city & schools staff group work plan...

1

CITY & SCHOOLS STAFF GROUP

WORK PLAN REPORT

March 24, 2014

(Recent entries provided in Purple)

Action Steps/Description Lead

Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

Youth Master Plan 1. Develop YMP Design Team DCHS/CCF/

OYS

All CSSG 11/12 Completed. Effort was devoted to assuring the 35-

member Design Team was representative of

community stakeholders, with representation from

community stakeholders.

2. Create Stakeholders Communications Strategy,

including Online Engagement strategy (polling,

etc.)

DCHS/CCF/

OYS

All CSSG 12/12 Implementation of communications plan is

ongoing, through the final adoption of the plan.

3. Create vision and broad statement of desired

youth outcomes, indicators and root causes

DCHS/CCF/

OYS

All CSSG 2/13 Completed.

4. Conduct community forum (3) DCHS/CCF/

OYS

All CSSG 2/13 Completed. Approximately 300 adults & youth

attend the forum and broke into workgroups to

examine data, identify priority issues, discuss the

root causes & local conditions behind those issues,

& suggest solutions.

Nine forums were held for ACPS students – three

at each middle school and three at the Alternative

Education program.

5. Create Youth Wellbeing Profile DCHS/CCF/

OYS

All CSSG 4/1/13 Draft completed; Development of a profile of

youth well-being using demographic data,

strategic plans, need assessments, youth surveys,

& a gap analysis of available & needed youth

services/programming.

6. Draft of strategies and action steps DCHS/CCF/

OYS

All CSSG 5/13 Completed

7. Develop draft youth master plan DCHS/CCF/

OYS

All CSSG 6/13-10/13 Completed; Draft plan to be distributed for review

and comment by 10/31/13.

2


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

8. Conduct communitywide review of draft plan DCHS/CCF/

OYS

All CSSG 10/13-11/13 City & School staff team provided staff support to

the Children, Youth & Families Collaborative

Commission’s four community meetings (one in

each School District):

o William Ramsey, Nov. 7

o Minnie Howard Campus, Nov. 9

o Charles Houston Center, Nov. 14

o T C Williams High School, Dec.16

9. Develop final YMP DCHS/CCF/

OYS

All CSSG 12/13 -2/14 Children, Youth & Families Collaborative

Commission’s Executive Committee (CYFCC) is

currently reviewing all comments from the community

forums and those submitted online and/or other

sources. Final draft will be presented for CYFCC

adoption by 2/14.

10. Final review & adoption by Children, Youth &

Families Collaborative Commission

DCHS/CCF/

OYS

All CSSG 3/14

11. Submit plan to School Board & City Council for

adoption

DCHS/CCF/

OYS

All CSSG 5/14 -6/14

12. Begin implementation of plan

DCHS/CCF/

OYS

All CSSG 7/14

Disproportionality

1. Develop overarching goal ACPS/ Chief

Policy &

Student Svs

Ofcr

DCHS/CCYF/

CW

RPCA/Rec.

Svcs/Arts

CSU

X/HD/EPI/Nur

CIS Yth Svs

12/12 Decrease disproportionality across systems to

improve outcomes for children (Requires CSSG

Action).

Some of the related action steps will be

captured in the City’s new focus areas as long

term outcomes; i.e.,”8. Ensure all children and

youth thrive and succeed…”

2. Develop agency disproportionality

definitions/parameters

ACPS/ Chief

Policy &

Student Svs

Ofcr

DCHS/CCYF/

CW

RPCA Rec.

Svcs/Arts

CSU

HD/EPI/Nur

5/12

CSU incorporates Department of Juvenile Justice

standards into decision making regarding over-

representation of minorities in detention and who

have contact within the system. The DJJ

Detention Assessment Instrument is a tool used to

3


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

Police/CIS

Yth Svs

4/13-10/13

guide system contact and detention decisions by

Intake Officers. This objective instrument is

designed to enhance consistency and equity in the

system contact and detention decision making

process (this reflects being attuned to

disproportionate minority contact, as well as

confinement).

DCHS Child Welfare developed agency

definitions.

AHD staff collaborated with Partnership for A

Healthier Alexandria to complete work with the

YRBS. AHD staff worked with ACAP to analyze

and better understand Teen Pregnancy and ITOP

rates.

Completed: AHD participation on Early

Childhood Task Force related to health disparities

related to birth outcomes and early childhood

health indicators.

3. Collect & review agency data on

disproportionality

ACPS/ Chief

Policy &

Student Svs

Ofcr

DCHS/CCYF/

CW

RPCA/Rec.

