civilian secretariat for police1 presentation to the portfolio committee on police: annual...

CIVILIAN SECRETARIAT FOR POLICE 1CIVILIAN SECRETARIAT FOR POLICE

PRESENTATION TO THE PORTFOLIO COMMITTEE ON POLICE: ANNUAL

PERFORMANCE PLAN 04th JULY 2014

CIVILIAN SECRETARIAT FOR POLICE 2

VISION, MISSION AND STRATEGIC OVERVIEW

VISION: A transformed and accountable Police Service that reflects the values of our developmental State

MISSION: To provide efficient and effective civilian oversight of the police and to enhance the role of the Minister of Police

STRATEGIC GOALS OF THE CSP:Ensuring the Minister is well advised and supported by the Civilian Secretariat and a service-delivery orientated police service that is accountableQuality and evidence based strategic research, policy advise and legislative support to the Minister of PoliceDeepen public participation in the fight against crimeEnhance accountability and transformation of the SAPS


INTRODUCTION

Civilian Secretariat became designated department on the 1st April 2014 Civilian Secretariat for Police Budget Programme structure was reviewed &

reformed Systems put in place to function as independent department, i.e. payroll, time &

attendance, financial management, risk management, etc Provincial Departments of Safety aligning their performance objectives with the

Civilian Secretariat for Police Service Act Review of Sector Indicators will be consulted by provincial departments Process of reviewing provincial departments of safety Budget Programme

Structures started


KEY 2014/15 POLICIES, LEGISLATIONS & PRIORITIES

General Policies and Priorities:National Development PlanOutcome 3: All People are and feel safeOutcome 12: An efficient, effective and development – orientated Public Service and an empowered, fair and inclusive CitizenshipCriminal Justice Revamp

Internal Polices and legislation: The White Paper on the PoliceThe White Paper on Safety and SecurityReview of the South African Police Service Amendment Bill (Align SAPS Act with White paper on the Police and Constitution)


STRATEGIC OUTCOMES

A Secretariat that provides strategic direction and has effective administrative management systems and supports the Minister of Police in fulfilling his constitutional mandate

A Secretariat that effectively manages the provision of HR management and HR development management The provision and integration of communication services within the Secretariat Efficient and effective use of resources in a compliant manner A partnership strategy that mobilizes role-players and stakeholders in strengthening collaboration in crime

prevention Strengthened cooperation with other government departments Communities mobilisation in crime prevention activities Strengthened collaboration between government and the private/ academic sector Clearly developed policies around major policing issues Effective research programme on policing Effective policing legislation able to be implemented by SAPS Improved performance of SAPS through engagement with the Secretariat on budgeting and planning processes A transformed professional police by monitoring and evaluating the conduct of SAPS Improved implementation of policy and legislation by SAPS through regular monitoring by Secretariat Credible evaluations of SAPS projects and plans


OVERVIEW OF STAFFING

The staff establishment of the Secretariat was signed off by the Minister of Police and the Minister of Public Service and Administration at the end of 11 April 2012.

The staff establishment has grown to 114 staff members. All Executive management posts have been filled.

Year Staff Establishment Filled Posts

2011/12 53

2012/13 114 83

2013/14 (current) 114 111


SECRETARIAT BUDGET

ITEM BUDGET (R’000)OPERATIONAL 28 261

PERSONNEL 71 537

TOTAL 99 798

PROGRAMME BUDGET (R’000)ADMINISTRATION 28 347

INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS

20 410

LEGISLATION & POLICY DEVELOPMENT 26 313

CIVILIAN OVERSIGHT, MONITORING & EVALUATIONS

24 728

TOTAL 99 798


PURPOSE: TO PROVIDE ADMINISTRATIVE SUPPORT, STRATEGIC LEADERSHIP AND MANAGEMENT OF THE DEPARTMENT

Sub-programmes

Department ManagementCorporate ServicesFinance Administration (Chief Financial Officer)Internal AuditOffice Accommodation

PROGRAMME 1: ADMINISTRATION


PROGRAMME 1: ADMINISTRATION

ITEM BUDGET (R’000)Department Management 5 286

Corporate Services 10 740

Finance Administration 8 967

Internal Audit 3 354

TOTAL 28 347


PURPOSE: TO PROVIDE STRATEGIC SUPPORT TO THE SECRETARY OF POLICE

STRATEGIC OBJECTIVE An effective and efficient Secretariat able to fulfill its mandate

The following areas will be a priority: Effective planning in the Secretariat (Strategic Plan, APP, Annual Reporting, Performance Planning and Quarterly Reporting) Effective co operation between IPID and Secretariat (Joint consultative forums) Effective Performance Management (Performance agreements signed and implemented across the Secretariat) Compliance with the PFMA, DPSA Performance Management System MINMEC (meetings and reporting) Strategic & technical advice to the MinisterEngagement of government departments through JCPS Cluster processes

SUB-PROGRAMME: DEPARTMENT MANAGEMENT


SUB-PROGRAMME: CORPORATE SERVICES

PURPOSE:

