MTEF Baseline – 2011/ 2014

2011/12 2012/13 2013/14

R 151 600 000 R 160 979 000 R 170 355 000

Proposed budgetary baseline allocations to the ICD for the Medium Term Expenditure Framework: 2011-2014

The ICD Obtained the following budget allocations …

1212

MTEF Baseline - 2011/2014

…which have been depicted in the following graph.

1313

Budget

R151,600,000

R160,979,000

R170,355,000

2011/12

2012/13

2013/14

We anticipate the allocation to be distributed amongst the Programmes as follows:

MTEF 2011 / 2014Budgetary breakdown per Programme

2011/12R

2012/13R

2013/14R

Programme 1 59 769 65 590 69 232

Programme 2 74 245 75 809 80 473

Programme 3 17 586 19 580 20 650

Total 151 600 160 979 170 355

1414

Breakdown per Programme of the budgetary baseline proposal for the 2011/12 to 2013/14 financial years

1515

59769

74245

17586

65590

75809

19580

69232

80473

20650

2011/12 2012/13 2013/14

P3

P2

P1

As you can see the expenditure is expected to increase over the MTEF period…

MTEF 2011 / 2014Percentage increase to the budgetary baseline, broken down per Programme

2010/11 2011/12 2012/13 2013/14

R (‘000) R (‘000) % R (‘000) % R (‘000) %

Programme 1 50 837 59 769 18 65 590 10 69 232 6

Programme 2 64 601 74 245 15 75 809 2 80 473 6

Programme 3 15 997 17 586 11 19 580 11 20 650 6

Total 131 435 151 600 15 160 979 6 170 355 6

1616

…at a gradual increase rate of approximately 6% p.a.

1717

Below is a depiction of the breakdown of the proposed allocation and staff structure, per Programme…

Budgetary breakdown and staff structure for the financial years 2010/11 and 2011/2012, per Programme

2010/2011 2011/2012

R Posts R Posts

Programme 1 50 837 95 59 769 104

Programme 2 64 601 155 74 245 153

Programme 3 15 997 42 17 586 44

Total 131 435 292 151 600 301

1818

Budgetary allocation per Economic Classification: 2009/10 and 2010/2011

If we look at the budget in terms of Economic Classifications: 2009/10 and 2010/11

Economic Classification 2009/10Budget R’000

2010/11Allocation R’000

%Increase

Compensation of Employees 66 139 75 212 14

Goods and services 47 443 51 167 8

Departmental Agency (Transfer)

65 74 14

Machinery and Equipment 2 820 4 982 77

Total 116 467 131 435 13

1919

Budgetary allocation per Programme, per Economic Classification: 2010/11 and 2011/2012

Allocation breakdown per Programme, per Economic Classification, for the financial years: 2010/11 and 2011/12

Programme 1

2010/11Allocation R’million


%Increase

Compensation of Employees 25.5 30.4 19

Goods and services 24.4 28.0 15

Departmental Agency (Transfer) 0.1 0.1 0

Machinery and Equipment 0.8 1.3 62.5

Total for Programme 1 50.8 59.8 18

Programme 2



Departmental Agency (Transfer) - - -

Machinery and Equipment 1.7 1.8 6

Total for Programme 2 64.7 74.2 15

2020

Allocation breakdown per Programme, per Economic Classification, for the financial years: 2010/11 and 2011/12 (cont..)

Programme 3 2010/11Allocation R’million


%Increase



Departmental Agency (Transfer)

- - -

Machinery and Equipment 0.8 0.9 13

Total for Programme 3 16 17.7 -1

Grand Total (ICD) 131.4 151.6 13

2121

2222

BUDGETARY INCREASES: FROM 2006/2007 TO

2012/2013


MR E VALOYIPROGRAMME MANAGER

PROGRAMME 1Administration

Programme 1 Strategic ObjectiveProgramme 1 unitsAdditional funded posts 2011/12Medium term annual targets and indicatorsConclusion


2424

Programme 1 Strategic Objective

Strategic objective :

TO PROVIDE OVERALL ACCOUNTABILITY AND STRATEGIC DIRECTION TO THE DIRECTORATE

Objective statement:

To ensure effective leadership, management, financial and administrative support to the directorate through the continuous refinement of organisational strategy and structure, in compliance with appropriate legislation and best practice.