Svcs/Arts

CSU

HD/EPI/Nur

Police/CIS

Yth Svs

5/12

Ongoing

ACPS, CSU, DCHS DSS &Health Department

provided initial disproportionality data.

YRBS and Teen Pregnancy: All HD programs

watch CD trends and usage of facility trend to

discern patterns and identify needs.

-AHD regularly collects and reviews indicators

for prenatal care, birth outcomes, postpartum

care, family planning, infant/child health,

breastfeeding, WIC, Immunizations, STIs, TB,

etc.

-Nursing Div. represented on Early Intervention

Coordinating Council in collaboration with Early

Intervention (DCHS) and Child Find Services

(ACPS).

4. Research best practices & experiences of

other jurisdictions

ACPS DCHS/CCYF/

CW

Rec. Svcs/Arts

CSU

1/14

Ongoing

Proposal developed for Council of Governments

bring in experts to CSSG.

YRBS and Teen Pregnancy: Work on ACAP sub

committees to identify ways to engage Latino

4


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

X/HD/EPI/Nur

CIS Yth Svs community. AHD Health Educator sits on Teen

outreach workgroup and TWC Nurse Practitioner

is on ACAP as well. PHN Supervisor sits on TWC

steering committee and School Health Advisory

Board.

Epi/Nursing participation on Early Childhood

Task Force and Children, Youth, and Families

Commission; ongoing research on best practices

from other communities.

AHD Nursing/WIC participation on steering

committee of ACPS Mobile Health Unit initiative.

Alexandria’s Childhood Obesity Action Network

(ACOAN) with representation from AHD, DCHS,

and ACPS, as well as other community partners is

gathering information on best practices towards

childhood obesity prevention.

AHD has representation on “Systems of Care”

Steering Committee which is researching best

practices for programs targeted towards at-risk

youth.

DJJ (CSU) is studying this matter throughout the

Commonwealth.

5. Establish goals & benchmarks ACPS/ Chief

Policy &

Student Svs

Ofcr

DCHS/CCYF/

CW

RPCA Rec.

Svcs/Arts

CSU

HD/EPI/Nur

Police/CIS

Yth Svs

Ongoing ACAP, Partnership and ACPS driven work.

-AHD Maternal Child Health, Adolescent, WIC,

and Epi/CD/Immunization program areas routinely

work with ACPS/DCHS to establish common

goals, benchmarks, etc.

-ACOAN and Partnership for a Healthier

Alexandria collaborative work with community

partners to establish goals and objectives.

-AHD-Nursing represented on Alexandria

Community Policy and Management Team

(ACPMT) re CSA funding allocations for at-risk

children and families.

Emerging Adults

5


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

1. Define parameters/areas of focus ACPS/ Chief

Policy &

Student Svs

Ofcr/

CMO/DCM

6/13-2/14 Some of the related action steps will be

captured in the City’s new focus areas as long

term outcomes; i.e., “6. Ensure the educational

and developmental attainment of all

residents”.

a. Workforce Development

DCHS/CES /

CCYF

ACPS/ Chief

Acd Ofr

RPCA/Rec.

Svcs/Arts

CSU

Police/

CIS Yth Svs

6/13-2/14 Alexandria Gang Prevention Community Task

Force Subcommittee on Job Readiness and

Graduation Rates has worked on support and

expansion of 21 workplace readiness skills

(through DOE) and includes a pilot on “real-

world” exposure and ethics training in conjunction

with the business community, the WIB and Career

and Technical Education.

The Alexandria and Regional Gang Task Forces

provided specific job opportunities for young

people involved in gang behavior and who were

re-entering into the community from incarceration.

JOBLink has inventoried the available services

that can be provided in-house for this population.

Implemented PluggedIn VA Grant (9/13) with first

cohort. 18 month program for students to earn a

GED, college credits, and industry certification to

support careers in the health care industry.

Collaboration between ACPS, NOVA, INOVA,

and JOBLink.

b. Connection to Services

ACPS rep/

CMO/

DCM

RPCA/Rec.

Svcs/Arts

CSU

HD/TCW

Police/

CIS Yth Svs

4/13-6/14

Ongoing

CSU Provided connection between CSSG and Job

Corps (10/13).

TWC provides a variety of health services, but is

not a medical home. Provider referrals are made

to Emergency room, FQHC or private sector as

need. TWC providers screen youth for mental

health and risky behaviors. They provide referrals

to counselors as appropriate. TWC also receives

and provides referrals to ACPS social workers and

Nurses as appropriate and works with DCHS etc.

6


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

Public Health Nurses (PHNs) collaborate with

ACPS nursing and social work staff to provide

case management for medically complex children

as well as at-risk pregnant and parenting teens and

their infants/children, facilitating access to health

services, including establishing care with a

medical home.