TO PROVIDE A RELIABLE AND EFFICIENT CORPORATE SERVICE TO THE SECRETARIAT THAT INCLUDES THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES AS WELL AS EMPLOYEE RELATIONS, COMMUNICATION & INFORMATION TECHNOLOGY SERVICES AND AUXILIARY SERVICES

STRATEGIC OBJECTIVE An effective Human Resource Management and Development Services in place

The following areas will be a priority: Compliance with Departmental requirements (Reporting to Public Service Commission, DPSA, PSETA, Department of Labour & other relevant departments)Personnel appointed according to approved establishment Approved HRM & HRD PlansPolicies approved: Diversity Management, EHW & Disciplinary Code of Conduct signed by all staffApproved WSPEffective EHW programme implemented


PURPOSE: TO PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE SECRETARIAT

STRATEGIC OBJECTIVE

Ensure sound corporate governance and provide PFMA compliant supply chain services, asset management services, PFMA compliant financial accounting services in the Secretariat

The following areas will be a priority: Establish SCM Committees Updates asset register Demand Management Plans Procurement plans implemented timeously Improvement of budgeting and spending patterns Payment to creditors within 30 days Midterm review reports produced Compliance with National Treasury processes

SUB-PROGRAMME: FINANCE ADMINISTRATION


PURPOSE: TO PROVIDE INTERNAL AUDIT SERVICES BY CONDUCTING COMPLIANCE & PERFORMANCE AUDITS

STRATEGIC OBJECTIVE

PERFORMING STRATEGIC RISKS BASED AUDITS & CONSULTING SERVICES DIRECTED AT IMPROVING THE EFFECTIVENESS & EFFICIENCY OF THE SECRETARIAT OPERATIONS, RISK MANAGEMENT & GOVERNANCE PROCESSES

The following areas will be a priority: Three year roll out plan Audit reports Risk management policies Risk management strategies Global Risk Assessment Reports

SUB-PROGRAMME: INTERNAL AUDIT


RISKS & MITIGATION OF RISKS

Risks Security and facilities management Training not aligned to the strategic objectives of the Secretariat Insufficient HR capacity to meet the growing needs of the Secretariat Budget of Corporate Services Vetting of Corporate Services

Mitigation of Risks Speedy appointment of competent security and facilities management experts Training linked to skills audit and competency identification Appointment of identified HR experts as recommended in the new proposed structure Possible shared services to alleviated budget issues


PROGRAMME: INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS

PURPOSE: TO MANAGE AND ENCOURAGE NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION

Sub-programmes Intergovernmental, Civil Society & Public-Private Partnerships Community Outreach

15


INTERSECTORAL COORDINATION & STRATEGIC

PARTNERSHIPS: BUDGET

SUB-PROGRAMMES BUDGET (R’000)

Intergovernmental, Civil Society & Public Private Partnerships

16 366

Community Outreach 4 044TOTAL 20 410

16


SUB-PROGRAMME:INTERGOVERMENTAL, CIVIL SOCIETY & PUBLIC-PRIVATE

PARTNERSHIPS

PURPOSE TO MANAGE AND FACILITATE INTERGOVERNMENTAL, CIVIL SOCIETY & PUBLIC PRIVATE PARTNERSHIPS

STRATEGIC OBJECTIVE Strategic collaborative partnerships between intergovernmental, civil society & public partnerships

The following areas will be a priority: Working agreements with civil society, government departments, academic institutionsAnti-crime campaignAssessments of CSF’s, SAPS Rural Strategy, SAPS Sector PolicingFacilitating CSF Working Groups

17


SUB-PROGRAMME: COMMUNITY OUTREACH

PURPOSE TO PROMOTE, ENCOURAGE AND FACILITATE COMMUNITY PARTICIPATION IN CRIME PREVENTION INITIATIVES

STRATEGIC OBJECTIVE Maximum participation of communities in crime prevention initiatives

The following areas will be a priority: Assessment of social crime prevention programmesMonitoring of implementation of community policing forum guidelines in provincesAssessment of provinces implementing Community Police Forum training programmes

18


RISKS & MITIGATION

RisksLack of participation of stakeholders on joint policy implementation programmes Readiness of municipalities to implement CSF policyLack of participation of other cluster departments on CSF policy implementationSome provincial JCPS clusters and DevComs not functional, impacting on CSF policy implementation

Mitigation of RisksSubmit water tight and comprehensive explanatory memorandum to Heads of Departments and Organisation to motivate for stakeholder participation SALGA to continue facilitating municipal engagements on CSF policy implementation Obtain various HODs support to participate in JCPS cluster programmes on CSFs

