civil registry services - san simon, · pdf filec. affidavit of two (2) disinterested persons...

CIVIL REGISTRY

SERVICES

REGISTRATION OF BIRTH AND MARRIAGE CERTIFICATE

APPLYING FOR A MARRIAGE LICENSE

REQUESTING A CERTIFIED COPY OF BIRTH,MARRIAGE,DEATH AND OTHER CIVIL REGISTRY

DOCUMENTS

REGISTRATION OF DEATH CERTIFICATE

REPULIC ACT No. 3753 mandates the establishment of a civil

register in the Philippines where acts, events, legal instrument and court

decrees concerning the civil status of person shall be recorded.

The birth of the child, being a vital event of a person, shall be

registered within thirty(30) days from the time of birth in the office of the

Civil Registrar of the city/municipality where the birth occurred.

For ordinary marriage, the time for submission of the Certificate

of Marriage is fifteen (15) days following the solemnization of marriage

while for marriage exempt from license requirement, the prescribed is

thirty (30) days, at the place where the marriage was solemnized.

ABOUT THE SERVICE BACK TO SERVICES

NEXT

Four (4) copies of Certificate of Live Birth duly accomplished correctly, completely and signed by

proper parties. (Date supplied in the certificates must be typewritten on line and must have no

erasures.)

For illegitimate but acknowledge child.

Affidavit of Acknowledge/Admission of Paternity

For Delayed Registration of Birth.

For persons less than (18) years old.

a. Affidavits of Delayed Registration (at the back of the Certificate of Live Birth) signed

by the father, mother or guardian, or the child himself, if he is of understanding capacity;

b. Any two (2) of the following documentary evidence which may show the name of the

child, date and place of the birth and the name of the parents:

- Baptismal Certificate

- School Record

- Medical Records

- Marriage Certificate

- Voter’s Record/Registration

-Others

For Birth:

REQUIREMENTS BACK TO SERVICES

NEXTPREV

c. Affidavit of Two (2) Disinterested Persons who might have witnessed or

have known about the birth of the child; and

d. A sworn statement of the present whereabouts of the mother, if the

person seeking delayed or late registration of an illegitimate child is not the mother.

For the persons whose parents are not married at the time of the child’s birth.

a. Joint Affidavit of Parents

b. Sworn Statement of Mother

c. Affidavit of Acknowledgement/ Admission of Paternity

d. Affidavit to Use the Surname of the Father (RA 9225)

Certificate of NO RECORD of Birth from the National Statistics Office (NSO)

For persons Eighteen (18) years old and above

a. All requirements for a child who is less than eighteen (18) years old;

b. Certificate of Marriage, if married


NEXTPREV

For Marriage:

Four (4) copies of Certificate of Marriage duly accomplished correctly, completely and signed by proper

parties. (Data supplied in the certificates must be typewritten on line and must have no erasures.)

Delayed Registration of Marriage

Affidavit of Delayed Registration which shall be executed by the Solemnizing Officer or the person

reporting or presenting the Certificate of Marriage, stating therein the exact place and date of marriage and

the reason or cause of the delay;

A certified copy of the application for marriage license bearing the date when the marriage license was

issued, whenever applicable, and

Certificate of NO RECORD from National Office (NSO).

Based on Chapter IV, Art. B, Section 4B.01 of the Revised Revenue Code of 2008

Monday to Friday, from 8:00 am to 5:00 pm (NO Noon Break)

AVAILABILITY OF THE SERVICE

FEES

BACK TO SERVICES REQUIREMENTS

NEXTPREV

HOW TO AVAIL THE SERVICE

PROCEDURES PROCESSING TIME

PERSON/SRESPONSIBLE

Issue the request slip to the client.

Received and examine the request slip.

2 mins

Issue Order of Payment to client 2 mins

Emma CanlasAdministrative Aide

Sylvia AlfaroAdministrative Aide

BACK TO SERVICES

NEXTPREV



PERSON/SRESPONSIBLE

Pay required fee at the Municipal Treasurer’s

Office

10 mins

Verify the records 15 mins

Prepare the certification 5 mins

Amelia PinedaAdministrative Aide



BACK TO SERVICES

NEXTPREV


PERSON/SRESPONSIBLE

Sign the processed documents 5 mins

Released the requested document to client 5 mins


Jean Paul MalonzoMun. Civil Registrar Officer



BACK TO SERVICES

NEXTPREV

FLOWCHARTSTART

Receiving and Issuance of Request

Slip

2 mins

Emma Canlas/Sylvia Alfaro

A

Issuance of Order of Payment

2 mins


Payment

10 mins

Amelia Pineda

BACK TO SERVICES

NEXTPREV

FLOWCHART

Verification of Record

15 mins


Preparation of the Certification

5 mins


Approval

5 mins

Jean Paul Malonzo

A

Releasing

5 mins


END

BACK TO SERVICES

PREV

IT SHALL BE THE responsibility of the nearest

relative or spouse who has knowledge of the death to

report the same within forty-eight (48) hours, if the

deceased died without medical attendance.

