Businesss letter

• Written between different organizations and their customers.

• Overall style of the letter depends upon the relationship between the parties concerned.

• They can have different types of content like it can be a request ,order, mistake , complain etc.

• Business letters are useful because they are written proofs and may be taken more seriously than any other form of communication

• Allign all the elements on the left margin.

Contd……

• No special characters or font style is used except the subject line which is usually underlined.

• The salutation/greeting is generally followed by a comma and the valediction/closing is followed by a comma.

Format[SENDER'S COMPANY NAME][SENDER'S ADDRESS*][SENDER'S PHONE][THE SENDER'S E-MAIL]

[DATE]

[RECIPIENT W/O PREFIX][RECIPIENT'S COMPANY][RECIPIENT'S ADDRESS]

(Optional) Attention [DEPARTMENT/PERSON]Dear [RECIPIENT W/ PREFIX][First Salutation then Subject in Business letters]

[CONTENT]

[COMPLIMENTARY CLOSING (Sincerely, Respectfully, Regards, etc.)]

[SENDER][SENDER'S TITLE][SENDER'S ADDRESS (optional if placed on top**)]

Enclosures (no of enclosures should be mentioned)

Job Application Letter/ Cover Letter

• Generally these have a very rigid format because when an employer see an application letter they expect certain set of information included in the set of areas.

• Below we have the format of the job application letter

Contd…

• Contact address• Date• Employer information(if u have)• Salutation/greeting• Body Of the Letter• Closing• Signature• Enclosures.

Bio-DataPersonal Profile:

Name : Your Name

Father’s Name : Your Father NameDate of Birth : Your Date of BirthPermanent Address : Your AddressMartial Status : ---------Religion : ---------Nationality : ---------Hobbies : ---------Communication Language : --------Contact No. : Example:- 0123456789

Educational Qualification: Passed High School Passed Intermediate . Appearing B.A

Experience: Two year experience in Marketing.

Certification: I, the undersigned certify that to the best of best of knowledge and belief, The Resume correctly describes my qualification and my self.

DatePlace: (Your signature)

Resume

• Carrier Objective• Optional personal information(brief)• Employment history(if any)• Education• Professional qualification• Additional skills(if any specifically for profile

offered)• Awards/Publications• Interests

Interview Letter

• Interview letter or thank you letter is a must!!• Use this to highlight the ways your skills and

experience are good for this position.• It should be written as soon as possible

preferably 24 hours.• If time is of the essence, it's appropriate to

send an email thank you letter or to make a thank you phone call.

Contd…

• Contact information(your contact information)• Date• Contact information(to whom you are writing)• Greeting• Body of the letter• Closing• signature

Letter of referenceAddressee name and address if knownDateSalutation

Confirm dates, job title(s) capacity, and salary and benefits details if required/appropriate

Confirm that the person's performance and attitude was (at all times) satisfactory/exceeded expectations or standards.

Briefly explain the person's responsibilities (optional)Briefly describe their skills/qualifications/strengths/characteristics (optional)State that you would willingly re-employ the person if the opportunity arose (optional, and very re-assuring for the reader)

Yours faithfully (or 'Yours sincerely' if writing to a named addressee)