19


PROGRAMME:LEGISLATION & POLICY DEVELOPMENT

PURPOSE: TO DEVELOP POLICY AND LEGISLATION FOR THE POLICE SECTOR & CONDUCT RESEARCH ON POLICING & CRIME

SUB-PROGRAMMES Policy Development & Research Legislation

20


LEGISLATION & POLICY DEVELOPMENT: BUDGET

SUB-PROGRAMME BUDGET (R’000)Policy Development & Research 14 254

Legislation 6 781

DPCI Judge 5 278

TOTAL 26 313

21


SUB-PROGRAMME: POLICY DEVELOPMENT & RESEARCH

PURPOSE OF THE PROGRAMME

TO DEVELOP POLICING POLICIES & UNDERTAKES RESEARCH IN AREAS OF POLICING & CRIME

STRATEGIC OBJECTIVE Evidenced-based policies around policing areas and research around crime & policing

The following areas will be a priority: Development of policies linked to the White Paper on Policing Serial murder and Rape policyDraft White Paper on Safety & SecurityDraft policy on Reducing Barriers to Reporting Crimes of Gender-based ViolenceResearch projects on: Trends report on policing, IGR Anti-Gangs Strategy, Review of Public Order Policing, Impact of Firearms Control Legislation on firearm crimes in SAMaintenance of Resource Centre

22



Risks•Inter-dependency on external role-players across departments and clusters on coordination, joint planning and delivery •Short timeframes for delivery of policies and projects due to cross cutting nature of work•Not effectively utilising civil society to maximise impact

Mitigation of risks•Establish joint indicators to be incorporated into Governments MTEF cycle and get buy-in of relevant clusters•Proper development of realistic milestones and target dates and sequencing of project coordination •Broaden networks across civil society and academia to enhance quality of research and policies

23


SUB-PROGRAMME: LEGISLATION

PURPOSE TO PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE

STRATEGIC OBJECTIVE

An effective and constitutionally-compliant departmental legislative framework for effective policing

The following areas will be a priority: Bills for public consultation: Animal Movement & Produce Bill to repeal Stock Theft ActBills to be developed: Revised SAPS Bill, Fire Arms Control Amendment BillBills to be tabled in parliament: National Key Points Amendment Bill, Protection of Constitutional Democracy Against Terrorists & Related Activities Amendment BillRegulations: Criminal Law (Forensic Procedures) Amendment Act (DNA), Private Security Industry Regulation Act

24


RISKS & MITIGATION

Risks• Skills gap• Reliance on finalization of policy impacting on legislative Bills

Mitigation of Risk• Training programmes to address skills gap• Engage in peer review sessions• Ensure access to necessary legal material in place• Revision of legislation programme and rationalization of programme

25


PROGRAMME: CIVILIAN OVERSIGHT, MONITORING & EVALUATION

PURPOSE: TO OVERSEE, MONITOR & REPORT ON THE PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICE

SUB-PROGRAMMES Police Performance, Conduct & Compliance Monitoring Policy & Programme Evaluations Information Management


CIVILIAN OVERSIGHT, MONITORING & EVALUATION: BUDGET

SUB-PROGRAMMES BUDGET (R’000)Police Performance, Conduct & Compliance Monitoring

17 854

Policy & Programme Evaluations 2 765

Information Management 4 109

TOTAL 24 728


SUB-PROGRAMME: POLICE PERFORMANCE, CONDUCT & COMPLIANCE MONITORING

PURPOSE: TO MONITOR THE PERFORMANCE, CONDUCT & COMPLIANCE OF THE SOUTH AFRICAN POLICE SERVICE

STRATEGIC OBJECTIVE To improve police accountability

The following areas will be a priority: Effective oversight visits of local stations (oversights visits conducted and reports compiled)

Trend reports on police stations service delivery (based on analysis of oversight trends)

Reports on SAPS implementation of Public Order Policing policy

Assessment of SAPS budget (Analysis reports)

Monitoring reports on implementation of Child Justice Act, Public Order Policing, IPID recommendations

Assessment reports on SAPS Litigation management

Developing Complaints management policies

Monitoring reports on Domestic Violence Act compliance


SUB-PROGRAMME: POLICY & PROGRAMME EVALUATIONS

PURPOSE: TO EVALUATE THE EFFECTIVENESS OF PROGRAMMES IMPLEMENTED BY THE SOUTH AFRICAN POLICE SERVICE

STRATEGIC OBJECTIVE To improve programme implementation effectiveness

The following areas will be a priority:

Evaluation reports on policies & programmes implemented

Reports on implementation of Secretariat & Portfolio Committee recommendations

M & E capacity building sessions


SUB-PROGRAMME: INFORMATION MANAGEMENT

PURPOSE:TO PROVIDE RELIABLE, ACCURATE & TIMELY INFORMATION THAT WILL INFORM EVIDENCE BASED DECISION MAKING

STRATEGIC OBJECTIVE

To enhance information management

The following areas will be a priority:

Domestic Violence Assessment Tool



RisksAccess to data from SAPSLack of common understanding on Secretariat’s mandate by SAPS

Mitigation of RisksSessions with relevant SAPS top management to discuss access to data Sessions with SAPS top management to discuss legislative obligations of these entities


Thank You

Enkosi

Dankie

civilian secretariat for police1 presentation to the portfolio committee on police: annual...

Documents