Baseline: Effective and functional units of the directorate.2525

Human Resource Management and Development Services Financial Management, Supply Chain Management and Asset

Management Auxiliary Services Information Communications and Technology Security Management Communication Ethics and Risk Management Internal Audit Executive Support

2626

Programme 1 units

2727

Office Post Designation Salary Level

National Office 1x ASD Systems Control 9

National Office 1x Accounts Clerk 4

National Office 2x Internal Auditors 7

National Office 1x Internal Audit Clerk 5

WC : George Satellite Office 1x Principal Investigator 9

WC : George Satellite Office 1x Senior Investigator 7

WC : George Satellite Office 1x Case Analyst 5

WC : George Satellite Office 1x Admin Clerk 5

TOTAL

9

Additional funded posts 2011/12

SUB-PROGRAMME OUTPUT INDICATOR

MEDIUM-TERM TARGETS

2011/12 2012/13 2013/14

INTERNAL AUDIT

Evaluate the effectiveness of internal controls to ensure the department’s

compliance with applicable prescripts

Number of internal audit reviews conducted 16 16 16

CORPORATE GOVERNANCE

Establish a corporate governance component which will be responsible

for the constant monitoring, evaluation and reporting on strategic objectives

Number of performance monitoring and evaluation reports

submitted

N/A(component

yet to be established)

16 16

Timely identification and effective mitigation of risks in the department

Number of risk management reports submitted 16 16 16

Encourage ethical behaviour by staff and prevent corruption and fraud

within the department

Number of ethics and integrity workshops held 10 10 10

Medium-term annual targets and indicators

2828

Medium-term annual targets and indicators(continue)

SUB-PROGRAMME OUTPUT INDICATORMEDIUM-TERM TARGETS

2011/12 2012/13 2013/14

CORPORATE MANAGEMENT SERVICES

Ensure efficient management of the minimum information security

standard and compliance with the security risk management policy

Number of security audits conducted

10 10 10

Number of workshops on minimum information security standard and

security risk management policy

10 10 10

Reduce vacancy rate by effectively administering the recruitment, selection and appointment of

employees and develop and implement a retention

policy to retain skilled personnel

% vacancy rate 10% 10% 10%

Increase compliance with prescribed equity and employment of people

with disabilities

% of people with disabilities 2% 2% 2%

% females at senior- and top-management level

50% 50% 50%2929


CORPORATE MANAGEMENT SERVICES (cont.)

OUTPUT INDICATORMEDIUM-TERM TARGETS

2011/12 2012/13 2013/14

Improve service delivery by revitalising the Batho Pele programme

Number of updates of service-delivery improvement plan 1 1 1

Number of awareness sessions to monitor implementation of the

service-delivery improvement plan

10 10 10

Develop, manage and ensure effective implementation of human resource

and organisational policies and strategies

% of policies evaluated and updated annually 70% 80% 90%

Manage and monitor the training and skills development of employees, as

well as learnership and internship programmes

Number of skills development programmes implemented

60 training programmes coordinated

and monitored


and monitored


and monitored

% of interns in total staff complement

5% internships 5% internships 5% internships

3030


CORPORATE MANAGEMENT SERVICES – Administration (cont.)

OUTPUT INDICATORMEDIUM-TERM TARGETS

2011/12 2012/13 2013/14

Coordinate and facilitate employee health and wellness programmes

and ensure compliance with occupational health and safety

regulations

Number of internal HIV/AIDS awareness campaigns conducted

10 10 10

Number of team-building sessions conducted

40 40 40

Promote discipline in the department

% of disciplinary hearings finalised within 90 days 70% 70% 70%

% of grievances finalised within 60 days 70% 70% 70%

3131


SUB-PROGRAMME OUTPUT INDICATORMEDIUM-TERM TARGETS

2011/12 2012/13 2013/14

Pending the promulgation of the IPID Act and the implementation of the new organisational structure, these strategic objectives, outcomes, indicators and targets will fall under the current programme 3: Information Management and Research