The health officer shall examine and sign the

death certificate and direct the registration of the

death to the Office of the Civil Registrar within the

reglamentary period of thirty (30) days.

ABOUT THE SERVICEBACK TO SERVICES

NEXT

Four (4) copies of Certificate of Death duly accomplished correctly,

completely and signed by proper parties. (Data supplied in the

certificates must be typewritten on line and must have no erasures.)

Delayed Registration of Death

• Affidavit of Delayed Registration ( at the back of the Certificate of

Death) which shall be executed by the hospital, clinic, or similar

institution, or if the person died elsewhere, by the attendant-at-death. In

the default of the hospital or clinic administrator or attendant-at-birth, the

affidavit shall be executed by any person having legal charge of the

deceased when he was still alive

•Authenticated copy of the Certificate of Burial, Cremation or any other

means of corpse disposal; and

• Certificate of NO RECORD from National Statistic Office (NSO).


NEXTPREV

Based on Chapter IV, Art. B, Section 4B.01 of the Revised

Revenue Code of 2008

Monday to Friday, from 8:00 am to 5:00 pm (NO Noon Break)

FEES


BACK TO SERVICES

NEXTPREV


PERSON/SRESPONSIBLE

Received and examine submitted document.

Stamp the date of receipt and mark by putting the

initials on the submitted document.

10 mins

Provide Registry Number on the registrable

document

5 mins

Log registered documents in the Logbook 5 mins




BACK TO SERVICES

NEXTPREV


PERSON/SRESPONSIBLE

Approve and Sign document 5 mins

Release copy to the registrant. 5 mins


Jean Paul MalonzoMCRO



BACK TO SERVICES

NEXTPREV

FLOWCHARTSTART

Receiving and Evaluation

10 min


A

Provision of Registry Number

5 min


Recording

5 min


BACK TO SERVICES

NEXTPREV

FLOWCHART

Approval

5 min

Jean Paul Malonzo

A

Releasing

5 min


END

BACK TO SERVICES

PREV

WHERE A MARRIAGE LICENSE is required, each of the

contracting parties shall file separate sworn application for such license with

the proper local civil registrar of the place where either or both of the

contracting parties reside.

The local civil registrar concerned shall enter all applications for

marriage license filed with him in a registry book strictly in the order in which

the same are received.

When the license is issued, the same shall be valid in any part of

the Philippines for a period of one hundred twenty (120) days from the date

of issue, and shall be deemed automatically cancelled at the expiration of

said period if the contracting parties have not made use of it.

ABOUT THE SERVICEBACK TO SERVICES

NEXT

REQUIREMENTS

• Personal appearance of applicants

• Certified True/Photocopy of birth certificate of applicants

• Pre-Marriage Counseling Certificate

• Parents’ advice for applicants who are 21 and under 25 years old.

• Parents’ consent for applicants who are 18 and under 21 years old.

• Certificate of No Marriage (CENOMAR) for applicants 25 years old and above.

• Death Certificate of the deceased spouse if applicant’s status is widow or widower.

• Court Decision and Certificate of Finality if former marriage was annulled or declared null

and void.

• Copy of the Decree of Divorced or Divorce Certificate, if divorced.

• For Foreign Applicants:

a. Legal Capacity to Contract Marriage or Affidavit of No Legal Impediment to

Contract Marriage issued and sworn from the embassy of the foreign applicant;

b. Valid passport – photocopy of the page where the picture of the applicant and

the page where the date of arrival of the same appear (2 copies).

BACK TO SERVICES

NEXTPREV

FEES

Based on Chapter IV, Art. B, Sec 4B.01 of the revised

Revenue Code of 2008

• Application for Marriage License P 150.00

• Marriage License Fee P 50.00


Monday to Friday, from 8:00 am to 5:00 pm (NO noon

Break)

BACK TO SERVICES

NEXTPREV



PERSON/SRESPONSIBLE

Issue the required form. 5 mins

Issue order of payment to client to applicant 5 mins



BACK TO SERVICES

NEXTPREV


PERSON/SRESPONSIBLE

Pay the required fees by applicant at the municipal

Treasurer’s Office.