- Child and Adolescent Health, Immunization and

TB Nurses collaborate annually with ACPS

Nursing to provide school required immunizations,

TB screening, school entry and sports physicals.

c. Integrating Programs

DCHS/

CCYF/ECD/

BH

ACPS rep/ HD/TCW

4/13-6/14

Ongoing MOU in place with ACPS and Community

Service Board – which is the basis of our strong

collaboration and success of TWC.

Mobile Health Unit Steering Committee

participation.

ACPS-AHD school entry health related

requirements.

Treatment team case management with

representation from ACPS, AHD Nursing, DCHS,

Courts, Resource Mothers, etc.

d. Educational Options ACPS/ Chief

Policy &

Student Svs

Ofcr

Library 6/13-6/14 Issue of human trafficking is more apparent.

Many efforts in the Northern Virginia region have

taken place, including the development and

enhancement of the Northern Virginia Regional

Human Trafficking Task Force. In 2010, the

Polaris Project deemed Virginia to be in the worst

tier (4) in their national assessment of states

responses to trafficking. In 2013, and was

reassessed in the best tier (1).

In addition to law enforcement efforts,

recommendations include education and

collaboration.

Gang Prevention Community Task Force

partnered with DCHS, CSU & the Best Practices

7


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

Court & trained nearly 200 City & School staff in

May, 2013, which was followed by multiple

trainings through the gang prevention coordinator

& collaboration meetings with public, non-profit,

school agencies and the FBI. The goal is to

recognize and help more victims, as law

enforcement provides more enhanced

enforcement.

Early Childhood Development

1. Locate/Identify space DCHS/

ECD/

CW/BH

ACPS/ Chief

Acd Ofr

RPCA/Rec.

Svcs/Arts

CMO/

DCM

HD/Nurs/WIC

Police/ CIS

Yth Svs

On-going

issue City staff surveyed all existing City owned or

managed sites but were unable to identify spaces

that would be appropriate for child care.

Child and Family Network Centers will open two

new Classrooms on Wheeler Avenue by early

January serving 34 children and have identified

new space for the Birchmere and Chiralagua

classrooms.

The Campagna Center identified space in a church

for one of their Jefferson-Houston Head Start

classrooms.

Two new (replacement) classrooms were opened by

CFNC. ACPS opened three additional classrooms

in 2013-2014.

AHD participates on the ACPS Mobile Health Unit

Steering Committee which is working to improve

access to medical, dental, immunizations, mental

health, and WIC services in underserved areas of

City.

Planning and Zoning processed 14 approvals for

new or expanded centers in 2013.

2. Increase access to pre-school DCHS/

CCF/

ECD/

ACPS/ Chief

Acd Ofr

RPCA/Rec.

Svcs/Arts

CMO/

DCM

HD/Nurs/WIC

Police/ CIS

June 30, 2014

City Council allocated $950,000 in FY14 to address

the Fee System waiting list and other early

childhood priorities. By the end of FY14, 100

additional children will be served.

The waiting list at the time these funds were

approved has been cleared and a plan to roll over

8


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

Yth Svs

Ongoing

unexpended funds to FY15 to continue services has

been developed.


approved has been cleared and a docket memo is

scheduled for the December 10 Council meeting

with a plan for the remainder of FY14 and an on-

going plan, beginning in FY15.

VPI enrollment has increased city-wide, from 316

in 2011-2012, to 336 in 2012-2013, to 371 in 2013-

2014.

Nursing involvement on Early Childhood Task

Force and Early Intervention Coordinating Council.

-AHD provides pre-school physicals, TB screening,

and immunizations to meet health entry

requirements for pre-K.

VPI enrollment for SY13-14 is 371/389 seats

funded by the Commonwealth for a capture of 95%

of VPI funds – highest ever for Alexandria.


approved has been cleared and a plan to roll over

unexpended funds to FY15 to continue services has

been developed.

The wait list time in June 2013 was eight months

and is now three months.

3. Align City, Schools & Nonprofit resources DCHS/

CCF/

ECD/

OYS

ACPS/ Chief

Policy &

Student Svs

Ofcr/

CMO/DCM

HD/Nurs/WIC

Police/ CIS

Yth Svs/

Library

June 30, 2014

The City, ACPS and private programs partner on

the Virginia Preschool Initiative.

The City provides extensive training and support to

child care centers and family child care providers.

ACPS manages the Virginia Quality Rating

Improvement System (QRIS).

DCHS manages the Alexandria Fund for Human

Services which includes Children’s Priorities.