Promote public awareness of the IPID

role and services

Number of community awareness and

outreach campaigns260 270 279

Number of updates to departmental web site ongoing ongoing ongoing

Establish efficient information systems to

support strategic business objectives

Develop effective and efficient information and

communication technology (ICT)

systems

Revised and approved ICT

operational plan AND Implement 15% of ICT operational

plan

Implement 35% of the

ICT operational

plan

Implement 70% of the

ICT operational

plan

3232


MR T TSHABALALAPROGRAMME MANAGER

CURRENT PROGRAMME 2

Complaints Processing, Monitoring and Investigation


Purpose Strategic objectives Medium-term annual targets and indicators

pending the implementation of the IPID Act Transfer of functions

3434

Current Programme 2 Purpose

Purpose: Pending the promulgation of the IPID Act, the purpose of this programme is to:

Receive, register and process complaints Investigate deaths in police custody or as a result of

police action Investigate and/or monitor complaints of police criminality

and misconduct Monitor the implementation of the Domestic Violence Act

3535

Maintain the integrity of independent oversight by: Increasing the completion of investigated complaints from 5 003 in

2007/8 to 6 640 in 2013/14 Registering and allocating all new complaints within 48 hours Providing legal support within 24 hours and advisory services

within 10 working days from the date of request

3636

Current Programme 2Strategic objectives

Medium-term annual targets and indicatorspending the promulgation of the IPID Act

3737

STRATEGIC OBJECTIVE PROGRAMME PERFORMANCE INDICATOR

Medium-term targets

2011/12 2012/13 2013/14

1.Register and allocate all new cases for investigations within 48 hours of receipt

Percentage of complaints registered and allocated within 48 hours

100%(5 450)

100%(5 995)

100%(6 500)

2.Investigate deaths in police custody or as a result of police action

Percentage of investigations of deaths in custody and as a result of police action completed

65%(470)

70%(480)

70%(480)

3.Investigate and/or monitor complaints of police criminality and misconduct

Percentage of investigations of complaints of criminality completed

55%(1 150)

60%(1 200)

60%(1 250)

4.Monitor the implementation of the Domestic Violence Act

Number of police stations audited for compliance with the Domestic Violence Act

135 135 145

Percentage of applications for exemptions in terms of the Domestic Violence Act completed within 30 days

100%(53)

100%(60)

100%(61)

All matters which relate to service delivery complaints of the SAPS will be transferred to the SAPS and where appropriate, the Civilian Secretariat for Police Service.

The conducting of station audits and cell inspections in compliance with the Domestic Violence Act, will be transferred to the Civilian Secretariat for the Police Service.

3838

Transfer of functions


MR M SESOKOPROVINCIAL HEAD: NORTH WEST

NEW PROGRAMME 2Investigation and

Information management


Purpose and structure Strategic objectives, indicators and targets (after

promulgation of the IPID Act)

4040

New Programme 2:Purpose and structure

Purpose: Programme 2 will coordinate and facilitate the investigative process through the development of investigative policy and strategic frameworks that will guide and report on investigations.

The programme will consist of the following sub-programmes:

Sub-programme 1: Information managementThis sub-programme will manage information and knowledge-management

services through the development and maintenance of a case database and the analysis and compilation of statistical information.

Sub-programme 2: Policy development, strategic planning and provincial coordination

This sub-programme will develop an investigation policy and coordinate strategic planning with provincial investigation standards.

4141

Strategic objectives, indicators and targets (after promulgation of IPID Act)


Medium-term targets

2011/12 2012/13 2013/14

Provide reliable and accurate statistical information on the number and type of cases investigated, recommendations made and the outcomes thereof

Number of statistical reports submitted on the number and type of cases investigated, recommendations made and the outcomes thereof

19 19 19

Register and allocate all new cases for investigations within 48 hours of receipt

Percentage of complaints registered and allocated within 48 hours

95%(5 450)

95%(5 995)

95%(6 500)

Generate recommendation reports for all investigations within 30 days of their completion

Percentage of recommendation reports generated within 30 days after completion of investigations

100%(5 450)

100%(5 995)

100%(6 500)

4242

Strategic objectives, indicators and targets (after promulgation of IPID Act) – continue