10 mins

Secure Pre-Marriage counseling certificate. 4 hrs.


Georgina ManiacupRevenue Collection Clerk

Arminda AbenojaMSWDO

BACK TO SERVICES

NEXTPREV



PERSON/SRESPONSIBLE

Process and post for ten (10) working days. 10 working days

Release processed Marriage License to

applicants after the required posting.

5 mins



BACK TO SERVICES

NEXTPREV

FLOWCHARTSTART

Issuance and Verification of Application Form

5 mins


A


5 mins


Payment

10 mins

Georgina Maniacup

BACK TO SERVICES

NEXTPREV

FLOWCHART

END

Secure pre-marriage counseling

4 hrs.

Arminda Abenoja

A

Processing and Posting

10 days

Emma Canlas/Sylvia Alfaro/Jean Paul Malonzo

Releasing

5 mins

Emma Canlas/Sylvia Alfaro/Jean Paul Malonzo

BACK TO SERVICES

PREV

ABOUT THE SERVICE

CIVIL REGISTRY DOCUMENTS such as birth, marriage and death

certificates maybe availed of by securing a certified transcript or photocopy from

the Municipal City Registry Office. Any person concerned or his/her duly

authorized person can secure a copy of registered civil registry documents.

FEES

Based on Chapter IV, Art. B, Sec 4B.01 of the Revised Revenue Code of 2008

• For the issuance of Certified Photocopy/True Copy and

Certification of any Registered Documents.

a. Certified document, documents on file other registered

documents/records per page/per copy.

b. Birth, Marriage and Death Certificate

c. Certification of NO Records/Destroyed Records

P 30.00

P 30.00

P 30.00

BACK TO SERVICES

NEXT

FEES

a. Per guardianship or custody of minor

b. Per registration of a legal separation

c. Per registration of annulment of marriage

d. Per registration of Naturalization

e. Decree of Adoption

f. Judicial Order for correction of entry

g. Judicial recognition, determination or

acknowledgement of Paternity or Affiliation

h. Other registrable court orders/decrees

• Registration Fees of Court Orders/Decrees:

P 200.00

P 200.00

P 200.00

P 200.00

P 200.00

P 200.00

P 200.00

P 200.00

BACK TO SERVICES

NEXTPREV

FEES

a. Affidavit of Reappearance

b. Acknowledgement/admission of paternity

c. Authorization of citizenship

d. Authorization and ratification of artificial insemination

e. Certification of legal capacity to contract marriage

f. Legitimation

g. Partition and distribution of properties of spouses and

delivery of the children’s presumptive legitimate

h. Option to elect Philippine citizenship

i. Marriage settlements and any modification thereof

j. Repatriation documents with oath of allegiance

k. Voluntary emancipation of minor

l. Waiver of rights/interests of absolute community of property.

m. Other registrable legal instruments

• Registration of Legal Instruments:

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

P 100.00

BACK TO SERVICES

NEXTPREV

FEES

a. Burial Permit

b. For exhumation of cadaver

c. Transfer to other municipality/city

• Permit Fees for Cadaver disposition:

P 100.00

P 100.00

P 100.00

• Other Fees:

a. Penalty for late registration of registrable documents

b. Endorsement

c. Out of town reporting of birth

d. Supplemental report

P 100.00

P 100.00

P 100.00

P 100.00


Monday to Friday, from 8:00 am to 5:00 pm ( NO Noon Break)

BACK TO SERVICES

NEXTPREV



PERSON/SRESPONSIBLE

Issue the request slip to the client.

Received and examine the request slip.

2 mins

Issue Order of Payment to client 2 mins



BACK TO SERVICES

NEXTPREV



PERSON/SRESPONSIBLE

Pay required fee at the Municipal Treasurer’s

Office

10 mins

Verify the record 20 mins

Prepare the certification 5 mins

Georgina ManiacupREVENUE COLLECTION CLERK



BACK TO SERVICES

NEXTPREV


PERSON/SRESPONSIBLE

Sign the processed document 5 mins

Released the requested document to client 5 mins


Jean Paul MalonzoMCRO



BACK TO SERVICES

NEXTPREV

FLOWCHARTSTART

Receiving and Issuance of Request

Slip

2 mins


A


2 mins


Payment

10 mins

Georgina Maniacup

BACK TO SERVICES

NEXTPREV

FLOWCHART

Verification of Record

20 mins


Preparation of the Certification

5 mins


Approval

5 mins

Jean Paul Malonzo

A

Releasing

5 min


END

BACK TO SERVICES

PREV