clark atlanta university cat-trac management system presented by: mr. perry l. herrington director...
TRANSCRIPT
CLARK ATLANTA UNIVERSITY CAT-TRAC MANAGEMENT SYSTEM
Presented by:Mr. Perry L. HerringtonDirector of Title III and Strategic InitiativesGRANT PROGRAM (S): Strengthening HBCU / HBGI
WHAT IS CAT-TRAC???
CAT-trac is Clark Atlanta University’s Title III customized grant management system.
This system is used for Title III Activities only. CAT-trac is created from FileMaker Pro database
software. Filemaker helps businesses, government offices, and
educational users manage all their information over a network.
The file maker pro software has been installed on all users’ computers and is implemented by the Title III Office to assist in maintaining up-to-date fiscal and programmatic records related to all aspects of all three Title III Grants (HBGI, HBCU and SAFRA).
The electronic system is a stand-alone database that supports the Title III internal functions and personnel over a secured server.
The system facilitates quality, timeliness and provides the program with accurate historical data that can be backed up electronically and stored for years.
HOW DOES CAT-TRAC WORK??
Cat-Trac assist with grant administration and tracks Expenditures, Travel, Personnel, Budget Revisions, Quarterly Reports, Site Visit Reports, Activity Operation Plans and Inventory
Ties activity objectives to each expense Provides control mechanisms that allow the Title III
Administration Office to view data (requisitions, budget modification, travel request, etc.) as it is inputted. This affords the opportunity to ensure request are allowable and in compliance before erroneous documents are submitted;
Allows technical assistance and feedback between activity directors and program administration by sending emails from the system or posting alert messages.
Gives the ability to lock activity director’s accounts when they are out of compliance.
It provides a programmatic and fiscal picture of all activity for each Title III grant year.
CAT-TRAC HOME SCREEN
ACTIVITY SETUP SCREEN
ACTIVITY OPERATION PLAN
ACTIVITY OBJECTIVES
IMPLEMENTATION STRATEGIES
PERSONNEL
BUDGET
ACTIVITY SUMMARY SCREEN
ACCOUNTANT MENU
PROGRAM SPECIALIST MENU
SYSTEM ADMINISTRATOR MENU
QUARTERLY REPORTS
QUARTERLY REPORT FINAL VIEW
OBJECTIVE STATUS
ACTIVITY DIRECTOR’S MENU
SUBMIT EXPENDITURES
PURCHASE REQUSITION FINAL VIEW
BUDGET MODIFICATION
TRAVEL REQUEST
EXPENDITURES MENU
ENCUMBERANCES
CONTACTSMr. Perry L. Herrington
Director of Title III and Strategic InitiativesClark Atlanta [email protected]
404-880-8078
Mr. Tony Tatum Ms. Tori WillisTechnology and Property Specialist Office ManagerTitle III Administration Title III AdministrationClark Atlanta University Clark Atlanta
[email protected] [email protected] 404-880-8945
Mr. Michael RiceSoftware [email protected]
850-509-2545Tallahassee, FL.