Medium-term targets

2011/12 2012/13 2013/14

Investigate all reported cases prescribed in section 28 of the IPID Act in line with the norms and standards of investigative policy frameworks and procedures

Percentage of investigations of deaths in custody and as a result of police action completed

65%(470)

70%(480)

70%(480)

Percentage of investigations of discharge of an official firearm by a police officer completed

55%(no base line

available)60% 65%

Percentage of investigations of rape by a police officer completed

55%(no base line

available)60% 65%

Percentage of investigations of rape while in police custody completed

55%(no base line

available)60% 65%

Percentage of investigations of torture or assault completed55%

(no base line available)

60% 65%

Percentage of investigations of corruption and systemic corruption completed

55%(no base line

available)60% 65%43

43


MS N MBULIPROGRAMME MANAGER

CURRENT PROGRAMME 3Information Management and

Research


Purpose Strategic objectives, indicators and targets

(pending promulgation of the IPID Act) Strategic priorities – Marketing and communication

4545

Purpose: Pending the promulgation of the IPID Act, the purpose of this programme is to:

Manage all information needs Conduct proactive research and various oversight activities Manage all communication and marketing of activities and products to

stakeholders.

After the promulgation of the IPID Act, the current programme 3: information management and research will be subsumed into the new programme 1: administration and programme 2: investigation and information management.

The research function will be transferred to the Civilian Secretariat for the Police Service.

4646

Programme purpose

STRATEGIC OBJECTIVEPROGRAMME

PERFORMANCE INDICATOR

Medium-term targets

2011/12 2012/13 2013/14

Conduct oversight activitiesNumber of community awareness and outreach programmes launched

260 270 280

Conduct proactive research Number of research projects and recommendation reports compiled

3 3 3

4747

Strategic objectives, indicators and targets pending promulgation

of the IPID Act

This function will be transferred to the Civilian Secretariat for Police Service after the promulgation of the IPID Act

MARKETING AND COMMUNICATION

To create awareness of the Directorate and its services to members of the public

Increase the number of Community Awareness Programmes (especially in the rural areas) to reach specific targeted communities and numbers

Respond promptly to media enquiries/community and regional radio stations

Joining other government programmes such as Imbizo’s and 16 Days Campaign

4848

Strategic priorities 2011/12


MR T LEHOLOPROVINCIAL HEAD: WESTERN CAPE

NEW PROGRAMME 3Legal Services


Purpose and structure Strategic objectives, indicators and targets (after

promulgation of the IPID Act)

5050

New Programme 3:Purpose and structure

Purpose: Programme 3 will manage and facilitate the provision of investigation advisory services and provide legal and litigation advisory services.

The programme will consist of the following sub-programmes:

Sub-programme 1: Legal and litigation advisory services

This sub-programme will manage the directorate’s legal obligations, coordinating civil and labour litigation matters and granting policing powers to investigators.

Sub-programme 2: Investigation advisory services

The purpose of this sub-programme will be to provide support during and after the completion of investigations. It will provide legal advice and guidance to investigators, and will ensure that all cases that are forwarded for prosecution comply with the requirements of the prosecution process.51

51

Strategic objectives, indicators and targets (after promulgation of IPID Act)

STRATEGIC OBJECTIVE PROGRAMME PERFORMANCE INDICATORMedium-term targets

2011/12 2012/13 2013/14

Effectively manage the department’s legal and contractual obligations

% of contracts and service level agreements finalised within 21 days of request 80% 80% 80%

Coordinate civil and labour litigation proceedings with the office of the State Attorney

% of civil and labour proceedings finalised in coordination with the office of the State Attorney 60% 65% 70%

Coordinate the granting of policing powers to investigators

% of investigators granted with policing powers within three months of application 60% 65% 70%

Provide legal advice and guidance to investigators and the department

% of legal opinions provided to investigators within 24 hours of request 80% 85% 90%

% of legal opinions provided to the department within 10 days of request 75% 80% 85%

5252

Closure

5353

click to edit master subtitle style budget vote and strategic plan hearing 15 march 2011 portfolio...

Documents

police servicedevelop

mr t leholoclosureintroduction

mr t tshabalalanew programme

mr e valoyiprogramme

independent oversight

conduct effective

strategic overviewnew

executive directorcontinue