CJ 100 UNIT #2Time Management

“If you limit your choices only to what seems possible or reasonable, you disconnect yourself from what you truly want, and all that is left is

compromise” – Robert Fritz

Seminar Reminder

• Answer, don’t read until you do so– Don’t try to read the answers of others until you

have posted your own

• Answer all questions!

UNIT #2

• Discussion – Procrastination• Quiz – Unlimited • Seminar

• Interview Project Overview

QUESTION:

What do you think can be done to reduce procrastination?

REASONS FOR PROCRASTINATION

• Superhuman expectations and being a perfectionist

• Fear of not knowing how to do the task• Lack of motivation and inability to find

internal motivation• Fear of failing or the task is too hard• No real plan or goal for task completion

FACTORS THAT CAUSE PROCRASTINATION

• Complexity of the material being studied• Interest level• Noise or other interference• Hunger or thirst• Sleep deprivation• Social environment• Study environment• Ambiguity

THE PROCRASTINATION TRAP

1. You begin thinking about the project2. You convince yourself that you are working on it3. You determine you are already too behind to do a

good job4. You feel anxious and angry5. You decide to give yourself a little break6. Your break becomes extended7. You remember the project and begin the cycle

again

FACTS ABOUT TIME

• Few people have enough time• Everyone has all there is to have• Time cannot be stockpiled• Time flows at a fixed rate• The real issue of time is not how much you

have, but what you do with it

QUESTION:

What is the most significant “time waster” in your life, and how can

you avoid having this interrupt your studies at Kaplan?

Time Wasters

LEADING TIME WASTERS

• Friends who show up unexpectedly• Television and telephone• Trying to get organized • Being distracted by equipment• The weather• A messy house or residence room• A hobby or pleasure activity• Procrastination

HOW DO YOU SPEND YOUR TIME?

For one week, record how you spend every fifteen-minute block of time. Evaluate your daily log to see how you can improve the use of your time.

QUESTION:

Describe how you plan each day; or if you think you can do a better job of planning your day, how you would

ideally like to plan your day.

Prioritization

“TO-DO” LISTCATEGORIES

• Must do• Need to do• Fun stuff

• Rank each task in each list

Calendar / Schedule

To Do

To – Do Lists

• Most successful people use " TO DO " lists. • 1. Make It A Daily Record (use it every day)• 2. The Nuts and Bolts of Your " TO DO " List– Write down all your outstanding tasks on a sheet of

paper, then carefully go through deciding if an item is to be graded as:• A. Urgent. • B. Important but not urgent. • C. Not urgent nor important.

– Source: McHenry, J. www.selfgrowth.com

To – Do List

• 2. The Nuts and Bolts of Your " TO DO " List– Within categories A and B it will be necessary for

you to prioritize so the most urgent task becomes A1, then the next becomes, A2 etc.

– Similarly with the set of tasks you have decided are B (alternative: color code)

To – Do List

• 3. Using the " TO DO " List– Each morning you must update your "TO DO" list. Bring forward the

A,B,and C items not completed the day before on to another sheet of paper.

– Add new items to the lists after considering carefully where each new item should go.

– Then review the list and start on the top priorities,crossing off each one as it is finished throughout the day.

– So what do you do with the C items? If you have staff, then delegate - if not, decide if youare going to complete them or not.

To – Do List

• 3. Using the " TO DO " List– Instead of re-writing your list each morning an

alternative method is to spend the last 15 minutes of your day on your list so that you can start immediately the next day.

To – Do List

• 4. How Pareto's Principle May Help You– Pareto was an Italian economist who observed

that 20% of the people in Italy owned 80% of the country's wealth.

– This has been found to have real significance and has resulted in the 80/20 Rule.

– Broadly speaking 80% of all results come from 20% of all efforts. So identify which 20% is the most important and you can't help but be more successful.

QUESTION:

How do you go about formulating goals in your life?

Goal Setting

• Identify what is important in your life• Set the goal; NOT the steps yet!– Figuring out the steps comes after setting the goal– Set the goal first, then the ideal path

SMART Goals

• S pecific• M easurable• A ttainable• R ealistic• T imely

SMART Goals

• Specific– If a goal is more specific, you are more likely to

attain it

– Ex: Get healthier– Better: Work out 3 mornings a week with weights,

do cardio 3 nights a week

SMART Goals

• Measurable– Establish criteria for success• Overall• Along the way

– The cornerstone for the path toward the goal

SMART Goals

• Attainable and Realistic– What is important to you– Don’t limit yourself, but don’t set yourself up for

frustration– Seek advice

SMART Goals

• Timely– Set a time frame

– Ex. I will attain my bachelor’s degree by June 30th, 20XX

QUESTION:

Have you taken any steps to “organize” your home life more

because of your venture into college (not just physically, but within your

family structure, chores, etc. perhaps)? Describe a strategy you

use to organize your home.

Organizing (with help!)

STRESS

• Mental and physical wear and tear on your body as a result of everyday life

• Good = Eustress• Bad = Distress

PHYSICAL SIGNS OF STRESS

• Headaches• Fatigue• Dry mouth• Impotence• Coughs• Insomnia• Depression

• Muscular tension, pain• Abdominal pain, diarrhea• Hypertension, chest pain• Heartburn, indigestion• Menstrual disorders• Loss of appetite• Suicidal tendencies

TYPES OF STRESSORS

Situational– Change in physical

environment– Change in social environment

Psychological– Unrealistic expectations– Homesickness– Fear

Biological – Hormonal changes– Weight loss/gain– Change in physical activities

STRATEGIES FOR DEALING WITH STRESS

• Adjust your attitude• Maintain a positive attitude• Use relaxation techniques• Let minor hassles go• Take a break• Get enough rest and sleep• Address one issue at a time• Ask, “Will this really make a difference?”• Learn to say NO

CHAPTER REFLECTION

• Make a “to-do” list each evening• Include time for friends and joy• Avoid procrastination—just do it!• Lose the “superhuman” perfectionist• Delegate when possible• Plan your days and weeks• Take time to relax• Decompress when overwhelmed

Unit #3 (Next Week)• We’ll be discussing:– Empowering your memory– Study habits

• THANK YOU! HAVE A GREAT NIGHT!• If you have any questions, I’ll be here until the

top of the hour, otherwise the seminar is now over.

• Any questions, contact me by e-mail, virtual office, or AIM.