AFHS provides $907,202 to six non-profits in

support of early childhood care and education and

support services.

9


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

Ongoing

The 2015 proposed budget includes a 5.5% cut to

AFHS and the elimination of the early childhood

training specialist.

City and School staff met on October 25 and

December 12 to discuss early childhood strategy

and planning.

Nursing/Epi representation on Early Childhood

Task Force.

AHD Nursing represented on ACPMT; goals

include: preventing at-risk children from being

placed outside the community for needed services

and strengthening existing partnerships and

resources.

WIC enrollment in conjunction with annual Head

Start enrollment.

Strengthening Families

1. Develop focal areas Ongoing ARHA designated staff person to work as ACPS

liaison for parents. Emphasis at ARHA/ACPS

FACE Centers established to support students and

parents K thru 8th grade.

ARHA Strategic Plan provides for working with

various community groups in achieving multiple

goals towards providing affordable housing and

resident self-sufficiency inclusive of education,

employment and training.

a. Homeless children ACPS/ Chief

Policy &

Student Svs

Ofcr

DCHS/

ECD/

CW/BH

RPCA/Rec.

Svcs/Arts

CMO/

DCM

HD/Nurs/WIC

Police CIS Yth

Svs/SRO

6/13-6/14

Ongoing

AHD provides PHN case management services to

women, infants, and children in all homeless

shelters in the community.

-Annual Flu vaccine administered to families in

shelters through AHD EP&R/Nursing Programs.

-All homeless children in shelters have facilitated

access to PHN case management, child and

adolescent physical exams, dental, immunization,

10


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

WIC, and early intervention developmental

screening services through the Child Assessment

and Treatment Center for Health (CATCH), a

partnership between DCHS and AHD.

The Preschool Prevention Team in the Early

Childhood Division provides mental health services

to children in homeless shelters.

b. Disengaged children ACPS rep/ DCHS/

ECD/

CW/BH

RPCA/Rec.

Svcs/Arts

CMO/

DCM

CSU/

HD/Nurs/WIC

Police/ CIS

Yth Svs

6/13-6/14

Ongoing

Many efforts to address human trafficking in the

Northern Virginia region have taken place,

including the development and enhancement of the

Northern Virginia Regional Human Trafficking

Task Force. In 2010, the Polaris Project deemed

Virginia to be in the worst tier (4) in their national

assessment of states responses to trafficking, and

was reassessed in best tier (1) in 2013. In addition

to law enforcement efforts, recommendations

include education and collaboration. The Gang

Prevention Community Task Force partnered with

DCHS, CSU and the Best Practices Court and

trained nearly 200 City and school staff in May,

2013. This was followed by multiple trainings

through the gang prevention coordinator and

collaboration meetings with public, non-profit,

school agencies and the FBI. The goal is to

recognize and help more victims, as law

enforcement provides more enhanced enforcement.

AHD Nursing represented on ACPMT.

PHN services provided as needed for referrals for

shared case management via ACPS-DCHS-CSU

Treatment Teams.

T.C. Williams Satellite School, for high school

students needing a more flexible instructional

model, was revised and continued for Year 2 this

school year.

Chance for Change, a new program that replaces

the previous Alternative Education program for

11


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

middle and high school students needing fresh start

and/or more intensive supports, was established.

The gang Intervention Prevention Education

program continued through CSU to provide support

services for gang involved youth and families.

c. Health home HD/

Nurs/

TCW/

CH

DCHS/

ECD/

CW/BH

ACPS rep/ RPCA/Rec.

Svcs/Arts

Police/ CIS

Yth Svs

6/13-6/14

Ongoing

Teen Wellness Center (TWC) Provides a variety of

health related services but is not a medical home:

see our website for details: http://www.alexandriava.gov/TeenWellnessCenter

Youth complete Personal Health Questionnaire

which assesses youth for exposure to

violence/abuse, drug and/or alcohol use, risky

sexual behavior, mental health/depression/stress

etc.

AHD provides varied clinical services from 0-18

years, including well child, immunizations, dental,

WIC, TB, school entry, etc., as well as facilitates

access to a medical home for children and families.

AHD –King St./TWC does not function as a

medical home.

d. Increase economic stability DCHS/CES DCHS/

CCYF/ECD

ACPS/Depty

Supt

HD/Adm/Nurs

Police/ CIS

Yth Svs

6/13-6/14

Ongoing

TWC provides medical services free of charge,

thereby eliminating some financial stress related to

undiagnosed or unaddressed heath issues – targeted

toward preventing diseases, pregnancies etc.

Some AHD clinical services available for children

are free of charge, some are for Medicaid eligible

children, and some are accessible on an income-

based sliding scale.

Access to Medicaid applications are facilitated via

AHD services (Admin and Nursing Div)

WIC services available for eligible pregnant

women/teens and their families provide nutritional

resources, education, and lactation support to

http://www.alexandriava.gov/TeenWellnessCenter

12


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

supplement food expenses for low-income families.

e. Adult Education ACPS/ Chief

Acd Ofr

DCHS/

ECD/

CES

RPCA/Rec.

Svcs/Arts

CMO/

DCM

Police/ CIS

Yth Svs

6/13-6/14 Implemented PluggedIn VA Grant (9/13) with first

cohort. 18 month program for students to earn a

GED, college credits, and industry certification to

support careers in the health care industry.

Collaboration between ACPS, NOVA, INOVA,

and JOBLink.

ELL Classes for newly arrived students ages 18 to

22 beginning January 2014.

f. Support/Coordinate mentoring efforts CSU DCHS/

CCYF/BH/

CW

ACPS rep/ RPCA/Rec.

Svcs/Arts

CMO/

DCM

CSU/

HD/TCW/

Library/ Police/ CIS

Yth Svs

6/13-Ongoing The Alexandria Mentoring Partnership, coordinated

through the CSU, has operated since 2007 and is a

collaboration of 11 professionally managed mentor

programs, staff and volunteers. Through the

Partnership, all programs, through MOA, adhere to

best-practice standards through the National

Mentoring Partnership. The Partnership is

responsible for more than 600 new mentors in 6

years.

The Partnership held a recruitment event during the

summer and will hold its annual recruitment event

in January, 2014 during National Mentoring Month,

for which the President of the United States offered

a proclamation. In addition, the community

programs unit of the CSU operates the SOHO

(Space of Her Own) program and the new Seaport

SOHO program designed for boys. These

programs operate with best-practice standards.

SOHO has received state and national acclaim.

TWC works with ACAP.

Provide PHN case management for at-risk teen

parent families in collaboration with ACPS social

workers, DCHS social work and mental health

staff, Court Services Unit, Resource

.Mothers/Healthy Families Programs.

AHD Nursing represented on ACPMT and

“Systems of Care” group which are both focused on

13


Agency(ies)

Collaborating

Agencies

Estimated

Timeframe

(Start Time

– End Time)

Status/Comments

supporting at-risk youth.

2. Assess the information & library services

needs of Alexandrians

Library FY 13-14

3/14

Conducted the first Library Services needs

assessment process in over a decade.

Assessment was based on data collection (customer

analytics, 3,800 surveys, Nov 2013 Benchmarking

Study & over 200 telephone surveys) and seven

focus groups.

Report will be finalized in March 2014; results will

be used to develop a roadmap for future Alexandria

library services.

3. Implement a local Let’s Move! initiative to

address the problem of obesity, so that

children born today will grow up healthier

and able to pursue their dreams

DCPA 10/13 -

Ongoing Completed a survey to participate in the Let’s

Move Campaign, in recognition of ongoing efforts

in Alexandria consistent with national goals.

Received notification from the National League of

Cities that Alexandra was the recipient of several

certificates/medals:

o Bronze and Silver Medals in Goal I: Start

Early, Start Smart

o Bronze Medal in Goal III: Smart Servings for

Students

o Bronze, Silver and Gold Medals in Goal V:

Active Kids at Play

14

CSSG WORK PLAN KEY

ALEXANDRIA CITY PUBLIC SCHOOLS (ACPS)

Chief Acd Ofr – Chief Academic Officer

Chief Policy & Student Svs Ofcr - Chief Policy & Student Services

Officer

K-12 – Kindergarten through 12th

Grade

Partnerships

Student Support

CITY MANAGER’S OFFICE (CMO)

DCM - Deputy City Manager

COURT SERVICE UNIT

CSU

DEPARTMENT OF COMMUNITY & HUMAN SERVICES

(DCHS)

BH - Behavioral Health

CYF - Center for Children & Families

CW – Child Welfare

ECD – Early Childhood Division

OYS – Office of Youth Services

DEPARTMENT OF RECREATION, PARKS & CULTURAL

ACTIVITIES (DRCA)

Arts – Office of the Arts

Rec. Svcs – Recreation Services Division

Park Ops – Park Operations

Park Planning

HEALTH DEPARTMENT (AHD)

Nurs - Nursing Division

HD - Health Director

EPI - Epidemiology

CH - Child Health

TWC - Teen Wellness Center

ADM - Administration

LIBRARY

POLICE DEPARTMENT

CIS – Criminal Investigations Section

Yth Svs – Youth Services

city & schools staff group work plan...

Documents